Christmas Function Kit - WA's most historic hotel - Rose and Crown Hotel
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WA’s most historic hotel
Since 1841
Christmas Function Kit
Available from 15th November to 21th December
The Rose & Crown Hotel is the ideal location for your Christmas party. Whether you require a formal themed
dinner in one of our function rooms, a special celebration, or just a casual get together, our facilities will be
tailored to suit your individual needs.
We offer the perfect location for fine food and beverages, accommodation and relaxation.
If you do not want the hustle and bustle of the city, yet want to stay close, come and experience all that
Guildford and the Swan Valley has to offer.
Provide us with your requirements and let our friendly and professional team take care of all the
arrangements.
Pierre Corbion
Function Coordinator
105 Swan Street, Guildford WA 6055
Phone: 9347 8100
Fax: 9379 3418
Email: functions@rosecrown.com.au
Web: www.rosecrown.com.au
Reception Venues
White Barn
Part of the original Hall Museum, this is
an ideal space for functions wanting a
character filled room with a modern,
lofty barn style presence.
Minimum requirement 30 pax
Buffet (max) 80 pax
Sit Down (max) 100 pax
Cocktail(max) 140 pax
Room hire
$450.00
Monday to Thursday
Room hire
$600.00
Friday to Sunday
Chapel Hall
Originally built as an outbuilding housing
displays for the famous Hall Museum, the
Chapel has for the past 25 years been a
soulful space solidly booked for many
events. It also has its own private
breakout flowing out to the Stables Yard.
Minimum requirement 30 pax
Buffet (max) 70 pax
Sit Down (max) 80 pax
Cocktail (max) 100 pax
Room hire
$300.00
Monday to Thursday
Room hire
$450.00
Friday to Sunday
1841 Restaurant
Located within the main hotel, 1841
Room is richly decorated in eclectic style
furnishings with original artworks and two
fireplaces.
Minimum requirement 40 pax
Sit Down (max) 50 pax
Room hire
$500.00
Monday to Thursday
Room hire
$900.00
Friday to Sunday
*Pictures are for illustrative purposes only*
Jecks Room
Named after the hotels original owner,
Thomas Jecks, this is a private dining
room themed from its yesteryear era
with a lovely fire place.
Minimum requirement 10 pax
Sit Down(max) 20 pax
Room hire
$200.00
Monday to Thursday
Room hire
$200.00
Friday to Sunday
Cellar Bar
This famous convict built cellar has a history
dating back to 1841 and was built with hand-
made nails and hand-sawn jarrah beams that
still hold the massive building steady after more
than one hundred and seventy years.
Minimum requirement 20 pax
Sit Down (max) 20 pax
Cocktail (max) 45 pax
Room hire
$350.00
Monday to Thursday
Room hire
$450.00
Friday to Sunday
The Stables
This iconic space adds to the Australian
theme and is perfect for cocktail parties
or casual get togethers.
Minimum requirement 30 pax
Buffet (max) 50 pax
Sit Down (max) 50 pax
Cocktail (max) 80 pax
Room hire
$300.00
Monday to Thursday
Room hire
$450.00
Friday to Sunday
*Pictures are for illustrative purposes only*
Gazebo garden
One of the attractions of the Rose & Crown Hotel is the lovely,
historic beer garden. Established when the Hotel was built the
garden offers a stunning setting for a unique event.
Minimum requirement 30 pax
Cocktail (max) 80 pax
Room hire
Monday to Thursday $350.00
Room hire
Friday to Sunday $400.00
The waterfall area
This newly renovated area has a modern
feel to it perfectly suited to outdoor events
in the warmer months.
Minimum
20 pax
requirement
Cocktail (max) 40 pax
Room hire
Monday to Thursday $250.00
Room hire
Friday to Sunday $350.00
*Pictures are for illustrative purposes only*
Accommodation
Sat & Sun Sun- Thurs
Room Type including including Features
Breakfast breakfast
The Rose & Crown offers 3 ½ star motel rooms
Superior 195 170 each with their own bathroom, television,
Queen refrigerator, air conditioning, and access to a
centrally located courtyard swimming pool.
(seasonally open)
Our triple rooms consisting of a queen bed and
Triple Room 219 200
single bed. All rooms have their own ensuite.
The Gold and Sapphire suites each have
Heritage from 220 from 200 sumptuous king-size or larger beds that represent
Room days gone by. With intricately carved antique
furniture, plasma TV & newly refurbished spa
bathrooms.
