Bienvenue à l'ÉTS! Winter 2021 - Welcome Session for International Graduated Students - ÉTS Montréal
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Bienvenue à
l’ÉTS!
Welcome Session for International
Graduated Students
Winter 2021
1
PRESENTATION PLAN ˒ Quick overview of ÉTS ˒ COVID-19 ˒ First steps at ÉTS ˒ Other administrative procedures ˒ IT tools and resources ˒ Insurance / Healthcare ˒ Safety / laws ˒ Work ˒ Housing ˒ Getting around Montreal ˒ Integration ˒ French courses ˒ Services ˒ Student association ˒ Academic expectations
HOSTS AND SERVICES
STUDENT SERVICES (SAÉ)
Romy Schlegel et Mélissa Levasseur Dupuis
International student advisor
etudiantsetrangers@etsmtl.ca
˒ Immigration, Official document
˒ Insurance, appartement
˒ Life in Montreal
˒ Integration
GRADUATE STUDIES OFFICE (WITHIN THE
OFFICE OF THE DEAN OF STUDIES) SERVICES
Jorge Enrique Prieto and Nathalie Fernandez ˒ Registrar Office (BdR)
Cycles-Sup@etsmtl.ca ˒ Student Services (SAE)
˒ COOP services (SEC) internships
˒ Supervision of higher-level studies; ˒ Library
˒ Management of bursary programs; ˒ COOP ÉTS
˒ Academic affairs; ˒ Student association (AÉÉTS)
˒ Pedagogical support for faculty
QUICK OVERVIEW OF ÉTS
YOU NOW BELONG TO OUR DYNAMIC COMMUNITY
˒ 200 professors
˒ 400+ employees
˒ 11 000+ students
˒ 1 600 000 Montrealers
THE INTERNATIONAL COMMUNITY AT ÉTS
˒ Around 2000 international students
˒ More than 2/3 are graduate students
˒ 75% men / 25% women
˒ Countries of origin: France, Maghreb (Algeria,
Morocco, Tunisia), Cameroun, Iran
COVID-19 TRAVEL RESTRICTIONS
To travel to Canada, you need to be exempted from Canadian travel restrictions
˒ To hold a valid permit or an introduction letter issued before March 18 2020 and to
be able to prove that your travel is essential.
˒ Attestation : Postgraduate with research program only. You supervisor need to
ask for it at the registrar office at admission@etsmtl.ca
˒ Non-discretionary or non-optional purpose : Refer to the IRCC directive for the
explanations accepted for travel for non-discretionary purposes
˒ Pass a health check conducted by airlines before you’ll be allowed to board your flight
˒ Wear a non-medical mask or face covering during travel (including to the place you’ll
quarantine)
˒ Have a plan to quarantine for 14 days when you arrive in Canada.
COVID-19 ON CAMPUS
THE ÉTS CAMPUS WAS CLOSED ON MARCH 17
˒ 100% online summer session
˒ Since May 4, gradual resumption of research activities on campus
FAll SESSION WILL BE HYBRID FORMULA
˒ For current students, a majority of courses online with access to the campus for
practical work and laboratories
˒ For new international students, fall session 100% remotely, with special registration
procedures
˒ Services and departments are open, with administrative staff on rotation
COVID-19 SANITARY MESURES
Wearing a mask covering the nose and mouth is obligatory in:
˒ Public transport (buses, metro, taxis, etc.) and public places that are closed or partially covered
(shops, educational establishments, restaurants and bars, workplaces, cinemas, etc.)
Gatherings are limited to:
˒ Maximum of 10 people, from 3 households in a private place
˒ Maximum of 250 people in indoor public places
˒ Maximum of 250 people in outdoor public places
YOUR FIRST STEPS 1. SEND YOUR OFFICIAL DOCUMENTS admission@etsmtl.ca Outside Canada ˒ Passport ˒ Original CAQ ˒ Approbation of principle, letter of introduction or the original student permit Inside Canada ˒ Passport ˒ Original CAQ ˒ Study permit
YOUR FIRST STEPS 2. GET YOUR STUDENT CARD 1. Conect on your portal Mon ÉTS; 2. Open Téléchargement de votre photo; 3. Download your picture; 4. Dowload a picture from an ID; 5. Send you document. Gives access to: Library, Sports centre, labs, exam In Canada: you will receive it by post Outside Canada: You won’t receive it by post.
