Back to the Mecca HOWARD UNIVERSITY ALUMNI ASSOCIATION ATLANTA CLUB - 2019 Bus Trip - Howard University Alumni Club of Atlanta
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HOWARD UNIVERSITY ALUMNI ASSOCIATION
ATLANTA CLUB
Back to the Mecca
2019 Bus Trip
1HOWARD UNIVERSITY ALUMNI ASSOCIATION
ATLANTA CLUB
Back to the Mecca
2019 Bus Trip
Dear Student/Parent:
On behalf of the HUAA – Atlanta Club, welcome to the annual bus trip to Howard University, April 3-7, 2019.
Each year, Howard looks forward to our arrival and this year is no exception. This volunteer committee has personally
talked with numerous Deans, Professors, and Administrators. All have expressed overwhelming support for our event.
College is an important decision to make. This experience will allow students to take full advantage to talk to as many
people as they can about their experience, collect materials and really take inventory of Howard University. Throughout
the trip the students will meet with Deans of various schools and Administrators from Admissions, Financial Aid and
Housing. Students will depart the evening of April 4th and arrive the morning of April 8th to meet with student hosts and
prepare for tours and orientation.
Please be assured that the Alumni Association has gone to great lengths to provide an informative and educational, yet
safe opportunity for students to live the “Howard Experience.” If you need to contact us, we are a phone call away –
404-641-5924 Thina Johnson or email tjoh1506@gmail.com.
The cost is $300 per person with an early bird registration discounted rate of $250, if registered by January 31st. Please
note registration is non-refundable. Registration includes transportation, lodging with students in the dormitory,
campus visits, and tours. Please note that students stay in the dormitory with a student host. It is not guaranteed that
you will have a bed and therefore you are required to bring a sleeping bag. The payment deadline is March 5th (if seats
are available) please visit www.hualumniatl.com for payment and registration forms including up to date information.
Parent/student Q&A sessions will be scheduled for January and March.
Thanks again for your interest in attending the MECCA of black education….HOWARD UNIVERSITY!
Sincerely,
Thina Johnson
Recruitment co-Chair
HUAA – Atlanta Club
404-641-5924
2HOWARD UNIVERSITY ALUMNI ASSOCIATION ATLANTA CLUB
Back to the Mecca Bus Trip!!!
GENERAL INFORMATION, RULES & EXPECTATIONS
General Information
The main campus of Howard University rests in an urban area and is not secluded from the city. We ask all students be
aware of their surroundings.
Meals on campus are offered between 7:00-9:00 am for breakfast, 11:00-2:00 pm for lunch and 4:00-7:00 pm for
dinner. Near campus, there are other eateries including McDonalds & Subway. Budget $8-12 per meal and any additional
spending change for souvenirs, etc.
Phone calls. It is highly recommended to bring a cell phone as this is a primary way we will communicate. Further, we
recommend that students call home with the number to the host student’s dormitory where they will be staying. Students
must return calls/text from chaperones within 30 minutes.
Bring a pillow, blanket, bed linen, sleeping bag, etc. to make your bus trip more comfortable and to use while you stay
with your student host.
Protect your valuables. Please do not bring valuables that you can not keep with you at all times.
There will be at least 5 alumni chaperones from the HUAA on the trip. Students and Parents should feel free to call any
chaperone for any reason. The chaperone will not stay on campus overnight. Please see Chaperone Cell Numbers list.
There will be a chaperone assigned to each for oversight and assistance.
Trip Rules & Expectations
General Rules
NO STUDENTS ARE ALLOWED TO LEAVE CAMPUS WITHOUT THE STUDENT HOST OR PARENT WRITTEN
PERMISSION.
ALCOHOL AND DRUGS WILL NOT BE TOLERATED. Any student not in compliance will be sent home at the parent’s
expense.
While on the BUS…
We ask that students clean up after themselves on the bus and be respectful of the facilities available on the bus.
Music players w/earphones are allowed on the bus.
There will be a DVD and TV screens on the bus to watch movies. If anyone would like to bring his or her favorite PG-
RATED movie, please feel free.
While on campus…
No student may leave the campus alone without written permission unless they are with their host.
• Anyone visiting family or friends off campus must have written permission from parents. We will need the name,
address and phone of the persons the student will be visiting. It is that individual’s responsibility to make sure that the
student is back on campus by the time of departure.
• Carry photo identification with you at all times. A daily text will be sent to parents if students are not attending
events.
• Students must attend all scheduled events unless they have a written excuse from a parent or guardian.
We ask that students be mindful of the way they are dressed while visiting campus. It is not necessary to “dress up” but
students should dress appropriately and comfortably. Let’s make a positive impression!
Please respect the room and belongings of your student host. Please do not borrow/take anything without permission
from your student host. Remember, they have opened their space to you as a courtesy. Also, be respectful of their time.
The semester will be drawing to a close within a few weeks of our visit. For the Howard students it’s crunch time!
MOST OF ALL, ENJOY YOURSELVES!
