A pre-arrival guide for incoming exchange and study abroad students
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A pre-arrival guide for incoming exchange
and study abroad students
Congratulations on being STEP 1:
accepted as an exchange On receiving your
or study abroad student 5-10
at Sheffield Hallam
offer of a place
University! at Sheffield Hallam
This guide is divided into five
University
steps to help you arrive on
campus safely and well prepared.
We advise you to complete the STEP 2: 11-18
steps in sequential order. Each
step contains a checklist of tasks, In the weeks
which you can cross off as you
complete them. before you leave
We look forward to welcoming
you to Sheffield and Sheffield
Hallam University.
STEP 3:
Please note: dates in this guide
were correct at the time of printing Getting ready 19-22
but may be subject to change.
Please check online before
for departure
you travel.
STEP 4: 23-32
Arriving
in Sheffield
STEP 5:
Succeeding
in your studies
33-36
3 Sheffield Hallam University
Welcome guide for incoming exchange and study abroad students 2021/22 4
Apply for your visa If you have any other type of UK
(if applicable) visa and are not sure whether
or not you need to apply
for a new visa, please email
STEP 1: You must hold a valid UK visa that internationalexperience@shu.ac.uk
entitles you to study at Sheffield for advice.
On receiving your Hallam University before you can
I need a Student visa. Who can help
begin your course with us.
offer of a place Which visa should I apply for?
me apply for it?
at Sheffield Hallam Most international students need
The Home Office website
provides detailed information
University a Student visa. and guidance about applying for
a Student visa.
However, exchange and study
abroad students coming to Visit gov.uk/student-visa
Sheffield Hallam University for
up to six months can choose to The UK Council for International
Apply for your
apply for a Standard Visitor visa Student Affairs (UKCISA) also offers
visa (if applicable)
instead. If you come to the UK on detailed advice for international
a Standard Visitor visa, you will students applying for study visas.
Book your not be allowed to do any paid or
accommodation voluntary work and you will not be Visit go.shu.ac.uk/
able to extend your stay in the UK. studentvisaoutsideuk
Register for disabled
student support Visit gov.uk/standard-visitor-visa
(if applicable) for more information.
I already have a valid UK visa.
Do I need to apply again?
If you are currently in the UK on
a Tier 4 (General) or Student visa for
another university, you must apply
for a new Student visa before you
enrol at Sheffield Hallam University. International experience advisers welcoming new
international students
If you require further help and
you are in the UK, we strongly
recommend that you book an
appointment with the international
experience advisers at the University.
If you are in your home country
and you need support with your
visa application, please contact the
international experience advisers,
who can offer advice over email
or Skype.
< Contents 5 Sheffield Hallam University
Welcome guide for incoming exchange and study abroad students 2021/22 6
How long will the application the details of the course that you are Visit gov.uk/guidance/academic- What should I do if my visa
process take? going to study are correct (including technology-approval-scheme is refused?
course duration) and that any to apply.
The application process will probably You must inform us immediately
payments you have made to the
take around two months, so you must 7. Tuberculosis test certificate if your visa application is refused
University are recorded correctly.
start the process early. (if applicable) by UK Visa and Immigration. Please
4. Transcripts or exam certificates email your visa refusal notice to
When can I apply for my Student You will need a tuberculosis (TB) admissions@shu.ac.uk
listed on the CAS test if you are coming to the UK
visa?
You will need to submit your for more than six months and are You have two options:
You can apply for your Student visa
original transcripts or qualification resident in any of the countries
no earlier than six months before the
certificates. Details of these will on the list at gov.uk/tb-test-visa. • You can submit an Administrative
start date of your course.
be listed on your CAS statement. The If the test is clear, you will be given Review if you think the decision
What documents will I need? documents must include your full a certificate, which you must submit is incorrect. There is no fee for
name and the name of the academic with your visa application. this but it can take at least 28 days
You will need the following
institution awarding the qualification. – and sometimes much longer –
documents:
They must also include the date and for a decision to be reached.
1. Valid passport title of award (for certificates) and Strict deadlines apply, so you
the course title and confirmation of must contact us as soon as you
You will need to submit your passport
award (for transcripts). receive your visa refusal notice
with your Student visa application.
if you are considering this option.
Ideally, the passport should be valid 5. Evidence of enough funds to meet
for the duration of your study in the the UKVI maintenance requirements • Alternatively, you can make a new
UK plus six months. application. Please read the refusal
You will need to show that you have
enough funds to pay for your tuition notice carefully to see which
2. Passport photograph
fees (if applicable) plus £1,023 for documents were missing or
You will need to submit a passport incorrect the first time. You will
sized colour photograph that was each month of your stay, for up to
nine months. You will need to prove need a new CAS if you wish to
taken no earlier than one month make a new application.
before your application. The that you had this amount in your
photograph must be in a specific bank account for 28 days before In some cases, the International
format. Visit gov.uk/photos-for- you submitted your application. Experience team will provide
passports for guidance. 6. ATAS certificate (if applicable) assistance with Administrative
Review queries. We will contact you
3. Confirmation of Acceptance Certain postgraduate courses need to with advice once we have reviewed
for Studies (CAS) from Sheffield get an Academic Technology your visa refusal notice.