YOUR FIRST STEPS 3. FINALIZE THE REGISTRATION FOR YOUR COURSES Reminders ˒ It’s your responsibility to register for courses (except for Ph.D) ˒ Full-time is mandatory for international students ˒ 2nd and 3rd cycles = 9 credits per session Course modifications with reimbursement From August 31 to September 13, 2020 (modification, addition and cancellation) Note: the dates may change when the course is offered on an intensive basis, check the dates on the schedule. Course registration with Cheminot software (download) ˒ You must enter your universal access code to connect to the Cheminot application. Ex: aa12345 ˒ Your password was sent to you with your admission letter. If you forgot it, reset it from MonÉTS or write to accueilbdr@etsmtl.ca English courses in Concordia and McGill university First you must choose your courses (university websites) and fill out the CREPUQ form
YOUR FIRST STEPS 4. PAY YOUR TUITION FEES Consult your invoice in SIGNETS (Mon ÉTS) ** One invoice per semester, depending on the number of credits registered to Respect the deadlines to avoid penalties ˒ September 4th: 1st payment ˒ November 8th: end of the period of modification with refunds ˒ Ocrober 16st: 2nd payment Payment methods – check our website Other questions? Contact accueilbdr@etsmtl.ca
OTHER ADMINISTRATIVES PROCEDURES
OPEN A BANK ACCOUNT GET YOUR SOCIAL INSURANCE NUMBER
Make an appointment, bring the required documents The Social Insurance Number (SIN / NAS) is
(ex.: passport, ID, ÉTS registration) mandatory to be able to work in Canada. It is
required by the government and employers.
Which bank should you choose?
Ask about: Cost of international transfers, student Where?
discounts Online
Close to ÉTS or your home
Documents?
Banks in the neighbourhood of ÉTS Student permit ID (passport).
˒ Desjardins (1st floor of Maison des étudiants)
˒ Banque TD, BMO, RBC Additional information following this linkIT TOOLS AND RESOURCES
It is helpful that you get confortable using ÉTS tools
Permanent code (ex. : DARM123456) : Student number
VS Universal access code (ex. : AK12345) : cheminot, signet, library
Email @ETS Mon ETS
Teachers and administrative staff ˒ ChemiNot (Courses registration,
will contact you via your HEC email Tutoriel d’utilisation)
account ONLY ˒ SIGNETS (Update your personal
information, records, diary, course
App ETS Mobile! locations, contact info, etc.)
Printers
WIFI ETS-Campus access
Consult available resources on the
ÉTS Email + password
website
Technical problems?
Contact the ‘Guichet unique de Services’ (GUS)
514-396-8800 ext 7979INSURANCE
1. Health and hospitalization insurance – Desjardins 2. Dental insurances
** All international students in Quebec must be ˒ Optional but highly recommended (one visit to the
covered by a local health and hospitalization dentist can cost up to 200$)
insurance ˒ Possibility to add your family members
˒ Automatic registration and invoicing for everyone.
Fees : 900$ / year
Information, cancelling, adhesion or modification of
˒ Includes : Healthcare and hospital fees, coverage, visit website aseq.ca or contact an agent of
prescription drugs, guarantee of repatriation in ASEQ at 514.789.8792
case of decease or invalidity Cancelation date: September 30
˒ Excludes: Dental and vision care, family members
˒ A couple of weeks after registration, you will 3. Housing and civil liability insurance in Canada
receive your card and coverage details from the ˒ Optional but recommended.
registrar’s office. ˒ Protects your belongings and damages caused to others
˒ Contact them directly if you haven’t. ˒ Discounts for members of Réseau des ingénieurs du
Québec
Questions?
Desjardins 1-866-838-7580 ou assurancesRAMQ For students benefiting from social insurance of a country that signed a reciprocity agreement: Belgium, Denmark, Finland, France, Greece, Luxembourg, Norway, Portugal, Sweden. ** Only possible exemption from Desjardins insurance Includes: Health and hospital fees ( Canada only), prescription drugs ( France and Belgium only) Excludes: Dental and vision care, travel insurance outside Quebec, Repatriation insurance Additional health insurance - ASEQ For the students who are covered only by RAMQ, additional optional coverage is offered. Registration within 30 days following your adhesion to RAMQ
HEALTHCARE RESOURCES Info-Santé – Dial 8-1-1 Medical advice from professionals, free and confidential (24/7) Emergencies - Dial 9-1-1 (24/7 Canada and USA) Firefighters, ambulance, police Hospital, Clinic, pharmacy? 1. Call Info-Santé to ask for advices 2. Consult a pharmacist 3. Visit a clinic without appointment 4. Only go the hospital for a real emergency See website of information on Montreal’s healthcare network Do you need to pay? When you consult a doctor, a upfront payment might be required. You’ll have to make a claim to the insurance company to get reimbursed.