3Bus Trip Checklist
□ Shower shoes
□ Identification
□ Medical release form
□ Sleeping bag, Blanket
□ Health insurance card (paper an copy on phone)
□ Toothbrush and paste
□ Pillow
□ Spending Money
□ Towels
□ Soap
□ Shower cap
□ Cell phone and charger
□ Notepad
□ Camera (optional)
□ Chaperone contact Numbers
4Howard University Bus Trip/Registration and Medical Release Form
Thank you for your interest in attending the Howard University Annual Bus trip sponsored by the Atlanta Alumni
Chapter. In order to make your trip safe and productive, thoroughly complete and return the following information. You
will NOT be allowed to attend the bus trip if this information is not completed prior to our departure.
Student Name (Print)_________________________________Gender__Date of Birth________
Address_____________________________________________________________________
City State Zip
High School______________________________ Grade________ Email _______________
Career Goal and potential major
____________________________________________________________________________
Home Telephone_____________________
Parents Name_______________________________Wk Telephone_____________________
Medical Insurance Co._______________________ Policy Number_____________________
List any drugs that you are allergic to:______________________________________________
List any allergies:_____________________________________________________________
List previous/current medical injuries or
conditions:_______________________________________________________________________________
Please list any special medical problems or disabilities: ___________________________________________
Family Physician Name:____________________________________ Telephone_____________________
I, the undersigned parent or legal guardian of ____________________________________________hereby give my
consent that, in the event of accident, illness or emergency, medical examination and/or treatment may be administered to
my child until such time as I can be reached by phone. In the event I am not available to give telephone consent, I
designate_____________________________________ , whose telephone number is
_______________________________ as parental substitute. I also hereby release the Howard University Alumni
Association – Atlanta Club and Howard University from any and all liabilities.
__________________________________ _____________________________
Parent or Legal Guardian (Print Name) Parent or Legal Guardian (signature)
Email form to jjnicholas17@gmail.com. Note: You may receive a phone call from June Nicholas regarding your
release form.
5Howard University
Uniting Howard Georgians since 1977
Statement of Understanding
Back to the Mecca Bus Trip to Howard University, scheduled for April 3 through April 7, 2019.
This is to indicate that I, __________________________________ have agreed to accept passage for the above
trip scheduled for the above destination and dates. It is understood and agreed that I will personally bear all
expenses in connection with this trip. I also agree to participate in the above described activity and during the
participation, to conduct myself in a prudent and reasonable manner. I further understand and agree that Howard
University, the Howard University Alumni Association – Atlanta Club or the Howard University Georgia Club,
in no way accepts responsibility for:
FOOD, SAFE CONDUCT, PROTECTION OF PERSONS, PROTECTION OF PROPERTY AND
EFFECTS, CONDUCT OR BEHAVIOR OF ANY INDIVIDUAL INCIDENTAL OR ANY OTHER
EXPENSES CALLED FOR IN CONNECTION WITH THIS TRIP, OR ANY LIABILITY ARISING
FROM ANY SOURCE WHATEVER IN CONNECTION WITH THIS TRIP.
I acknowledge that I will not seek to have the HUACA and Howard University held liable in the event that any
accident, injury, loss of property or any other circumstance or incident occurs during or as a result of my
son’s/daughter’s participation in the Bus trip. This release of liability includes accident, injury, loss, or damages to
the student, as well as, to other individuals or property which may result from the student’s participation in the event.
I hereby release and agree to hold harmless HUACA and Howard University, its officials, agents and employees,
from any claims arising out of my son’s/daughter’s participation in the event(s).
If you are under 18 years of age, the signature of your parents or guardian is required below.
Signature of Traveler _____________________________________ Date: ____________
Parent/Guardian Signature: _________________________________ Date: ___________
Traveler’s Home Address: _________________________________________________
Phone Number: ___________________________________________
Emergency Contact Information:
Name of Contact: ______________________________________
Relationship: ____________________________________________
Telephone Number: _______________________________________
Email form to jjnicholas17@gmail.com. Note: You may receive a phone call from June Nicholas regarding your
release form.
6PERMISSION TO LEAVE CAMPUS DURING THE HUACA BUS TRIP TO HOWARD UNIVERSITY
I, _______________________________, am the parent/guardian of _______________________________, give my
permission for my son/daughter to attend the exception event from the planned activities on the bus trip.
Exception event
1. Date ________ Start time: ________ End time: ________________
Description:_____________________________________________________
2. Date ________ Start time: ________ End time: ________________
Description:_____________________________________________________
I understand that the student will not be supervised by HUACA during exception event(s). I assume the risk in my
my student’s participation in the exception event.
I acknowledge that I will not seek to have the HUACA and Howard University held liable in the event that any
accident, injury, loss of property or any other circumstance or incident occurs during or as a result of my
son’s/daughter’s participation in the Bus trip. This release of liability includes accident, injury, loss, or damages to
the student, as well as, to other individuals or property which may result from the student’s participation in the event.
I hereby release and agree to hold harmless HUACA and Howard University, its officials, agents and employees,
from any claims arising out of my son’s/daughter’s participation in the event(s).
I have read and understand and accept all of the statements recited above and accept full responsibility as described.
______________________________________ Date:_____________________
Student’s Signature (as appropriate)
______________________________________ Date:_____________________
Parent’s/Guardian’s Signature
____________________________________________ Date:____________________________
Parent’s/Guardian’s Signature
Email form to jjnicholas17@gmail.com. Note: You may receive a phone call from June Nicholas regarding your
release form.
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