Zoom Meeting Preparation - Louisiana Believes
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Zoom Meeting Preparation
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NOTICE: In accordance with the Americans
with Disabilities Act, if you need special
assistance at this meeting please contact
ldoecommunications@la.gov.
1
Special Education Leader
Monthly Call
March 11, 2021
Agenda and Logistics
I. School System Planning If you are experiencing audio difficulties,
II. Graduation Pathways please make sure that your speakers are on
III. Teaching and Learning and that your volume is at a suitable level.
IV. Data Systems / SER Updates The call will be in the listen only mode to
V. Measuring Results ensure we get through the information.
VI. Closeout Please type questions into the chat box as
we go along.
Dial in by phone: 646-876-9923
Meeting ID#: 921 3595 1551
3
School System Planning
Louisiana Educator & Staff Vaccine Access
On February 18, Governor John Bel Edwards announced that the state of Louisiana would move to
Phase 1B, Tier 2 of COVID-19 vaccinations. This new phase allows for K-12 and early childhood
education staff to receive the COVID-19 vaccine.
In order to ensure that all school systems have equitable access to COVID-19 vaccines and
information about the vaccine, the Department worked with the Louisiana Department of Health to
recommend that school systems develop a partnership with local clinics, hospitals or pharmacies to
orchestrate logistics in administering the vaccine. The Department also asked that systems determine
the number of employees who wish to receive the voluntary vaccine. Educators and support staff also
have the option to schedule their vaccinations independently with their local providers.
• Eligible employees include those who are housed on site at a center or school.
• It also includes system employees whose work takes them to centers or school sites routinely.
• Employees will most likely be asked to present a badge, paystub or some form of school system
identification to receive a vaccine.
5
IDEA Grant Application Timeline
Timeline Activity
February 2, 2021 Public survey open on SY21-22 IDEA funding priorities
January - March 2021 Development of application
February - April 2021 Stakeholder discussions
March 2021 Draft application posted
March 24, 2021 SEAP meeting and 30-day public comment period opens
April - May 2021 Final revisions to application
May 7, 2021 Grant application finalized and submitted to OSEP
*Draft application and public comment forms will be available on the special education funding page.
6
Strong Start Compensatory Education Funding
Strong Start Compensatory Services are services offered to students with disabilities to address
progress or skills lost due to the extended school facility closure. The Department is in the process
of reviewing compensatory education applications. After reviews, the Department will determine
allocations and present them to BESE in April for approval.
After BESE approval, allocations will be loaded into 2020-21 Super App application as part of the
school system’s flow-through funding. At that time, the school systems will need to budget the
funding and submit the application for approval. Depending on the status of the application at the
time of loading the allocations, the school system may need to create an amendment. For
example, if the school system’s 2002-21 Super App is Approved, they will need to create an
amendment to budget the funding.
Please contact specialeducation@la.gov with questions on Strong Start Compensatory Services
and LDOE.grantshelpdesk@la.gov with questions on the eGMS process.
7ESSERF II Funding Guidance FAQ
The Department created an ESSER II Funding Guidance FAQ that contains the most
frequently asked questions and answers related to ESSER II funds. School systems
should continue to submit specific questions to LDOE.grantshelpdesk@la.gov.
In addition to the FAQ, the Department created an ESSERF II Use of Funds document
that provides examples of allowable expenses for each allowability.
More information about these funds can be found in the Fact Sheet released by ED.
8ESSER II Funding Next Steps
Once the application and allocations become available in eGMS in March, the
Department will host the Achieve! Launch webinar, providing school systems with
pertinent information for creating their budgets in alignment with the priorities and
focus areas outlined in Believe to Achieve: Louisiana’s Educational Priorities.
More information about connecting expenses to these priorities will be provided in
the coming weeks.
9Support and Resources
LDOE will continue to provide updates to our
school systems as new information becomes
available. Please look for this information in
the Federal Support and Grantee Relations
Library, weekly newsletter, Monthly System
Leader Call, and Monthly Federal Support and
Grantee Relations Call.
10SPED Fellow Academy Information Sessions
SPED Fellow Academy is a year-long, comprehensive development program for novice
special education leaders (administrators) across the state. SPED Fellow will instill the
knowledge and skills the next generation of special education leaders need to lead and
sustain change to improve outcomes for students with disabilities. The second cohort of
SPED Fellow will run in 2021-2022. This program is free for accepted participants.
The Department will hold informational sessions on March 25 at 9 a.m and at 2:30 p.m.
The application will open on April 12. More information can be found on the SPED
Fellow Academy web page.
Please contact rachel.brown@la.gov with questions.
