Bain Park Master Plan - PUBLIC EXHIBITION OUTCOMES February 2021
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Bain Park Master Plan
PUBLIC EXHIBITION
OUTCOMES
February 2021
TABLE OF CONTENTS
1. INTRODUCTION ......................................................................................................................................... 3
1.1. Background........................................................................................................................................ 3
1.2. Engagement approach ...................................................................................................................... 3
1.3. Consultation focus ............................................................................................................................ 3
2. ENGAGEMENT ACTIVITIES, TIMELINE & FEEDBACK THEMES ............................................................... 3
2.1. Engagement Activities and timeline................................................................................................. 3
2.2. Engagement, reports and revisions ................................................................................................. 4
2.3. Submission sources .......................................................................................................................... 4
2.4. Feedback Themes ............................................................................................................................. 5
2.5. Have Your Say.................................................................................................................................... 5
2.6. Social Media ...................................................................................................................................... 6
2.7. Pop-up Information Stands ............................................................................................................... 6
3. SUBMISSIONS ........................................................................................................................................... 6
3.1. Overview of submissions .................................................................................................................. 6
4. UPDATED MASTER PLAN - REVISION 4 ................................................................................................... 8
5. NEXT STEPS .............................................................................................................................................. 8
6. APPENDIX (i) Submissions: Summary and Responses .......................................................................... 9
COMMUNITY ENGAGEMENT REPORT - 2
1. INTRODUCTION
1.1. Background
The Bain Park Master Plan (Master Plan) was identified in the 2019/2020 Operational Plan as part
of Council’s regional master planning for recreational facilities to encourage a healthy, inclusive and
vibrant community.
Bain Park is a significant recreation area located in the centre of the Wauchope CBD. Council has
undertaken a series of comprehensive engagement activities to inform a draft Master Plan to guide
future development. A timeline of activities, reports and Master Plan revisions is included in this
report.
At the 18 November Ordinary Council Meeting, Councillors resolved to place the draft Master Plan
on public exhibition for 28 days, closing on 16 December 2020. This report summarises and
responds to community feedback across key themes and details changes made to the updated
Master Plan.
Submissions made during this time have been considered when developing an updated draft
Master Plan. The challenge in developing the next revision of the draft Master Plan (Rev 4) has
been to balance varying community preferences with our commitment to delivering recreational
facilities to encourage a healthy, inclusive and vibrant community now and into the future.
1.2. Engagement approach
The public exhibition period is a formal process undertaken prior to finalisation of the Master Plan
and subsequent recommendation for adoption. During this period, the Community Engagement
team undertook the following activities to promote the public exhibition period and encourage the
community to have their say.
• Have Your Say
• Media release / Heart of the Hastings newsletter
• Social media posts
• Targeted email campaign (stakeholders / Chamber of Commerce / CCAT)
• Temporary signage at Bain Park displaying Draft Master Plan
• Two pop-up stands (Bain Park and IGA, Wauchope CBD)
• Letterbox drop (Avondale Street and Range Street)
• Walk around to High Street businesses
• Posters in IGA / Waterman’s café / WCAC and other nearby locations
• Draft Master Plan copies and feedback forms in all Customer Service Centres and
Wauchope Library.
1.3. Consultation focus
The community was asked for open ended feedback on the draft Master Plan in the context of the
consultation that had been undertaken over the previous year. No specific surveys or prompts were
used.
2. ENGAGEMENT ACTIVITIES, TIMELINE & FEEDBACK THEMES
2.1. Engagement Activities and timeline
A series of engagement activities were undertaken to promote and seek feedback during the public
exhibition period, these included:
COMMUNITY ENGAGEMENT REPORT - 3
• Direct email with key stakeholders
• Social media campaign
• Print media (Heart of the Hastings Newsletter feature)
• Signage in Bain Park
• Posters put up in High Street shops
• Feedback boxes installed at Wauchope Library
• Pop-up information stands
• Have Your Say
2.2. Engagement, reports and revisions
2.3. Submission sources
A total of 102 pieces of feedback were received from 32 submissions across four platforms. A
breakdown of this is illustrated in the diagram below.
