2021 U.S. SYNCHRONIZED SKATING CHAMPIONSHIPS - US Figure ...
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2021 U.S. SYNCHRONIZED
SKATING CHAMPIONSHIPS
REQUEST FOR PROPOSAL TO HOST
U.S. Synchronized Skating Championships
2021 Bid Information
(need cover page)
AVAILABLE DATES: BID CONTACT:
February 15 - 20, 2021 Megan Romeo - Coordinator, Competitions
U.S. Figure Skating
February 22 - 27, 2021* 20 First Street, Colorado Springs, CO 80906
*Preferred dates. (T) 719-635-5200
(E) mromeo@usfigureskating.org
U.S. SYNCHRONIZED SKATING CHAMPIONSHIPS
BID INFORMATION - 2021
ABOUT U.S. FIGURE SKATING
U.S. Figure Skating is the national governing body for the sport of figure skating in the United States
as recognized by the United States Olympic Committee and the International Skating Union. U.S.
Figure Skating is comprised of more than 750 member clubs and more than 1,000 registered Learn
to Skate USA programs representing over 184,000 members. U.S. Figure Skating is charged with the
development of the sport on all levels within the United States including athletes, officials, sanctioning
of events and exhibitions, and establishing the rules and guidelines by which the sport is governed.
OVERVIEW OF THE U.S. SYNCHRONIZED SKATING CHAMPIONSHIPS
The U.S. Synchronized Skating Championships is a display of the highest level of synchronized skating
competition in the U.S. Over 2,000 athletes, coaches, and team personnel from across the country
attend, as well as the hundreds of friends, family, and team alumni who come to cheer them on. The
event includes teams that have represented Team USA internationally throughout the season. During
the event, two teams will be announced to represent the United States at the ISU World Synchronized
Skating Championships. Over $2-million in economic impact has been reported for host cities with
over 3,000 room nights generated on average. This event is loud, energetic, and an upbeat spectacle
unlike any other discipline of skating.
LIVE STREAMING OF THE U.S. SYNCHRONIZED SKATING CHAMPIONSHIPS
U.S. Figure Skating has partnered with NBC thru the 2026
season. Within that partnership, NBC Sports Gold will be
live streaming the Junior, Senior, and Collegiate events at
the U.S. Synchronized Skating Championships for its Figure
Skating Pass members. Members will also be able to view
these events on-demand after competition has concluded.
All other events - Juvenile, Intermediate, Novice, Adult, and
Masters - will be live streamed to the U.S. Figure Skating
Fan Zone. Access to the Fan Zone is completely free to all
viewers. Video for these events will also be available on
demand after competition has concluded.
© U.S. Figure Skating 2019HISTORY OF SYNCHRONIZED SKATING IN THE U.S.
1956 - First “chorus group” formed in Ann Arbor, Michigan under direction of Dr. Richard Porter. Group
earns the name the Hockettes from their performances during University of Michigan hockey games.
1973 - First “precision” skating competition held in conjunction with Tri-State High Level competition.
Only 3 teams participated.
1984 - First National Precision Team Championships held in Bowling Green, Ohio with 38 teams.
1994 - Precision skating officially recognized by ISU as Figure Skating’s fifth discipline
1996 - First World Precision Team Challenge Cup held in Boston, Massachusetts
1998 - Name changed to “synchronized skating” to take on a more global appeal as the word
“precision” does not exist in all languages.
2000 - First ISU World Synchronized Skating Championships held in Minneapolis, Minnesota
2001 - First ISU World Challenge Cup for juniors is held in Neuchâtel, Switzerland. Won by Finland’s
Team Fintastic.
2007 - Miami University won a historic silver medal at the ISU World Synchronized Skating
Championships in London, Ontario.
2015 - ISU petitions the International Olympic Committee to include synchronized skating at the 2018
Olympic Winter Games. Although declined, the process marks the first step in defining requirements
needed for full inclusion at future Games. Later that year, a synchronized free skate competition is
included at the ISU Grand Prix Final in Barcelona, Spain.
2017 - An ISU working group was selected to put together a proposal for the 2022 Olympic Winter
Games. The proposal was ultimately not accepted.
2018 - Skyliners junior won a historic silver medal at the 2018 ISU World Junior Synchronized Skating
Championships in Zagreb, Croatia.
