Welcome booklet for foreign researchers, doctoral students and postdoctoral fellows
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Welcome booklet for foreign researchers, doctoral students and postdoctoral fellows
This welcome booklet has been written to help you better understand the French administrative procedures and to facilitate your stay in France. It is intended for INED researchers, doctoral students and post-doctoral students. We have tried to answer as many questions as possible thanks to the help of researchers, doctoral students and post-doctoral students who have had the experience of settling in France. This booklet is general and may not answer all of the questions you may have. Links to websites providing additional information have been included in each of the categories covered. However, should you require further information, you may contact the International Relations and Partnerships Department, which will do its best to answer you (drip@ined.Fr). The DRIP will continue to support you in all your endeavours and will direct you to the appropriate services.
Content SETTLING IN FRANCE Visa application procedure ...................................................................................................................... 5 The Hosting Agreement ........................................................................................................................ 5 Visa - Passeport talent chercheur......................................................................................................... 6 Visa renewing .......................................................................................................................................7 Getting Around ........................................................................................................................................9 Accommodation......................................................................................................................................12 Renting ................................................................................................................................................12 Grants ......................................................................................................................................................... 13 ADMINISTRATIVE PROCEDURES Health Insurance ......................................................................................................................... 16 Carte Vitale ......................................................................................................................................... 18 Supplementary health insurance ........................................................................................................ 18 Opening a bank account .............................................................................................................. 19 Tax return ................................................................................................................................... 20 Income tax .......................................................................................................................................... 20 Council tax (taxe d’habitation) ........................................................................................................... 21 MISCELLANEOUS Campus France .......................................................................................................................................23 Frequently Asked Questions (FAQ) ............................................................................................... 24 Contact ....................................................................................................................................... 27
SETTLING IN FRANCE
Visa application procedures for foreign researchers and doctoral
students
For all stays longer than 90 days, a long-stay visa is required before arrival in France. This visa has a limited
duration of 3 months to one year. The visa application must be made to the French consular authorities in
your country.
NB: If you are a national of a Member State of the European Union (EU), the European Economic Area (EEA),
Andorra or Switzerland, you do not need a visa to come to France, regardless of the duration of your stay.
For short stays (less than 90 days), certain countries are visa-free: see the list (p.8).
Attention
A visa application cannot be submitted more than:
- 3 months before the start of the trip for a long stay visa
- 6 months before the start of the trip for a short stay visa
HOSTING AGREEMENT
The hosting agreement, which is necessary for applications for stays of more than 3 months, is drawn up by
t h e Office of International Relations and Partnerships (drip@ined.fr). It is only once this agreement has
been signed by the Director of International Relations and Partnerships and the original of the agreement has
been received that the visa application can be submitted to the French Consulate in your country.
Useful information for the drafting of the hosting agreement:
- Name(s) and surname(s) (as they appear in your passport)
- Date and country of birth
- Nationality
- Address of your residence in the country of origin (where the original hosting agreement will be sent)
- Address of residence in France (or INED address if you don't know it yet)
- INED supervisor
- Host institution in the country of origin
- Research topic
- Start and end date of your contract
- Gross salary as stated
WHEN YOU ARRIVE IN FRANCE
- If your stay is less than one year, you must have your visa validated by the General Directorate for
Foreigners in France via the online platform: https://administration-etrangers-en-
france.interieur.gouv.fr/particuliers/#/vls-ts/demarches/etape/numero-visa. This must be done within the
first three months of your arrival in France and is accompanied by the purchase of a €250 tax stamp not
covered by INED (https://administration-etrangers-en-
france.interieur.gouv.fr/particuliers/#/achattimbreselectroniques).- If your stay is longer than one year, you must then apply for a "Passeport talent" residence
permit. The application is made online two months after
your arrival via https://administration-etrangers-en-france.interieur.gouv.fr/particuliers/
#/
LONG-STAY VISA "PASSEPORT TALENT - CHERCHEUR"
This residence permit is suitable for foreign researchers and doctoral students with a work contract in France
of more than 3 months. This is a multi-annual permit requiring a teaching or research contract and a hosting
agreement. The "passeport talent – chercheur" is granted for a maximum of 4 years and is aligned with the
dates of the work contract.
