Charlottesville High School - Class of 2018 - Charlottesville City Schools
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Charlottesville High
School
Class of 2018
Meeting Objectives Our goal is to get you across the stage… This meeting will help you understand the steps that you need to take to make that happen. We will cover: ● Cap and Gown Orders ● AP Exams and Senior Exams ● Senior Clearance - PREPARE NOW! ● Decision Day Celebration ● 2018 Class Picnic ● Graduation Rehearsal ● Graduation Ceremony Dress Code ● Graduation Expectations ● JPJ Security Policy (new!) ● Graduation Parent Information ● Graduation Pictures
Cap and Gown Reminders
Have you ordered your cap and gown unit?
You must have it to participate in graduation.
The unit can be ordered for $50.
(cap, gown, tassel, diploma cover)
If you already have a cap and gown, you must
order your 2018 tassel and diploma cover.
The cost is $18.
The Josten’s representative will be in the CHS atrium
during both lunches Thursday, May 10th for the final
time. You should purchase your items from Ms.
Ewing prior to this date, so you can pick them up on
May 10th. Cash and checks are acceptable forms of
payment. See Ms. Ewing with any questions.
Advanced Placement
Exams
If you are taking an AP
class, and have NOT
Pre-registered for the AP
exam, you MUST
see Mr. Wilkerson
TODAY!
Senior Exam and
Visitor Information
May 22nd - 24th
There will be TWO exams sessions PER DAY. You are
expected to be on time. You will have two hours to
complete your exam, unless a teacher has indicated to us
it will take longer. The exam schedule is below.
Session 1 Session 2
Date
9:00am-11:00am 11:15am-1:15pm
Tues, May 22nd First exam Second exam
Wed, May 23rd Third exam Fourth exam
Thur, May 24th Fifth Exam Sixth exam
If you have an exam for any class, you must take it
Tuesday, 9:00 AM. All students with exams must come
to the first exam session on Tuesday. THE ONLY
EXCEPTION IS IF YOU ARE TAKING AN SOL DURING
EXAM TIME.
****
Monday, May 21st is your official last day of school.
You will be required to check in as a VISITOR for school
entry after this date. A staff member will have to validate
your appointment and location in the school. Violating
this policy is trespassing and administration will handled
as such.
CHS Decision Day
Monday - May 21, 2018
3:00pm - 3:50pm
Come celebrate and enjoy the fun!
ALL Seniors are invited!
Wait for an announcement at the beginning of 7th period to
go to the Upper Field.
Rain Location: Small Gym
Games
Moonbounce
Prizes
Wear your Decision Day
Photo booth T-Shirt
CHS 2018 Graduate Picnic
Wednesday - June 6, 2018
12:00pm to 2:00pm
Come celebrate with your peers after
graduation practice at the park!
ALL Seniors are invited!
See Mr. Deegan or Ms. Hollar for details.
Meet us at the
MCINTIRE PARK PAVILLION
located by the Little League baseball field in the back of the park.
You must show your ticket in order to participate.
Guaranteed
Fun!!
Lawn Games Free Food
Music
Moonbounce
Senior Clearance
Wednesday - May 30, 2018
9:00am - 12:00pm
● Senior Clearance is the CHS method of outprocessing seniors.
Students are expected to navigate this process in order to graduate.
Enter the building through the MLKPAC doors. Seniors found in any
other location of the building will be considered trespassing.
● Students with last names beginning in A-L will report to the small
gym at 9:00am.
● Students with last names beginning in M-Z will report to the small
gym at 10:30am.
What to expect:
● Students will stop at 8 stations to outprocess before they will be
awarded a clearance ticket from Ms. Ewing.
● There are no exceptions to this policy.
Station
Purpose Person or Department
Number
Class Credits/
1 School Counseling Department
Grade Promotion
Technology - Chromebooks
2 Technology Support Team
and Chargers
3 Extracurricular Obligations Ms. Cookson
Financial Matters/
4 Mr. Martin and Mr. Spradlin
Payment of Obligations
5 Survey and Post-High Forms Ms. Maynard and Ms. Webb-Jordan
Dress Code Form and
6 Mr. Cooke
JPJ Security Form
Parking Passes and
7 Ms. Garrett
LifeTouch Photo Form
Name Pronunciation and
8 Ms. Hollar and Mr. Deegan
Verification
Graduation Clearance Ticket Ms.Ewing
Graduation Rehearsal
Wednesday - June 6, 2018
10:00am - 11:00am
● Graduation rehearsal will be held at John Paul Jones Arena
on Wednesday, June 6th, from 10:00 am to 11:00 am
sharp. Please be at the arena by 9:45 am!
● Rehearsal attendance is MANDATORY if you intend to
walk across the stage during the graduation ceremony.
Bring your clearance ticket.
● Bus transportation will be provided for those desiring it.
You must be prepared to depart from CHS at 9:20am. You
may not enter the school building while waiting. The arena
is on CAT Bus Route 7, if interested.
● Clearance Tickets are required for graduation rehearsal
admittance.
Graduation Ceremony
Thursday - June 7, 2018
7:00pm at JPJ Arena
What to Expect
All seniors participating in graduation must
report to the JPJ Arena for line-up no later
than 5:30pm. Be mindful of the new
security measures and DO NOT BE LATE!
Students who are late will not be allowed
to participate in the ceremony.
