WEDDING INFORMATION GUIDE 2020 - Makoura Lodge
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Welcome to Sample Itinerary Makoura Lodge The day before your wedding 3-6pm Set up decorations 5pm Ceremony rehearsal Tucked away amongst the breath-taking beauty Family/friends Kiwi style BBQ or Roast of rural Manawatū, Makoura Lodge offers the 6-10pm at Burnside Cottage perfect setting for an exclusive, destination wedding weekend. You will find all your needs On your wedding day in one unique environment, creating an intimate, 9am Continental Breakfast seamless flow, and an easy to plan wedding. Here 12pm Check in opens for staying guests you will discover: stunning landscapes for endless Claybird shooting with groom & photo opportunities, onsite accommodation, 1pm groomsmen charismatic indoor and outdoor ceremony settings, 3-3.15pm Guest arrival delicious food, and a bar with your favourite beverages. The following day, enjoy the further 3.30pm Ceremony company of your loved ones over a big Makoura 4pm Bubbly & canapés served cooked buffet breakfast. 4.15pm MC briefing & family photos Our experienced wedding co-ordinator Lawn games & hole in one golf 4.30pm and friendly staff offer genuine, relaxed and challenge professional hospitality. We will take care of all 4.45pm Bridal party photos the finer details whilst you enjoy your memorable Newlywed photos taken around our wedding weekend. 5.15pm property Weddings at Makoura Lodge are all about you, 6.30pm Buffet dinner served private use of all our facilities for your entire 7.25pm Cutting of the cake wedding day will be provided. This ensures that you get time to make special memories with 7.30pm Speeches all of your loved ones in a relaxed, ‘home feel’ 8pm Dessert served atmosphere. Makoura Lodge weddings are a truly 9pm First dance enjoyable experience for everyone. 9pm Dancing until late Late Newlyweds driven to Riverside Retreat 1am Bar closes The day after Buffet breakfast with your wedding 9am guests 11am Checkout 2
“Thank you all so much for playing an enormous part in making our wedding day the best day of our lives! We can’t recommend you and your beautiful venue enough, we’re already thinking of excuses to come back and stay! (We’ve had a million comments about the food and dessert, it was beyond!! We’re all still dreaming of the brownie and raspberry coulis!)” — Matty & Alice Hicks 3
Ceremony Whether your ceremony takes place under our rustic archway, in our native garden area, or inside in front of our impressive stone-hearth open log fire, we will ensure that your ceremony is run smoothly. To celebrate the conclusion of your vows, your guests will be served with bubbly and canapes. When it’s time to capture your memories in photographs you have the option for us to take you by our four wheel drive vehicle to all of the best spots on our stunning property. From rolling hills and rivers to our very own waterfall, Makoura Lodge is a wedding photographer’s dream location. While you are away, your guests can enjoy complimentary lawn sports, a hole in one golf challenge or a variety of our other onsite activities 5
Reception Our Lodge provides seating for up to 110 guests for your reception. The Lodge’s rustic décor and wooden ceilings, beams and stonework create an authentic, country feel. A simple touch of flowers and candles on your tables finishes the look off beautifully. In cooler months you and your guests can enjoy the added ambience of having our open log fire crackling away. On our menus page, you will find the options meet our food philosophy of providing honest, wholesome country food. While your guests enjoy a plentiful buffet (no one ever goes home hungry), the head table has the option of their meals being plated and served. Upstairs from the reception area, you will have use of the private McIntyre room. This is ideal for entertainment for children as it comes with a TV and DVD player, or it can be used for nursing parents, photo booths or storage. Once the formalities of the evening are complete, celebrate the night away. The Lodge comes complete with a dance floor and a sound system. Being truly in the country, you do not need to worry about noise infringements. When you are ready to retire for the evening, your host will drop you off at our secluded Riverside Retreat Cabin (option B). BYO Wine is permitted (Corkage charge applies) with a limit of 2 bottles per 10 guests. Please see our recent beverage prices here. 6