This residence permit allows the researcher's family to benefit from the "passeport talent famille" card and
the spouse or child in their 18th year of age to take up employment.
The visa "passeport talent – chercheur " opens up the right to unemployment benefits at the end of the
contract and allows the researcher to claim a residence permit after 5 (uninterrupted) years spent in France.
ℹ The human resources department of INED transmits the files of doctoral students under INED contract to
the Prefecture.
DOCTORAL STUDENTS WITHOUT AN EMPLOYMENT CONTRACT
The student visa is suitable for doctoral students who do not have a work contract but are registered in
a higher education institution. The visa issued depends on the duration of the stay:
- For courses of less than 3 months: a short stay visa
- For courses lasting more than 3 months: a long-stay visa valid as a residence permit
First application
List of documents to be provided:
- Your long-stay visa or residence permit
- Your passport
- Birth certificate (full copy or extract with filiation - certified translation)
- If you are married: marriage certificate (full copy or extract with filiation)
- If you have children: birth certificate (full copy or extract with filiation) for each child
- Proof of address less than 3 months old
- 3 photos
- Cerfa form n°15614
- Work contract
- Proof of income greater than or equal to 37 310,00 € gross per year
- Diploma
- Documents completed by your employerWhen you submit your application and if it is complete, the Prefecture will issue a receipt while you wait for your residence permit. Renewal !! Applications for renewal of the residence permit must be made within 2 months before the date of validity of the permit on the dedicated website. For doctoral students at the end of their contract wishing to renew their residence permit, it is advisable to register with Pôle Emploi. Whether the Pôle Emploi application is accepted or refused for lack of a residence permit, this registration is necessary for the renewal of your residence permit. List of documents to be provided: - Photocopy of passport / residence permit - Proof of residence valid for less than three months (proof of residence if housed at the CROUS or the University Campus or electricity, telephone and internet bills - home insurance) - Pôle Emploi notification and registration or refusal of registration (screen capture) - Original hosting agreement + copy /or work contract - Information sheet to be completed - 2 recent photos on a light background, uncut, head, forehead, neck, ears free, without glasses, without smile - Valid social security certificate When you submit your application and while you are waiting for your residence permit, the Prefecture will issue a renewal receipt valid for 3 months. If your "récépissé" expires and you do not receive a reply from the Prefecture, you can obtain a renewal of your "récépissé" at the foreigners' office of your prefecture. Useful links: https://www.service-public.fr/particuliers/vosdroits/F16922 https://www.campusfrance.org/fr/le-visa-long-sejour-passeport-talent-chercheur$ https://administration-etrangers-en-france.interieur.gouv.fr/particuliers/#/vls- ts/demarches/etape/numero-visa https://www.diplomatie.gouv.fr/fr/venir-en-france/demander-un-visa-pour-la-france/
Visa exempt countries (short stays only): For a stay of less than 3 months (90 days), holders of passports from the following countries are exempt from the visa requirement for French territory: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland and the United Kingdom. Nationals of the following countries regardless of the reason for their stay: Albania*, Andorra, Antigua and Barbuda, Argentina, Bahamas, Barbados, Bosnia and Herzegovina*, Brunei Dar-es-Salam, Canada, Chile, Colombia, Costa Rica, Dominica, El Salvador, Grenada, Guatemala, Honduras, Israel, Kiribati, Macedonia*, Malaysia, Mauritius, Moldova, Monaco, Montenegro*, Nicaragua, United Arab Emirates, New Zealand, Palau, Panama, Paraguay, Peru, Saint Kitts and Nevis, Saint Martin, Saint Lucia, Samoa, Serbia*, Seychelles, Taiwan (passport with ID card number), East Timor, Tonga, Trinidad and Tobago, Tuvalu, United States, Uruguay, Vanuatu. *Biometric passport holders only Nationals of the following countries: Australia, Brazil, Japan, Mexico, Singapore, South Korea, USA, Venezuela. *In the case of gainful employment, the exemption only applies if the person concerned can present a work permit (= a hosting agreement)
Getting around Ile-de-france INED is located in Aubervilliers, just outside Paris, at 9 cours des Humanités. There are several ways to access the Campus : - metro line 12 (Front Populaire stop), which is a 5 minute walk away - RER E (Rosa Parks stop), which is a 25 minute walk away - RER B (Stade de France stop) which is a 15 minute walk away - Bus 139 (direction Porte de la Villettes) or bus 239 (direction Rosa Parks), Metallurgy stop. - T3B tram, Rosa Parks stop (25 minutes walk or use the 239 bus towards La Plaine - Stade de France) or Canal Saint Denis stop (20 minutes walk). Parisian transport Several means of transport are available in Paris: - Metro - RER - Bus - Tramway - Bicycle Paris Metro Zones The Paris metro is divided into 5 zones: zones 1 to 3 for Paris and zones 4 to 5 for the suburbs. This has an impact on ticket prices. INED, located in Aubervilliers, is in zone 2.