SAFETY / LAWS
On campus On campus
Emergency: Dial 5-5 ˒ No smoking of tobacco or any type of derivative
Non-emergency: Dial 8900 (e.g., electronic cigarette) within 9 meters from
Security desk Main entrance Pavillon A (ground ÉTS buildings entrances.
floor)
˒ Complete prohibition of use (smoke-spraying,
etc.), distribution, and growing of cannabis on
Off campus any land or building of ÉTS, including student
Emergency: Dial 911 (24/7) residences.
Fines between 250 $ and 1 500 $ !
Montreal is a safe city, but…
˒ Don’t carry your passport or official documents Off Campus
when you go out, take a picture or keep a No smoking in public areas such bar, restaurants,
photocopy, keep them in a safe place at home. clubs, some parks, housing (be aware of your lease)
˒ Never leave your bag, computer or any other
personal belongings unattended. Alcool
˒ Don’t keep a large amount of money at home nor Drinking alcohol in public areas is prohibited 148$
on you. fines.WORK
Conditions
˒ Valid Study permit, full-time registration, Social insurance number
˒ Check your eligibility on IRCC website
Work on campus
˒ Your study program must have started before you can start working.
˒ «On campus» = in all the buildings that belong to ÉTS campus
˒ Other locations are allowed if working as teaching/research assistant.
˒ No limit of hours!
˒ See job offers on campus
Work off campus Offenses to immigration laws
˒ Max 20 hours / week Break to immigration laws can lead to the
˒ Working on camps AND off campus is possible if you comply with the rules for both following consequences:
options.
˒ Refusal of renewing student permit;
You need to stop working if: ˒ refusal of work permit delivery
postdiploma or permanent residency;
˒ Studying part-time (unless it’s the last semester of your program)
˒ refusal of entry to canada;
˒ Expired student permit ˒ explusion from Canada.
˒ During an authorized leave during your studies
˒ Period of break after changing study institutionHOUSING
University residences
˒ ÉTS's academic residences accommodate over 1,100 students
˒ Fill the Booking Form to be put on the waiting list (no engagement until they offer you a room)
Off campus housing
Most students will live outside campus in apartments shared with roommates, or with a higher budget, on
their own. Visit classified ads websites and Facebook groups
˒ kijiji.ca
˒ craigslist.com
˒ Student Flat
˒ Student Housing Mtl
˒ Irie Location
Warnings
˒ colocsmtl.com • Make sure to sign a rental
˒ roomlala.com contractor a sublet agreement
˒ PVTistes à Montréal : logements et colocations (officiel) • Never pay cash deposit nor
˒ Logement à Montréal - $1000 et moins monthly rent without getting a
˒ Students’ Housing receipt right away
• Be respectful and careful with
the place you rent - you are
Housing search assistance workshops
liable for damages
August 17 to September
To make an appointment hereGETTING AROUND
BUS + SUBWAY - OPUS CARD BIXI
˒ Smart card on which you can ˒ Public bicycle sharing system , hundreds of
charge transit fares for the subway stations all around Montreal
and bus all over Montreal Island ˒ Different membership options (30 days, 1-3
˒ Several options available - daily, days, one way, etc.)
weekend, weekly, monthly and ˒ OPUS reduced fare for students
others.
˒ If you don’t have an OPUS card, CAR SHARING
pay the exact amount (3,50$) Self-service vehicles, different membership
options
OPUS REDUCED FARE - STUDENTS Car2Go, CommunAuto, Turo
Online application via MonÉTS
OR INTERCITY
Go to the STM photo studio at Berri- Carpooling: AmigoExpress, Covoiturage.ca, etc.
UQAM metro station Bus/train: Orléans Express , Greyhound, Via
Discounts at Coop ÉTS RailCHALLENGES…
INTEGRATION GET INVOLVED! Students groups, social events, student clubs STAY TUNED! Interface Read your emails Réservation ÉTS Calender Substance L'Heuristique International students Facebook group TAKE CARE OF YOURSELF! Workout(Sports center), eat healthy, get enough sleep, be social. USE ÉTS SERVICES! Bibliothèque de l’ETS SARA (Service d’aide à la rédaction d’articles scientifiques)
LEARN FRENCH UQAM French classes ˒ ETS offers bursary for French-language integration ˒ Reimbursement of French courses in UQAM upon successful completion of the course. More details here Part-time French courses – Ministry of immigration ˒ Foreign students, as well as their spouse, are now eligible for part-time French courses as well as the accompanying financial assistance. ˒ More details on MIFI’s website Language Café Practise French, Spanish or animate a conversation in your mother language ˒ When? Every Wednesday from 12:10 to 1:30 PM ˒ Where? To be determine English / Spanish Workshops Student Services offer different conversation workshops with a language teacher. Registration mandatory, check your Interface for all the details.