Dr. Richard Porter (left) was a professor at the University of Michigan and member of the Ann
Arbor Figure Skating Club. It is universally acknowledged that his group, the Hockettes (above)
were the first synchronized skating team in the world.
© U.S. Figure Skating 2019U.S. SYNCHRONIZED SKATING CHAMPIONSHIPS
BID INFORMATION - 2021
AVAILABLE FOR BID
2021 U.S. Synchronized Skating Championships
February 15 - 20, 2021
February 22 - 27, 2021*
*preferred dates to allow for adequate preparation after the close of the Sectional Championships
2021 BID & EVENT TIMELINE
The following dates are a combination of unchanging deadlines as stated in the U.S. Figure Skating
Rulebook and tentative dates for the 2021 season - these tentative dates will be noted with a *.
August 2019 - Bid information and RFP made available
September 30, 2019 - Deadline to submit completed 2021 bid packages
October 11, 2019- U.S. Figure Skating completes final review of submitted bids
October 15, 2019 - Bid applicants informed of hosting decision
October 18, 2019 - Public announcement of 2021 host sites
July 1, 2020- Teams begin to register with U.S. Figure Skating for the 2021 season
August 15, 2020 - Registration for 2021 qualifying competitions begin (Sectionals & Championships)
October 1, 2020 - Deadline for 2021 qualifying competition registrations
November 2020 - Finalized number of teams advancing to the U.S. Synchro Championships
January 20 - 31, 2021* - 2021 Synchronized Skating Sectional Championships
February 1, 2021* - Teams advanced to the U.S. Synchro Championships by Headquarters
February 15 - 27, 2021* - 2021 U.S. Synchronized Skating Championships
© U.S. Figure Skating 2019U.S. SYNCHRONIZED SKATING CHAMPIONSHIPS
BID INFORMATION - 2021
EVENT OVERVIEW
PREVIOUS HOSTS
2020 Providence, RI Dunkin Donuts Center
2019 Plymouth, MI USA Hockey Arena
2018 Portland, OR Veterans Memorial Coliseum
2017 Rockford, IL BMO Harris Center
2016 Kalamazoo, MI Wings Event Center
2015 Providence, RI Dunkin Donuts Center
SAMPLE SCHEDULE - 2021 U.S. Synchronized Skating Championships
COMPETITION ARENA MAIN PRACTICE RINK
Event Load In: Ice painting, glass
MON removal, crate inventory
Load In (continued): judges stand
TUE build out & arena setup
Afternoon: unofficial practice ice
Morning: complete set-up
WED Afternoon: official practice
All Day: unofficial practice
Morning: official practice
All Day: unofficial practice
THU Afternoon: Opening Ceremony & *additional surfaces may be needed
competition
Morning: official practice
Afternoon: competition All Day: unofficial practice
FRI Evening: World Jr. Team reception *additional surfaces may be needed
& official practice
Morning: official practice
Afternoon: competition
SAT Evening: World Team Reception &
Morning: unofficial practice
load out
© U.S. Figure Skating 2019U.S. SYNCHRONIZED SKATING CHAMPIONSHIPS
BID INFORMATION - 2021
HOSTING REQUIREMENTS
COMPETITION VENUE
• One (1) ice sheet - minimum 85’ x 185’ with 85’ x 200’ (NHL) preferred.
• Seating for 3,500 - 5,000.
• Minimum eight (8) dressing rooms that can accommodate up to 24 athletes.
• One (1) smaller dressing room to accommodate male athletes.
• Ample floor space to accommodate a minimum of four (4) 10’x10’ spaces - vaulted ceilings
preferred - for off-ice warm up.
• Adequate space for bus drop off and parking.
• Ability to remove all rink glass and allow any existing rinkboard advertisements to be
completely covered or removed at no cost to the event.
• Required to paint full ice surface and event logo to be placed in-ice at center
• Exclusive use of facility and ice surface required for Wednesday - Saturday. Access to the
facility for Headquarters staff and LOC members should be available starting Monday.
• Concourse space with concessions and room for event vendors. Vendors should be treated
as event exhibitors and not incur fees to the arena.
• One (1) large meeting room with tables and food service for official’s hospitality. This may
also be used for World Team Receptions.