Ticketing For journeys on the metro, tram or bus, you can choose between single tickets or Navigo cards (monthly or yearly). Navigo pass The Navigo pass allows you to travel anywhere in Paris and Ile de France (zones 1 to 5) with a single fare. It is valid on the metro, trams and buses. It costs €75.20 and must be recharged every month at the terminals available in the metro stations or online. For long stays of one year or more, a yearly subscription is also possible with monthly payments (75.20€/month) over 11 months, i.e. one month free. PhD students under 26 can benefit from an Imagine R pass for 350€ per year. There is also a weekly Navigo pass available for €22.80 (Monday to Sunday evening). Pass Navigo Liberté + This pass only counts the journeys made. For a journey in Paris (only the sections in Paris, zone 1, of the RER/train lines) it costs €1.49. Single ticket or book The single ticket for a metro journey in Paris costs 1.90€. A book of 10 tickets costs €14.90, i.e. €1.49/ticket. For a bus journey, the ticket bought on board costs 2€. For short stays, there is a "Visit Package" ticket valid for 1, 2, 3 or 5 consecutive days. Prices vary according to the number of days and the zones desired. Getting around by vélib More and more Parisians are getting around by bike. The city council has therefore set up Vélib stations throughout Paris and its inner suburbs. Terminals are available near INED. Without a subscription, a journey of less than 30 minutes costs 1€ (3€ for electric bikes) + 1€ extra every 30 minutes. Packages are also available on the Vélib-métropole.fr website. Getting to Paris from the airports There are two major airports within a few kilometres from Paris: Roissy Charles de Gaulle and Orly. From the airports, you may access Paris by RER, bus, tram or taxi. From CDG airport RER: RER B serves the centre of Paris in 30 minutes and metro lines 1, 2, 4, 5, 6, 7, 10, 11 and 14. To reach the RER station, follow the signs . Roissy Bus: Reaches the centre of Paris (Opéra station) in 60 minutes. The cost of the ticket is 12.70€. At Opera, the metro serves lines 3, 7, 8, 9 and the RER A. Taxis: Taxis are located at the airport exit and are signposted Do not follow and get into the cars of drivers hailing you inside the airport. To ensure you take an authorised vehicle, go to one of the queues.
The rates vary according to your destination and are fixed: Left Bank 58 €. Right bank 53€ From Orly airport Orlyval + RER: The Orlyval shuttle (free of charge) links terminals 1, 2, 3 and 4 to the Antony station of the RER B. The RER B serves metro lines 1, 2, 4, 5, 6, 7, 10, 11 and 14. The ticket from Antony to Paris costs €12.10. A shuttle bus is also available from the terminal to the RER C station Pont de Rungis - Aéroport d'Orly. The RER C serves metro lines 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13 and 14. The shuttle + RER costs €6.30. Tramway: the tramway connects to metro line 7 from terminal 4. It takes about 45 minutes to get to Villejuif Louis Aragon station and line 7. Tram fare is €1.90 + €1.90 metro fare to reach your destination. Orlybus: A shuttle bus connecting Paris to Denfert-Rochereau station and metro lines 4 and 6. The journey to Denfert-Rochereau takes about 45 minutes and the ticket costs 9.50€. Taxis: Taxis are located at the airport exit and are indicated by signs Do not follow or get into the cars of drivers hailing you inside the airport. To ensure you get an authorised vehicle, go to one of the queues. Fares vary according to your destination and are fixed: Left Bank 32€ Right Bank 37 Useful links https://www.ratp.fr/ https://www.ratp.fr/titres-et-tarifs https://www.velib-metropole.fr/
Accommodation
In order to help researchers and doctoral students find accommodation, INED provides a list of long- and
short-term accommodation. This list is systematically sent to visiting researchers and doctoral students and
is available on request from the Office of International Relations and Partnerships Department (Drip). It is
advisable to start looking for accommodation as soon as possible, as the market is quite tight in Paris and the
Paris region.