11Graduation Pathways
Believe to Achieve: Louisiana ACT NOW
The ACT NOW program provides funding to purchase pre-billed ACT test vouchers for eligible
students in grades 12 and 10 as described in this application. To receive reimbursement for
vouchers, school systems shall submit a completed application that includes specific
programmatic, physical and accountability assurances no later than April 17. Vouchers
purchased from ACT must be used for one of three administrations as outlined below.
Test Date Registration Deadline
April 17 March 12
June 12 May 7
July 17 June 18
The cost of vouchers for ACT without writing is $55 per student, and there will be no refund for
unused vouchers. Please contact meredith.mcgovern@la.gov with questions.
13Jump Start Construction Scholars Program
The Louisiana Construction Education Foundation, Louisiana’s Community and Technical College
System (LCTCS) and the Louisiana Department of Education are collecting 2020-2021 Jump Start
Construction Connect Scholars Program Applications.
Scholarship Award
The Jump Start Construction Scholars program will provide up to 40 one-time scholarships in the
amount of $1,000 each to students graduating from high school with a Jump Start Diploma and
NCCER Credential planning to enroll in an LCTCS program or an Associated Builders and
Contractors training program. The application deadline has been extended to April 12.
Please contact megan.thompson2@la.gov with questions.
14Teaching and Learning
LDH COVID-19 Family Stress & Resilience Survey
The Louisiana Department of Health, Office of Public Health, Bureau of Family Health
seeks to better understand the impact of the COVID-19 pandemic on people living in
Louisiana.
• The purpose of this survey is to understand the challenges Louisiana families
with young children are facing and learn about resiliency within families.
• The feedback from families will guide an internal review of resources and
services that families are accessing to ensure families’ needs and mental health
needs are being met.
Survey link: https://laredcap.oph.dhh.la.gov/surveys/?s=MKNJMKT9E4
16Teacher Leader Summit
Registration for the in-person Teacher Leader Summit is underway. The Early bird ticket
window closed on March 1.
• Purchasing an early bird ticket offered reduced pricing and first access to session
scheduling.
• The session schedule and app will be released to early bird ticket holders on April
7.
The regular registration window will run March 2-April 12.
• All access codes turn off on April 13 preventing further registration.
• The session schedule and app will be released to regular ticket holders on April 9.
Please contact LDOEevents@la.gov with questions.
17Teacher Leader Summit: The Virtual Series
To maximize the delivery of content and educator development, The Teacher Leader
Summit: The Virtual Series will take place from June 1-11, and sessions will be accessed
remotely. The format will be similar to the Virtual Series offered during spring 2020.
• There will be a max overall registration limitation of 8,000.
• The Department is not allocating seats. Registration will be on a first-come,
first-served basis.
• Paid ticket holders of the Teacher Leader Summit in-person event will receive an
access code allowing them to register for and participate in the Virtual Series at no
additional cost.
• Each code will be one-time use and must be used only by the original ticket
holder. Codes are not transferable.
Please contact LDOEevents@la.gov with questions.
18Teacher Leader Summit: The Virtual Series
Registration for the Teacher Leader Summit: The Virtual Series will open in April.
Tickets are inclusive of all days of the event.
Ticket Type Purchasing Window Ticket Price
Early Bird Registration April 1-25 $50.00
Regular Registration April 26 - sell out $65.00
The session schedule and app will be released to early bird ticket holders on May 10
and May 12 for regular registrants.
Please contact LDOEevents@la.gov with questions.
19SER/Data Systems
February 1 MFP Spring Collection
Collection Application System –
Deadline
Name What Data is Collected
EOY IEPs To submit or delete created before Deadline: March 26
1/1/21
● Reports to run and verify: Draft + SER
Flag and IEP Benchmark
Note: Part C compliance should be checked monthly along with the Transition List
to keep up with the data entry. To access the Transition List, click the LEA File
Share link under the User Tools menu in SER.
21February 1 MFP Spring Collection
Statement of Affirmation
The SER Feb. 1 MFP Statement of Affirmation
Return form link is available with the final validation
report, which was dropped in the DM FTP the week
of February 22.
School systems should submit the completed form
with signatures by Friday, March 12 using the
JotForm link provided at the bottom of the form. It
is important that this form be returned by the
deadline to certify data for the Feb 1 MFP
collection.
Please contact bernetta.sims@la.gov with
questions.