**Please note, any group booking of five rooms or more requires a 50% non refundable deposit at
the time of booking and the remaining 50% due seven days before arrival.
**It will be the guest responsibility to book the accommodation room for the wedding even if it's
included in the package. (Subject to availability on the day of the booking)
Christmas Set Menu 1 55 pp
Minimum 14 adults
Entree
Tart of day
Goat's cheese & micro salad
Or
Ploughman's plate +5 pp
Main Course
Roasted chicken
Sun dried tomato, brie & spinach stuffed chicken breast,
Lyonnaise potatoes, beans & red wine jus
Grilled salmon fillet
Served with chive mash, broccolini, lemon beurre blanc
Dessert
Strawberry trilogy plate
Strawberry panacotta
Strawberry macaroon
Frozen strawberry & Cointreau parfait
Tea & coffee included
Vegetarian options on request
Christmas Set Menu 2 69 pp
Minimum 14 adults
Rose & Crown tapas plate
Share plates served to the tables
Salt and pepper squid
Duck liver pate, wafers
Pumpkin & goat's cheese tarts
Chicken & ham terrine, cranberry jelly
Olives, Danish feta & Dhukkah
Warmed bread
Main Course
Roasted chicken
Sun dried tomato, brie & spinach stuffed chicken breast,
Lyonnaise potatoes, beans & red wine jus
Or
Treeton farm Margaret River premium sirloin (cooked medium)
Potato galette, prosciutto wrapped grilled asparagus,
peppercorn sauce
Or
Fish of day
Local sustainable grilled fish
Dessert
Fig & ginger tart
Served with vanilla ice cream & caramel syrup
Or
Frozen chocolate & black cherry parfait
Served with double cream
Tea & coffee included
Vegetarian options on request
Christmas Buffet Menu 1 55 pp
Minimum 40 adults (only available for private event)
Soup of day
Served with crusty bread
Hot Dishes
Roast leg of pork, crackling & apple sauce
Grill seared salmon & chive butter sauce
Thai red chicken curry
Sides Dishes
Fragrant steamed rice
Roast potato & rosemary sea salt
Steamed mixed seasonal veg
Caesar salad
Dessert assiette plate
Served to the table
Tea & coffee included
Vegetarian options on request
Christmas Buffet Menu 2 65 pp
Minimum 40 adults (only available for private event)
Rose & Crown tapas plate
Share plates served to the tables
Hot Dishes Select any 3
Roast leg of pork, crackling & apple sauce
Stuffed turkey galantine & cranberry sauce
Roast sirloin of beef & pan gravy
Barramundi & steamed greens
Coq au vin (French braised chicken dish)
Sides Dishes select any 3
Pan fried rice
Roast potato & rosemary sea salt
Steamed mixed seasonal veg
Tomato, bocconcini salad
Caesar salad
Rocket, pear, & walnut salad
Dessert assiette plate
Served to the table
Tea & coffee included
Vegetarian options on request
Extras for your set menu Chef selection of canapés (3 items, only in private function room) $10.50 per person Cheese platter (Blue, brie & cheddar) $12.00 per person Bread rolls $1.50 per person Salad to the table $12.00 per bowl Seasonal vegetables to the table $12.00 per bowl Extras for your buffet Chef selection of canapés (3 items, only in private function room) $10.50 per person Cheese platter (Blue, brie & cheddar) $12.00 per person Bread rolls $1.50 per person
Christmas Cocktail Menu 45 pp Minimum 30 adults All items allow 1.5 pieces per person Select 8 items and a mini meal (4 hot + 4 cold or 3hot + 3 cold +2 dessert) Hot items (H) Cold items (C) Arancini balls (veg) parmesan, aioli Seared beef, horseradish cream, olive toast Bacon & cheese sausage rolls Roasted tomato tarts, chive crème fraîche Kangaroo & chorizo skewers, tomato chutney Blue cheese and walnut tart Salt & pepper squid, mango aioli Sushi (assorted) Fish cakes, sweet chilli Roma tomato, feta and red onion bruschetta House made beef & Guinness pies Bloody Mary oyster's Mediterranean veg tarts Smoked salmon mousse Scallops wrapped in prosciutto Duck liver pate, crouton, & red onion jam Tempura prawn, chili & coriander dipping Guacamole en croute, smoked chicken sauce Char siu duck wanton cups Yakatori chicken skewers Thai pork and prawn money bags House made chicken spring rolls Duck & ginger wontons Beer batter barramundi gougons, tartar sauce Beef Satay skewers Dessert items (D) Mini lemon tartlets Profiteroles Baby Pavlova with berry compote Apple tartlets Fudge chocolate brownie Mini cupcakes Mini strudels Chocolate raspberry tartlets Mini pecan pies Strawberry macarons Mini meals (served in noodle boxes) Thai chicken curry with rice Fish and chips Wok seared prawn Asian veg Chilli beef and vegetable stir-fry Wood fired pizza (chef selection, served on wood paddles)
Beverage Packages min 30 guests
Select the category of wine, beer, and/or port from the table above and the booking time of
your function to suit your requirements and adjust your function pricing accordingly.