Hallam University Approval Scheme (ATAS) certificate
You will receive your CAS when you before applying for entry to the UK. How can I contact the
accept your unconditional offer and You must have your ATAS certificate International Experience team?
pay a deposit (if applicable). Check before you apply for your Student Email
your CAS carefully before you use it. visa. It can take up to three months to internationalexperience@shu.ac.uk
Your name must be exactly the same get your ATAS certificate, so you
in the CAS as it is in your passport, must apply early. Visit
and your passport number must be shu.ac.uk/international/
correct. Check that all your international-experience-team
qualifications are listed correctly, that
< Contents 7 Sheffield Hallam University
Welcome guide for incoming exchange and study abroad students 2021/22 8
Book your private sector housing is to apply via snug & Studentpad Register for disabled student
accommodation Accommodation Services. We Together with Sheffield City Council support (if applicable)
provide advice on all aspects of and the Students’ Union Advice
house-hunting, have specialist Centre, Accommodation Services
Accommodation in halls of residence knowledge of the local area and If you have a disability, please
have a private sector student
properties available. register with Disabled Student
Full-year students (September–July) property standard called snug. Only
Support as soon as you have
private sector properties that have
Our Accommodation Services If you want to find private sector confirmed your place at Sheffield
been vetted - the vetting process
offer single occupancy rooms in accommodation, you may wish to Hallam University. Visit go.shu.ac.uk/
includes an inspection and
halls of residence to exchange and finalise arrangements after you have disabilitysupport to register and to
compliance with tenancy
study abroad students who are at arrived in Sheffield with our help. This find out about the range of support
management - are advertised on our
Sheffield Hallam University for the will give you the chance to visit the available to you during your time at
website at shu.ac.uk/privatehousing
full academic year. We have a variety property and meet the landlord. You Sheffield Hallam University.
of room types – from standard single should plan an early arrival and set a You can be sure that any property
rooms, to large single en-suites with To access support at the University,
you find on our Studentpad website
larger beds, and even self-contained disabled students need to provide
will be an ideal home for your time in
flats – all in self-catered residences. evidence of disability. It can be a
Sheffield. You can even meet
Wherever you live, you will be within letter or report (it needs to be in
potential housemates through the
walking distance of our campuses. English or an official translation
message board.
provided) signed by a recognised
Visit shu.ac.uk/accommodation If you intend to find private sector medical professional, state a
for details on all accommodation accommodation once you have diagnosis and that the disability has
available and to apply for rooms few days aside for this task. arrived in Sheffield, you will need to lasted or is likely to last 12 months or
in halls of residence for the full When looking for private sector book temporary accommodation longer.
academic year. accommodation, consider the before you leave your home country
following factors: so that you have somewhere to stay
Semester-only students
• Location – the majority of while you are looking. Visit shu.ac.uk/
Sheffield Hallam University offers accommodation to apply, receive
students at Sheffield Hallam
semesterised accommodation for dedicated help and support, as well
University live in S1, S7, S10 or S11.
exchange and study abroad students as discounted hotel rates near
Most of these areas are within
in The Trigon which is a five-minute Sheffield Hallam.
walking distance of the University
walk to City Campus and a 15-minute
or just a short bus ride away.
walk to Collegiate Campus. If you are
studying at Sheffield Hallam • Rent – check whether bills and
University for one semester only and utilities are included in the rent
you would like to stay in University or whether you are expected
halls of residence, you should contact to pay for those separately.
our Accommodation Services as soon Ensure that you are aware of
as your period of study in Sheffield any additional payments that
Hallam University has been confirmed. you will be required to make
Please note that we will allocate before you commit.
our semesterised rooms on a first-
come-first-served basis. •D
uration of contract and
tenancy agreement – make sure
Email you understand what you are
accommodation@shu.ac.uk signing. The Students’ Union
Advice Centre can go over your
Accommodation in the private sector tenancy agreement with you
The safest method of looking for before you sign it.
< Contents 9 Sheffield Hallam University
Welcome guide for incoming exchange and study abroad students 2021/22 10
Plan your journey to If you arrive without booking the
Sheffield and book our service or you book too late, we
free airport pick-up service cannot guarantee that you will get
a seat on the coach.
STEP 2: We strongly encourage you to What should I do if I arrive on
In the weeks book our free Manchester airport a day when the pick-up service
ave doesn’t run?
before you le
pick-up service; it will make your
arrival easier and more enjoyable. Our You should tell us when you plan
friendly student guides will to arrive by filling in the arrival
information form at go.shu.ac.uk/
• meet you at the Manchester arrival. You will receive instructions
urney to airport terminal
Plan your jo about travelling to Sheffield and
el d an d book our • introduce you to other getting support on arrival.
Sheffi ice
t pick-up serv new students
free airpor What should I do if I arrive
• bring you to Sheffield by train
late at night?