Feedback form 58 13
Have Your Say online 25 13
Email 17 5
Verbal 21
Pieces of feedback Number of submissions
Graph 1: Breakdown of submission sources and feedback.
COMMUNITY ENGAGEMENT REPORT - 4
2.4. Feedback Themes
Feedback from all sources was categorised to gain insight into common sentiment across
submissions. Data has been themed and listed below in order of most to least feedback received. A
graph showing number of submissions received per theme follows.
• Vegetation
• Buildings
• Artwork / Interpretive elements / Acknowledgements
• Playground location
• Play equipment / elements
• Car parking
• Anti-social behaviour / safety
• Inclusion / Accessibility
• Public Toilets
• Seating / shade / BBQs
• Circulation
• Community Garden / Sensory Garden
• Outdoor dining
Vegetation 13
Buildings 12
Artwork / Interpretive elements /… 11
Playground location 10
Play equipment / elements 10
Car parking 8
Anti social behaviour / safety 8
Inclusion / Accessibility 6
Other 6
Public Toilets 5
Seating / shade / BBQs 5
Circulation 3
Community Garden / Sensory Garden 3
Outdoor dining 2
Graph 2: Number of submissions per theme
2.5. Have Your Say
Thirteen submissions were received from community members via Have Your Say from the following
demographic profiles.
Suburb Age Gender
Wauchope 5 26-35 5 Female 8
Port Macquarie 2 46-55 1 Male 5
Beechwood 2 56-65 3
Bonny Hills 1 Over 65 4
Yippin Creek 1
Johns River 1
Brombin 1
COMMUNITY ENGAGEMENT REPORT - 52.6. Social Media
Social media posts across Facebook and Instagram returned the following reach and engagement
levels.
Page Date Reach Engagement
Port Macquarie- 26 Nov 11,085 153
Hastings Council FB
Port Macquarie- 3 Dec 5,414 401
Hastings Council FB
Port Macquarie- 6 Dec 1,700 15
Hastings Council FB
EngagePMH FB 26 Nov Unknown 5
ConnectPMH Instagram 26 Nov 290 364
2.7. Pop-up Information Stands
• Bain Park 4 December, 11am - 1pm
• Hastings Street IGA, Wauchope 7 December, 1pm - 4pm
Members of the community engagement team and the project team hosted two pop-up information
stands during the public exhibition period, inviting the community to attend to ask questions, talk to
team members, pick up a hard copy of the draft Master Plan, complete a feedback form, and (for
the Bain Park pop-up) take a tour around the park with the landscape architect.
Both were well attended with Council staff talking to approximately 25 people on each day and
handing out over 50 copies of the draft Master Plan.
3. SUBMISSIONS
3.1. Overview of submissions
Submissions received during the public exhibition period were varied with a mix of support and
opposition for a variety of design elements. Submissions should be considered in the context of
prior community engagement outcomes and the intensive stakeholder consultation that informed
the development of previous revisions of the draft Master Plan. This means that in some instances
(such as the options for the two community buildings) design options will reflect the desire of key
stakeholders.
