City of Apple Valley 2021-101 Street and Utility Improvements (Cimarron & Surrey Phase 2) (Palomino Hills & Lebanon Hills Neighborhood)

City of Apple Valley
   2021-101 Street and Utility
Improvements (Cimarron & Surrey
            Phase 2)

 (Palomino Hills & Lebanon Hills
         Neighborhood)

   Welcome and City Staff Introductions

        Brandon Anderson, PE – City Engineer 952-953-2490
           Public Works Director - Matt Saam, PE

           Civil Engineer – Jodie Scheidt, PE

           Field Inspections

               Tim Biberdorf (Engineering Field Inspector 651-775-5621)

                    Tom Weise (Engineering Field Inspector 952-240-7909)

                    Keenan Hayes (Natural Resources – Trees 952-953-2464)

           General Contractor

                    McNamara Contracting

Neighborhood History and why we are here…..

   Street pavement throughout the neighborhood is deteriorating
    rapidly and becoming more costly to repair. The City is also
    encountering problems with the aging sanitary sewer and water
    distribution systems as well as storm systems within this area.
    Annual sewer cleaning is no longer adequate to control root
    intrusion into the system and prevent potential sewer backups.

   The Existing Water main is cast iron pipe and will be replaced with new
    Ductile Iron Pipe.
   The Existing Sanitary sewer is clay pipe and services are cast Iron and
    will be replaced with PVC and Copper.
   Additional Storm Sewer and Curb and Gutter to address local street
    drainage
   Scope of Work includes new sanitary sewer, water main, storm sewer,
    services, street reconstruction and restoration.
   Sidewalks are NOT being included are part of the project
   Project Costs +5.1 million dollars.

The City Council has structured this funding source
  to allow the City to pay for the proposed street
 reconstruction work WITHOUT the use of special
                   assessments.

2021 Project Area

   OVERALL PROJECT SCHEDULE
      Design Process: November 2020– March 2021

      Public Bidding of Project: February 19 – March 10, 2021

      Approved by City Council and Awarded to Contractor: March 25,
       2021
      Notices emailed or delivered to Residents: April 5, 2021

      Neighborhood Meeting: due to COVID-19 – online information
       available and individual on-site meetings by appointment with Tim
       Biberdorf
      City Staff/Contractor/Small Utility Companies Preconstruction
       Meeting: April 7, 2021
      Construction to Begin: April 14, 2021

      Construction Completion: +October 31, 2021

   CONSTRUCTION MILESTONES & SCHEDULE (April – November)

           Work on All PHASES – tree clearing in the right of way to begin April 14:
           Work on Phase 1 shall be completed to base course including concrete curb and
            driveways on or before:
                +July 2, 2021.

           Work on Phase 2 shall not begin until intermediate completion of Phase 1. Work
            shall be completed to base course including concrete curb and driveways on or
            before
                +August 20, 2021.

           Work on Phase 3 shall not begin until intermediate completion of Phase 2. Work
            shall be completed to base course including concrete curb and driveways on or
            before
                +October 15, 2021.

           Substantial Completion of all 3 Phases to be completed by +October 30th, 2021

   TENTATIVE CONSTRUCTION DATES (SUBJECT TO CHANGE)

        +APRIL 12 – TEMPORARY WATER CONNECTIONS PHASE 1
                       AREA (PLUMBING INSPECTOINS)
        +APRIL 14 - TREE REMOVALS IN Right of Way (ALL PHASES)

        +APRIL 19 – REMOVE BITUMINOUS AND DRIVEWAY APRONS
                      PHASE 1 AREA
        +APRIL 19– START SEWER UTILITIES IN PHASE 1 AREA
        +JUNE 21 – START PHASE 2
        +JULY 26 – START PHASE 3

City Staff will be notifying residents in advance of
impacts and scheduling with construction progress.
Emails will be the primary means of communication.
   Please provide contact information to:
       City Project RepresentativeTim Biberdorf

           Tim.Biberdorf@applevalleymn.gov

   Communications
        City of Apple Valley Website updated weekly
            http://www.ci.apple-valley.mn.us/index.aspx?NID=381

        Email
        Door Hangers if needed

        City Project Representative
            Tim Biberdorf

                 Tim.Biberdorf@applevalleymn.gov

                 952-953-2427 (office)

                 651-775-5621 (cell and text)

                 Tom Weise

                 952-953-2425

   Construction Sequencing (includes digging up the street multiple times)

        Tree removals in ROW (WHOLE NEIGHBORHOOD AT ONCE)
        Temporary Water Inspections (BY PHASE)
        Temporary Water hook-ups (BY PHASE)
        Pavement/Curb Removals (BY PHASE)
        Sanitary Sewer & Water main Installation (BY PHASE)
        Water and Sanitary Service Installation (BY PHASE)
        Storm Sewer (BY PHASE)

