www.collaborate2019.co.za - Exhibitor Information Pack - Collaborate 2019
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Century City Conference
Centre, Cape Town
30 Oct - 1 Nov 2019
Host Universities
www.collaborate2019.co.za
Exhibitor Information Pack
BOOKINGS & INFO EVENT UPDATES
www.collaborate2019.co.za facebook.com/purcosa
hello@collaborate2019.co.za #collaborate2019
conference@purcosa.co.za collaborate2019.co.za
011 656 2999
Nicolene Andipatin
Conference Chair
Join us
Procurement executives, buyers and financial decision-makers from
almost every higher education institution in South Africa, Namibia and
Botswana will attend COLLABORATE, the 2019 PURCO SA Annual
Conference and Exhibition.
These professionals are looking for information, products, and services to
optimise their current environments and plan for the future.
Held under the auspices of the Purchasing Consortium Southern Africa,
the high-engagement conference, exhibition and associated evening
functions enables you to cost-effectively reach these valuable prospects
in one collaborative three-day get-together.
Key facts Don’t miss out – reserve your exhibition space today.
DATE & VENUE COLLABORATE provides an unparalleled opportunity to connect with
higher education buyers throughout South Africa, Botswana and Namibia.
Date:
30 October - 1 November 2019 Our 2019 event is specifically designed to deliver value to each of our
exhibitors, providing maximimum collaboration with the procurement and
Venue: finance decision-makers and influencers who attend the event.
Century City Conference Centre,
In addition to the integrated exhibition, we are developing a compelling
Cape Town.
programme of keynote addresses, workshops, teambuilding and social
activities for our exhibitors and higher education colleagues.
PARTICIPANTS
We have also introduced private ‘Hot Rooms’, which you will be able to
Education institutions: book for confidential meetings or presentations with clients and prospects.
63 universities, TVET colleges,
The event provides an irreplaceable opportunity to build and grow
and allied institutions.
profitable relationships with our buying community, while helping our
Attendees: higher education members to identify and engage with the best suppliers
300+ for each of the commodities and services managed by PURCO SA.
Visit collaborate2019.co.za or contact our Conference Organising Team
Exhibitors:
by email at hello@collaborate2019.co.za to register or ask any questions.
45+ exhibitors
Typical university delegates:
Buyers, Heads of Procurement,
Heads of Finance, Accounting staff, Nicolene Andipatin
Facility Managers, Commodity and PURCO SA Western Cape Region and Conference Chair
Strategic Sourcing Managers. Procurement Manager, University of the Western Cape
CONTACT US
www.collaborate2019.co.za T. 011 656 2999
E. hello@collaborate2019.co.za
conference@purcosa.co.za
2 PURCO SA Annual Conference & Expo | 30 Oct - 1 November 2019
Collaborate: The 2019 Theme
COLLABORATE is the best way to network and connect with
higher education buyers and decision-makers from almost
every South African university and TVET college.
Collaboration in the business place is nothing new and Some of the biggest challenges shared by higher
the benefits are well known. PURCO SA has a long and education institutions and their business partners
sustained track record in delivering collaborative value involve complex problems related to information,
to their member institutions and contracted suppliers. knowledge, resources and bottom-line performance.
The COLLABORATE theme is strongly reflected in the In this financially pressured world the conference aims
conference logo. Collaboration between the trio of to use the benefits of collaboration to build profitable
PURCO SA, its Member institutions and Suppliers is relationships and share solutions.
represented by the interplay of the three colours and COLLABORATE is designed to bolster the contacts,
three lines of the logo, connecting and reinforcing each relationships, tools and knowledge needed to thrive in
other to form a meaningful, more successful whole. this intense, increasingly competitive environment.
The individual letters are indicative of the uniqueness COLLABORATE aims to be a catalyst to more effective,
and independence of the constituents that comprise engaged, informed, e-literate, innovative - and more
the PURCO SA community, with the rows touching to profitable - higher education partners.
reinforce how contact and connections create greater
COLLABORATE proffers a programme premised
significance. The elements combine into a strong,
on collaborative mutual benefit between member
forward-leaning progressive whole while the lettering
institutions, between buyers and sellers, and between
extends beyond the borders to reflect the importance
PURCO SA and its constituents.
of out the box innovation.