SHU IT
Set up your or private coach
d complete If you cannot avoid arriving late
account an • order a free taxi to take you
re -e nrol ment task at night, you have two options.
the p to your accommodation
You can book the airport pick-up
lace on the If possible, book a flight that arrives service for the next morning, if
Book your p
programme before 4pm (16:00) UK time so that it is available, and find overnight
orientation you have enough time to collect your accommodation at the airport.
h Alternatively, you can take the train
yourself wit luggage and get through immigration
Familiarise nd ar before meeting our student guides. to Sheffield – in this case, follow
ic cale
the academ the instructions you will receive by
It is your responsibility to find our email and come to the University.
el and
Arrange trav student guides as soon as possible
in su rance What should I do if I am arriving
medical after your arrival. Unfortunately, if
you fail to do this and you miss the at a different airport?
tor for
Ask your doc pick-up, the University cannot cover Please tell us when you plan to arrive
ic al records your travel costs to Sheffield.
your med by filling in the arrival information form
at go.shu.ac.uk/arrival. If you choose
n fees How do I book the service?
itio to fly to another major city in the UK,
Pay your tu Find the full range of available
le) you can either get a connecting flight
(if applicab dates and book the service at to Manchester or travel by train or bus
go.shu.ac.uk/arrival to Sheffield. Visit nationalrail.co.uk for
Finalise your train times and nationalexpress.co.uk
ction
module sele You must book a place for this service
for bus times. Go to shu.ac.uk/visit
at least one week before you are due
d Hallam for information about how to find the
Join Sheffiel to arrive. Make sure you use your
l Exchange University once you get to Sheffield.
Internationa personal email address when you
Network complete your details. You will receive
a confirmation email with further
information about the service. Please
check your inbox after you have
registered.
< Contents 11 Sheffield Hallam University
Welcome guide for incoming exchange and study abroad students 2021/22 12
Set up your SHU IT Book your place on the Familiarise yourself with
account orientation programme the academic calendar
A month before you are due to The University offers an orientation Academic year 2021/22
arrive, you will receive an email programme for all international
explaining how to set up your students, incoming exchange Semester 1
Sheffield Hallam University IT students and study
account. abroad students. Recommended arrival dates 11–14 September 2021*
Once you have done this, you will be It will offer a combination of on- Orientation programme for
able to access your University email campus and online sessions, international, incoming exchange 15–17 September 2021*
with the login and password that you interactive workshops, and social and study abroad students
have created. Instructions can also activities on campus, such as campus
be found on the enrolment guidance and city tours. 20–24 September 2021 (PG)
Course induction week
page. 27 September-1 October 2021 (UG)
We strongly encourage you to attend
and book as many sessions as you 27 September (PG) / 4 October
can. Teaching
(UG) – 17 December 2021
Find dates and times of orientation at
Christmas vacation 20 December–2 January 2022
go.shu.ac.uk/orientation
Study weeks and exams 3–16 January 2022
Semester 2
Recommended arrival dates 8–11 January 2022*
Orientation programme for
international, incoming exchange 12-14 January 2022*
and study abroad students
Course induction programme 17–21 January 2022
Teaching 17 January–8 April 2022
Easter vacation 11–24 April 2022
Study week (PG) 25 April–8 May 2022
Year-end exams (UG)
9-20 May 2022
Semester 2 exams (PG)
UK bank holidays and additional Sheffield Hallam University holidays:
• 25 December 2021–3 January 2022
• 15–19 April 2022 * Dates subject to chanage.
• 2 May 2021 For the latest dates please visit
• 30-31 May 2022 go.shu.ac.uk/internationalsupport
< Contents 13 Sheffield Hallam University
Welcome guide for incoming exchange and study abroad students 2021/22 14
Arrange travel and Ask your doctor for If possible, you should pay your fees 100 per cent)
medical insurance your medical records before you leave home. If you cannot
arrange this, the University can • a contact name, company or
accept payment when you arrive. organisation name, address and
All students should arrange Immunisation records telephone number for the place to
travel insurance before travelling It is recommended that all How do I calculate 50 per cent of the which the invoice should be sent
to the UK. students attending a UK university fees I need to pay before I enrol?
Send a copy of your sponsor letter as
are immunised against measles, Please use the following advice to
Whether or not you also need soon as possible to the Sales Ledger
mumps, rubella (MMR) and meningitis help you calculate your fee payments.
medical insurance depends on Team at invoicing@shu.ac.uk
C (students under 24 years old).
your nationality and the duration Step 1: Check your offer letter to find
of your stay in the UK. If you will be
Please arrange to have these Completing your online enrolment
vaccinations before arriving in the out the total fees for your course.
studying with us for longer than six Then take away any discounts for You will receive an email from
UK, and bring your immunisation
months, you will need to pay the which you are eligible (if any). Sheffield Hallam University asking
record with you.
Immigration Health Surcharge when you to complete your enrolment
you apply for your visa. This will Medical history Step 2: Divide the resulting figure
online. You will use your login code
entitle you to free NHS treatment by two to work out 50 per cent of
When you register with a doctor and password your created when
while you are in the UK. The cost is your tuition fee.
in the UK, you will be asked about setting up your SHU IT account,
£300 per year and your payment to access the enrolment task at
any existing medical conditions and Step 3: If you have already paid
will be calculated according to the msr.shu.ac.uk.
your medical history. For example, a deposit, take that amount away
amount of time that you will be in the
the doctor would need to know if from the 50 per cent fee.
UK (including the additional time at Please note that you will not be able
you had asthma or had previously
the end of your visa). Step 4: The remaining amount is to complete the enrolment if you
had a serious illness. If you do have
the total that you need to pay before have not paid at least 50% of your
If you are studying in the UK for any medical conditions, please ask
you can enrol on your course. tuition fees. If you’ve paid by bank
up to six months, only emergency your current doctor in your home
transfer, please allow up to 7 days for
treatment only will be free. Therefore, country to provide details of your How can I pay my fees? your payment to be received before
you should purchase medical diagnosis and treatment.
