AVENUE OF FLAGS Fund Raiser - Optimists "Promote Patriotism ."
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AVENUE OF FLAGS
Fund Raiser
Optimists “Promote Patriotism ….”
It’ss FUN It It’s FELLOWSHIP It’s PATRIOTIC It’s PROFITABLE
Optimist Avenue of Flags
FIRST STEPS
1. Contact your U.S. Congressman to receive a Flag Order Form by phone or email. Complete the
form and send it in with a check for the 3 x 5 Nylon flags at a cost of $9.00 each. Flags can also
be purchased through Regalia in Moline, IL for $15.00 each, 390-788-7471
Check the flags from the Congressman. We have found different eyelet spacing that
causes adjustments to boring spacing of the pole
pole.
2. Determine whether you can get delivery of flags by 15 May. This is the most critical aspect.
3. Contact Optimist International to extend your club’s liability insurance to the Avenue of Flags.
Decide whether your club will secure property insurance (theft or destruction of all flags) or
whether your club will self-insure the flags.
4. Get organized. Unless you have 3-4 hours per day to spend on the Avenue of Flags, you will
need to delegate some of the work. You may need a treasurer and keeper of the
subscriber list. Consider appointing a Prospecting Chairman, a Flag Construction Committee,
Route Chairman to set up routes and secure volunteers to deliver and retrieve flags, and a
Receptacle Installation Committee (a good job for two retirees who are able to install receptacles
during weekdays).Optimist Avenue of Flags
SELLING - Prospecting Tips
Select up-scale neighborhoods with good home density (close together). It
has been found that the more expensive homeowners are more likely to
subscribe, and there is less moving in and out.
Target neighborhoods in which you have members who will be willing to be
Team Leaders and have room to store flags between holidays holidays.
If you have one resident’s name on that street, you can get additional
neighbors’ information on that street at http://www.infospace.com/home/white-
pages.
Decide what part of town you want to prospect. Assign specific streets to
individual club members to prospect and a date when they should have
completed the prospecting. For each homeowner, record whether the
homeowner subscribed, declined, was undecided or not at home (leave a
brochure in the door and try to call back at a later date).
Your club might have three prospecting campaigns; first half of April, second
half of April and first half of May. The first campaign is devoted to canvassing
your exiting areas for renewals and filling in. The other two campaigns will be
devoted to expansion areas.
Re
Re-canvass
canvass your areas after each holiday
holiday, contacting those homeowners who
were initially undecided or who had not been previously contacted. You
should drop the subscription price $6 after each holiday. Some may question
the wisdom of canvassing after Independence Day for only $12 but remember
those $12 and $6 subscriptions late this summer will be $30 renewal
subscriptions next year. Near the end of the year, offer an “End-of-Year
Special” with $35 for the remaining holiday plus the next year.
Once
O a homeowner
h iindicates
di they
h d do not want to subscribe,
b ib you should
h ld not
contact them again for the remainder of the year.
Keep a list of subscribers and indicate for each subscriber whether they have
an underground pet fence, an underground lawn sprinkler system and
whether the flag receptacle has been installed. The club members installing
the receptacles should have copies of this list. Keep updating the list.
Keep a list of all checks deposited.
deposited Compare this list to your subscriber list
list.
You should try to secure a $30 check up front but you can accept a
subscription and bill the subscriber. For second-year non-renewals
procrastinators, you might want to set out flags in front of their homes for the
first holiday to encourage them to renew.
When prospecting, avoid using the words “sell” or “selling”. Instead, ask the
homeowner whether they would like to “subscribe” to the Avenue of Flags.The Jasper
p Optimist
p Avenue of Flags
g
Your Invitation to Participate in Patriotism
The Jasper Optimist Clubs are offering a subscription to celebrate five (5)
national holidays with streets lined with American Flags for $30 per year. The
Jasper Optimist Clubs will place a 3 foot by 5 foot American Flag on a 10 foot
pole
l iin ffrontt off your home
h on these
th five
fi national
ti l holidays:
h lid M
Memorial
i lDDay, Fl
Flag
Day, July 4, Labor Day and Veteran’s Day.
Club volunteers will deliver the flags at dawn and retrieve them at dusk. You do
not have to be present. A receptacle will be installed approximately 5 feet from
the street in front of your home. The Optimist Clubs are responsible for
replacement of any flag soiled,
soiled damaged or stolen.
stolen
All proceeds of the Avenue of Flags are donated to qualified organizations
serving local youth in becoming tomorrow’s better citizens. Consider
subscribing in honor of a soldier or in memory of a veteran or loved one.
