Zoom Meeting Preparation - Louisiana Believes
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Zoom Meeting Preparation ● Please make sure your phone or computer is muted to minimize background noise. ○ To do this, hover over the bottom left-hand side of your screen and click “Mute.” ● Please make sure you have turned off your camera to save bandwidth and prevent any connectivity issues. ○ To do this, hover over the bottom left-hand side of your screen and click “Stop Video.” ● Please submit questions during the presentation in the “Chat” function located on the bottom of your screen. If you require an interpreter or have other accessibility needs for future LDOE meetings, please contact LDOEcommunications@la.gov. 1
Agenda I. ARP EANS (Emergency Assistance for Nonpublic Schools) II. Teacher Leader Summit III. LEAP 2025 Spring Assessments IV. Louisiana Scholarship Program A. Application Timeline B. Quarterly Enrollment V. School Choice Program for Students with Exceptionalities A. Application Timeline B. Application C. Quarterly Enrollment D. Reminders VI. Helpful Resources 4
American Rescue Plan Act Emergency Assistance for Non-Public Schools (ARP EANS) • The American Rescue Plan Emergency Assistance for Non-Public Schools (ARP EANS) Program is a $55 million allocation to Louisiana through The American Rescue Plan (ARP) Act signed into law on March 11, 2021. The Program may be available to provide Non-Public Schools with services or assistance to address educational disruptions resulting from Covid-19. 6
American Rescue Plan Act Emergency Assistance for Non-Public Schools (ARP EANS) A school is eligible to participate in the Program if it meets all the following requirements: • Is an elementary or secondary school as defined by Section 8101(19) and (45) of the ESEA; • Is a non-profit; • Is accredited, licensed, or otherwise operates in accordance with State law NPS 19-20 Approval with Brumfield v. Dodd; 7
American Rescue Plan Act Emergency Assistance for Non-Public Schools (ARP EANS) • Was in existence prior to March 13, 2020, the date the President declared the national emergency due to COVID-19; Did not, and will not, apply for and receive a loan under the Small Business Administration’s Paycheck Protection Program (PPP) (15 U.S.C. 636(a)(36)-(37)) that is made on or after December 27, 2020; • Enrolled a significant percentage of students from low-income families for the 2019-2020 school year, at a minimum, 22%; and, • Was most impacted by the COVID-19. 8
American Rescue Plan Act Emergency Assistance for Non-Public Schools (ARP EANS) • The ARP EANS application and program resources will be available on Thursday, February 24 on the Federal Support and Grantee Relations Library. An informational webinar will take place via Zoom on Monday, February 21 at 10 a.m. Schools are encouraged to attend and learn about the application process and requirements. • Webinar Information • Webinar Date and Time: February 21, 2022, 10:00 AM Central Time (US and Canada) • Webinar Link: https://ldoe.zoom.us/j/93328019209?pwd=eDhkM1JMOUlMaUV6SUt5eVgxb3RwUT09 • Webinar Phone Number: 312 626 6799 • Meeting ID #: 933 2801 9209 • Meeting Passcode: 664687 • Please email ARPinfo@LDOE-EANS.com with questions. 9
Teacher Leader Summit
2022 Teacher Leader Summit • The 2022 Teacher Leader Summit is an annual professional development conference which brings together Louisiana birth to grade 12 educators and content experts. Educators participating in the event will share their knowledge, learn new skills, and prepare for the 2022-2023 school year. • The 2022 Teacher Leader Summit will take place May 31- June 2, 2022 at the New Orleans Morial Convention Center in New Orleans. • Registration for the event will be on a first come, first served basis. As space is limited, we encourage you to register early. Register online. 11
LEAP 2025 Spring Assessments for Nonpublic Schools
Objectives 1. Understand how to create test sessions in 001 and 997 correctly 2. Review the requirements for testing nonpublic school students who cannot test under state contract (TDC, nonpublic/non-scholarship students): LEAP and ACT 3. Understand requirements of test security 4. Understand requirements for accommodations 5. Prepare for reporting and data certification 13
Creating Test Sessions
LEAP 2025 The LEAP 2025 assessment suite includes the following subject tests: 1. For grades 3-8, English language arts, mathematics, science and social studies. State scholarship students are required to participate in all subjects. 2. For high school, English I, English II, Algebra, Geometry, Biology and US History. For state scholarship students, students must take the test when they take the course. 3. Students who participate in the Tuition Donation Credit program must take English language arts and mathematics assessments. 15
Spring Testing Windows All students must be tested in the state-determined assessment windows: • LEAP Grades 3-8 • Grade 3 Paper (if selected in October 2021 through DRC INSIGHT) • Grades 4-8 Online: April 25-May 25 • LEAP High School • All subjects: April 11-May 13 16
Testing Students Under Different Site Codes Nonpublic schools will find two at least two site codes that are available for setting up test sessions in DRC INSIGHT: • 001-0XX is the site code that should be used only for all state scholarship students regardless of grade level. • 997 is the site code that should be used for students in the TDC program and for other nonpublic/non-scholarship students). Schools and sponsors will be billed for all students listed under 997. Schools and scholarship sponsors are responsible for the cost of all students tested under 997. 17