Areas of greatest interest (categorised by theme) were: the treatment of community buildings;
vegetation; sculptural, artwork and interpretive elements; and location of the playground. These
COMMUNITY ENGAGEMENT REPORT - 6themes (and responses) have been summarised below, with detailed feedback and responses across all themes tabled in Appendix (i) Submissions: Summary and Responses. Vegetation There is a strong preference to retain and enhance this green space, including at the High Street entry, with the addition of mature trees and endemic species (including Lasiandra trees), and the removal of weed species. The draft Master Plan accommodates much of this feedback with the exception of identifying the lasiandra trees at the High Street entry as being significant. Design outcome: Lasiandra trees to be included in planting palette throughout the park. No change to High Street entry - the intent of which is to be open with a focus on original Bain Park gates and artwork with views into the park. Buildings The sentiment around the Community Arts Hall and Rotary Youth Hall largely reflects the outcomes of significant consultation undertaken with the Wauchope Community Arts Council (WCAC) - with an acknowledgement of the aesthetic and acoustic qualities of the current Arts Hall. Council has a clear understanding of the desire of WCAC to retain the existing hall either in its current location or relocated closer to the park with the addition of improved amenities. This consultation, along with meetings held with Wauchope Rotary, will inform the design options for these community facilities. An outlier request to relocate both community halls and replace them with a new, multi-use, two- storey building is not in keeping with community views. Design outcome: Existing design options for these buildings is unchanged. Artwork / Interpretive elements / Acknowledgements The Master Plan is an overarching plan for the future development of Bain Park and does not include detailed design of artwork, sculptural elements, acknowledgements, furniture or equipment. A number of statements supporting ongoing consultation during the future detailed design of elements have been included in the Master Plan. Design outcome: No change to Master Plan. Playground Location The community voiced a desire to keep the playground in its existing location, citing distance from the public toilets, Waterman’s Café and other High Street businesses as key reasons supporting the current location. Some residents feared that relocating the playground to the south of the park would result in an increase in anti-social behaviour that may impact their safety and properties. While acknowledging these concerns we are prioritising the future need to increase the size of the playground in response to the predicted growth of our region. We know that Bain Park is already a destination area for locals and visitors from across the region and we anticipate this to continue (and increase) once the playground is updated. The relocation of the playground to the south of the park is informed by the NSW Everyone Can Play guidelines that make the space more accessible across a range of criteria. In addition, Crime Prevention through Environmental Design (CPTED) principles will be incorporated into the design to discourage anti-social behaviour. Design outcome: Playground to be relocated to south of park. Sensory Garden Omnicare have advised that the proposed sensory garden, if built, will no longer be open to the public. This decision is based on ensuring the safety of vulnerable clients that will use the facility. Omnicare has advised that there is potential for local schools and community groups to visit the garden by arrangement once the garden is completed. COMMUNITY ENGAGEMENT REPORT - 7
Design outcome: Sensory garden removed from draft Master Plan.
Please refer to Appendix (i) Submissions: Summary and Responses for more detailed feedback and
responses across all themes.
4. UPDATED MASTER PLAN - REVISION 4
The challenge in developing the next revision of the draft Master Plan (Rev 4) has been to balance
varying community preferences with our commitment to delivering recreational facilities to
encourage a healthy, inclusive and vibrant community now and into the future. Changes to the
Master Plan (Rev 4) are listed below.
Retraction of outdoor dining specific to Waterman’s Café
• Seating in this location will be for public use
• Any application for outdoor dining by Waterman’s Café will be reviewed in line with our
Outdoor Dining Policy.
Removal of Omnicare sensory garden
• Omnicare has advised that following further consideration and concerns over the safety of
clients and staff, and the security of premises of a public facility, that the proposed
Omnicare Sensory garden, if built, will not be open to the community.
5. NEXT STEPS
The updated draft Master Plan (Rev 4) will be shared directly with the key stakeholders and those
who made submissions, and more broadly with the community using media channels and Council’s
website.
The intention is to make a recommendation for adoption of the Master Plan (Rev 4) at the 17 March
Ordinary Council Meeting. To view the agenda and find out how to speak to an agenda item please
visit our website. www.pmhc.nsw.gov.au/About-Us/How-Council-Works
Once the plan is adopted, Council can cost the development and begin to seek funding. At present,
there is no timeline set for the commencement of construction and Council will keep the community
informed as this changes.
COMMUNITY ENGAGEMENT REPORT - 86. APPENDIX
Appendix (i) Submissions: Summary and Responses
Theme Key Issues PMHC Comments/Response
Vegetation • Concerned about cost of installing, • In previous years the Wauchope Chamber of
maintaining and storing an artificial Commerce and Industry (WCCI) have
Christmas tree. managed the installation of an artificial
• Against plastic Christmas tree. Christmas tree supported by Council grants -
• Love provision of the Christmas tree. infrastructure included to facilitate this
• Lasiandra trees near High Street are original option in future.
trees that instigated the Lasiandra Festival, • WCCI will continue to be responsible for
please retain / Wauchope is a Lasiandra determining Christmas decorations in the
town / we need lasiandra trees towards the Park (which may be to decorate a live tree).
front of the park. • Provision for succession planting of weed
• Remove weed trees now. trees with large native trees is included.