• Seven (7) additional meeting rooms with wireless internet access to accommodate:
- LOC Office
- U.S. Figure Skating Office
- Media Work Area
- Accounting (requires hard line or high speed WiFi internet access)
- Music & Announcing
- Trial Judges
- Medical Services
• Space on concourse to accommodate video production.
• Three (3) internet hardlines: One (1) to official’s stand and two (2) to video production area.
• Complimentary access to any video display boards, lobby TVs, or other display screens.
• Access to Clear Comms unit between officials stand (Chief Referee, Video Producer, Event
Producer, Music), Ice Level Referee (at skater entrance) and Ice Technician (zamboni entry)
• Rubber matting or carpeting to completely cover any areas that skaters may
need to walk in order to access ice surface.
© U.S. Figure Skating 2019U.S. SYNCHRONIZED SKATING CHAMPIONSHIPS
BID INFORMATION - 2021
PRACTICE VENUE(S)
• At least two (2) ice sheets within close proximity to the competition arena to be used for
unofficial practice ice.
*NOTE: Up to 5 sheets have been utilized historically on Thursday & Friday.
• Space for teams to conduct off ice warm-ups
• At least two (2) locker rooms per practice surface
• Access to arena music equipment at no cost to the LOC or U.S. Figure Skating
HOUSING & TRANSPORTATION
• Accessibility of host city by air and ground transportation
• Ability to provide transportation for officials and staff from airport to hotel and from the
hotel to the arena for the duration of the event.
• Sleeping Rooms: Approximately 1,500 rooms per night Wednesday - Saturday. This may be
among multiple hotel properties within driving distance of the competition arena.
*NOTE: The LOC must provide a housing action plan that lists available properties within a reasonable distance to
the competition venue.
• One “official” hotel in close proximity to the competition arena for housing officials and
headquarters staff (60-70 rooms will be needed).
• One room dedicated for Official’s Hospitality on peak nights of the event.
• One organized “Officials Dinner” to be scheduled with the Chief Referee.
• Teams will require access to meeting rooms for practice and event preparation at hotels. The
LOC should arrange for this to be available in advance. Rental fees may be charged to teams
for use.
HOST LOC REQUIREMENTS
• Sign and execute an Agreement to Host between the LOC and U.S. Figure Skating as well as
contracts with all official hotels and arenas. Carry out additional responsibilities designated
by U.S. Figure Skating through the Event Management System (EMS).
• Ability to generate an adequate volunteer contingent to execute daily event roles.
• A proven history of hosting U.S. Figure Skating competitions or similar multi-day events.
• Financial support to help offset competition expenses, either through value-in-kind (ex.
hospitality, office supplies, medical providers) or cash contributions. See “Event Budget”.
• Compliance with all U.S. Figure Skating merchandise, sponsorship, media, and videographer
requirements.
• Utilize the official title, and event logo in all marketing efforts. U.S. Figure Skating will
provide a list of logo requirements as well as acceptable abbreviations of the event title.
© U.S. Figure Skating 2019U.S. SYNCHRONIZED SKATING CHAMPIONSHIPS
BID INFORMATION - 2021
EVENT BUDGET
The event budget will be maintained by U.S. Figure Skating and the LOC through the Event Management
System (EMS). The final net profit of the event is to be shared between U.S. Figure Skating and the LOC.
Confirmation of this profit share will be confirmed in the Agreement to Host.
AREAS OF INCOME
• U.S. Figure Skating does not provide a hosting grant for synchronized skating qualifying
competitions.
• $300 per qualifying entry for the current season (143 teams in 2019)
*NOTE: This amount may be subject to change.
• There is no charge to teams for Official Practice Ice (OPI) at the Championships.
• Unofficial Practice Ice (UPI) may be sold to teams at a cost per segment. $100 per 15-minute
segment is typical and it is recommended that a budget include 2 segments purchased per
competing team. (95 teams competed in 2019)
• Ticket sales should be made available online leading up to the event and for the duration of
competition.
• Event pin and program sales can be a large source of income for these events
• Teams may be charged to include a team photo in the event program (typically $25/team).
• Hotel rebates should be arranged and contracted with each hotel made available to teams.
• Sponsorships are strongly recommended to supplement event costs.