Focused on collaboration
PURCO SA’s more than sixty member institutions include interactive presentations, round table discussion forums,
every South African and Namibian university, a rapidly and custom workshops.
growing contingent of TVET colleges, and a broad range
All delegates have access to a mobile Conference App
of allied institutions such as the CSIR, SABS, Academy of
which provides delegate details, the programme as well
Science and the National Health Laboratory Service.
as exhibitor contact and marketing information.
Every year procurement and finance executives from
A core objective of the event is to encourage and
almost every member institution in South Africa,
facilitate collaboration between buyers and their supplier
Namibia and Botswana, as well as their supplier partners,
partners. To this end the event includes an incentivised
congregate for three days of learning and collaboration
Buyer-Seller Engagement Programme which ensures
at the annual PURCO SA Conference and Exhibition.
repeat visits to every exhibition stand.
The event is designed to maximise collaboration between
Suppliers are encouraged to participate in all the
delegates through knowledge transfer and learning,
conference sessions and evening functions, and
structured engagement, activities and social functions.
exhibition open times are maximised to deliver as much
The conference includes a comprehensive programme engagement time as possible.
of keynote addresses, plenary and breakaway sessions,
conference@purcosa.co.za | www.collaborate2019.co.za | 011 656 2999 3
PURCO SA:
Helping educational
institutions procure
better since 1978
E S
VIC
HEALTH SER
PURCO SA is a non-profit body created and governed
by all South African and Namibian universities.
We help education and allied institutions manage
tenders, negotiate better contracts and improve their
effectiveness.
We use collaborative buying power and expertise
to negotiate national contracts, provide consulting
services, and facilitate better use of resources.
Our members include every public university in South
Africa and Namibia, as well as private institutions,
TVET Colleges and allied organisations like the CSIR,
SABS and National Research Foundation.
2018 KEY FACTS
DIRECT MANAGED TOTAL
SAVINGS CONTRACTS SPEND
R214 mill 264 R1.69 Bn
CONTACT US
Your world to a better future T. 011 545 0940
W. www.purcosa.co.za
E. info@purcosa.co.za
Who Participates
60+ Higher Education institutions
The Conference enjoys strong support from PURCO SA member Institutions as listed below. Almost every university sends multiple
delegates, typically including their heads of procurement and finance as well as buyers, catering managers, facilities managers, ICT
executives etc. TVETs and allied institutions also support the event in increasing numbers.
UNIVERSITIES Tshwane University of TVET & PRIVATE COLLEGES Port Elizabeth College
Botswana International Technology Boland College Thekwini TVET College
University University of Cape Town Capricorn TVET College Tshwane North College
Cape Peninsula University University of Fort Hare Central Johannesburg TVET Waterberg TVET College
of Technology University of Johannesburg College
Central University of ALLIED INSTITUTIONS
University of KZN Coastal KZN TVET College
Technology Academy of Science of SA
University of Limpopo Ehlanzeni TVET College
Durban University of Africa Health Research
University of Mpumalanga Elangeni TVET College
Technology Institute
University of Namibia False Bay TVET College
Mangosuthu University of CAPRISA
Technology University of Pretoria Flavius Mareka College
CSIR
Monash South Africa University of the Free State Gert Sibande TVET College
Engineering Council of SA
Namibia University of Science University of the Western Independent Institute of
MINTEK
& Technology Cape Education
National Health Laboratory
Nelson Mandela University University of the King Hintsa TVET College
Service
Witwatersrand Majuba TVET College
North-West University
National Research
University of Venda Milpark Education
Rhodes University Foundation
University of Zululand Mnambithi TVET College
