Youth Livestock Show & Sale - The Great Frederick Fair

Youth
         Livestock
         Show &
         Sale
Exhibitor Meeting Q&A
Group 1 @ 6- 6:45 pm: Dairy, Dairy Goats, Poultry, Horse
& Pony, Dog, Camelids (Departments - Non-Sale Eligible
Animals)
Group 2 @ 7 - 7:45 pm: Beef, Sheep, Swine, Market
Goats, Turkey, Rabbits (Departments with Sale Eligible
Animals)

Mission Statement:
The Great Frederick Fair Inc. exists to promote Agriculture and the Education
of our Youth about the Industry of Agriculture.
Strategies/Policies:
Education is the Number ONE Priority accomplished by providing 4-H and FFA Members and
Youth at Large with a means of Learning by Doing and Showing to the Public their
Accomplishments
Partnerships with 4-H, FFA, and the Ag Community will promote Ag Literacy
and Ag career paths

GFF GOAL/HOPE
Provide the Youth Exhibitors an in-person show and sale for 2021 and beyond

4-H & FFA in Frederick County to continue to partner and work cooperatively
with GFF to help provide a successful show and sale for youth exhibitors

SUMMARY of what’s changing:
- Name Change
- Administrative Responsibility Change
- Sale Date Change: Thursday to 2nd Saturday

YOUTH SHOW (Open to Frederick County
          4-H/FFA Members Only)
          • Eligibility requires exhibitors to be members in good
            standing in Frederick County 4-H and/or FFA in
YOUTH       order to participate
            (Both organizations remain VERY important!)
SHOW      Superintendents
SUMMARY
          • The Fair sent out a survey of interest to all the
            current 4-H/FFA Sup’s we had contacts for. 4-H was
            forwarding to the remainder, so all were informed.
            Survey of interest results returned, and Fair
            Livestock Committee assigned Sup’s for Youth Show.

Superintendents by Department

FREQUENTLY ASKED QUESTIONS – Fair/Show

• Full Fair vs. Shortened week/one day shows?
    • At this time, the Fair is planning a FULL FAIR/FULL WEEK/FULL SCHEDULE of EVERYTHING in 2021 –
       livestock shows, buildings, carnival, concerts, etc.
       (at the very least, there will be a LIVESTOCK YOUTH SHOW & SALE and OPEN CLASS)
          • Schedule change for open class. Open Swine & Texas Longhorns will now move in Thursday
            evening/show on Friday. This made the beef show ring available for the last Saturday for the sale to
            occur
               • Under the current MDA/MD/Frederick County Guidelines, livestock shows are permitted

• Camper Spots? And the Process?
    • NO CHANGES in 2021.
      Yes, same price ($300/week) and same process. Eligibility/need will be confirmed with 4-H and FFA.
      There is a waiting list/lottery system. Superintendents are given priority.

FREQUENTLY ASKED QUESTIONS – Fair/Show
• Will the shows be live streamed again?
   • The Fair is working on plans to have the Youth Shows livestreamed for
     2021

• Barn Decorations? Will kids be stalled by clubs? Can they decorate?
   • Yes! Exhibitors can still be grouped by clubs. No changes to this –
     decorate as usual by clubs.

• Wash Racks – can water pressure be increased behind beef and sheep barns?
   • GFF will explore if this is a possibility. Items such as these can be
     requested on the superintendent’s budgetary item requests also.

FREQUENTLY ASKED QUESTIONS – Fair/Show

• Why can’t 4-H have a show during the Fair?
   • 4-H and FFA Exhibitors of Frederick County ARE showing at our Fair
     --- just referring to it as YOUTH now!
• Superintendents –
   • Most are already 4-H volunteers/certified
       • The Fair will run additional and necessary background checks if
          volunteers are not already certified UMD/FFA volunteers

LIVESTOCK    • The GFF Livestock Sale Committee’s goals are to
YOUTH SALE       • Provide an in-person (and simultaneous online)
                   sale for the youth in Frederick County to sell
OVERVIEW           their eligible market project
                 • Keep commission fees minimal
                 • Pay exhibitors out in a timely fashion

             • Date/Time Change: 2nd Saturday, September 25
               10 AM – Turkeys & Rabbits
               1 PM – Beef, Sheep, Swine & Goats
               LIVE (IN-PERSON), as well as VIRTUAL
               (ONLINE)

MISUNDERSTANDING/RUMOR/FAQ

“WHY is the Fair “Pushing Out” or “Kicking Out” or
“Eliminating” 4-H/FFA?