EVENT EXPENSES
• The cost of housing 50 - 60 U.S. Figure Skating assigned officials and staff should be factored in to
the event budget. This includes transportation to host city and during event, daily hospitality at the
arena and hotel, as well as one formal officials dinner.
• Arena rental fees for duration of event including practice ice
• Printing of event credentials for all competitors, team personnel, volunteers, LOC, medical, etc.
• Medical services: a sponsorship may be arranged but there may be some costs associated.
• The LOC should create an event marketing plan and budget to be included with their bid to spread
awareness of the event and synchronized skating.
• U.S. Figure Skating does not charge a fee for use of the IJS system, however roundtrip shipping
costs may range from $1,000 - $5,000. This shipment will may also include other event related items
such as the awards podium and carpets, medals and trophies, trial judges equipment, etc.
• Credentials for all event attendees: competitors, team personnel, volunteers, LOC, staff, guests, etc.
• Athlete/team gifts - usually something small distributed in a bundle to each team at check-in.
© U.S. Figure Skating 2019U.S. SYNCHRONIZED SKATING CHAMPIONSHIPS
BID INFORMATION - 2021
SAMPLE BUDGET
Below is a sample budget based on conservative averages from previous events. Additional budget
samples can be made available upon request. Income/expenses noted with an * are subject to change.
INCOME
$300/qualifying level team entry* $40,000.00
Official Practice Ice (cannot charge) $0
Unofficial Practice Ice ($100 per 15-minutes) $50,000
Merchandise Sales (Pins, Programs, etc.) $15,000
Hotel Rebates $20,000
Program Advertising $5,000
Trial Judge Fees $1,400
Vendor Fees/Commissions $30,000
Ticket Sales $100,000
Sponsorship $10,000
TOTAL INCOME: $271,400
EXPENSES
Officials (travel, housing, meals, gifts, etc.) $52,000
Site Visits $2,000
Volunteer Expenses $5,000
Registration/Credentials $3,000
Competitor Gifts $5,000
Merchandise/Souvenir/Pins Expense $5,000
Program Cost $7,00
Competition Arena & Ice Rental $60,000
Practice Ice Rental $30,000
Ice Painting & Arena Set-Up $3,000
Signage (Rinkboard, Kiss & Cry, Podium, etc.) $6,000
In Arena Entertainment $2,000
Event Medical (Supplies) $5,000
Trophies/Medals Costs $2,500
Shipping $4,500
Office Expense $3,500
Service/Equipment Rental Costs $2,500
Telephone Expense (LOC Only) $200
Advertising/Promotion/Publicity $10,000
Bank Fees $300
Miscellaneous $500
TOTAL EXPENSES: $210,550
© U.S. Figure Skating 2019U.S. SYNCHRONIZED SKATING CHAMPIONSHIPS
BID INFORMATION - 2021
GENERAL BID INFORMATION
BID PROCESS & TIMELINE
The U.S. Synchronized Skating Championships are the property of U.S. Figure Skating. As such, U.S. Figure
Skating will lead the overall planning and management of the Championships and will, by contract, delegate
certain aspects of the management of the competition to the Local Organizing Committee (LOC) via the
Event Management System (EMS). The LOC is defined as a U.S. Figure Skating member club, convention and
visitor’s bureau, sports commission, arena management group, or any combination of these organizations.
The LOC will serve as the local hosts of the Championships under the direction of U.S. Figure Skating.
Following selection of a host site, a team consisting of the U.S. Figure Skating Events Department, members
of the LOC, the chief referee, and chair of the Competitions Committee will implement the terms of the
Agreement to Host. The U.S. Figure Skating Agreement to Host will serve as the final hosting document
and supersedes any previous communications including the bid information documents in hosting the
competition. Any interpretation of the contract by the management team shall be considered final.
After being awarded a U.S. Figure Skating event in accordance with U.S. Figure Skating regulations, the
LOC agrees to abide by the Agreement to Host, the latest U.S. Figure Skating Rulebook - including all costs
and any changes/updates in particular but not limited to the Agreement to Host - resulting from the most
current Governing Council.