INED can also take care of the pre-booking of accommodation on the Campus. This can be a temporary option
while accommodation is found. Payment will be made directly upon arrival of the researcher/doctoral fellow
at the residence:
- La Maison des chercheurs
- The Alpha residence (student residence)
- The Omega residence (student residence)
There are also many websites that allow you to find accommodation in Paris or in the Ile-de-France region.
- Seloger.com
- Bienici.com
- Pap.fr
- Leboncoin.fr ...
!! Warning: if you go through private ads: never communicate your banking information before visiting the
flat and signing the lease.
There are various mechanisms in place to assist researchers coming to live in France, such as
EURAXESS. These platforms will help you with the process of settling in in Paris.
Renting
The rental contract
A rental contract, also called a "lease", is compulsory. It must be signed by the tenant and the owner. When
you sign the contract, you will be asked for a deposit. This will be returned to you when you leave the home
if no work is required. In general, the amount of the deposit is equivalent to one month's rent including
charges. Once you have signed your lease, an inventory of fixtures will be organised by the landlord to
describe the accommodation when you move in.
The notice period when leaving the accommodation is usually between one to three months depending on
the situation. The one month notice applies when : moving in an apartment located in a “zone tendue” (tense
area, mainly big cities), the apartment is furnished or when work transfer occurs.
!! Beware of subletting contracts. This must be granted by the owner of the accommodation to the tenant.
If the subletting is not authorised, you will not be able to receive the APL.
The guarantor
Although it is no longer compulsory, most landlords ask for one or even two guarantors for the rental of their
flats. For doctoral and post-doctoral students who do not have a guarantor, it is possible to use the Clé de
l'Etat. This is a state guarantee for which the tenant must pay a contribution of 1.5% of the rent.This scheme is reserved for accommodation where the rent does not exceed :
- 600 € in Île-de-France
- 700 € in Paris
These amounts are increased by 60% for students living as a couple. This application is made online on the
Lokaviz portal.
Subscriptions and insurance
Home insurance: When you move in, it is essential to take out home insurance (comprehensive).
This is compulsory, in order to cover various risks and damage that could be caused to your home
(fire, water damage, etc.) Some banks also offers insurance. You can make your choice via online
comparators, including https://www.quechoisir.org/comparateur-assurance-habitation-n44712/
Electricity and gas: As soon as you move into your home, or even a little earlier, you will need to
contact an energy supplier to subscribe to a contract. You are responsible for the costs of electricity
and gas. There are two incumbent suppliers, EDF and Engie, among new emerging providers. There
are many online comparators, including https://www.quechoisir.org/ comparateur-energie-
n21201/
The residences
It is possible to book studios or flats in the residences reserved for doctoral students or researchers for short
or long stays. Most of these residences offer rental contracts of up to one year renewable. To do so, the
doctoral student or researcher must complete an application form and meet certain conditions specific to
each establishment.
Some residences are available for families (couples/children).
Non-exhaustive list of residences dedicated to research:
- Cité Universitaire
- Villa Louis Pasteur
- Les Estudines
- CROUS residences.
Housing benefits
Aide personnalisée au logement (APL)
If you have a regular rental contract in France (student residences are taken into account), you are eligible
for the APL (subject to income). To do this, you must visit the website of the Caisse d'Allocation Familiale
(CAF) where you can simulate the aid you may be entitled to. If you are eligible, you will need to send a file to
the CAF with at least the following documents
The residence permit
The pages of the passport containing the civil status and the long-stay visa valid as a residence
permit or a receipt of the application for a valid residence permit.