Sefako Makgato Health Quality Council for Trades
Sciences University Vaal University of Moonstone Business School & Occupations
Sol Plaatje University Technology Motheo TVET College SABS
Stellenbosch University Walter Sisulu University Nkangala TVET College SA Qualifications Authority
UNISA Northlink College Umalusi
Exhibitors registered to date
Acer South Africa * Europcar Mahladi Trading Snapplify
Afrox Excellerate Mascot Security Stuttaford Van Lines
BidFood First Technology * Matase Industrial Solutions Supply Chain Academy
Bidvest Group Food&Connect Meezaan Building Solutions Takealot.com
Bidvest Car Rental G Fox MJW Projects Thamani Technolgy
Business Associates Globeflight Mustek * The Travel Group
Chakela Hotels Hertz Rent a Car mymarket.com The Image Factor
City Lodge Hotels HP * Nickay Tourvest
CleanFM Huawei * Pinnacle Twinsaver
Diversey Lead Laundry PC Palace Vericred Collections
ER24 LexisNexis Pure Design Interiors Zenala
Esizwe Technology Logitech Scolatech
* Confirmed participation - awaiting registration
conference@purcosa.co.za | www.collaborate2019.co.za | 011 656 2999 5Exhibitor Packages
Platinum Gold Silver Bronze EME 4
Package cost R145 000 R87 500 R47 500 R35 000 R10 000
Stand size 24m2 (6x4) 16m2 (4x4) 9m2 (3x3) 6m2 (3x2) 3m2 (3x1)
Special requirements Up to Up to 1 company 1 company Less than
SOLD OUT
SOLD OUT
4 associated 2 associated may be may be R10mill pa
companies may companies may promoted on promoted on turnover.
be promoted on be promoted on stand stand 1 company.
stand stand See note 4
below
Benefits included in each package
Free Staff for full 3-day event 3 people 2 people 1 people 1 person 1 person
Free Executive accommodation 2 of the 3 people 1 of the 2 people
at Century City Hotel for 2 nights for 2 nights
Free Evening dinner and All 3 people Both people 1 person 1 person 1 person
networking functions at both dinners at both dinners at both dinners at Gala dinner at Gala dinner
Pre-and post event
Full page article
Announcement Announcement Announced on Announced on
Website and home page
on website on website website website
banner advert
Logo on conference web pages
Bulk Email and Bulk Email and
Announcement Bulk Email Bulk Email Bulk Email
website article website article
At the event
Mobile conference & expo app
30 minute
Conference speaker 1
plenary Please discuss
presentation
Hot Rooms for private meetings
Priority booking Priority booking If available If available If available
(30 and 31 October)
Branding in
Branding in
Plenary, Foyer
Additional opportunities 2 Breakaway
and Dinners.
rooms
Room drops
Plenary &
On-screen branding Plenary Plenary Plenary Plenary
Breakaways
Notes 1. Speaker opportunities for Please discuss with Organisers. Topic must be conference-relevant and
Platinum and Gold agreed with the Conference Committee. No promotional or sales pitches.
exhibitors Acknowledgment on website, email announcement, listed in programme.
2. Additional branding Discuss branding and exposure opportunities with the Organisers.
& promotion opportunities Opportunities will be in accordance with selected stand packages.
3. Non contracted suppliers Suppliers who don’t have current contracts with PURCO SA may apply to
exhibit. A 10% additional fee will be levied.
4. EME Stands There are limited EME stands available. To ensure a range of product and service
categories are represented at the Exhibition applications for EME stands are
subject to approval by the Conference Committee.
6 PURCO SA Annual Conference & Expo | 30 Oct - 1 November 2019Exhibitor Staff
Each Exhibitor Package includes a limited number of staff packages at no cost. These may be enhanced
by purchasing additional benefits or you may book additional staff packages as listed below.
Benefit Cost Description
Full 3-day Package with R9695 pp • Three days conference and exhibition attendance.
affordable accommodation • Two nights single accommodation and breakfast at the 3-star Tsogo
at Tsogo Sun StayEasy hotel Sun StayEasy hotel, within walking distance of conference venue
• Evening functions on 30 and 31 October.