We offer a number of ways to pay you complete your enrolment. Online
insurance before you leave home. payments are processed faster.
your tuition fees. For details, visit
Visitors from EU countries, Norway, Pay your tuition fees go.shu.ac.uk/shupayments
Please note that you must enrol by
Iceland, Liechtenstein or Switzerland (if applicable) the latest enrolment date included on
We advise you to make the payment
please visit go.shu.ac.uk/NHSEEA for your CAS even if you plan to arrive in
before leaving your home country to
more information. the UK later.
avoid delays with your enrolment.
Please note that this
information applies only What should I do if my tuition fees Step-by-step instructions can be
to study abroad students. are paid by a sponsor? found on the enrolment guidance
page.
If you have been offered a place If you have obtained sponsorship
on a study abroad programme, from your employer, a government
you will need to pay a deposit or another professional body, the
before the University can issue University will require a sponsor letter
your Confirmation of Acceptance from that organisation confirming:
for Studies (CAS).
• your name, your chosen course,
You will also have to pay 50 per cent and the academic year for which
of your fees before you can enrol the organisation will be paying
fully on your course.
• the proportion of the fees that
they will be paying (for example,
< Contents 15 Sheffield Hallam University
Welcome guide for incoming exchange and study abroad students 2021/22 16
Finalise your
module selection
Exchange students only
Visit go.shu.ac.uk/exchange
modules for a list of the modules
that you can choose to study as
part of your course at Sheffield
Hallam University.
Your study plan will be confirmed
before you start your studies at
the University.
In a small number of cases, there
may be a timetabling clash with
modules you have chosen. In this
case, your reserve modules will be
taken into account when finalising
your record. Therefore, please ensure
that you select reserve modules
when making your application.
Each of the colleges has a cut-off
date for making changes to study
plans. Please ensure that you carefully
consider which modules you would
like to study, as you may not be able
to change your options later.
Join Sheffield Hallam
International Exchange
Network
The University runs a closed
Facebook group for incoming and
outgoing exchange students.
Once you have been approved
for an exchange at Sheffield
Hallam University, you can request
membership of this group.
As a member you can access support
from current and previous exchange
students on issues such as living
and studying in Sheffield, finding
accommodation and meeting other
students. Join the Facebook group
Sheffield Hallam University’s City Campus
< Contents 17 Sheffield Hallam University
Welcome guide for incoming exchange and study abroad students 2021/22 18
Pack important items Carrying cash
in your hand luggage Don’t carry large amounts of cash
in your luggage. Only bring enough
with you to cover expenses for the
Make sure that you pack the
first few days.
STEP 3: following important items in your
y
Getting read
hand luggage and keep them If you have no other option but to
with you at all times: bring a large sum of money with
e
for departur •y
our passport
you, please read the guidance at
gov.uk/bringing-cash-into-uk
•a
ny medication you are taking
•d
etails and policy wording Please note, cash is not a payment
for any insurance you have option at Sheffield Hallam.
nt items
Pack importa arranged
lu ggage
in your hand •e
nough money in sterling and
Pack appropriate
riate travellers’ cheques for your first
Pack approp few weeks
clothing
cl ot hi ng
•a
ny accommodation contracts
fety of or payments that you have been British weather changes a
Check the sa
el ec tr ic al equipment asked to bring with you great deal throughout the year.
any
bring
you intend to •y
our CAS In summer (June to August),
•y
our Home Office decision letter temperatures can reach 25–30°C,
ary
Find tempor informing you where to collect while in the winter they often
at ion
accommod your visa (BRP) on arrival in the UK drop to around 5°C during the
(if re q ui re d ) day, and there is usually some
•y
our final letter of acceptance snowfall in December, January
for your course or February.
•d
ocumentary evidence of
your finances Make sure that you pack appropriate
clothing for the weather, including:
•a
recent chest X-ray report (CXR)
in English, confirming that you • a warm, waterproof winter
do not have active TB (if necessary coat or jacket
– check gov.uk/tb-test-visa
• two jumpers/sweaters
for more information).
• strong waterproof shoes or boots
• warm gloves/hat/scarf
It may be cheaper to buy some
of this clothing when you arrive
in the UK. Dress in the UK is mostly
very informal.
< Contents 19 Sheffield Hallam University
Welcome guide for incoming exchange and study abroad students 2021/22 20Luggage
Use good quality, strong luggage,
labelled with your contact details
both in your home country and
the UK. If you do not know
your address in the UK yet,
use the University’s address –
Sheffield Hallam University,
City Campus, Howard Street,
Sheffield S1 1WB, UK.
In the unlikely event that your
luggage is damaged or lost,
report this at the airport. Your
luggage can be delivered to our
24-hour reception, if necessary.
Check the safety of any
electrical equipment you
intend to bring
Electricity in Britain is supplied
on 240volts/50Hz cycles.
Check that any electrical appliances
that you intend to bring with you will
work safely on this voltage, and bring
adapters to help convert the voltage,
if necessary.