1841 Superior Premium
House Sparkling Mann Sparkling Upper Reach Sparkling
House White John Kosovich Unwooded John Kosovich Chardonnay
Chardonnay Truffle Hill SSB
Millbrook sauvignon blanc Alkoomi Late Harvest
House Red Willoughby Park Cab Sav Wirra Wirra "church block"
Barkling Owl Shiraz Viognier Pirathon Shiraz
Toohey's Extra Dry Tooheys Extra Dry Little Creatures Selection
Carlton Mid Corona
Cascade light Cascade Light
Talijancich Peter’s Old Ruby
N/A N/A
The following prices are per person, tailored to suit your event:
1841 Superior Premium
2 hours $28.00 $35.00 $49.00
3 hours $36.00 $44.00 $59.00
4 hours $43.00 $52.00 $68.00
5 hours - $59.00 $75.00
Please note that beer selection may be subject to change.
Extra charge of $500 for bar hire and bar tender applies in selected areas.
Beverage on consumption
Select one of the beverage package and pay as you go. You can also make your own
selection of wines and beers.Terms and Conditions
Booking Confirmation
A $1000 non refundable deposit is required at the time of the booking to confirm the reservation along with a
signed copy of the letter of confirmation for event. The booking will not be confirmed until a deposit is received.
In the event of unforeseen circumstances the Rose and Crown hotel reserves the right to amend the booking.
Consumption of Food and Beverage
Function spaces may only be hired with a food and beverage package.
Rose and Crown hotel is a licensed premise and therefore does not allow BYO beverages or food of any sort
onto or within any part of the premises.
Gifts of alcohol presented to guests must remain sealed whilst on the premises.
Beverages are available on a set package or a consumption basis, no cash bar facility is available.
Rose and Crown hotel is a responsible purveyor of alcohol, and as such reserve the right to refuse alcohol service
to anyone including private function guest.
Proof of age ID may be requested and failure to produce will result in no beverage service. Please advise your
guests attending.
This prerequisite is as per our house policy of duty of care and the Liquor Licensing Act.
Birthday cakes and wedding cakes are an exception cake plating charge of $2.50 pp applies
(Only one cake per group, cup cakes are permitted with a charge of $1.00pp)
Prices may change without notice, food & bev pricing can only be confirmed 4 weeks prior to function
Garden areas does not require any pre arrange beverage requirements
Vegetarian, vegan and gluten free meals are available and we can also cater for those with allergies.
Please advise all dietary requirements 15 days prior to your event date as the main meals have to be pre
selected.
Payment
The contract signatory is liable to pay all monies due under this agreement.
We do not provide credit.
Should beverages be on consumption basis then payment is required at the end of the function.
4 months prior the event a further deposit of $1 000.00 is required.
All accounts must be paid in full either with credit card, cash, direct debit or bank cheque at least 7 days prior to
the function date.
Personal and company cheques are only accepted a min of 10 working days prior to event date.
Payments not received within 5 days prior to the function it will be considered cancelled.
Minimum Guest requirement
All function areas at The Rose and Crown Hotel have a required minimum number of guests. In the event that a
function falls below the minimum stated, the payee is required to pay for the minimum amount that has been
assigned to each function room.
The Posh Convict Restaurant has a minimum spend of $14 000 for F & B to be selected from the posh package
The Cellar has a minimum spend of $3000 to hire it exclusively.
Final Numbers
We require confirmation of final numbers 7 days prior to your function.
Charges will be based on the guaranteed number or the number attending, whichever is greater.
Any changes within the 7 days may incur extra charges and can only be made with the authorization of the
Rose & Crown Management.
Cancellations
In the event of cancellation the following terms will apply:
The deposit paid is non refundable.