Proof of address
A certificate of registration A bank statement (RIB)
Proof of income:
o Bank certificate
o or certificate from the person supporting you
o or pay slip
o or certificate of scholarship.
Family housing allowance (ALF)
This is for people who are not eligible for the APL and who have children or certain other dependents; it is
also for households that have been married for less than 5 years.
Social housing allowance (ALS)
This aid is for tenants who cannot benefit from the APL or the AFL.
Housing benefit is also available to you if you live in a hostel, hotel, furnished accommodation or a
university residence
Useful links
https://www.campusfrance.org/fr/trouver-un-logement-lorsque-l-on-vient-faire-des-recherches-en-france
https://www.campusfrance.org/fr/dispositifs-accueil-associations-doctorants
https://www.euraxess.fr/information/search/country/france-1104/field_service_category/living-
europe-1221?keywords=logementADMINISTRATIVE PROCEDURES
Health insurance and health coverage
Social Security Affiliations
For researchers, doctoral students and post-doctoral fellows with an INED contract
All employees/contracted staff are covered by the social security health system and are therefore
automatically affiliated with it. Social security covers or reimburses certain medical expenses such as medical
visits, the purchase of prescription drugs, certain surgical procedures, etc. However, it is recommended that
you also subscribe to a mutual insurance policy, payable monthly, which will cover another part of your
expenses and other health costs.
In order to obtain your national insurance number, you should contact the Caisse Primaire d'Assurance
Maladie (CPAM) in your place of residence.
The affiliation to the social security system will be done by INED upon presentation of the following
documents:
If you are a non-European citizen, the following documents will be requested:
1- The form "Application for affiliation to the general scheme".
2- A copy of your passport
3- A copy of your "scientist-researcher" residence permit or "talent researcher passport
4- A copy of your birth certificate (birth certificates in Albanian, Czech, Danish, Dutch, English,
Croatian, Finnish, French, German, Hungarian, Italian, Latvian, Lithuanian, Norwegian, Polish,
Portuguese, Romanian, Slovak, Spanish, Swedish and Turkish are acceptable) Birth certificates from
countries not mentioned in this list must be translated by a sworn translator or by the French
Embassy or Consulate in the country where the certificate was issued or by the Embassy or
Consulate in France of the country where the certificate was issued
5- A copy of your Hosting Agreement
6- Your bank account statement (RIB) at your address or with proof of address
7- If you are accompanied by your family:
a. For the spouse, partner and children over 18 years old, same form and supporting documents
as for the researcher (identity, residence, civil status, proof of status and bank details)
b.For children under 18 years of age, identity and civil status documents
If you are a European or Algerian citizen, the following documents will be required:
1- The "Application for affiliation to the general scheme" form
2- A copy of your passport
3- For Algerians, a copy of your "scientist-researcher" residence permit or your "scientist-
researcher" long-stay visa (date of entry into France and OFII sticker if possible)
4- A copy of your birth certificate with filiation and legible authentication stamp.
5- Your work contract or pay slip
8- Your bank account statement (RIB) at your address or with proof of addressFor doctoral students without an INED contract
If you have a European health insurance card, you will not have to take any steps and you will be covered as
if you were in your own country. This concerns the following nationalities: nationality of a country of the
European Union, Iceland, Lichtenstein, Norway or Switzerland.
Doctoral candidates/students without a European health insurance card or non-European doctoral
candidates/students must
- Register at a higher education institution
- Apply for a provisional attestation on the website https://etudiant-etranger.ameli.fr/#/
For researchers, doctoral students and post-doctoral students on research visits
If you come to France for a research stay without a contract, or if you receive a grant or funding other than
a French salary, you will not automatically be included in the French social security system.
You can ask the health organisation in your country of residence for information on the possibilities of health
coverage. INED can, depending on the case, take care of your health coverage via the Campus France
organization (reimbursement of health and hospitalization expenses, follow-up of special cases by the
Campus France medical advisor, civil liability, pension contributions, complementary health coverage with
approved health professionals, repatriation assistance).