• Lunches, teas and refreshments on each day of the event.
Full 3-day Package with R9880 pp • As above
accommodation at The • Accommodation at The Residences Crystal Towers.
Residences Crystal Towers • A block away from the conference venue
• Breakfasts at the Century City Hotel (each room has its own kitchen)
• Only 36 rooms available
Full 3-day Package with R10 280 pp • As above
executive accommodation • Accommodation at the 4-star Century City Hotel
at the Century City Hotel • Directly alongside the conference venue.
Day Delegates R1890 pp • Attendance at conference and exhibition only.
• One lunch, two teas/refreshments. (No dinners).
• Cost is per person per day
Evening functions per R795 pp • Evening functions on 30 and 31 October
person per function • Cost is per person per evening function
• NB Dinners are included in the Full 3-Day Delegate package
Additional accommodation R1400 pp • Tsogo Sun StayEasy
per person per night R2000 pp • The Residences Crystal Towers
R2200 pp • Century City Hotel
IMPORTANT NOTES FOR SUPPLIERS AND EXHIBITORS
Supplier attendance
Suppliers may only attend the event if they are exhibitors.
Non contracted suppliers
Suppliers who do not have current contracts with PURCO SA may apply to exhibit. The Conference Committee will
consider applications. A 10% additional fee will be levied.
Changes
All changes will be subject to a R125.00 fee per change.
Payment due before event
Payment is due within 30 days (payment is due immediately for bookings made after 30 September). All bookings will
be provisional until payment is received. Unpaid bookings will automatically be released, but are subject to cancellation
penalties if applicable.
Cancellation of exhibition stand and staff bookings
Replacements are allowed at any time. Cancellations will incur a R125 fee plus the following penalties:
• 60+ days prior to event: 10% cancellation fee
• 31 to 59 days prior to event: 50% cancellation fee
• Up to 30 days prior to event: 100% cancellation fee.
conference@purcosa.co.za | www.collaborate2019.co.za | 011 656 2999 7Exhibition Floorplan
D11
The
STREET D7 D8 D9 D10
Image
LIFT CleanFM Business Factor
ENTRANCE F1 EMERGENCY EMERGENCY EMERGENCY Mahladi
Trading Associate
COFFEE
EXIT EXIT EXIT D6
SHOP
Afrox
Tourvest
D17 D18 Travel D12
D5 Zenala Nickay Group
FOOD STATION
F8 ScolaTec MJW
Esizwe
PARKING
D16 D15 Projects D13
Meezaan
D4
ENTRANCE
Pure Building
Design Services
FOYER
F2
FOOD
Interiors
Mymarket
STATION D14
D3
STAIRS TO
D19 Chakela
BREAKAWAY F7 F9
Bidvest
Lead
Matase
Bidfood
Laundry
ROOMS
Car BATH
Epson Industrial
Rental Solutions
ROOMS D2 D20
600
REGISTRATION
City
F3 F10
Lodge
Seating area
Twinsaver
under stairs
Food & F6 D1 D21
Connect 6x4 PC Palace Stuttaford Mascot
Van Lines Security
730
D22
Globe
flight
F4
D23
HALL D
F5 F11 Dippenaar
m Diversey & Reinecke
8x3m
D24
D28
.com
ER24
Takealot
BATHROOMS EMS
FOOD
C1 STATION
C13
PLATINUM 4x4m Vericred
HALL C
8x3m or 6x4m C2
24m2 D27 D26 D25
C12 Snapplify Excellerate Europcar
PLENARY CONFERENCE ROOM
G.Fox
Bidvest FOOD
Waltons
GOLD
STATION
C11
16m2
4x4m
C3
Pinnacle
C8
C10
SILVER Lexis C4
Thamani Nexis
9m2 3x3m Technology
C7 C5
BRONZE 3x2m C9
6m2
EME 3m2 3x1m C6
C6a EMERGENCY
Pillars Pienaar Supply Chain EXIT
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