ANSWER:
THE FAIR IS NOT kicking out or eliminating 4-H or FFA in any way,
shape or form.
The FAIR is being PROACTIVE to make an event in person and things
will run smooth if all parties cooperatively work together.
4-H and FFA have been included in all correspondence regarding the
changes to the show/sale since December 9, 2020.

FREQUENTLY ASKED QUESTIONS
      Administrative

• INSURANCE for exhibitors and superintendents?
    • The Fair has always had and will continue to have full liability coverage

• FCPS Excused Absence
    • Same as in the past. Fair/4-H/FFA will submit eligible participants for an excused
      absence – ag education

• Logistics of the day of show/traffic and parking, and overheating/exhaustion of animals.
    • Livestock Sale Committee will work with Fair Board on logistics of traffic. And, with
      exhibitors to ensure safety of animals and transportation.

FREQUENTLY ASKED QUESTIONS
Administrative
• Buyers
   • Tickets – The Fair will provide admission tickets (they will be
     documented/accounted for via sale committee)
   • Refreshments – The sale committee will discuss idea/option of refreshments
     available for buyers

• Invoicing, Billing, Tax Forms
    • The GFF Livestock Committee and Fair staff will take care of invoicing buyers
      (giving 2 weeks deadline). If necessary, the Fair will take legal action to collect
      funds.

• Payment to Exhibitors
    • Sale committee’s goal is to pay all exhibitors within 30 days of the sale

FREQUENTLY ASKED QUESTIONS
      Administrative

• Will GFF help promote the sale and attract buyers?
   • Yes – we will use our marketing partners to advertise the sale and encourage
     participation of buyers

• ADD-ONS
   • Yes, add-ons will be available as in the past
     Commission will not be taken from add-ons

• Special Sale Animals?
   • Yes! These specialty animals will be sold with Champions & Reserve Champions
     – charitable organizations benefiting must be approved by the GFF Youth
     Livestock Sale Committee

FREQUENTLY ASKED QUESTIONS
     Administrative

• How can you refer to 4-H and FFA if it’s no longer a 4-H/FFA event?
   • Participants in our Youth Show must be members in good standing of either
     organization in Frederick County

• What if 4-H/UME will not provide the Fair with information on eligibility?
   • The Fair hopes to continue our valued partnership with 4-H and FFA
   • In the past, the Fair sends list of exhibitors to both organizations to check eligibility

FREQUENTLY ASKED QUESTIONS
  Administrative (Sale Rules Reference)
If Wolfe Auctions is donating auction services(as an in-kind sponsorship), why
is there a commission being charged to exhibitors?
 • A commission of 4% may be charged on all large breed sales (Beef, Sheep, Swine).
   A $5 per lot commission will be charged on small breed sales (Turkey, Rabbit, Goat).
   The Fair Sale committee is working hard to reduce the commission fee with sponsorship
   dollars. (#14)
 • The commission helps cover expenses related to the sale (Judges, Awards, Administrative fees
   (Showorks, IT Support))
   Wolfe Auction is not charging the Fair for auction services itself.

Why are you charging a 3% credit card fee?

 • This is standard in credit card processing

FREQUENTLY ASKED QUESTIONS
Sale Requirement Details (Sale Rules Reference)
Attire for Sale/Show
 • CURRENT RULE IN SALE GUIDELINES:
   • Exhibitors selling animals MUST be attired in official 4-H or FFA clothing,
     including neckpiece. No advertising hats, shirts, etc., will be allowed. (Unless
     provided by the Fair as part of a sponsorship) (#10)
   • Show rules are TBA once superintendents work on updating the catalog – could
     possibly consider adding “show attire”

Who are the sale committee members? Is your list accurate?
 • Yes, refer to the Sale Rules for a complete list of GFF Youth Livestock Sale
   Committee members– Page 5

FREQUENTLY ASKED QUESTIONS
Sale Requirement Details (Sale Rules Reference)

• Rate of Gain?
    • GFF Sale Committee has removed rate of gain requirements for 2021. Minimum and
      maximum weight requirements exist (#6C)

• Champions – Showing vs. Selling
    • For All Species Grand Champion MUST SELL and Reserve Champion may elect to
      sell provided different exhibitors own them (Pending sale eligibility). (#9)

• How many animals will each exhibitor be able to sell? Is there a limit?
    • Exhibitors may nominate only one of each species for the sale.
      {****An exhibitor may choose to sell 2 different species of Beef, Sheep and/or Swine. And 1
      of each small species. (Turkey, Rabbit, Goats)} (#5)