Catering Buffet set menu For guests with specific dietary requirements an individual dish will be plated for them upon $67 per person request. Dietary requirements and menu choices must be notified to us at least 10 days before your wedding. Canapes Handed around after the ceremony Please note: Assortment of blinis: smoked salmon, vegetarian & salami with a variety of cream cheese toppings V* DF dairy free Venison bites with Grandmas beetroot relish DF GF DF* dairy free upon request Crumbed prawn cutlets with a sweet chilli dipping sauce GF gluten free Rosemary & chilli polenta chips with lemon aioli DF GF V V+^ GF* gluten free upon request Petite corn fritters with spring onion & chipotle sour cream DF GF V V+^ V vegetarian V* vegetarian upon request Mains V+ vegan Makoura-farmed, rosemary & garlic roasted lamb with mint jelly & gravy DF GF V+* vegan upon request Braised chicken thighs with tomato, garlic & paprika DF GF V+^ vegan excluding sauce Sides Mint & garlic butter gourmet potatoes DF GF V V+ Hot seasonal vegetable selection DF GF V V+ Makoura garden salad with herb dressing DF GF V V+ Seasonal vegetable salad with toasted seeds DF GF V V+ Focaccia bread Desserts Your Wedding cake Chocolate brownie with berry coulis GF* Spiced fruit & almond oat crumble DF* GF* V+* All served with vanilla ice cream & whipped cream. Selection of teas & coffee 7
Buffet choice menu Hot canapes Sides Venison bites with Grandmas beetroot relish DF GF Mint & garlic butter gourmet potatoes DF GF V V+ Option 1 $72 per person Buttermilk fried chicken with spicy creole aioli Crispy roasted potatoes DF GF V 5 canapés | 2 mains | 4 sides | 2 desserts Deep fried camembert with capsicum & apricot Fresh herb potato salad GF DF V chutney V GF Option 2 $77 per person Hot seasonal vegetable selection DF GF V V+ 5 canapés | 3 mains | 4 sides | 2 desserts Petite savouries V* Makoura garden salad with a herb dressing Rosemary & chilli polenta chips with lemon aioli DF GF V V+ Option 3 $82 per person DF GF V V+^ Seasonal vegetable salad with toasted seeds 5 canapés | 3 mains | 4 sides | 3 desserts Crumbed prawn cutlets with a sweet chilli cream DF GF V V+ dipping sauce Beetroot, pumpkin, spinach & feta salad DF* GF V Cold canapes Spiced Makoura lamb filo’s DF Cumin roasted carrot & chickpea salad with orange dressing DF GF V V+ Chicken & cashew pinwheels DF Silverbeet & feta filo parcels V Salt & pepper squid served with lemon aioli DF GF Orzo, tomato, feta, spinach & basil pesto salad Assortment of blinis: smoked salmon, vegetarian & DF* V V+* salami with a variety of cream cheese toppings V* Citrus brown rice salad with capsicum & Cucumber rounds with hummus & capsicum Mains cranberries DF GF V V+ DF GF V V+ Braised chicken thighs with tomato, garlic & Served with focaccia bread Tomato, feta, basil & balsamic crème bruschetta paprika DF GF GF* V Makoura farmed, rosemary & garlic spit roasted Something sweet Petite corn fritters with spring onion & chipotle lamb with mint jelly & gravy DF GF Your Wedding cake plus - sour cream DF GF V V+^ Whiskey & maple glazed ham with wholegrain Chocolate fudge brownie with berry coulis GF* Roast beef, caramelised onion & horseradish mustard DF GF crostini GF* Spiced fruit & almond oat crumble DF* GF* V+* Slow roasted pork with sage, apple, & crackling Club sandwich selection V* DF GF Classic pavlova with berries GF Scotch fillet rubbed in mustard, thyme & garlic Irish cream & oreo cheesecake with horseradish creme fraiche GF Raspberry & white chocolate baked cheesecake Quince, cumin & coriander slow roasted lamb DF GF Lemon meringue tartlets South Island salmon whole baked with garlic, Trio of petite slices & bites DF* GF* V+* lemon & dill butter sauce GF - additional cost, please enquire Orange & ginger sticky date pudding with Cider roasted pork belly with fennel DF GF butterscotch sauce Chicken tenderloins baked in a creamy tarragon Fresh fruit platter DF GF V+ mustard sauce GF All served with vanilla ice cream & whipped cream. Vegan lasagne DF GF* V V+ Selection of teas & coffee Seasonal vegetarian parmigiana GF V Chargrilled capsicum stuffed with brown rice, vegetables, coriander & cumin DF GF V V+ 8
Accommodation Accommodation discount rate - for more than 30 guests staying on the wedding night. When you choose Makoura Lodge for your wedding you will gain exclusive use of our These prices all include one full cooked breakfast wonderful accommodation options from the on the day after the wedding. afternoon before your wedding. Night of wedding: $85 pp Makoura Lodge has accommodation for up 62 Two nights: $145 pp people on a shared basis. We have six modern Children, night of wedding: $70 pp suites attached to the main Lodge, two cottages: Burnside cottage, Glenluce homestead, and a Children, two nights: $125 pp Glamping tent. If our accommodation is fully Accommodation rate - utilised by your guests, we allow camping and for less than 30 guests staying on the wedding night. caravans to stay. These prices all include one full cooked breakfast Burnside Cottage is the perfect place for the on the day after the wedding. Bride and her bridesmaids to prepare in. With its Night of wedding: $102 pp charming native timbered interior and hallway Two nights: $180 pp arch, the cottage offers beautiful pre-wedding photo opportunities. Children, night of wedding: $90 pp Newlyweds are offered our Riverside Retreat Children, two nights: $160 pp Cabin, a romantic hideaway surrounded in native Caravans and camping - bush and pristine waters. At the end of the night, Includes one cooked breakfast ease yourself into our outdoor bath under the Night of wedding: $40 pp stars. In the morning awaken fresh before being picked up to enjoy a delicious breakfast with your Two nights: $55 pp wedding guests. Non-staying guests are welcome to join you for a full cooked buffet breakfast the day after your wedding for $24 pp. Excluding buffet breakfast To exclude breakfast for all guests please deduct $24 pp for adults and $12 for children from the accommodation rate. The following pricing is a flat rate across all This option must be the same for all guests of the accommodation. (Please see our terms attending (either everyone has breakfast included and conditions for important accommodation. or everyone does not). information). 9
Studio & Spa Suites • Two double room spa suites • Four studio suites • Each unit has its own en-suite • Each unit has a fold out couch • Can sleep four to six guests per unit 10
Glenluce Homestead • Five bedrooms • Sleeps eighteen guests • Two showers & two toilets • Self contained kitchen • BBQ available for guest use 11
Burnside Cottage • Recommended for Bridal party preparations • Sleeps up to ten guests • One shower & one claw foot bath • Self contained kitchen • BBQ available for guest use 12
Riverside Retreat • Riverside Retreat is included in Option B for the newlyweds • Sleeps two • Transport is provided to and from the Retreat by your host • Completely secluded and private • Candlelit lighting & an outdoor bath • Pre lit pot belly fire for the cooler months 13
• Picnic basket filled with delicious canapés for candles, and ensuring that the tables look Venue Hire & your bridal party to enjoy when out on photos. perfect. Wedding Service • A selection of chilled refreshments for you to take away on your photos (the cost of beverages • Fairy lights wrapped around our beams Cost Options • For the adventurous couples you have the consumed is charged to your account). option of coming in earlier on the Friday to • A late night bar open until 1am. participate in some fun activities such as four • The playing of your music throughout your wheel driving. Please read our options below, and choose a package that best suits your needs. Each package wedding, including your aisle music and • Accommodation set up according to your includes use of the lodge and accommodation dance music if you wish. This can be done on needs. from 3pm the day before your wedding until 11am Spotify phones. • Set up for breakfast the following day the day after your wedding day. • The use of our playlists for background music. incorporating your wedding décor. Option A - $4,000 includes the following: • Use of our upstairs McIntyre room. • Our personal promise of a smoothly run and • Complete dining set up including: crockery, • The cutting and serving of your wedding cake. well organised wedding day, so that you can cutlery, black table cloths, salt and pepper enjoy the important things while we take care • An extensive planning information guide shakers, our tea light candle holders (if of the intricate details. to assist with the smooth running of your required), glassware and linen feel dinner wedding day. The guide is provided to you In summary, the costs involved with napkins. upon confirmation of your booking, and Option A include: • Ceremony equipment usage, the set up and includes: table layout plans, a detailed • $1000 deposit upon booking dismantling of: register table & chair, white schedule, MC checklist, accommodation • The remainder of your Venue Hire and Service chair seating for your guests, a wooden photo layout and plan, beverage information, a Cost, six months before your Wedding Date, booth sign and frame set up in the garden, useful vendor list and a sample invite to help less your $1000 deposit ($3,000) five picnic tables and umbrellas, water stand with all of your planning. Our list of useful with glass beverage dispensers, sunscreen, • Refundable bond of $500 for any damage to contacts includes suppliers who travel to and champagne flutes. You may also like to the Lodge property six months before your Makoura Lodge to help with your wedding use our “choose a seat not a side” rustic sign Wedding Date preparations. or our palette chalk board with your schedule • Consultations, expert advice and on-going Final payment for the below is required presented on it. support throughout your wedding planning ten days before your Wedding