Please join your neighbors in this colorful and patriotic program. Just complete
and mail the subscription form below and your check for $30, payable to Jasper
Optimist Club. Mail the form and check to Jasper Optimist Club, P.O. Box
435, Jasper, IN 47547. For more information, call Rich Slayton at 482-7750.
Cut -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- Cut -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- Cut
Name ______________________________________________________
Address _____________________________________________________
Phone ______________________________________________________
g in honor/memory
Subscribing y of __________________________________
Do you have lawn sprinklers? Yes __________ No ________
Do you have an Invisible Fence for pets? Yes __________ No ________
Are there any utilities near the street in line with your front door?
Yes______, (which utility?_________) No______?
Th
Thank
k you !
Jasper Optimist Clubs your partner in patriotism
P.O. Box 435, Jasper, IN 47547Optimist Avenue of Flags
Flag Construction Tips
Supplies per flag: 1-3x5 foot nylon flag, 1-10-foot ¾” conduit, 1-7/8”white
cane tip, 3-Retaining rings made from 1” PVC piping cut into ½” rings with a
3/16” hole, 3- #8x5/8” sheet metal screws (hex head is easiest to drive), 2-
cable clamps, 2-1 inch “S” hooks,
If yyour 10-foot conduit flagpoles
gp have blue ink markings g or labels on the p
pole,,
use acetone to remove the ink. Be sure to use rubber gloves when working
with acetone. Use a hairdryer to remove any adhesive stickers and then use
“Goo Gone” to remove any remaining adhesive.
Use 7/64” titanium drill bit to drill holes in the 10-foot conduit poles to attach
the PVC retainer rings. Drill a hole 2 inches from the top, 36 inches from the
top and 37 ½ inches from the top of the pole. (Measure the eyelet spacing on
your flags to be sure that they fit this boring pattern
pattern.))
If the drill bit wanders on the round surface of the pole, use the edge of a file
to score a line on the pole where the hole should be drilled.
We have found that the Congressman’s flags vary in size. You may have to
vary your hole distance accordingly.
The ½ inch wide retainer rings are cut from 10 foot 1 inch diameter PVC pipe
using g a band saw. Use PVC p pipe
p cleaner and a rag g to remove the blue ink on
the pipe before you start cutting the retainer rings.
Drill a 3/16” hole in each ring.
Use #8 X 5/8 self-tapping sheet metal screws to attach the retainer rings to
the flagpole.
The flag is attached to the 1-inch diameter cable clamp with an S hook. The
cable clamp allows the flag to freely rotate around the flagpole irrespective of
the direction of the wind
wind.
An alternative to the 1-inch diameter cable clamp is to use ¾-inch wide pipe
strapping from rolls. Cut the strapping into 6-inch lengths with tin snips or
pruning shears, wrap it around the pole and insert the “S” hook through a hole
near each end.
Parts can be ordered through your local hardware store from the following
suppliers:
1 inch diameter cable clamps, Gardner Bender Co. 50 per box @
$5.22, part # PPC-32
OR ¾-inch pipe strapping, cut to 6-inch length.
1 ¼ inch diameter white rubber receptacle cap, Faultless Caster Div,
part # F32054,
40 per box @ $13.39.
7/8-inch
7/8 inch diameter white rubber flagpole cap
cap. Faultless Caster Div,
Div part
# F32048,
40 per box @ $9.89.
Zinc plated S hooks, Western Wire, part S-9, 100 per box @ $13.84.Fl Construction
Flag C t ti
Top
¾” EMT conduit, 10 foot section as flagpole.
(Clean labels and blue markings off of conduit with
acetone and “elbow grease”)
Faultless 7/8”
7/8 cane tip, white, (#F32048) on
top of ¾” EMT conduit pole.
Plastic cable clamp 1” (Gardner Bender #PPC-
32), with “S” hook (Western Wire part #S-9)
connecting flag. (Pinch the “S”-hook at either
end with large pliers or channel locks)
One inch PVC pipe cut into ½” rings, with 3/16”
hole and #8 x 5/8”
5/8 self
self-tapping
tapping hex-head
hex head or
Phillips head sheet metal screw holding ring,
into pre-drilled 7/64” hole in conduit 2” from the
end.
Middle
Second and third ½”
½ ring of 1”
1 dia.
dia PVC pipe
attached through 3/16” hole with #8 x 5/8” self-
tapping metal screws, into pre-drilled holes 36”
and 37-1/2” from end.
Second 1” cable clamp and “S”-hook to secure
the lower eyelet of flag.
(Can also use 3/4”
3/4 pipe strapping cut to 6”
6
lengths instead of cable clamp.)
Completed Flag
Roll the flag tightly around the pole and secrue
with one or two rubber bands.