• Allow trees to provide shade. • In addition to existing trees, the Master Plan
• Retain grass on amphitheatre. allows for extensive planting of mature,
• Retain trees, garden beds and open green shade bearing trees.
space; introduce mature trees with colour; • Large trees, low understory planting and a
do not remove mature trees. wide paved entrance retain some green
• Concerned about the loss of green space at space at High Street and reinforce visual
entry due to paved plaza to High Street. connectivity into the park.
• Paved plaza designed to accommodate
pedestrian traffic into the park and to
support circulation around artwork.
• Lasiandras will be considered as part of
planting palette for the park. The intent of
the High Street entry is to be open with a
focus on original Bain Park gates and
artwork.
Buildings • Retain buildings spend money elsewhere in • Significant community engagement was
the community. undertaken with Wauchope Community Arts
• Retain buildings in current location with Council (WCAC) and Wauchope Rotary.
upgrades. • Council has a clear understanding of the
• Retain character of Arts Hall (acoustics and desire of WCAC to retain the existing hall
aesthetic). either in its current location or relocated
• Relocate existing buildings (Option 2). closer to the park.
• New Community Arts Hall in Bain Park using • The proposal to relocate both existing
elements of existing building. buildings is not within the scope of the
• Relocate both existing buildings elsewhere project. The potential for business activities
in Wauchope and build a high capacity, two- to be undertaken in the building remains
storey, large multi-use facility including possible by arrangement with building
conference and meeting rooms overlooking managers.
Bain Park.
• Opportunity for artwork from Birpai • The design of all public art introduced to the
Artwork / Interpretive
community / locally sourced. park will be subject to community
elements /
• Include interpretive geological signage consultation. Public art shall leverage
Acknowledgements
pertaining to Bago Bluff opportunities for cultural and historical
• Retain Bain Park Gates / not off to one side. expression through working with public
• Sculptures / display about local history is far artists and in consultation with Bunyah
more appropriate than a human sundial at Local Aboriginal Land Council and
the High Street entry. abovementioned community groups.
• No need for two war memorials in • Master Plan is a high level design and does
Wauchope / do not move the war memorial not represent the detail of individual
to Bain Park (cites lack of seating/shade, artworks.
hard surfaces and visibility). • Bain Park Gates are being retained -
• Uninspiring design shown on Master Plan for location supports an open entry to the park
High Street entry. with interpretive elements.
• Concerned that terraced sandstone block • Wauchope’s culture and history to be woven
amphitheatre will be costly and restrict into the landscape through design details
usage of the park. and interpretive art installations.
• Creative elements are supported such as • The addition of the war memorial in Bain
the free form "Gaudi" inspired seating, Park was in response to a unanimous
Human sun dial (incorporates community request by the Wauchope RSL Sub Branch
COMMUNITY ENGAGEMENT REPORT - 9memorial), War memorial, sensory garden, via written submission. This is not a
and interpretive sculpture with up lighting. replacement of the existing memorial on
• Wauchope Garden Club recognition through High Street but an additional memorial.
interpretive element. • Recognition of other community groups to
• Lions Club ongoing request to install three, be determined at detail design phase.
inter-connected sundials at the High Street • Sundials are included at the Avondale Street
entry to the park in the immediate future entry. Interpretive sculpture with up-lighting
prior to roll out of the Master Plan. is a key feature of the High Street entry
• Treatment of centenarian plaques when along with the historic Bain Park gates.
weed trees removed. Shade from proposed tree planting at this
entry will impact the function of the sundials
in this location.
• Community consultation will be undertaken
on any changes/reinterpretation into the
design for the centenarian trees and
plaques, and the volunteer memorial
(specific consultation with businesses and
individuals listed on the sign).
• Upgrade playground and retain in current • Increasing the size of the playground is
Playground location
location. necessary to respond to the future growth of
• Renovate the existing playground, add the region and the fact that the park will
shade and save money. continue to attract locals and visitors from
• Concern that playground is too far away across the region.
from public toilets. • The existing playground was installed in
• Parents like to sit at café and watch children 2012 and scheduled for replacement in
in the playground / playground too far away 2022. It has limited capacity to expand in
from café. the current location due to the presence of
• Retain bike path in current location. large trees and root systems in that area.