date: • Indoor ceremony option set up in the event of process from our experienced wedding co- • Buffet option, multiplied by the number of bad weather. ordinator. guests confirmed to us • Reception equipment usage, the setting up • Beautifully manicured gardens and incredible • Corkage costs and dismantling of: seating plan easel and locations for your wedding photos. • Accommodation and breakfast costs for you A1 frame, skirting for the head table, trestle and your marriage partner (Option A) • Friendly wait staffs, bar tenders, chefs and our tables and chairs, cake table & knife, present wedding co-ordinator to be of service to you • Any additional requirements that you may like table, wishing well, water carafes, vases for and your guests throughout your wedding to incorporate (see overleaf) bouquets, and dance floor. day. This team thinks to take care of the small • Lawn sport games Any remaining charges (bar tab) are to be paid the details like turning on fairy lights, lighting your morning after your wedding. 14
Option B - $4,650 includes the following: • Buffet option, multiplied by the number of guests confirmed to us This is our most popular wedding option. Option B allows you and your guests to experience the • Your selected amount on a bar tab plus any complete and ultimate “Makoura Lodge Wedding corkage costs Experience”. • Any additional requirements that you may like In addition to all of the items and services in to incorporate (see below) Option A, Option B further includes: • Any additional charges are to be paid the day • A 4WD vehicle and driver to chauffeur you after your wedding. around our stunning photographic locations. Your driver will assist with great photo spots Mid-Week & Winter Wedding and will be at your service with nibbles, 25% Off Special beverages and a helping hand. We will also Choose your preferred wedding option above ensure that timings are met so that your day and take 25% off the months of June to the end runs as planned. of September, or any Wednesday throughout the • Newlywed accommodation the night of your year. Our indoor ceremony option removes any wedding at our stunning Riverside Retreat concerns about the weather on your wedding How to book Cabin. We will drop you off when you have day, and our roaring open fireplaces sets a cosy Please read our Terms and Conditions and then finished your celebrations, and pick you up romantic ambiance. complete our booking form. A $1,000 deposit at 9am the following morning ready for your Bespoke options and additional is required to secure your Wedding Date; this breakfast with family and friends. requirements comes off your Venue Hire and Service Option. • Newlyweds’ Makoura buffet breakfast. Your Wedding Date will be confirmed by us when In order to be transparent around costing, we we have received your completed booking form • Separate accommodation for the bridal have set out some optional extras below. and deposit. At that time we will provide you couple the night before their wedding. Pricing subject to change. with a copy of our Wedding Planning Information • In summary, the costs involved with Option B White table cloth (steamed)*recommended $12 each Guide. include: Six months prior to your Wedding Date the White linen napkins $1.50 each • $1000 deposit upon booking Claybird shooting $35pp balance of your Venue Hire and Service Option • The remainder of your Venue Hire and Service Hole in one golf $1.50 per ball fee is due. At this time we will also ask for a $500 Cost, six months before your Wedding Date, Large outdoor brazier fire and wood $200 bond. The bond covers any damage to Makoura less your $1000 deposit ($3,650) Second 4WD vehicle for photos $250 Lodge’s property, goods, or accommodation. In the event of no damage, your bond will be • Refundable bond of $500 for any damage to Putting on your hired chair covers $1 per chair refunded to you within two weeks following your the property six months before your Wedding Projector and screen use for slideshows $50 Wedding Date. Two weeks before your Wedding Date Late night snacks and cheeseboards Please enquire date we will ask for your completed Wedding • Final payment for the below is required ten Night before BBQ pack Please enquire Planning Information Guide and we require full days before your Wedding date: You can see photos of our equipment available payment 10 days before your Wedding of the on our Facebook link Wedding decor photos aforementioned listed costs. 15