22Reevaluation Pilot Partnership
Key Actions Dates
Development of Reeval Pilot Tab Spring/Summer 2020
10 Phase 1 Partners Participate in Pilot September 2020 - January 2021
14 Additional Partners Join in Phase 2, Pilot Continues February - May 2021
Informational Webinars and Office Hours March - April 2021
Presentation and Guidance Release at Teacher Leader Summit May 2021
Additional Webinars, Office Hours, Guidance, Support Summer 2021
Whole State Implementation Begins SY 2021-2022
23Reevaluation Pilot Informational Webinar
The Department will host an informational webinar on reevaluation and waiver
changes in SER next month. Pupil Appraisal staff, special education coordinators and
directors, data coordinators, SER managers, SER clerks, and any other staff who work
with reevaluation and waiver processes in SER should plan to attend.
• Webinar Date and Time: Tuesday, March 16 at 2 p.m.
• Webinar Link: https://ldoe.zoom.us/j/93624601960
• Webinar Phone Number: 470 381 2552
• Meeting ID#: 936 2460 1960
24Reevalulation Pilot Office Hours
Region Date and Zoom Link Region Date and Zoom Link
1: Orleans, Plaquemines, Jefferson, Tuesday, March 23 at 6: Avoyelles, Catahoula, Concordia, Grant, Thursday, March 25 at
St. Bernard 10:30 a.m. LaSalle, Rapides, Vernon, Winn 2:30 p.m.
2: Ascension, East Baton Rouge, East Tuesday, March 23 at 1 7: Bienville, Bossier, Caddo, Claiborne, Tuesday, March 30 at
Feliciana, Iberville, Pointe Coupee, p.m. DeSoto, Natchitoches, Red River, Sabine, 10:30 a.m.
West Baton Rouge, West Feliciana Webster
3: Assumption, Lafourche, St. Thursday, March 25 at 8: Caldwell, East Carroll, Franklin, Jackson, Tuesday, March 30 at 1
Charles, St. James, St. John the 9:30 a.m. Lincoln, Madison, Morehouse, Ouachita, p.m.
Baptist, St. Mary, Terrebonne Richland, Tensas, Union, West Carroll
4: Acadia, Evangeline, Iberia, Thursday, March 25 at 9: Livingston, St. Helena, St. Tammany, Tuesday, March 30 at
Lafayette, St. Landry, St. Martin, 11 a.m. Tangipahoa, Washington 2:30 p.m.
Vermillion
5: Allen, Beauregard, Calcasieu, Thursday, March 25 at 1
Cameron, Jefferson Davis p.m.
25EdLink 360 Focus Group Opportunity
The EdLink 360 school system focus group will center on planning and implementation
of EdLink at the system level. EdLink 360 goes live in August.
Next Steps to Participate:
● School systems should identify teams
● Designate one member per system to complete this survey by March 19
● Join the Department via Zoom Tuesday March 23 at 11 a.m. (formal invite to be
sent to registered participants)
Project updates and resources for school system implementation will be released
in future System Leaders Monthly Calls.
Please contact EdLink360@la.gov with questions.
26Measuring Results
SPP / APR Parent Involvement Survey
Each year, the Department surveys parents on their perception of the quality of their child’s
education and the quality of their relationship with their child’s school. Below is a timeline of this
year’s parent survey.
Timeline Milestone
March 2021 LDOE sends survey information to school systems for distribution
March - June 2021 Survey window open
Summer 2021 LDOE analyzes results
Fall 2021 LDOE reports outcomes to school systems
February 2022 Outcomes reported in the Annual Performance Report
28SPP / APR Parent Involvement Survey
Allen Parish East Carroll East Jefferson Orleans Pointe Rapides
Parish Feliciana Parish Parish Coupee Parish
Parish Parish
Sabine St. Landry Vernon Webster West Carroll International Avoyelles
Parish Parish Parish Parish Parish School of LA Public
Charter
Educators ReNEW Success Akili Iberville LA Key Ben Franklin
for Quality Schools Preparatory Academy Charter Academy HS
Alternatives Academy Academy
Edna Karr HS Eleanor Robert Russa Lake Forest Rosenwald IDEA Public
McMain Moton Elem Charter Collegiate Schools
Secondary Charter Academy
29SPP / APR Parent Involvement Survey
Participating school systems will receive survey instructions for families to access the
survey online. The survey is located on the Special Education Parent Involvement
Survey page on the LDOE website. The survey will be available in Spanish, Vietnamese,
and Arabic.
30Closeout
Call Summary
Month Key Deadlines Resources
March ● Apply for Strong Start Compensatory Services Funding in eGMS by March 2.
● Submit the SER Feb 1 MFP Statement of Affirmation return form by March
12.
● Attend the Reevaluation and Waiver Updates in SER Informational Webinar
on March 16
● Attend the SPED Fellow Academy information sessions on March 23.
● Provide public comment on the IDEA Draft Budget Application after March
24.
April ● Apply for the SPED Fellow Academy after the application opens on April 12. April 8
SPED
Leader
Webinar
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