One third of the city of Sheffield lies within the beautiful countryside of the Peak District National Park
< Contents 21 Sheffield Hallam University
Welcome guide for incoming exchange and study abroad students 2021/22 22Find out about the two Arrive at the
University
STEP 4: campus locations
Arriving in Sheffield Hallam University has two As soon as you arrive at Sheffield
Sheffield different campus locations: Hallam University, you can visit
the Meet and Greet desk in the
• City Campus is located opposite main entrance at City Campus.
Sheffield train station and next to
out the The Meet & Greet Desk
Find out ab Sheffield bus station – as you walk
ca m p us locations out of the train station, you are
two If permitted at the time, a meet &
right in the middle of City Campus.
greet desk for international students
e University
Arrive at th • Collegiate Campus is a 20 minutes’ will be open to provide support with
walk from the city centre, in the any immediate enquiries on arrival.
popular student area around
the A virtual meet & greet desk will be
Take part in Ecclesall Road.
io na l Orientation available to help you with any further
Internat
e Week
and Welcom Visit shu.ac.uk/visit-us/how-to- questions you may have while you
find-us for more detailed information are preparing to start your studies. To
ur course and downloadable campus maps. find out dates and how to access the
Enrol on yo
g et yo ur SHUcard virtual desk visit
and If you have booked the
University’s free Manchester shu.ac.uk/international/
k account airport pick-up service, you will international-experience-team/on-
Open a ban your-arrival/meet-and-greet-desk
be taken to City Campus.
Which campus will I be studying at? What should I do if I arrive late in
timetable
Check your The course description in the the day?
online prospectus at shu.ac.uk/ If the main University entrance is
h the police study-here/find-a-course contains closed, ring the bell on the right-hand
Register wit side of the door. Security staff will
y) information about the location of
(if necessar meet you and arrange for a taxi to
study. Please note that we are unable
to give you precise information about take you to your accommodation.
h a doctor
Register wit the buildings in which your lectures
and seminars will take place until the
start of term.
med
Meet your na
rn at io na l
inte
adviser
experience
ur counci l
Organise yo EMERGENCY PHONE NUMBER 0800 073 1318
ti on
tax exemp
The University has an emergency phone number for international
e
out part-tim students who experience problems with their journey to Sheffield.
Find out ab es
tu ni ti You will be able to contact a member of staff 24 hours a day during
work oppor
September and January. Please note that this number can only be
used within the UK.
Sheffield!
Enjoy life in
< Contents 23 Sheffield Hallam University
Welcome guide for incoming exchange and study abroad students 2021/22 24Enrol on your course letter is exactly the same as it appears
and get your SHUcard in your passport.
Once you have arrived at the Check your
University, you will need to enrol timetable
on your course.
You will receive an email from Sheffield Your timetable will be available
Hallam University asking you to a week before your course starts.
complete your enrolment online. You
will use your login code and password Check your timetable carefully
your created when setting up your SHU and regularly – it is subject to
IT account, to access the enrolment task minor changes, especially in the
at msr.shu.ac.uk. first two weeks of teaching.
Step-by-step instructions can be found Report any timetabling clashes
on the enrolment guidance page. to your faculty helpdesk.
When you have enrolled fully,
you will receive your SHUcard, Register with the police
which gives you access to the (if necessary)
University’s libraries.
Please note that this information
Open a bank applies only to students from countries
account on this list gov.uk/register-with-the-
An international student ambassador taking students on a campus tour during Welcome Week. police/who-needs-to-register
You should open a bank account Do I need to register with the police?
Take part in the International Orientation will offer as soon as possible after arriving
International Orientation a combination of online sessions, in Sheffield. If you are required to register with the
and Welcome Week interactive workshops, and small- police, this will be stated on your visa
group social activities on campus. Once you have arrived in Sheffield, you vignette or your Home Office decision
will need to open a UK bank account. letter.
Your first week will be very busy To find out dates and times and to We advise choosing a bank with a city
and exciting as you explore your book your online sessions visit centre branch. Please do your research How do I register?
new home! go.shu.ac.uk/orientation online and read this bank options You usually need to register online
summery to choose the one that suits within seven days of your arrival in the
The University organises orientation What should I do if I miss
your needs best. UK.
events for all new international Orientation?
students. During international You can attend the online Orientation To open an account, you will need your You will then need to take the following
orientation, you will get lots of sessions before you arrive in the UK. passport and a bank letter confirming documents to a police station and pay
information about all the services we Please go to go.shu.ac.uk/orientation your term-time and home address as a registration fee of £34 before you
provide, as well as advice on opening to book your sessions. well as the duration of your course. You can collect your police registration
a bank account and registering at the can print or download a bank letter certificate:
Medical Centre and with the police (if If you arrive after the Meet & Greet from My Student Record at msr.shu.
necessary). You will also have plenty period has ended, please attend ac.uk. Please check that the information • original passport
of opportunities to meet staff and an online drop-in session with the on the letter is correct before you go to • BRP card
students, have fun and start making International Experience Team. the bank. You should also make sure
• University CAS or offer letter
new friends! that your name as printed on the bank
< Contents 25 Sheffield Hallam University
Welcome guide for incoming exchange and study abroad students 2021/22 26• accommodation contract Is it free to use the Medical Centre? If you are studying in the UK for up When can I register with a dentist?