   Construction Sequencing (includes digging up the street multiple times)

        Excavations for Streets (26’ Back of Curb to Back of Curb – 66’ ROW)
         (BY PHASE)
        Aggregate Base for Streets (26’ B-B – 66’ ROW) (BY PHASE)
        Curb and Gutter (26’ B-B – 66’ ROW) (BY PHASE) – City is now going
         to “B” type curb or stand-up curb in lieu of D412 curb style
        Driveways replaced per City Standards in the ROW and match in-kind
         material outside the ROW (BY PHASE)
        Bituminous Base Course Paving (BY PHASE)
        Restoration (topsoil and sod) excluding Trees (By Phase after first layer
         of asphalt is down) (BY PHASE)
        Small Utility Installation (Electric & Communications)
        Tree Replacement (WHOLE NEIGHBORHOOD LIKELY)
        Final Wear Course Paving (WHOLE NEIGHBORHOOD LIKELY)

Tree Removals

Tree Replacements

   Working hours
      Mon - Fri 7 am to 7 pm (equipment running/ disruptive activities)

      Sat - 8 am to 5 pm (equipment running/ disruptive activities)

      Sun & Holidays – NO work allowed

   A segment of street under construction on a given day may be closed as
    per working hours limits and all driveways shall be ramped and
    accessible by 7 pm each day (excluding concrete work)

   Pavement may be removed no sooner than 1 week prior to utility work
    beginning in each phase

   Small Utility Companies (Gas, Electric, Cable, etc…) will be working to
    relocate utilities in the boulevard that are impacted by construction. This
    work will NOT be phased

   Private Items in the ROW such as irrigation systems, dog fences,
    shrubs, pavers, Split Rail Fences, etc… are to be removed by the
    residents prior to construction. The City will not be responsible for the
    cost to remove/reinstall privately owned items that are encountered in
    the ROW. Staff will send notice to property owners ahead of the project
    timeframe requesting that the property owner remove any privately
    owned items.
   Safety and Access in the Work zone
        Make Staff Aware of any Daycare and/or Special Facilities
        Please Control Vehicle Speed for Safety and Dust Control
        Please Watch Children and Pets
        Parking - The City and the contractor will make a strong effort to provide
         access to resident’s driveways. Construction work will not be in every
         location of the neighborhood at one time, work will be staged and the City’s
         Project Representative will be on-site providing notices to residents of the
         upcoming work and impacts.

   New LED Street Lights will be installed as part of project with Dakota
    Electric Association.

   City Plumbing Contractor (for temporary water hookups)
      Some work will need to be done inside the resident homes with this
        project by the City Contracted Licensed Plumbing Contractor.
        Should a valve need to be installed or replaced the plumber will
        replace or install valve after your meter. When the City sets up a
        temporary water system the connection will be made to the hose bib
        outside the house. Water will then be shut-off at the meter in the
        house and turned back on when temporary water is disconnected.
        Temporary water is expected to be in place for approximately 6-8
        weeks per Phase. Water softeners may need to be bypassed during
        temporary water use. The Plumber will help determine if this is
        needed. Water billing will be based on the average of the two
        previous years during the same time period.

   Garbage pickup is on Wednesdays, contractor is responsible for refuse
    haulers accessibility to containers (early am pickups; 6:45). Residents
    are to continue with normal routine for garbage by placing at end of
    driveway.

   Contractor shall provide temporary mail delivery setups at locations
    designated by the USPS. A Location Map will provided. (BY PHASE)

   The United States Postal Service (USPS) offers a tool to prevent mail
    theft called Informed Delivery. When you enroll with Informed Delivery,
    the USPS sends a daily email describing the mail they intend to deliver
    to the subscriber. If a piece of mail does not arrive, the USPS customer
    will be able to tell what was missing. You can learn more about the
    program at:
        https://informeddelivery.usps.com/box/pages/intro/start.action

   Dakota Electric and Charter (Spectrum) will be burying power and
    communications which includes some modifications at each home to
    switch from Overhead Power to underground. The City has hired Kilmer
    Electric to complete this work. Tim Biberdorf will be coordinating with
    each homeowner the process and timing of the electrical work related to
    switching from OH to UG.
        Century Link will retain ownership of some of the existing telephone poles and will not
         be providing underground services to residents with service from this communication
         provider.

Previous City of Apple Valley
Street & Utility Reconstruction
            Photos

Apple Valley 12th Addition
       (BEFORE)

During construction……….

During construction……….

AFTER
(Palomino Neighborhood 2017)

Questions for Staff
         Please contact
          Tim Biberdorf
          651-775-5621
Tim.Biberdorf@applevalleymn.gov