• Concerned that proposed playground • Shaded playground / water play area -
location will impact residents and create relocated to improve connectivity to school
safety concerns for them. and improved passive surveillance.
• The proposed integration of buildings into
the park, and the inclusion of a small stage
is incompatible with a playground in its
current location.
• We acknowledge the distance from the
playground to the public toilets has
increased. However, the toilet location still
remains accessible as per the NSW
Everyone Can Plan guidelines and is
supported by an accessible pathway.
• We encourage active supervision of children
using our playgrounds at all times.
• See anti-social behaviour responses for
residents’ safety concerns.
• Include play fountain with waterslide, • Community consultation will be undertaken
Play equipment /
monkey bars, flying fox, rock wall, slip and prior to the detailed design of playground
elements
slide, tree house with TV, camping zone, equipment and inclusions.
climbing trees with soft fall, provisions for • A variety of activities and activations in Bain
drought for water play to continue Park gives people options to use the
(underground water tank). Multi-use oval for recreation space as they choose and in a
ball play and Frisbee. socially responsible manner in terms of how
• Model the playground and waterpark on the they do so and how they supervise children.
Tamworth Regional Park. • Bain Park is not a designated off-leash dog
• Exercise area for people and dogs. area. Wauchope has an existing dog off
• Waterpark is expensive to maintain and not leash area at Blackbutt Park, with another
useful year-round and too far from toilets. proposed at the Hastings Sporting Fields
• I absolutely love every suggested facility. Inclusion of water play is dependent
enhancement to the Bain park precinct and on funding.
believe that this park when completed will • Water play was identified as a desired
become a very family friendly venue that can inclusion during community consultation;
be enjoyed by all. funding sources and detailed design will
• The active elements of playgrounds, water occur following the adoption of the Master
play, and the bike tracks are supported, and Plan.
we anticipate this will encourage community • The proposed integration of buildings into
participation. the park, and the inclusion of a small stage
• The overall layout of the activity spaces is is incompatible with a playground in its
not supported due to interruption of noise current location.
from play on performances and lack of
COMMUNITY ENGAGEMENT REPORT - 1
0ability to supervise children while watching a • We encourage active supervision of children
performance. using our playgrounds at all times.
• Opposed to reducing the width of Avondale • Reconfiguration of the roadway is to
Car parking
Street (by approximately 1m) due to busy formalise parking and improve vehicular
road at school drop off and pick up and cost circulation (and safety) in accordance with
of changing road. current standards. Road design will be
• Leave the car park in existing location as it carried out by a suitably qualified Engineer.
offers easy access to community buildings • Design does not allow for incursion on
and Bain Park. parkland for car parking.
• Locate car park at the far [southern] end of • The addition of an accessible pathway
Bain Park near the school. around the park and better integration of
• The reversing of the carpark and building the park to the community buildings
space a clever idea, as the buildings can provides improved access to Avondale
‘spill’ out onto the park. This will give much Street parking.
more versatility of use.
• Concerned about lack of parking
(particularly on Friday’s when community
members, many in wheelchairs or with
limited mobility, attend a regular event at
the Arts Hall).
• Concerned about safety and security in the • Updated and improved lighting is provided
Anti-social behaviour /
park (such as lighting). for in the Master Plan.
safety
• Ensure non-slip surfaces on pathways. • Crime Prevention through Environmental
• Can the new design make the children’s Design (CPTED) principles will be
playground safer or make it more difficult for incorporated into the design to discourage
after hours, anti-social behaviour to occur. anti-social behaviour.
• Concern that shelters close to residential • Changing the location of the playground
properties will put residents/property at risk. increases the actual and perceived
• Avondale Street is actually a cul-de-sac with likelihood of detection and apprehension.
a handful of residents within close proximity • Passive surveillance is not the responsibility
to the proposed location. There is minimal of residents, it occurs naturally as spaces
natural surveillance especially in evenings are used more - the theory being that the
(when damage to structures and equipment more spaces are visited by legitimate users,
is more likely to occur). let less they are visited by those who may
• Residents should not be responsible for display anti-social behaviour.
passive surveillance of park in proposed
location.