Yes, it is free to make an appointment to six months You can register with a dentist as
While you are in the UK, you must
report to the police within seven with your GP or the practice nurse at If you are studying for up to six soon as you have registered with a
days of: the Medical Centre. However, please months, you are only entitled to free GP. If you do not register with a GP,
bear in mind that some NHS services emergency health care. You will have you will have to pay for private dental
• a change of address are not free – for example, you will to pay for any hospital visits, such treatment, which is significantly more
• a change of course or university need to pay for your prescriptions, as treatment for a broken bone or expensive than NHS treatment.
and for appointments with a dentist for serious infection or disease. We
• a change of name or marital status, strongly advise you, therefore, to take Charges vary and you are advised
or optician.
or the birth of children out comprehensive medical insurance to discuss costs in advance with
• an extension of stay granted Will I have to pay for other NHS before travelling. the dentist. You can find your
by UK Visas and Immigration treatment – for example, treatment nearest dental surgery online at
in hospital? If you are studying in the UK for nhs.uk/Service-Search/Dentist/
• a change of passport
Whether or not you will need to longer than six months LocationSearch/3
• a temporary absence of eight
pay for other NHS treatment or If your course lasts for six or more
weeks or more from your
services depends on why you months, you will pay the Immigration
registered address
require treatment, your country Health Surcharge (IHS) when you
For more information, visit of residence and the duration of apply for your Student visa. You
southyorkshire.police.uk/sign-up/ your stay in the UK. will, therefore, qualify for free NHS
register-as-an-overseas-visitor treatment.
Some NHS treatments are always
free for everyone, including: Please note that you will still need to
pay for:
Register with • accident and emergency services
a doctor (but not necessarily follow-up • prescription medicines
treatment, or later admission to
hospital as an in-patient) • some GP services (such as travel
Register with a doctor (GP) as vaccinations and getting a sickness
soon as possible after arriving in the • family planning services certificate)
UK – do not wait until you feel unwell.
• diagnosis and treatment of sexually • dental treatment
Medical Centre registration sessions transmitted infections
will take place as part of the Orientation • optical treatment
programme – at these sessions, we • diagnosis and treatment of certain
infectious diseases • treatment for any illness or
will offer advice and guidance with
condition that existed before you
the registration process. If you arrive
• treatment of conditions caused by arrived in the UK
late and miss these sessions, please
register by visiting the University’s torture, female genital mutilation,
Medical Centre. domestic violence or sexual
violence (provided you did not If you are an EU national with settled
When you register, you will be asked come to the UK for the specific or pre-settled status in the UK,
about your vaccination record and purpose of seeking such treatment) please refer to detailed guidance at
given additional vaccinations, if ukcisa.org.uk/Information--Advice/
• compulsory psychiatric treatment
necessary. EU-EEA--Swiss-Students/Healthcare-
or treatment that has been ordered
in-the-UK-for-EU-EEA-and-Swiss-
by a court
students
< Contents 27 Sheffield Hallam University
Welcome guide for incoming exchange and study abroad students 2021/22 28Meet your named nominated international experience Organise your council Once you have the required
international experience adviser. Their role is to ensure that tax exemption document/s, apply for council tax
adviser you receive the support you require exemption online at go.shu.ac.uk/
while studying with us. You can CTexemptions
contact them about any issues that Students studying for one
If you need help at any point, have not been resolved by your semester only
your faculty student support faculty student support services. If your exchange or study abroad Find out about part-time
officer is your first point of contact. programme is for up to 24 weeks, work opportunities
Please see last page for their Your nominated adviser is based in you will need to provide the council
contact details. the International Experience Team in Sheffield with a letter from your
in Student Support Services in the home university as well as a council If you are planning to work while
During International Orientation, Owen Building, City Campus. you study, you will need a National
tax exemption letter from Sheffield
you will also be introduced to your Insurance (NI) number. Visit gov.uk/
Hallam University in order to become
exempt from paying council tax. apply-national-insurance-number
to apply.
The letter from your home university
must include: It may take some time to get your
NI number. However, you can start
• your address in Sheffield working part-time as long as you
can prove that you have the right
• the start date and end date to work. If you are a visa national,
of your degree programme your visa will state whether or not
at your home university you are permitted to work and for
• the start date and end date how many hours a week. Please note
of your exchange placement that if you are staying in the UK on
at Sheffield Hallam University a short-term study visa you cannot
work or volunteer.
• confirmation that you remain
a full-time student at your home EEA nationals can work unlimited
university while studying at hours – however, the University
Sheffield Hallam, and that you recommends that you work no more
will remain a full-time student than 15 hours a week. Greater work
when you return after your commitment is likely to have a
exchange placement negative impact on your studies.
A council tax exemption letter from If you are interested in part-time
Sheffield Hallam University can be work, visit Careers Connect for advice
printed via My Student Record at and support at shu.ac.uk/careers or
msr.shu.ac.uk call once you arrive on 0114 225 3752.