Store the flags standing straight up.Optimist Avenue of Flags
Receptacle Installation Tips
Talk to your area underground utility locating service to determine where
the telephone, fiber optic, and electrical lines are located and how deep the
lines are buried. If you plan to install flag receptacles in commercial areas, do
whatever is necessary to avoid cutting lines to banks, hospitals, and other
commercial establishments.
establishments Some of these lines to banks,
banks hospitals and other
businesses may run through residential areas.
In our area electrical lines are buried two to four feet deep. We do not usually
call for underground utility locating service in residential areas. We use a
small steel rod to explore for underground obstructions. Your club will have to
decide whether to call for underground utility locating service in residential
areas.
On the Subscription Form, ask the homeowner if they have any utilities, a
sprinkle system or electric pet fence in the front yard, near the curb. If they
indicate YES”, have the homeowner show you exactly where they are located
to avoid these obstacles.
When installing receptacles in an area where there are residential telephone
or TV cable lines buried, we turn the edge of the receptacle so that it is
parallel to the telephone or TV cable line instead of perpendicular to the lines
lines.
This reduces the possibility of cutting a line.
Install the flag receptacle two feet (2 feet) in from the street curb and in line
with the homeowner’s front door, unless they request a different location.
(May vary the distance from the street in various neighborhoods, but
keep the distance constant within a neighborhood.)
Insert the driver into the receptacle and push or gently tap to get it started.
Use a small level against the driver or on top of the receptacle (checking both
front to back and side to side) to assure that the receptacle will be driven
straight and the flag will stand straight.
The receptacle is driven into the ground so that the top of the receptacle is
flush with the ground. Place a 1-¼ rubber tip cap on top of the receptacle.
Use a screwdriver or knife to push or cut the ground away from the top of the
receptacle so that the rubber tip cap can be placed on top of the receptacle
receptacle.
Spray paint a 3 inch by 6 inch white stripe on the street curb directly in line
with where the receptacle is driven into the ground. The white stripe lets the
installation driver know that this house gets a flag and in helps the flag
deliverers find where the flag receptacle is located.Ground Receptacle
The receptacle that is driven into the ground is
made from 1 inch EMT conduit.
The 10-foot conduit is cut into15-inch lengths (8
pieces per section of conduit).
Some shops cut 30-inch lengths, crush the center
then cut them in half.
One end on the conduit is crushed to a chisel-end.
Be sure that the chisel-end is straight to allow the
receptacle to be insert straight into the ground.
A 5-pound sledge, anvil and hard work can also
close the end of the receptacle.
End of Receptacle
Crushed end of receptacle must be straight to
allow straight insertion into the ground
ground.Receptacle Driver
Six (6) foot black pipe or steel rod, one inch (1”) in
diameter is used to drive the receptacle into the
diameter,
ground. It must fit inside of the one inch EMT
conduit receptacle.
The heavier, the better (as long as you can lift it
about 20 times to drive in a receptacle).
With 1 inch nut and 1-1/4
1-1/4” heavy washer welded
near the bottom, eleven (11) inches from the
bottom.
Paint a white line on the drive 2 feet (24”) from the
bottom to measure the distance the receptacle
should be installed behind the curb at subscriber’s
home. ((or whatever distance yyou decide to use in
your neighborhoods)
Driver Head
Note strong welds around the nut and washer making up
the driving surface.
Driver and Receptacle
Driver is 11 inches below weld and driving surface, so it
will not bottom-out inside the receptacle that has about
12 inches of clear inside length.
length
Overall receptacle is 15 inches long.
The bottom of the driver is inserted into the ground
receptacle. The weight of the driver helps drive the
receptacle into the ground. Use a level against the
driver or on top of the receptacle to assure the driver is
inserting the receptacle straight. This is important to
have a straight flag.The Jasper Optimist Avenue of Flags
Holiday Flag Route Signup Sheet
Fourth of July
Install on SATURDAY, July 2, 2005 at 5:30 AM
Pick up MONDAY, July 4, at 8:00 PM
Grassland Hills - meet at Vic Hurm’s (1224 - 31st St.)