For long stays (more than 3 months), it is possible to join the CPAM on the basis of residence by completing
the form "Demande d'affiliation au régime général" and gathering the required documents. This application
can only be made once you have been resident in France for three months. You will therefore need to take
out insurance for the first four months in France. Some insurance companies have developed packages for
researchers (AXA, ACS AMI, etc.).
NB: PhD students over 28 years old cannot benefit from the student mutual insurance.
Joining a family member to the social security system
For researchers and doctoral students from European Union (EU/EEA) member states: contact your country's
health insurance fund to find out if your family members can be covered in France with the European Health
Insurance Card (EHIC), or if they will have to transfer their health insurance rights from their country of origin
to France.
You can ask your health insurance organisation to attach your minor children to your French health insurance
account if you yourself are already registered with the French social security system.
For spouses who have a French employment contract during their stay in France, they will have to join the
French health insurance scheme by completing an application form.
For researchers and doctoral students benefiting from a "passeport talent" visa, the application for affiliation
of the children and spouse is made at the same time as yours to the Paris CPAM, as soon as you obtain your
work contract. However, if the children and/or spouse arrive in France after your arrival, you can send their
application for affiliation when they arrive.Carte vitale The carte vitale is a personal card containing all the information needed for the reimbursement of your medical expenses. It must be presented to health professionals so that you are automatically reimbursed after each medical visit. It is free of charge and will be issued to you once your membership of the CPAM has been validated. It is a personal, secure card that is valid throughout France. If you do not have a carte vitale, doctors and other health professionals will fill in a care sheet to be sent to the CPAM, allowing you to be reimbursed. Processing times are longer in this case (about one week with the carte vitale). With the carte vitale, claims for reimbursement are also sent directly to your mutual insurance company. Mutuelle or complementary health insurance French Social Security only covers part of the medical costs. The other part not covered by the health insurance can be covered by a mutual insurance company or complementary health insurance. The complementary health insurance can, for example, cover services that are not reimbursed by the health insurance system, such as certain vaccinations. Contributions to these vary according to the organisation chosen and depend on several factors such as age, income and level of cover. To make your choice, there are various online comparators. As with health insurance, you can link your family members to your mutual insurance company. Useful links https://www.service-public.fr/particuliers/vosdroits/F13842 https://www.service-public.fr/particuliers/vosdroits/F34308 https://www.service-public.fr/particuliers/vosdroits/F675 https://etudiant-etranger.ameli.fr/#/ http://www.info-droits-etrangers.org/vivre-en-france/vivre-en-france-la-protection-sociale/la-protection- medicale/ https://www.service-public.fr/particuliers/vosdroits/F20314 Useful Numbers 112: European emergency number 15: Number of the SAMU (Emergency Medical Service) 18 : Fire brigade number
Opening a bank account Opening a bank account in France is necessary for long stays. This will make it easier to pay your monthly expenses and avoid some of the costs involved in transferring money to accounts abroad. Opening an account entitles you to a payment card. Two documents must be provided to open an account in France: - An identity document, - Proof of address (if you do not have permanent accommodation, you can provide the address of the INED and the DRIP). If you have a European RIB (for researchers and doctoral students from European Union member countries) you can subscribe to certain online banks before your arrival in France. Without a European RIB, the so-called traditional banks will be more willing to open an account. The banks HSBC, Société Générale, Crédit Mutuel, Caisse d'Epargne and BNP Paribas offer an international service dedicated to foreigners. It is also possible to subscribe to a bank account without a bank (no cheque book, no authorised overdraft). The subscription, which costs €20, can be made directly at the tobacconist's and can be a temporary solution.
Tax declaration
If you live in France, you are required to declare your income. There are 2 types of tax:
- Income tax
- Council tax
Income tax
Applying for a tax number
Since 2019, tax declarations are made online. If you do not have a tax number, go to the Contact section of
the impots.gouv.fr website > You are a private individual > Your request concerns access to your private area
> I do not have a tax number. Once you have created your space, you will be able to access the online
declaration.
If you are filing a tax return for the first time or if you do not yet have a tax number, you can also print out
the 2042 form and return it completed to your tax office.
Withholding tax
Since 1 January 2019, income tax has been deducted monthly directly from your salary, known as
Prélèvement mensuel à la source (PAS). Despite this, you must file a tax return every year from May of the
current year to the following year. Depending on your income, you may not have to pay any tax. It is still
compulsory to file a tax return. Penalties may apply if you are late in filing or do not file your income tax
return.