Participation Form for Nonpublic School Students This form should be completed for students who are TDC scholarship and for nonpublic/non-scholarship students no later than the end of the testing window. The TDC sponsor is responsible for paying for English language arts and mathematics assessments. Students who are state scholarship should be tested under 001-0XX and should not be included on this form. Participation Form For Nonpublic School Students 18
Home Study and Nonpublic Schools Not Seeking State Approval FAQ An FAQ for Testing Home Study and Nonpublic School Students is available in the assessment library that provides commonly-asked questions about testing home study and nonpublic school students. It provides information regarding: • Who should be tested • Who must be included on the nonpublic school participation form • When forms are due to DRC • When and where test reports will be available 19
Student ID Numbers • State scholarship and TDC students should always test under the state-assigned 10 digit ID number (LASID). • If these students are tested under the SSN, they will not match the state’s list of expected testers and this could result in the assignment of a forced zero for the student. 20
ACT and WorkKeys Testing • The only students who should test during the state’s ACT testing window are students who are state scholarship. The department will pay for the cost of the following students: • All students who are state scholarship and are enrolled in grade 11 • All students who are state scholarship, are enrolled in grade 12, and who have no prior year ACT score on file with the department • For WorkKeys, the department will pay for one full battery one time (per high school experience) for students who are state scholarship, are on the Jump Start pathway and who are enrolled in grade 11. For accountability, all students in grade 12 and who are state scholarship must have an ACT score. WorkKeys will not be substituted if the student does not also have an ACT score. 21
Test Security
Test Security Test security applies to all state-mandated assessment in scholarship schools. All staff who take part in the administration of a state assessment must have test security training. • There should be a locked, secure area of testing materials that are considered secure. • Test administrators must be aware that: • They should actively monitor students while they are testing • They are not permitted to provide cues, clues, hints or other information that would compromise the validity of the assessment. • They are not permitted to view or study test items. The only exception is for teachers who may need to read aloud or transcribe answers. 23
Test Security Resources Test security resources are available in the Assessment Library. 24
Testing Accommodations
Testing Accommodations • Accommodations can only be provided on assessments if students have an IAP or IEP. Nonpublic schools must work with school systems to create IEP service agreements. • Accommodated tests are monitored and the department has the authority to conduct audits. • Some accommodations that are allowed in a classrooms setting are not allowed for testing. • For example, a teacher may assist students with spelling words on a class assignment, but this is not allowed for testing). • The test administrator for any students who have accommodations should understand how to use them appropriately. 26
Reporting and Data Certification
Reporting • Student reports, school rosters and data files are provided to schools in DRC INSIGHT no later than July 31. • Schools are expected to distribute all reports to students and their families. • The department does not provide reports to parents. 28
Data Certification Each year, the department hosts data certification using a secure web-based platform known as Louisiana Data Review. Login credentials are assigned only to official accountability contacts. It is extremely important that we have current information for both the accountability contact and the district test coordinator. Individual schools in a diocese must work with the diocese accountability contact. The data certification process is the final opportunity that schools will have to review data and request changes that can be documented. Once the Scholarship Cohort Index is released, there are no additional opportunities to correct the data used to calculate it. 29
Louisiana Scholarship Program
Louisiana Scholarship Application Timeline DEADLINE PROCESS (Within Orleans if Different) *tentative Main Round Roster Verification 4/4 – 4/8 * Parent Notification Letters 4/11 – 4/30 * Site Registration Ends 5/20 * Spring Registration Workbook (declined awards for non-registered students) 6/8 * Transfer Window Opens 6/15 * Transfer Window Closes 7/18 * 31
Quarterly Enrollment All Quarterly Enrollment Reports must be submitted on time via the LEADS portal during each quarter by the dates listed below in order to receive payments on-time. Quarter 4 reporting for both the Louisiana Scholarship Program (SEE) and the School Choice Program (SCS) is May 4-6. • If the enrollment reports are not submitted on time, it affects your student enrollment counts and delays payments. • If a student drops from your school, please follow the drop procedures so that the student can be dropped from your roster. Update: The LEADS link has changed please use the attached link going forward to access the LEADS portal (it can be used in any browser) https://leads5.doe.louisiana.gov/ptl 32