BID APPLICATION TIMELINE
BID TIMELINE
AUG 9 Bid information and RFP made available
SEP 30 Deadline to submit completed bid packages
OCT 11 U.S. Figure Skating completes final review of submitted bids
OCT 15 Bid applicants informed of hosting decisions
OCT 18 Public announcement of host sites
© U.S. Figure Skating 2019U.S. SYNCHRONIZED SKATING CHAMPIONSHIPS
BID INFORMATION - 2021
BID APPLICATION PROCESS - Submitting Your Bid
Bid applications for the U.S. Synchronized Skating Championships are available via www.usfsaonline.org
by the following members of U.S. Figure Skating clubs and/or interclub councils:
• President
• Vice President
• Secretary
• Treasurer
• Sanction Chair
Questions regarding access or the bid application process should be directed to Megan Romeo,
Competitions Coordinator, at mromeo@usfigureskating.org.
1. ACCESS THE ONLINE FORM
Go to www.usfsaonline.org and log in using
your member number and password.
From the “Club Mgmt” tab, select Qualifying
Bid Application.
Select the Bids tab option (right).
Click
2. COMPETITION INFORMATION
Open the Competition Information section. Provide Bid Contact Information (Name,
Phone, E-mail).
Select the competition for which you would
like to bid as well as your date preferences. Click “Save Changes” to initiate your bid
application. This will allow you to return to
Provide additional organizations who will the bid at a later date and complete.
support the event (skating councils, sports
commissions, CVBs).
© U.S. Figure Skating 2019U.S. SYNCHRONIZED SKATING CHAMPIONSHIPS
BID INFORMATION - 2021
3. ARENA INFORMATION
Primary arena information is required in Required information for this section:
full, in addition to a preliminary rider and - Arena Contact (name, phone, email)
contract. See Appendixes.
- Arena Rental Cost (per hour or all-in)
For each additional venue (inclusive of - Seating capacity, surface sizes, no.
practice ice), if known at time of bid, please zambonis, no. function/locker rooms
use the “Add a new arena” button located - Event specifics (access to internet, existing
at the bottom of the section. rinkboard ads, food options, etc.
- Preliminary Contract Upload
4. LOC STRUCTURE
Use the search function to input U.S. Figure Use the upload to provide a detailed resume
Skating members into known roles. For for your Competition Chair(s).
non-members, use the text fields to input
information.
5. BUDGET
Create a DRAFT budget based on historical There is NO grant for the U.S. Synchro
information. Championships.
Net profit to be shared between U.S. Figure Official Practice Ice (OPI) is of no cost to
Skating and the LOC. competing teams.
6. HOTEL INFORMATION
U.S. Figure Skating encourages prospective Required information for this section:
LOCs to provide as much information about - Hotel Contact (name, phone, email)
a hotel plan. At least one officials hotel
- Rooms (no. available, type, complimentary)
(primary) and one team hotel (secondary)
must be provided. - Proposed rates and rebate/commission
- Food options (onsite)
See Appendixes for more. - Preliminary Rider & Contract Upload
© U.S. Figure Skating 2019U.S. SYNCHRONIZED SKATING CHAMPIONSHIPS
BID INFORMATION - 2021
7. TRANSPORTATION INFORMATION
Provide nearest major airlines serving area Outline transportation plan for officials
Distances: airport to hotel, airport to arena,
arena to hotel
8. SAVE AND SUBMIT
Note: all bid information can be updated through the application deadline. After the deadline, no
changes will be accepted through the EMS portal. To edit your bid application, follow the steps
previously outlined.
If there are any items you wish to provide in addition to the bid application, please either include
them as a part of the LOC Resumes or email them to Megan Romeo at mromeo@usfigureskating.org
DATES AVAILABLE FOR BID
February 15 - 20, 2021
February 22 - 27, 2021*
*preferred dates
BID TIMELINE REMINDERS
Deadline for Bid Submissions - August 12
Event Awarded - September 1
Public Announcement of 2021 Synchro Qualifying Season Hosts - September 15
QUESTIONS?
Megan Romeo - Coordinator, Competitions
719-635-5200
mromeo@usfigureskating.org
The contents of this document are the property of U.S. Figure Skating and intented for the sole use of
bidding on the 2021 U.S. Synchronized Skating Championships. No editing or representation by third party
organizations is permitted without the permission of U.S. Figure Skating.
Copyright U.S. Figure Skating 2019, all rights reserved.
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