• Some incidents of vandalism to the Youth
Hall and damage to cars. Concerned about
safety of those using car park if it cannot be
seen from Bain Park.
• Accessibility for people with mobility issues. • Detailed design of the playground will
Inclusion / Accessibility
Access and visibility for people with vision, involve consultation where these elements
hearing and other forms of impairment. can be considered following NSW Everyone
• Consultation with Bunyah Aboriginal Land Can Play guidelines.
Council. • Proposed promenade pathway is 3.5m wide.
• All paths wide enough for 2 wheelie walkers • Bunyah Aboriginal Land Council are
to walk side by side. considered key stakeholders.
• Include disability friendly equipment in
playground.
• Incorporate sensory garden into the play
area and where the special needs
community can use it.
• Retain existing toilet block with • Existing toilet block to be replaced with new
Public Toilets
improvements. amenities to include an adult change table.
• We need the disabled toilet to be upgraded • Current delivery is included in Stage 3 (of 7).
to a fully accessible change room with the Flexibility in the staging of works depending
hoist and bed as the Community Hall is used on funding, condition of existing assets, and
every Friday be disabled people and several priorities as identified by the community.
in wheelchairs.
• Prioritise the upgrade of the public toilets.
• Sheltered picnic tables - what a positive • Detailed design of furniture
Seating / shade / BBQs
improvement. (bubblers/BBQs/picnic tables etc.) will in
• Include accessible seating / solar panels accessible options.
run BBQs. • Design details pertaining to formed seating
• Regular cleaning schedule for BBQs. will be subject to community consultation.
• Don’t locate too closely to residents. • Solar power options can be explored during
detailed design phase.
COMMUNITY ENGAGEMENT REPORT - 1
1• Formed/shaped seating to reflect culture
and history of Wauchope not Barcelona (Not
“Gaudi” inspired mosaics).
• Concerns over safety of clients and staff, • Sensory garden has been removed from the
Community Garden /
and security of premises of a public facility; Master Plan following further consideration
Sensory Garden
the proposed Omnicare Sensory garden will from Omnicare.
not be open to the community.
• Include reclaimed water / water tanks to
save money.
• Maintenance of sensory garden to be
managed post Omnicare involvement.
• No need for 3.5m pathway, too much • Pathway width to accommodate passing
Circulation
concrete. prams, mobility scooters and wheelchairs.
• People will walk through the centre of the • Circulation has been designed to best
park not around the circular path. facilitate access to all areas of the park
• Retain centre pathway, create a winding, while maintaining a larger open space within
smaller path. the centre of the park.
• Concern that the circular pathway and • The design includes substantial open space
placement of activities does not support with the specific purpose to support large
large events and market stalls. Currently events and market stalls. This includes the
when people attend this event, they enjoy provision of power, water and a place for a
being able to see their family from the temporary stage and considers population
mound, to the play area and to the market growth and greater activation of the space.
stalls.
• Private business (Waterman's Café) should • Proposal has been amended to provide
Outdoor dining
not take up public space. opportunity for public seating.
• The seating elements at the park entrance • Any application for outdoor dining by
are welcomed but should be inclusive of Waterman’s Café will be reviewed in line
general patronage not limited to a single with our Outdoor Dining Policy.
business’s outdoor dining.
• A sheltered bike-lock facility as more and • The lifespan of elements of the Master Plan
Other
more people use bicycles. varies considerably (vegetation, buildings,
• Improved facilities such as the lighting, playground etc.). Currently our playgrounds
including solar powered options, stage are designed for a 10 year life.
options, undercover areas, power provisions, • Options for electric car charging and e-bikes
water provisions are all welcomed. to be included in detailed design.
• What is the lifespan of completed project? • Bike-lock facilities are provided for at both
entrances to the park - tree cover provided.
COMMUNITY ENGAGEMENT REPORT - 1
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