2020-2021 M-DCPS AFFILIATING AGREEMENT PROCESS

2020-2021
M-DCPS AFFILIATING AGREEMENT PROCESS
LINDA AMICA-ROBERTS, PH. D., ADMINISTRATIVE DIRECTOR - SCHOOL OPERATIONS
THURSDAY, OCTOBER 1, 2020

AFFILIATING AGREEMENT PROCESS STARTS
       WITH A MEETING WITH THE PRINCIPAL
   Share the organization’s plan for ongoing sanitization and social distancing.
   Purchased PPE: Approved germicidal products, wipes, mask, etc.
   Plan to isolate students who may display COVID symptoms
   Discuss numbers, staff ratios, assigned space(s), activities, curriculum,
    support(s)
   Agreed upon student and family support
   Discuss dates and times of operation
   Supervision protocols
   Dismissal procedures
   Building contact while onsite
   Emergency procedures
   Lockdown procedures

RECEIVE AN EMAIL INDICATING INTEREST IN THE PARTNERSHIP

 After meeting with the Principal, the organization will send a follow up email and request
   an “Email/Letter of Interest”

 Save the email(s) to submit to School Operations

THE CBO WILL WORK WITH PRINCIPAL(S) TO COMPLETE SECTIONS 1 AND 2

                                         Request to Submit Section 1 & 2 as
  Newly revised Affiliating Agreement              an attachment
         FM-6103(Rev.08-20)

SAMPLE SECTIONS 1 & 2 FOR SINGLE SITE

SAMPLE SECTIONS 1 & 2 FOR SINGLE SITE, CONTINUED

SAMPLE
  FOR
MULTIPLE
 SITES

THE CBO WILL FORWARD……..

THE FOLLOWING DOCUMENTS TO   AFFILIATING AGREEMENT   SUPPORTING DOCUMENTS
    MS. ERIKA URBANIK AT        SECTIONS 1 AND 2
 URBANIKE@DADESCHOOLS.NET

2020-2021 AFFILIATING AGREEMENT GUIDELINES

*NEW*

COVID-19
 Waiver
(Attached to FM-
6103(08-20) and
    available
in Haitian-Creole
   & Spanish)

DISTRICT ROUTING PROCESS:

• Region Director

• School Operations – Executive Director

• Office of Risk Management

• School Board Attorney

• Superintendent of Schools

ALL INVOLVED PARTIES

After Receiving A Fully Executed Agreement who receives notification:

        Community-Based Organization Contact Person
        Principal(s)
        Region Director(s)
        Region Superintendent(s)
        Executive Director - School Operations
        Administrative Director - School Operation
        Director of Budget Management
        School Board Attorney
        Office of Risk Management

APPROVED LIST OF GERMICIDAL PRODUCTS:

Per our chemist…
All chemicals approved by MT&E can be found at www.materials.dadeschools.net / FSPMA Chemical Products /
Chemical Approved Products. However, not all the FSPMA approved products are used by MDCPS.

Plant Operations as end-user reserves the right to approve or not the use of any given product at MDCPS.

You can find the list of FSPMA approved germicidal below:
• CC-10A.7 Wexford Labs Wex-Cide 128
• CC-12A.7 Buckeye Sanicare Quat 256
• CC-12A.7 Sealed Air Crew Restroom Floor & Surface Non-Acid Disinfectant Cleaner
• CC-13 NCL 8 HD Disinfectant Cleaner
• CC-14 NCL Avistat-D RTU Spray Disinfectant Cleaner is widely used these days because it kills Covid-19
• CC-14 Sealed Air Vitrex Tb RTU Disinfectant Cleaner

AFTER-SCHOOL MEALS / SNACKS PROCEDURE:
The authorization to enter into a contractual agreement with your agency will soon be approved through a new contract for
the 2020-2021 school year. This contract will be valid for a total of three (3) years until August 2023. Therefore, to
continue after school meal/snack service beginning the 2020-2021 school year, please review the attachments adhere to
the instructions below.
•    Print the School Operations Signature Sheet (the ‘Routing’ attachment) and sign with a blue pen; this indicates you will comply with the new
     regulations.
•    Print two (2) complete sets of the contract. Page 9 (signature page) must be signed with a blue pen, by the legally authorized staff from your
     organization stated on the Signature Sheet.
•    Review the school list (Exhibit B) located on page 11. Initial the lower right-hand corner with a blue pen. If a change is required, please notify us via
     email for us to do the correction.
•    Complete and forward the attached Principal Approval form (containing electronic signature from Principal) for each school on your list; this indicates
     the school Principal is aware that you will operate an after-school program at their school.
•    In order to route, execute and complete the signatures from the School Board, please mail two (2) sets of the contract with original signatures, one (1)
     copy of the Routing sheet, one (1) copy of the School List with information required AND one (1) copy of the Principal Approval form for each school you
     will be at. This can be sent via US Mail to the Department of Food and Nutrition located at 7042 West Flagler Street, Miami, Florida 33144.

In summary, you are required to mail the following documents:
•   2 sets of the Contract with original signatures in blue ink (exhibits included)
•   1 initialized copy of the School List attached with the required information
•   1 Routing sheet signed by your agency
•   1 Principal Approval form for EACH school you will operate in (email accepted)

         If you have any questions regarding this procedure and for copies of the attachments, please feel free to email:
                                                 mgalvezberne@dadeschools.net