Saturday, July 2 Monday, July 4
Install at 5:30 AM Pick up at 8:00 PM
Driver - __________________ Driver - __________________
Installers - _______________ Pickup – _________________
_______________ _________________
Country Club Estates - meet at Kent Reyling’s (end of Poplar Lane)
Saturday, July 2 Monday, July 4
Install at 5:30 AM Pick up at 8:00 PM
Driver - __________________ Driver - __________________
Installers - _______________ Pickup – _________________
_______________ _________________
Crooked Creek - meet at Ken Sendelweck’s (1337 Cobblestone)
Saturday, July 2 Monday, July 4
Install at 5:30 AM Pick up at 8:00 PM
Driver - __________________ Driver - __________________
Installers - _______________ Pickup – _________________
_______________ _________________
Elegante/Ottawa Hills - meet at Greg Kuper’s (1393 Emily at 14th)
Saturday, July 2 Monday, July 4
Install at 5:30 AM Pick up at 8:00 PM
Driver - __________________ Driver - __________________
Installers - _______________ Pickup – _________________
_______________ _________________
Red Oak Subdivision - meet at Mike Shappard’s (1677 Sweet Gum)
Saturday, July 2 Monday, July 4
Install at 5:30 AM Pick up at 8:00 PM
Driver - __________________ Driver - __________________
Installers - _______________ Pickup – _________________
_______________ _________________
Next flag holiday is Labor Day, Monday, September 5Optimist Avenue of Flags
Delivery and Retrieval of Flags on 5 Holidays
(Memorial Day, Flag Day, 4th of July, Labor Day, Veterans Day)
1. Flags are delivered at dawn.
2. Start retrieving flags a half-hour before sunset.
3. Never deliver or retrieve flags in a thunderstorm or under threat of thunderstorm. If weather
dictates, leave the flags out in front of the subscribers homes overnight.
4. Assign a specific route to a delivery driver and crew of volunteers. The delivery driver should have
a list of subscribers and a map showing which homes receive a map. Contact your city planning
department to obtain a plat map showing the streets and house numbers. You may use a yellow
highlighter to indicate subscribers on the map. The map and curb markers are a big help to the
delivery drivers. Sometimes cars parked in front of a home obscure the white curb marker.
5. Depending on how concentrated your subscribers are, a delivery driver can handle a route of up
to 75 flags
flags. A delivery driver and two volunteers can deliver 75 flags in a fairly concentrated area
in about an hour.
6. By mid summer some of the rubber receptacle caps may be difficult to remove because the
ground packs around the receptacle cap. You may have to “feel” around the location with your foot
to locate the receptacle. If necessary, use a screwdriver to reach below the bottom of the
receptacle cap and use the screwdriver end to raise the cap.
7. Remove the cap and leave it on the ground next to the receptacle. Insert the flag and remove the
rubber band,, allowing g it to slide down the pole
p to the g
ground. Unfurl the flag g to be sure that it will
“fly”.
8. In retrieving the flags, remove the flag and the rubber band at the same time. Reinsert the white
rubber cap onto the receptacle. Some Clubs roll the flags as they go, rolling the flags tightly
around the pole and secure with one or two rubber bands. Other Clubs choose to wait until
returning to the storage location and having a “party” while re-rolling the flags and putting them
away. A retrieving driver and two volunteers can retrieve and roll 75 flags in an hour and one-half.
9. Never roll the flag around the flagpole if the flag is wet. If the flags are wet when retrieved,
carefully
f ll lload
d th
the flflags unfurled
f l d iin th
the van or ttruck.
k St
Store th
the flflags iin a garage unfurled
f l d until
til th
they
are dry, and then roll the flags around the flagpole. You may choose to leave the flags out until
the next day to allow them to dry in the subscriber’s yards.
10. Store the flags standing straight up, if possible.
11. You will need to constantly remind your volunteers to keep the sharp end of the flagpole close to
the ground to avoid injury to fellow volunteers. Also remind volunteers to be careful around parked
cars.
12 In loading in the vans or trucks
12. trucks, our drivers remove the rear seats of the van van. Flags are loaded in
the van down the center isle of the van, top end of the flagpole first. The driver may want to
protect the van console, carpet and seats using cardboard, forming a channel down the center of
the van. Or you can make van protectors out of ¼ inch hardboard.
STORAGE – Be sure to protect the flags from mice or weather. You may choose to wrap the flags in
sets of ten inside plastic trash bags. (See Santa Claus Optimsit’s Improvements on last page).
Various methods of storage are used.
Lean the flags against the front wall of the garage, between the side all and garage door track.
Two or three bike hooks on the wall.
Two (2) racks of 2x2 fastened to the ceiling.
Standing in the corner of a storage barn.
Stand between 2x4s of the garage or storage with bungie cords to hold the flags in place.Neighborhood Map with subscriber house numbers marked and highlighted allows installers to know which house to install flags. This map is also and excellent tool for follow-up selling.
Santa Claus Optimist’s Improvements
Pipe strapping Strap with “S” Hook
Receptical with 3/8” hole Receptical extractor
Stetch wrap Ten (10) flags in plastic bag and
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