For cancellations made within one month prior of the function date, the organiser will be charged 50% of the
total estimated value of the function.
For cancellations made within 10 days prior to the function date the organiser will be charged the total quoted
price of the function.Outside suppliers
Any outside services must get approval from your function coordinator before confirmation.
Charges may apply to any equipment, furniture or table ware brought on to Rose and Crown hotels premises
The Rose & Crown Hotel must be advised of all deliveries and collections made on behalf of the client. Payment
for deliveries of goods must be made by the client in advance.
Assistance for the moving in and out of equipment will only be possible if staff is available.
Rose and Crown hotel will not be held responsible for any breakage or misplaced items from guest or suppliers.
Entertainment (subject to approval)
Inside venues - All music must finish no later than 11.30pm
Outside venues - All music must finish no later than 8.00 pm
Music levels must be approved by management prior to your event to ascertain that they meet with our local
noise level requirements.
Under no circumstances are percussion instruments permitted.
Decorations
Candles are not to be placed directly onto tablecloths or table tops. They must be placed in containers
approved by The Rose & Crown Hotel management or they will not be allowed.
Outside printed menu's must be approved by Rose & Crown hotel
There is to be nothing nailed, screwed, stapled, or adhered to any wall, door, or surface of the building without
the permission of Rose and Crown management.
Confetti, party poppers, streamers, and rice are not permitted on the grounds of Rose and Crown hotel. The cost
incurred in cleaning up the above items will be charged to the client
Management is here to assist. If excessive help is require to set up or set down, you will be charged @ $50.00 per
hour or part thereof.
Room Allocation
The Rose & Crown Hotel reserves the right to reassign the function to another room and/or area if the booked
space is not considered suitable due to guest numbers changing significantly, extreme weather conditions or
hotel maintenance issues which may arise and are out of management control.
Surcharges and Time Extensions
A 15% surcharge applies on the full price of functions held on Sundays & Public Holidays.
All functions to be finished by agreed time (as per the event order).
All charges to American Express and Diners carry a 2% surcharge
Bar and Beverages
The latest alcohol will be served Monday – Saturday is at 11.45pm. This is to allow all patrons time to finish their
drinks and vacate the premises prior to 12.00am.
The latest alcohol will be served on a Sunday is 9.30pm. This is to allow all patrons time to finish their drinks and
vacate the premises by 9.45pm
Responsibility
The Rose and Crown hotel reserves the right to book more than one event at any one time.
The patron assumes responsibility for all damage caused by them or any of their guests, invitees or other people
attending the function, whether in the function rooms or in another part of the Hotel.
The Rose & Crown Hotel will take all necessary care but will not accept responsibility for damage or loss of any
client’s property in The Rose & Crown Hotel before, during, or after the function.
The patron is responsible for conducting the function in an orderly manner and in full compliance with the Rules
and House Policy of The Rose & Crown management and all applicable laws.
We reserve the right to intervene or close a function if activities are considered illegal, noisy, or offensive.
The Garden, the Cellar, 1841 and the Posh Restaurant have sound restrictions to ensure the comfort of other
restaurant diners and close residential neighbours.
The Rose & Crown Hotel reserves the right to refuse the service of alcohol to any guest it considers to be under
age or intoxicated or behaving in an offensive manner.
The person signing this document shall be personally liable for all charges and credit card details are to be held
as security for final payment. In the event of outstanding charges, the signatory gives the Rose & Crown the
authority to charge the signatory's credit card for any outstanding charges or damages incurred at the Rose &
Crown.Letter of Confirmation for Event **Please return this form when paying the deposit to secure the booking** Client Details Bride: Groom: Function day & date: Time start & conclude: Venue: Approx number of guests: Occasion: Event name: (for signage) Contact on the day name: Business name: (If applicable) Address: Suburb: Postcode: Mobile: Home: Work: Email: Payment of Deposit: Credit Card Type & Number: Expiry date: Cardholders Name: Amount: $ 500.00 Authorised by (Signature of cardholder): I have read understood and agree to the Terms and Conditions and accept responsibility to abide by these terms. I accept that prices are subject to change without notice. Please forward this sheet as confirmation of payment with your deposit. We thank you for your business. Name & Signature: __________________________________________ Date: ________________ Phone: 08 9347 8100 Fax: 08 9379 3418 Email functions@rosecrown.com.au Post: PO Box 50, Guildford WA 6935
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