Full-year students The Careers & Employability Team
runs regular workshops, and you can
Full-year students only need a book an appointment to see an
council tax exemption letter from Employability Adviser to discuss any
Sheffield Hallam University to apply career-related query you may have.
for council tax exemption. This can You can find your designated
be printed from My Student Record Employability Adviser here: shu.
at msr.shu.ac.uk ac.uk/careers/see-an-adviser/
The International Experience Team provide support to all international students in the University. meet-the-team
< Contents 29 Sheffield Hallam University
Welcome guide for incoming exchange and study abroad students 2021/22 30Enjoy life • Meadowhall shopping centre –
in Sheffield! over 170 shops and numerous
restaurants, bars and cafes
Sheffield is a welcoming, • The Winter Garden – 2,500 plants
multicultural city with a rich in one of the largest temperate
and proud history. glasshouses in Europe
It offers the best of both worlds, • The Crucible and Lyceum theatres
having all the amenities, culture and – making up one of the largest
entertainment of a big city as well theatre complexes in the country
as the peaceful, green spaces of and host of the World Snooker
the countryside. Championship
The city has a vibrant art, music • Sheffield Botanical Gardens –
and film scene, with the largest 19 acres of gardens with beautiful
theatre complex outside London, Victorian glass pavilions
five multiscreen cinemas, nine
major art galleries and many • Fly DSA Arena – huge sports
venues showing performances and entertainment venue,
from internationally-renowned attracting the biggest music
comedians, musicians and bands. bands, performers and sports
teams from across the world
Sheffield is one of the greenest
cities in Europe, and one-third of How expensive is Sheffield?
the city lies within the beautiful Life in Sheffield can be a little
countryside of the Peak District cheaper than in some other UK
National Park, where you can visit cities, depending on your personal
some of the UK’s most spectacular lifestyle. However, you are likely
historic houses and castles. There are to need about £1,000 per month
also many opportunities for climbing, to cover living expenses including
mountain biking and hiking. accommodation. You can find more
detailed information about the
What places of interest are cost of living in Sheffield online
there in and around Sheffield? at numbeo.com/cost-of-living/
Here are just some of the fascinating in/Sheffield
places you can visit in and around
Sheffield: For more detailed information
about Sheffield, visit shu.ac.uk/
• The Millennium Galleries – Study-here/Sheffield-guide
four exhibition galleries of visual
art, craft and design in Sheffield’s
city centre
• Chatsworth House – one of
Britain’s best loved historic houses,
dating from the 1400s
< Contents 31 Sheffield Hallam University
Welcome guide for incoming exchange and study abroad students 2018/19 32Use the University’s Student Make the most of our
Support Services libraries and IT facilities
Many services and facilities Each University campus has its
are available at Sheffield Hallam own library: the Adsetts Library
University to offer advice and at City Campus and Collegiate
support. Make sure that you Library at Collegiate Campus.
know who can help you.
These libraries offer traditional
The Student Support Services library services and more, including
offer a wide range of high-quality the loan of books, journals, DVDs
support and guidance, including: and e-resources; individual and
STEP 5: group study spaces; PCs; free
Succeeding • international experience service Wi-Fi; printers, and photocopiers.
s and immigration advice
in your studie • help with seeking part-time
University libraries and self-service
facilities are open 24 hours a day
work and career planning throughout the year and you can
buy food and drink there at any time,
• study support
day or night. You can work at one of
versity’s
Use the Uni
Su p port Services • wellbeing support 4,000 PCs and Macs in our libraries,
Student cafes, teaching rooms and other
• faith and religious support study spaces. Wi-Fi is available across
ost of our
Make the m campus so you can bring your own
d IT facilities • services for students
libraries an device or borrow a laptop from us.
with disabilities
e Unive rsity
Sign up to th
Each library has a helpdesk near
• a nursery and childcare services
he me its entrance where you can get
English Sc
Find out more by emailing information about the facilities on
offer and ask for help with your
Develop your studenthelp@shu.ac.uk or visit
borrowing, information and IT needs.
ills
academic sk go.shu.ac.uk/international
d When you are working from home,
u understan Look out for the Hallam
Make sure yo asse ss ed Help sign around campus. you can access our range of services
b e
how you will It tells you that you’re in a through SHUspace, the University’s
place where you can access help personalised online environment. The
in
Get involved and advice. This could be through Library Gateway pages on SHUspace
ca m p us life a helpdesk, a support service or a give access to Library Search,
touchscreen kiosk. information databases and electronic
urself
Look after yo
resources, including e-books,
yo ur m ates e-journals, and video and image
and
resources. SHUspace is your route
to all essential information, such as
timetables, online learning modules,
your University email account, your
student record and support services.
Visit shu.ac.uk/libraries
< Contents 33 Sheffield Hallam University
Welcome guide for incoming exchange and study abroad students 2021/22 34Sign up to the University Make sure you understand Sheffield, please tell your exchange
English Scheme how you will be assessed co-ordinator so that they can
close your record.
If English is not your first You will be assessed in the Study abroad students
language, it is essential that you same way as degree students Study abroad students who do not
quickly develop your confidence in at Sheffield Hallam. pass a module at first attempt will
speaking and understanding English. be offered an opportunity to resit
This will involve coursework and/or
their exam.
We recommend that you attend a examinations for each study module.
pre-sessional English course before If you successfully complete a study
you begin your degree course. period at Sheffield Hallam, you will be
Get involved in
issued with a full transcript detailing
You can also improve your English campus life
the academic credit that you have
while studying. The University English been awarded, which can count
Scheme offers free English language towards your degree.
classes to help you enhance and You will be matched with a Culture
improve your English for academic What are assessment credits? Connect mentor, who will encourage
study. You can also take the 20-credit you to get involved in campus life
You are expected to obtain the and help you with any problems
English for Academic Purposes following credits during your you have while you are settling in
module. To find out more about exchange at Sheffield Hallam. In the Look after yourself
to your studies.