You must declare your income if:
You have received a salary from a French organisation
You are in employment
You reside in France on a regular basis (more than 6 months per year)
!! According to certain conventions between countries, researchers who reside in one State and go to another
Contracting State to carry out research, for a period generally not exceeding two years, are not taxed in that
other State on the remuneration they receive in this respect. If in doubt, it is advisable to contact the tax
office in your place of residence.
The tax return
Unfortunately, the first year's income tax return is not pre-filled. The France Services website (in French only)
guides you step by step through the process of filling in this first return.
Income received from abroad/country of origin
If you arrive in France in the middle of a tax year, you may have to declare income received before your
arrival.
If you are domiciled in France and have received income from a foreign source, you must complete a 2047
return and/or a 2042 C return depending on your situation. Foreign source income includes all income, profits
and capital gains of any kind received outside France, regardless of where the capital is invested, where the
assets are located or where the activity from which they are derived is carried out. You must declare the
income received abroad by all the members of your tax household when this income is taxable in France.You must also file a 2047 return if you receive income, other than wages and pensions, that is exempt in France but used to calculate the effective rate. Help with declaring income received from abroad can be found on the site impots.gouv. Accounts held abroad must also be declared to the French authorities if you are a French resident. The Housing Tax The housing tax is a tax levied for the benefit of local authorities. Its amount varies from one commune to another and depends on the characteristics of the place of residence and your personal situation (income, household composition, etc.) on 1 January of the tax year. The majority of French households are no longer liable to pay the housing tax but continue to pay the audiovisual fee. The housing tax is not subject to any declaration. The amount of the housing tax is communicated each year during the last quarter. Useful links https://europa.eu/youreurope/citizens/education/research/tax/index_fr.htm https://bofip.impots.gouv.fr/bofip/4860-PGP.html/identifiant%3DBOI-INT-DG-20-20-60-20120912 https://www.impots.gouv.fr/ https://www.welcometofrance.com/fiche/remplir-sa-1ere-declaration-de-revenus https://www.impots.gouv.fr/portail/www2/minisite/declaration/supports.html?4 https://www.impots.gouv.fr/portail/particulier/questions/comment-seront-imposes-mes-revenus-percus- de-letranger
MISCELLANEOUS
Campus France In exceptional and justified cases, the Office of International Relations and Partnerships may proceed with the payment of the grant through Campus France (no bank account, transfer fees and duration of transfers too high...), especially in the case of short stays not requiring the opening of a bank account. Upon arrival in France, all or part of the total amount of the scholarship paid by INED is made available by Campus France, in a Travelex agency at the airport or in Paris. To collect the scholarship, the invitation letter and an identity document will be requested. For short stays that do not require affiliation to the social security system, health insurance can also be covered by Campus France (reimbursement of health and hospitalization expenses, follow-up of special cases by the Campus France medical advisor, civil liability, pension contributions, complementary health coverage with approved health professionals, repatriation assistance). The Campus France website (https://www.campusfrance.org/) is also full of useful information and documentation about moving to France.
FAQ
Where can I take French courses?
Every year, the INED human resources department offers training in French as a foreign language
(FLE). This training is aimed at non-French speaking INED staff members who wish to consolidate and
develop their skills in oral and written French. For more information, please write to formation-
professionnelle@ined.fr
As a doctoral student with an employment contract, am I considered a student or an employee?
In France, a PhD student is considered both a student and an employee. This status depends on
whether or not they have signed a doctoral contract. For example, a doctoral student who has
reached the end of his or her doctoral contract (and is therefore considered a young researcher) can
claim unemployment benefits from Pôle Emploi, which is not the case for a student without a
contract. For the visa application, a foreign doctoral student can theoretically claim both statuses.
If I have a residence permit in France and a doctoral contract at INED, am I allowed to go on a doctoral
mobility programme in another EU country or in a country outside the EU? If so, what is the administrative
procedure to follow?