Student Services ÉTS SERVICES STUDENT SERVICES OFFICE etsmtl.ca/en/activities-and-services/students-services/health-and-wellness ACTIVITIES AND STUDENT LIFE ˒ Student Clubs, associations ˒ Commitees ˒ Student Ambassador ACADEMIC AND PERSONAL SUPPORT ˒ Scientific Writing Workshops ˒ Individual tutoring ˒ Psychological assistance (free and confidential) ˒ Support for learning ˒ Immigration FINANCIAL ASSISTANCE ˒ Budget consulting
COMITÉ ÉTUDIANT DES CYCLES SUPÉRIEURS DE L'ÉTS
OUR MISSION / UPCOMING EVENTS
SUPPORT FOR SUCCESS
Link between students and research supervisors
ANIMATE STUDENT LIFE
PROMOTE OUR RESEARCH
ACTIVITIES
˒ Game and movie night
˒ Scientific exchanges
˒ Annual conference of student researchers
˒ Cocktails
˒ Apple picking Facebook.com/groups/cecs.etsmtl
Facebook.com/cecs.etsmtlETS 101
WHO DOES WHAT ? Contact the resource person for
your program.
Student services (Services aux étudiants)
˒ Integration, workshop, activities
˒ Immigration related issuses
Office of the Dean of Studies (Bureau des cycles
supérieurs)
˒ Assistance planning your studies
˒ Scholarships
˒ Forms and deposit
Registrar's Office
˒ Admission
˒ Course registration (if problem with Cheminot)
˒ Officals documents and insurance
https://www.etsmtl.ca/en/students/Contact-PersonsETS 101
THE ROLE OF THE PROGRAM DIRECTOR THE ROLE OF THE RESEARCH SUPERVISOR
The program director manages the academic The research supervisor guides you as you undertake
and administrative aspects of the program. your research project.
The program director is The research supervisor can also:
˒ In charge of program admissions; ˒ Advise you on what courses to take in your
˒ Authorize certain course selections (i.e.: program;
courses offered by another institution, ˒ Help you identify a strategy to finance your studies
courses not offered in your program; (working as a teacher assistant or research
˒ In charge of the first part of the doctoral assistant, performing sponsored research, etc.).
examination (for PhD students) DGA1031 -
Research topic.ETS 101 HOW MANY CREDIT DO I NEED ? Master’s with thesis : 15 credits (5 courses completed) + 30 credits for the mémoire Master's with project : 30 credits ( 10 courses completed) + 15 credits for the project PhD: 6 credits (2 courses completed) + 9 credits for your doctoral examination The doctoral examination is divided into three distinct courses taken over three terms: DGA1031 – Problématique de recherche (Research topic) (3 credits) DGA1032 – Examen écrit (Written exam) (3 credits) DGA1033 – Examen oral (Oral exam: defending your research project) (3 credits)
ETS 101
For each course, you will receive a Your grade point average (GPA)will be
letter grade.(A+, A, A-, B+, B, B-...) calculated based on yourletter grades. (4.3)
90 à 100 = A+ A+ = 4,3
85 à 89 = A A = 4,0
80 à 84 = A- A- = 3,7
77 à 79 = B+ B+ = 3,3 Maintain the
required GPA
73 à 76 = B B = 3,0 to avoid being
70 à 72 = B- B- = 2,7 withdrawn !
60 à 69 = C C+ = 2,3
C = 2,0ETS 101
CHALLENGES STRATEGIES
˒ Long periods of work without meeting with ˒ Clearly establish expectations, roles and
your research director. responsibilities of both the student and the
˒ Steps that drag on when writing a thesis or director;
dissertation (literature review, data ˒ set up a supervisory framework to monitor
collection). progress
˒ Lack of funding. ˒ Talk about opportunities for funding
˒ Substantial modification of your research ˒ Talk about the output expected by your director
subject. ˒ Draft a schedule of main steps required to
˒ Change of director during research. complete your studies
˒ Immigration ˒ Renewing offical documents on time.
˒ Stay in close contact with your supervisorUSEFUL INFORMATION Academic calendar etsmtl.ca/en/Studies/Academic-Calendars Rules & regulations etsmtl.ca/en/Students/Guides-to-graduate-studies#Doctoral-program Forms etsmtl.ca/en/Students/Forms Scholarships etsmtl.ca/en/Activities-and-services/Scholarships-and-Student- Aid/Bursaries
Student Services (SAE)
Mélissa Levasseur-Dupuis et Romy Schlegel
Conseillères aux étudiants internationaux
EtudiantsEtrangers@etsmtl.caYou can also read