English language support, visit UK, the credit system is CATS (Credit and your mates
go.shu.ac.uk/UES Accumulation Transfer System) but Try to meet up with your Culture
at Sheffield Hallam we have also Connect mentor regularly. These
We have a well-established network
adopted ECTS (European Credit meetings will give you opportunities
Develop your of support services available, should
Transfer System) to help exchange to improve your English and to learn
academic skills you encounter any emotional or
students transfer their credit back to about other cultures.
personal issues during your stay.
their home institution.
There are many other ways to get
The Bridge is the academic • For advice on coping with
• Full year – 120 CATS/60 ECTS involved on campus and online,
skills development centre in homesickness and culture
please visit linktr.ee/shu_goglobal –
our libraries. It offers a range • One semester – 60 CATS/30 ECTS shock, contact your nominated
here are some that may interest you:
of individual and group study international experience adviser in
• One term – 40 CATS/20 ECTS • Join Conversation Club and our the International Experience Team.
support sessions, including:
What happens if I do not pass other GoGlobal activities. Follow
• academic skills • For advice on coping with difficult
a module? the GoGlobal Facebook page at
development sessions academic circumstances, contact
facebook.com/GoGlobalatSHU
The pass mark for undergraduate the Student Support Officer in the
for regular updates.
• a language advisory service modules is 40 per cent. For faculty where your course is based.
postgraduate modules, it is 50 • Join a Hallam Union Society or
• help with maths and stats • If you experience distress or
per cent. a sports club. To find out what’s
problems that are seriously
• web-based tutorials on offer, visit hallamstudentsunion.
Exchange students affecting your emotional state
com/get_involved
• specialist study skills for students If you do not reach the pass mark or mental health, contact Student
with specific learning differences, in one of your modules, you will Wellbeing. Email student.
such as dyslexia be given the chance to retake the wellbeing@shu.ac.uk
module at a later date, but the mark
To find out how the Bridge can help will be capped to the pass mark.
you, visit blogs.shu.ac.uk/thebridge If your home university prefers you
to not retake the modules in
< Contents 35 Sheffield Hallam University
Welcome guide for incoming exchange and study abroad students 2021/22 36Useful contacts
Websites Contacts College Mobility Coordinators Hallam help
Email hallamhelp@shu.ac.uk
Sheffield Hallam University International Experience Team Direct contacts for your department Phone +44 (0)114 225 2222
shu.ac.uk/international Owen Building shu.ac.uk/current-students/
Sheffield Hallam University goglobal/transformational- Chat to a student
Sheffield Hallam University City Campus opportunities-abroad/study- Chat one-on-one online with our
city guide shu.ac.uk/sheffield Sheffield S1 1WB exchange/mobility-coordinators current students and find out
Sheffield Hallam University everything you want to know
Phone +44 (0)114 225 2222 If you have a general enquiry about about life at Sheffield Hallam, from
accommodation services Email internationalexperience Erasmus and other exchange
shu.ac.uk/accommodation studying our courses to living in
@shu.ac.uk opportunities, please contact the Sheffield and everything in between.
Brexit information for EU students Erasmus and exchange team at You can also read our student
shu.ac.uk/international/ Accommodation Services erasmus-exchange@shu.ac.uk blogs to find out more about their
international-experience-team/pre- Sheffield Hallam University university experiences. Register
arrival-and-visa-information/brexit- 38/40 Howard Street today and get a conversation started
information City Campus shu.ac.uk/study-here/student-chat
Sheffield S1 1WB
Information and advice for
Phone +44 (0)114 225 4501
international students coming
Email international-
to study in the UK ukcisa.org.uk
accommodation@shu.ac.uk
Information on student life in the UK
study-uk.britishcouncil.org Medical Centre
Student Health at SHU
Street maps First Floor Surrey Building
walkit.com/cities/sheffield Pond Street
Sheffield S1 1WB
Campus maps
shu.ac.uk/maps Phone +44 (0)114 225 2134
Fax +44 (0)114 276 9596
Student Health at SHU
studenthealthatshu.co.uk
Careers and Employability Centre
MyHallam Sheffield Hallam University
shu.ac.uk/myhallam City Campus
Howard Street
Twitter Sheffield S1 2LX
@SHUGoGlobal
Phone +44 (0)114 225 3752
Facebook Email careers@shu.ac.uk
facebook.com/GoGlobalatSHU
Instagram
@shu_goglobal
SHU GoGlobal website
shu.ac.uk/global
< Contents 37 Sheffield Hallam University
Welcome guide for incoming exchange and study abroad students 2021/22 38Co-funded by the
Erasmus+ programme
of the European Union
If you're studying at an institution in Europe, you may
be able to apply for an Erasmus+ grant*, co-funded by
the European Union, which contributes to the extra
costs of living overseas. Contact your institution's
Erasmus co-ordinator for more information about
Erasmus+ funding.
*subject to the UK's continued participation in the programme
Connect with us
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great student city.You can also read