What to Wear
Female dress code Male dress code
Black or brown shoes NOT over 3 inches high Black or brown dress shoes
Semi-formal dress (nothing strapless) Solid colored button down dress shirt
Pantsuit with jacket and matching pants Solid colored tie (preferred, not required)
Skirt (no shorter than 1 inch above the knee) Solid dark long dress pants (black, charcoal
with blouse gray, navy,brown or khaki)
No mid-drift showing, leggings, flip flops, No polo shirts, boots, sneakers, flip flops or
boots, or denim casual shoes
* NO flip flops, sneakers, casual shoes, jeans, shorts, or leggings! *Graduation Day
Thursday - June 7, 2018
7:00pm at JPJ Arena
What to Expect
Graduation is a formal event. You will be expected to
conduct yourselves accordingly. Failure to follow these
rules will force us to dismiss you from participating in the
ceremony.
You must remain seated and quiet throughout the entire
ceremony.
● NO gum, food, drinks, etc.
● You must be sober and compliant or you will be asked
to leave the line.
● No beach balls, bubbles, horns, or any other
distractible items will be allowed - have NOTHING in
your hands - programs will be placed on your seats.
New JPJ security policy will apply to you as
graduates, so please plan ahead.
● No sunglasses or earbuds.
● Nothing -- including cell phones, or any thing
else, are permitted on the arena floor.Information For
Graduates and Guests
Thursday - June 7, 2018
7:00pm at JPJ Arena
Event Information
Your graduate must be at JPJ by 5:30pm. Free parking is available at the arena. Event
tickets are NOT being issued this year. All invited guests are welcome to attend the
ceremony. Family and guests are able to enter the arena between 6:00pm and 6:50pm.
The ceremony will begin promptly at 7:00pm. JPJ security has restrictions regarding what
is allowed in the arena. See the next page for details.
Accessible Seating
With respect, we recognize that there may be family members and/or guests who are
unable to sit in the JPJ Arena seats for a variety of reasons. We will be able to
accommodate these issues with reserved seating for people with special needs. An
additional family member may be allowed to sit with your guest, depending on the number
of people needing special seating.
Photography
There WILL NOT be an area by the stage for guests to take pictures in the JPJ Arena.
Guests are encouraged to take pictures from their seats or after the ceremony. A
professional photographer will be taking pictures of your graduate receiving their diploma.
A flier is forthcoming; you can order your pictures online from LifeTouch.
Guests
We are making every effort to create an elegant, formal ceremony to celebrate this
important commencement. Every graduate and their family has the right to hear their name
called. Please encourage your guests to refrain from talking during speeches, to refrain
from yelling out, to refrain from using sound makers or bells during the ceremony. We ask
that you remain seated throughout the ceremony, because the ceremony is being recorded..
All guests are asked to turn off all cell phones. JPJ Arena employees reserve the right to
remove disruptive attendees.JPJ Security Information
For Graduates and Guests
Thursday - June 7, 2018
7:00pm at JPJ Arena
John Paul Jones Arena Entry Procedures and Bag Policy
Screening procedures are used at all entry gates to John Paul Jones Arena. Walk-through and hand
wand metal detectors are the primary means of screening. For guests who are unable to utilize a
walk-through metal detector, hand-held metal detectors will be used.
● Bags must be clear plastic, vinyl or PVC and cannot exceed 12" x 6" x 12" or clear one-gallon
plastic freezer bags (Ziploc bag or similar) are also permitted.
● Small clutch bags, approximately the size of a hand and no larger than 4.5" x 6.5" (with or
without a handle or strap) can be taken into the stadium or arena and will be subject to search.
● An exception will be made for items necessary for medical reasons after proper inspections at a
gate designated for this purpose.
● Items needed for small children must be in a clear bag that meet the stated dimensions.
List of Prohibited Items:(Subject to change)
• Bags or Backpacks larger than 12” x 12” x 6” – smaller bags must be clear/see through, with the
exception of bags smaller than 4.5” x 6.5” (about the size of a hand)
• Weapons, Fireworks or Confetti of any kind
• Professional Cameras, Tablets or Computers
• Aerosol containers
• Umbrellas
• Noisemakers or other distracting devices
• Balls, Balloons, Frisbees, Sticks and similar items
• Audio or Video Recording Devices
• Outside Food and Beverage
• Strollers
• Containers, specifically including glass or plastic bottles, cans, coolers or flasks
• Laser Pens/Pointers
• Illegal Substances
• Animals, except trained service animals
• Signs, Flags and Banners of any kindCHARLOTTESVILLE HIGH SCHOOL
2018 SENIOR EVENTS CALENDAR
Senior Class Meeting (Mandatory) May 2nd
Advanced Placement Testing May 7th – 18th
SOL Testing Series May 15th – May 25th
Saturday Academic Success for Seniors only May 19th
Seniors Last Day of Classes May 21st
Decision Day Celebration May 21st
Senior Exams May 22nd – 24th
CATEC Completer’s Ceremony May 23rd
Memorial Day – NO SCHOOL May 28th
Senior Clearance Day (Mandatory) May 30th
Senior Awards Knight June 5th
Graduation Rehearsal (Mandatory - at JPJ Arena) June 6th at 10am til 11am
Class of 2018 Graduation Ceremony (at JPJ June 7th at 7pm (Students arrive before 6pm)
Arena)
Please contact your administrator or school counselor at 434.245.2410
with any questions regarding this calendar.
For athletic events – https://gocville.orgGet A Packet When
You Leave
If You Still Have
Questions?
See Your School
Counselor, Mr. Devlin,
Ms. Ewing,Mr. Cooke,
Mr. Deegan or Ms. HollarYou can also read