If you provide us with more than 12 months’ written notice of the cancellation Meals for children Terms & Conditions Your responsibilities of your wedding date, we may refund you up to 50% of your $1000 deposit at management’s discretion. Your $1000 deposit will not be refunded if you cancel your booking within 12 Meals for children between five and twelve years of age are 50% of the adult menu price. Meals for children under five years’ old are complimentary. Children must months of your wedding date. • Any decorations that you wish to use such as flowers, candles, guest have adult supervision at all times. books, signs, aisle and archway decor. It is your responsibility to set up Your total venue hire and service cost will not be refunded if you cancel your booking within 6 months of your wedding date. Your bond will also be Minimum numbers your decor and to dismantle and remove from the premises. We have the right to charge a set up fee should you ask for us to set up any of retained by us in the event that we are unable to rehire the accommodation During our peak season (October to end of May), our wedding packages are your decor and/or a disposal fee for any decor that is left behind. due to the late cancellation. based upon a minimum of 60 adult guests. From the start of June to the end of September no minimum guest numbers are required. • For music, you cannot beat live music but if you would like us to run Your total venue hire and service cost and your total meal payment will be your music through our sound system that is no problem. required/not refunded if you cancel your booking within ten days of your Miscellaneous wedding date. • Choice of your vendors. We will provide you with a list of useful We reserve the right to change these terms and conditions at any time contacts but you are responsible for choosing your own photographer, Confirmation of menu and final numbers without prior notice. In the event that any changes are made, the revised celebrant, makeup artists, bands, florists etc. terms and conditions shall be sent to you prior to your Wedding Date. Menu selection and guest numbers (including children) must be confirmed • Your table seating plan. We can provide an easel to present your by you at least 10 days before your wedding date. The number of guests In the unlikely event that we need to cancel your reservation, we will provide seating plan on. A1 sizing for your seating plan is ideal for our easel confirmed at this time will be the minimum number charged for in your final you with as much written notice as possible. size. We have an A1 frame available you can use. account, regardless of whether fewer guests attend. You shall indemnify us in respect of all liability, claims and demands, • Any damages or requirement for additional cleaning (for example due We are open to discussion around menu changes but due to overhead costs, actions, proceedings, damages, losses, costs and expenses of whatever to the hair from hessian runners, inorganic confetti, spilled candle wax, any agreed changes will not result in a charge less than the cheapest buffet nature which may be made by any third party which arise out of, or are in glitter or jelly balls) may incur extra costs. Stained table cloths will incur option offered by us. Excluding dessert reflects negatively on the venue connection with, the performance of our services to you. a dry cleaning fee of $25 per table cloth or if replacement is necessary therefore it is included in all menus. We will not be liable for any delay in performing or failure to perform any a $55 replacement fee will apply. Extra cleaning fees will be deducted Exclusive use obligations under this agreement, if such delay or failure is caused by from your bond or added to your final account. circumstances beyond the reasonable control of the party and for which it is We will provide you with exclusive use of the lodge and accommodation on • You are responsible for ensuring that no food (other than baby food not responsible. the day of your wedding. Please note that activities may still operate for non- and wedding cake), alcohol or dangerous goods are brought into the wedding guests of the lodge. If the Riverside Retreat cabin is not booked this Payment of accounts lodge or garden areas. may also be offered to non-wedding guests. We require payment of your final account ten days prior to your wedding • At least 14 days prior to your wedding date, we require a completed Makoura Lodge reserves the right to host functions the day before your date. A pre-paid account is accepted, as is payment by internet banking. copy of your planning information guide. This includes your wedding. Payment of your final account by credit card incurs a 2.5% Surcharge (subject accommodation plan, table layout plan, final catering numbers, to increase). Interest will be charged to overdue accounts at 10% per month. schedule, menu choices, beverage information and additional Extra consultations In the event of non-payment of any account you shall become liable for requirements. Please bear in mind that we have included two one-on-one consultations all