Doctoral students on contract at INED are eligible for doctoral mobility under the iPOPs funding
programme. Within the framework of an annual campaign, funding of 15 days to 3 months can be
requested. These mobilities take place between 1 September and 31 December of each year.
As a foreigner, am I entitled to apply for teaching or research posts in the public service?
Yes, you can. Either through a competitive examination or by applying for a contractual position if
you have completed your research (PhD).
How does the payment of salaries/scholarships work?
Salaries are paid at the end of each month into the bank account given to the human resources
department. Scholarships are paid during the research stay upon presentation of supporting
documents (invoice for paid accommodation, copy of boarding pass/train).
Do post-doctoral fellows need an original doctoral diploma before starting their contract or is a provisional
document sufficient?
It is preferable to submit the original document before starting the contract. However, a provisional
document will suffice if the diploma is subsequently submitted.
Do doctoral students/post-doctoral fellows/researchers have a workspace at INED?
Prior to the arrival of each researcher, doctoral student or post-doctoral fellow invited or recruited
at INED, the research unit assistant reserves a workspace via a dedicated platform.
Are they single or shared offices?
This depends on the space available at INED. Researchers recruited by INED normally have an
individual office. Visiting researchers, doctoral students and post-doctoral students share offices
(multi-status offices) with 4 or 6 places.How are annual leaves organised during the stay?
Researchers and PhD students under contract to INED and attached to a unit must apply for leave on
https://virtualia.ined.fr/
What are the daily working hours and how many days per week?
INED is open from Monday to Friday from 8am to 11pm for staff with a badge. Working hours are
defined with each manager on the basis of 8 hours per day.
How can I get a French telephone number? How can I compare rates?
There are various French telephone operators: Orange, SFR, Bouygues, Free etc. The rates and
subscription conditions are available on their respective websites.
Where can I find information in English about life in France?
The WelcometoFrance website offers a wide range of information in French and English about life in
France, administrative procedures, settling in etc. There are also many Facebook groups that might
help you.
What is the temperature in France?
Temperatures vary according to the season. From April to October, temperatures remain pleasant.
From November to March, they can quickly drop to negative. You can get an idea of the temperatures
per month in Paris and the Ile de France on the website of the Paris tourist office.
How do I get to my accommodation from the airport when I arrive in France?
Getting to Paris from Orly or Roissy Charles de Gaulle (CDG) airports can be done by RER, bus, tram
or taxi.
What is the best option for staying in touch with my family abroad?
For researchers and PhD students from EU countries, roaming charges have been abolished since
2017. This means that you can make calls and use your package at no extra cost. From 1 January
2022, roaming charges will apply for the UK. There are also prepaid sim cards available to suit your
needs.
How far is my home from INED and is my neighbourhood safe?
The distance depends on where you live. INED is on line 12 of the metro and is about 30 minutes
from the centre of Paris. Most areas in Paris and the inner suburbs are safe. However, it is
recommended to be careful with your personal belongings in the street and on public transport.
What other nationalities will I find at INED and what do I need to do to live well with them and make the
most of their skills and experience?
INED welcomes researchers of all nationalities, each with their own way of working and sometimes
different methodologies. In order to encourage encounters between researchers and doctoral
students, hosted researchers have a workstation in multi-status offices with people from different
backgrounds. Exchanges between researchers are the key to benefit from each other's experiences.How do I find a doctor?
You can find general practitioners ( GPs) and specialists around you via the Doctolib website by
entering your address or your district/department of residence. You can consult Google reviews to
choose your GP. Please note: it is preferable, for reimbursement purposes, to see a GP before making
an appointment with certain specialists.
Where can I get vaccinated against Covid or have PCR or antigenic tests?
The Doctolib website lists vaccination centres and PCR tests. Many pharmacies and medical analysis
centres offer antigenic tests.Contacts Reception: 01 56 06 20 00 accueil@ined.fr Prevention assistant: 01 56 06 20 70 International Affairs: Drip@ined.fr Delegation for doctoral affairs: info-doctorants@ined.fr or info-postdocs@ined.fr Reprographics: reprographie@ined.fr First aiders : Internal first-aid workers 01 56 06 43 43 Security control post 2 18 18 Human resources department: sce-rh@ined.fr IT support: support-micro@ined.fr
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