School Choice Program for Students with Certain Exceptionalities
School Choice Application Timeline DEADLINE PROCESS Application Opens January 31st Application Closes March 7th Schools notified of Awards April 6th Parent Notification Letters May 3rd 34
Application • The application process opened on January 31st, 2022 • This year we will be launching an electronic application through Jotform to help align the application with the Louisiana Scholarship Program application and to ensure coordination across the programs. • Families will be able to access the application using this link: https://form.jotform.com/213615278762057 • All applications must be completed by March 7th, 2022 35
Application • In order to be eligible for an award, students must meet the following criteria: a. Have an exceptionality of autism, intellectual disability, brain injury, developmental delay, other health impairment, emotional disturbance, or specific learning disability. b. Be evaluated by the local school district and have an IEP or a district-created service plan. • Families will be required to upload copies of the IEP or district-created service plan along with proof of residency during the completion of the application. • Continuing students must reapply in order to maintain their award for the upcoming school year. 36
Application • To begin the application process parent’s must answer questions to verify the following: a. The student has a current IEP or district provided services plan b. The student is eligible to attend any Louisiana public school in grades K-12 c. Parents must indicate the student’s exceptionalities 37
Application • Once parent’s have verified the student’s eligibility, they will then be asked to enter the student’s information. • This information includes name, date of birth, grade level, previous participation in the SCP program, gender, etc. • Further down in this section, parent’s will also be asked to provide their name and contact information. 38
Application • The next page of the application will ask parents to select their requested school for the 2022-23 school year from a dropdown list of participating schools. • They will also be asked to select an alternative choice. 39
Application • New participants to the program will be asked to upload a copy of their IEP or district created service plan. • New participants will also be asked to provide at least one proof of residency document. • All proofs of residency must be current and should match with the student’s address listed in this application. The person named on this proof of residency must be the parent or responsible adult of the student. • PLEASE NOTE: Current school choice program participants completing the application will not see this screen. 40
Application • Documents that can be use to verify residency: • Dated Rental lease agreement/mortgage agreement • Telephone bill (landline only) • Sewage/water bill • Current Official letter from a Government Agency (DSS, DHH) • Cable or internet service bill • Electricity/Gas bill • Most recent property tax notice 41
Application • At the end of the application, parents will be asked to sign the application. 42
Application • Once parents have successfully submitted an application, they will receive a “Thank you” message. • A copy of the submission will be sent to the email address listed on the application. • Parents also have the option to edit the application after they have submitted it using the “Edit Application”. • If you have any questions or need assistance, please contact our office at studentscholarships@la.gov. 43
Reminders ● School Choice Application for 2022-23 ○ The application opened on January 31st. The application closes on March 7th. ○ New applicants must upload copies of the IEP or district created service plan in the application along with at least one supporting document to verify residency. ○ Continuing students must reapply in order to maintain award for the upcoming school year. ● If you have any questions or need additional information, please contact us at studentscholarships@la.gov for assistance. 44
Helpful Resources
LEADS • LEADs can be accessed here: https://leads5.doe.louisiana.gov/ptl • Passwords expire every 60 days and must be reset here: https://password.doe.louisiana.gov/ • To gain access to SEE in LEADS click here to complete the request • To gain access to NPS in LEADS Nonpublic School Data Collection click here 46
Username, Passcodes, and Unlocks ● If you are having a problem with your account please always include your username and school code in the email ● Please remember to only send one email request stating problem to studentscholarships@la.gov
Helpful Links Thank You For Joining Today’s Call. ● LDOE Nonpublic Library Information regarding Nonpublic and Scholarship action items ● LDOE School Choice can be found in the LDOE Weekly Nonpublic Newsletter. Library ● Federal Poverty Guidelines Please reach out to the following contacts with questions: ● Louisiana Scholarship FOR QUESTIONS ABOUT EMAIL Program Louisiana Scholarship Program studentscholarships@la.gov ● Statewide Scholarship Application School Choice Program for nonpublicschools@la.gov Students with Exceptionalities
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