recovery costs incurred by us, including but not limited to any legal Accommodation payment (after your initial viewing) with our wedding co-ordinator into your venue hire expenses. and service cost. For extra visits we will allow you to come in at a time when Makoura Lodge reserves the right to charge for the amount of stays notified we are already open, so that you can show your friends and family around Pricing on your sleeping plan that is received ten days prior to your Wedding yourselves at no extra cost. Any additional one-on-one consultations or All pricing is GST inclusive. Due to the reliance on our suppliers’ charges, date, even if less stay than advised. Please notify us as soon as possible driving your photographer around the property will incur an extra cost. our prices are subject to change without notice. Please check with us prior if cancellations are made to keep this charge to a minimum. If stays are to your wedding date about current menus and pricing, including but not cancelled within 24 hours payment is still required. Any guest damages will Licensed premises limited to activities, accommodation and additional requirements pricing. be deducted from your $500 bond. Makoura lodge is a licensed premise under the sale and supply of alcohol act 2012 and adheres to its obligations in that legislation, including not Provision of staff Guests can make payment for their accommodation upon checking in. Buffet breakfast is included into the accommodation price on the day after the serving alcohol to underage or intoxicated guests. We have the right to We will provide sufficient staff to set up, serve meals, refreshments and to wedding. For accommodation pricing children are classed as under the age require intoxicated guests to leave to their accommodation. In order to manage all requirements during your stay. of 12 years. There is no charge for babies under the age of 1 unless using our promote a safe drinking environment, we have the right to close the bar at Surcharges on public holidays porta cot which we charge $45 per night to use. If you use your own porta any stage should the duty manager feel the need. cot there is no additional charge. Due to the increased cost of staffing on public holidays a 15% surcharge Other than any agreed BYO wine, all refreshments for the function are to be applies to activities, food and beverages. Accommodation minimum stay purchased through us. No additional alcohol is to be brought into the venue or into our garden area, it will be confiscated. Tentative bookings We have a minimum stay the night before your wedding of ten guests, or payment equal to that amount. We also have a minimum stay of twenty five Loss of goods We tentatively reserve the venue for a maximum period of 14 days, after guests (excludes winter weddings) the night of your wedding, or payment which if written confirmation and deposit is not received, we reserve the right While every precaution is taken to ensure the safety of you and your guests, equal to that amount. Camping/ caravans will be permitted if there are to release your booking. Makoura Lodge owners and/or staff will not be held responsible for any loss more than 40 people utilising our accommodation. or damage to property (including vehicles) or injury to any person. Any items Cancellations or wedding date changes that have not been collected after the event will be disposed of within 14 days. A change to your Wedding date may be agreed at our discretion if more than 12 months’ written notice is provided. An administration charge of $200 applies. Now that all that formal stuff is over, we look forward to creating your special day with you. 16
www.facebook.com/MakouraLodgeNZ/ www.instagram.com/makouralodge/ enquiry@makouralodge.co.nz Makoura Lodge, 736 Makoura Rd, RD1, Apiti 06 328 4746 Please contact us for a viewing Photo Credits: Picture Perfect Photography David Le Design & Photography Billie Brooke Photography Florence Charvin Photography Valley Studios Photography Laura Ridley Photography Nick Crarer Photography Lovina Photography Shannah Mae Photography 17
Booking Form Name of marriage partner #1 Name of marriage partner #2 Postal/Contact address Wedding Date / / Option A or Option B Contact Person Approximate number of guests Contact Phone Number Contact Email I/we agree to the conditions outlines in the following Terms and Conditions Signed Signed Date Date Full Name Full Name Please scan your form to enquiry@makouralodge.co.nz or post to Makoura Lodge, 736 Makoura Road, RD1 Feilding, 4771 Please pay your deposit of $1000 to secure your date to: Makoura Lodge BNZ 02-0628-0176669-00 Please use your last name and Wedding date as reference. We like to put faces to names - please attach a photo of you both. 18
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