FREQUENTLY ASKED QUESTIONS
       Sale Requirement Details (Sale Rules Reference)
• Will animals sold be graded by a knowledgeable packer to ensure the buyer gets the best quality product?
    • Animals must grade Choice or better by qualified individuals, as selected by the sale committee, at the time
       designated at orientation. All decisions made by graders will be FINAL. Grader, upon request, will give
       reasons for disqualification. (#6D)

• What is the sale order?
   • BEEF, SHEEP, SWINE AND GOAT SALE ORDER: Species will be divided into groups and sold on a rotating
     order. Grand and reserve champions of each species will be sold at a scheduled time, {Total sale #s divided
     by 4 to create the groupings, then rotations of Swine, Sheep, Beef, Goats as follows: Rotations 1 & 2,
     Champions & Reserve Champions & Specialty Sale Animals (approximately 3:30 -4 pm), Rotations 3 & 4}
     (#13)

• Certified Scales – Do you have scales? Will your scales be certified?
    • Yes –GFF will have scales. Apple Valley Scales will service and calibrate – they coordinate Frederick visit with Farmer’s
       Cooperative

FREQUENTLY ASKED QUESTIONS
     Sale Requirement Details (Sale Rules Reference)
• Are animals sold by the head or by the pound?
    • All species: Beef Steers, Market Sheep, Market Swine will be sold through this
      sale at fair week weigh-in weight. Market Goats, Rabbits, Poultry will be sold by
      the head. (7)

FREQUENTLY ASKED QUESTIONS
Sale Requirement Details (Sale Rules Reference)
• “Insurance Fund” for animals from time of sale to processor? And, who is responsible to get the animals
  to the processor?
         • The Livestock Sale Committee will consider creating an insurance fund in the coming years
         • Due to possible ongoing/unforeseen processor delays, the exhibitor may have to take their animal home. The Exhibitor shall continue to
           care for the animal following the Quality Assurance Guidelines. The Exhibitor shall be responsible to produce the animal to the proper
           processor (Chosen by the Buyer) at the proper given time specified by the Livestock Sale Committee. (#26)
             All turkeys entered into the sale will be processed prior to the sale and sold to the buyer as a processed product.

         •   In the event that a carcass of a livestock-sale animal is tampered with or condemned by the USDA inspectors, within 5 days after
             processing, the buyer will be given a choice of a full refund of the sale price or replacement of an equal quality and weight animal of the
             respective species BY THE EXHIBITOR. (#21)

• Hauling/Transportation?
    • Exhibitor. The Livestock Sale Committee will be working on arranging transportation. Ultimately, the exhibitor is responsible.

• How will you know the correct animal is sent to the processor?
    • RFID/Scrapie ID Tags – The Sale Committee will oversee this process.

FREQUENTLY ASKED QUESTIONS
   GFF and separate/off site 4-H Show/Sale
• Weigh-In Dates – June
   • For 2021, it is important that if you are planning to sell in the GFF sale,
     you must attend the weigh-ins scheduled for June – this information will
     be used for proof of ownership

• Are kids eligible to sell at the off-site/separate from the Fair 4-H Show/Sale
  AND GFF?
   • As long as exhibitor meets show/sale requirements from GFF
     rules/regulations, then GFF is okay.
     (GFF does not have details of 4-H rules/regulations or dates/times of their
     show and/or sale)

FREQUENTLY ASKED QUESTIONS
       GFF and separate/off site 4-H Show/Sale

• Can 4-H host a show and sale on GFF property at a different week than the
  annual Fair if they choose?
   • NO. The Fair will not allow a competing sale to occur on site. The Fair is
     making this change in the best interest of our youth and will be
     encouraging youth in Frederick County to participate in the annual Fair
     show and sale.
   • ALL 4-H and FFA workshops, meetings, etc. are welcomed and encouraged
     to continue happening at the fairgrounds at no charge to the organizations.
     If necessary, club leaders/volunteers/superintendents can request to run
     educational workshops as “youth workshops” and the Fair will happily
     assist

IMPORTANT DATES
• May 22nd – An email will be sent out with details/google form to sign up to get a head count
        Beef
        Sheep
        Swine
• WEIGH IN DATES – set by Frederick County 4-H Office
   • June 5 – Swine Weigh-Ins
   • June 7 – Goat Weigh-Ins

• THE GREAT FREDERICK FAIR
    • September 17-25, 2021

• YOUTH LIVESTOCK SALE at GFF
    • Saturday, September 25, 2021

THANK YOU!

Contact us: Entries@TheGreatFrederickFair.Com

       www.GFFair.com/YouthShowFAQ