VENDOR KIT - MAY 25 - JULY 1, 2018 NEW YORK STATE FAIRGROUNDS SYRACUSE - july 1, 2018 new york state fairgrounds syracuse vendor kit
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VENDOR KIT
MAY 25 - JULY 1, 2018
NEW YORK STATE FAIRGROUNDS
SYRACUSE
PRESS RELEASE Media Contact: Annette Peters, Vice President of Marketing, Advance Media New York (315) 430-6287 apeters@advancemediany.com MEDIA KIT http://www.lanternfestnys.com Syracuse, N.Y. (Jan. 15, 2018) The New York State Chinese Lantern Festival will be held May 25 through July 1, 2018 at the New York State Fairgrounds, 581 State Fair Blvd., Syracuse, New York 13209. Visitors will stroll along a path surrounded by all new lighted lantern sculptures – dazzling works of art that light up the night – and enjoy live performances, food and drink as well as watch artisans perfecting their crafts available for purchase. This year’s event will have and indoor and outdoor component. It will be held in the International Building and the State Park at the Fair. “This is a feast of lights and color at a time when the weather in Upstate New York begins to change,” said Annette Peters, Vice President of Marketing, Advance Media New York. “It’s a perfect addition to the cultural fabric of our community,” she said. The Lantern Festival will be open every day but Mondays and includes two 30-minute entertainment shows focusing on Chinese culture, featuring Chinese dancers, acrobats, face changers and musicians. These performers have decades of experience and offer a glimpse of Chinese stage culture. Some traditional Chinese performances include: jar balancing, kicking bowls on a rolling board, face-changing, martial arts, and diabolo. Tianyu Arts & Culture, Inc. is the American branch of industrial design company Sichuan Tianyu headquartered in Zigong, China, perhaps most familiar to Americans as the design team behind several set pieces for the James Bond film Skyfall. Tianyu Arts & Culture produce and organize lantern shows in China, Europe, Australia and the United States. The sculptural components will be created on-site by more than 20 artists from China. Welded metal frames covered in fabric will emerge as flowers, peacocks, cranes, butterflies, archways. The sculptures are LED-lit- from-within lanterns. “Visitors will explore both the ancient culture of China while learning about the Chinese traditions of today by taking a walking interactive tour of breathtaking displays,” organizers said. Admission prices: Adults $15.50 online, $16 at the gate; Senior Citizens $14 online, $14.50 at the gate; Children 5-16 $12.50 online, $13 af the gate; Children under 5 year are free. All prices include tax and service fees. Tickets are on sale now at http://www.lanternfestnys.com For more information, please visit: http://www.lanternfestnys.com or call 315-470-0000. YOUTUBE https://youtu.be/-lxPF7wDZiE FACEBOOK https://www.facebook.com/NewYorkStateChineseLanternFestival/ TWITTER https://twitter.com/lanternfestnys INSTAGRAM https://www.instagram.com/lanternfestnys/
LET YOUR FOLLOWERS KNOW YOU’LL BE AT LANTERN FEST
NEW YORK STATE
Chinese
Lantern
Festival SYRACUSE
MAY 25 - JULY 1
NYS FAIRGÇNDS
SYRACUSE
PHOTOS AND LOGO AVAILABLE FOR DOWNLOAD
https://drive.google.com/drive/folders/0B-zD02k_4xx-amltZHctYWNXQmM?usp=sharing
YOUTUBE CHANNEL
https://youtu.be/-lxPF7wDZiE
FACEBOOK
https://www.facebook.com/NewYorkStateChineseLanternFestival/
TWITTER
https://twitter.com/lanternfestnys
For more information, contact :
Jen Queri, Events Manager
JQueri@AdvanceMediaNY.com
315-466-3857
LANTERNFESTNYS.COM
NEW YORK STATE
Chinese Company_________________________________________________________________________
Lantern Contact Person___________________________________________________________________
Address___________________________________________________________________________
Festival SYRACUSE
City_______________________________________ State___________ Zip_________________
Phone____________________________________________________________________________
Email______________________________________________________________________________
VENDORS Description of food / items for sale:_______________________________________________
___________________________________________________________________________________
Space required (dimensions)_____________________________________________________
Power required ? YES NO
If power is required please complete Power Requirements Form
WHY BE A VENDOR?
BE SEEN! LOCATION, LOCATION, LOCATION
1. At the largest lantern festival brought to 1. Event takes place at the New York State Fairgrounds conveniently
the United States – the only event of its located immediately adjacent to Route 690, just West of Syracuse.
kind in New York State. 2. Indoor/outdoor venue
2. Advance Media New York will be 3. New Customers
providing a promotional campaign
4. We expect 50-60,000 people to pass through the event and will
worth more than $100,000!
limit vendors. Demographic includes families, senior citizens, date
Your unique business could become an
night visitors. Attendees primarily from Central New York, Upstate
interesting news story.
New York, New York City and southern Canada.
RESERVE YOUR SPOT!
Space can be reserved in the following blocks OPENING WEEK (closed Memorial Day, May 28)
of weeks (Tuesday-Sunday) or weekends only May 24 to June 3 (closed Mondays, May 28 & June 4)..................... $200
(Friday, Saturday, Sunday). OPENING WEEKEND
Save by booking the whole week (closed May 24-27 (Thurs-Sun, closed Memorial Day, May 28): .......ONLY $350
Mondays) Save more by booking all five
weeks. June 5-10 Entire Week (Tues-Sun) .................................................... $125
Hours: 5:30 to 10 or 11 p.m. Closed Mondays. June 8, 9, 10 Weekend only (Fri, Sat, Sun).......................................... $350
All space subject to availability. All contracts
subject to Advance Media New York approval. June 12-17 Entire Week (Tues-Sun) .................................................. $125
Registration payment and contract due by June 15, 16, 17 Weekend only (Fri, Sat, Sun).................................... $350
April 10, first come first served basis. Limited
booths available. Advance Media New York June 19-24 Entire Week (Tues-Sun) ................................................... $200
reserves the right to refuse space to any June 22, 23, 24 Weekend only (Fri, Sat, Sun).................................... $350
potential vendor, exhibitor or advertiser.
No refunds. Vendors must provide one-week June 26-July 1 Entire Week (Tues-Sun) ............................................. $250
notice if they cannot meet their commitment June 29, 30, July 1 Weekend only (Fri, Sat, Sun) .............................. $350
to open by the time the gates open each day.
Failure to do so will result in loss of vendor PACKAGE RATES:
space at the event. Entire Festival: All 34 days of the event ($325 discount).............. $575
Every weekend: ($500 discount).................................................... $1250
TOTAL ________________
NEW YORK STATE
Chinese
Lantern 2018 VENDOR
CONTRACT
Festival SYRACUSE
Please read these rules and regulations. an insurance certificate naming ADVANCE MEDIA NEW
1. Contract for exhibit space - Booth assignments and YORK as additionally insured.
payment of the charges constitutes a contract. 10. Safety - Fire regulations require that all display material
2. Assignment of space - Allocations of space will be made on used for decoration be flame proof. All electrical
a first come, first serve basis beyond designated preference equipment, including signage and lights shall be in
based on sponsorship and payment level. ADVANCE MEDIA good condition and be able to pass inspection by the
NEW YORK reserves the right to change assignments. fire marshal. Vehicles must meet the NEW YORK STATE
FAIRGROUNDS standards for display.
3. Payment for space – Agreements and payment in full must
be submitted no later than April 10, 2018.. 11. Copyright permission - The exhibitor represents and
warrants that no work protected by copyright will be
4. Cancellation or withdraw - An exhibitor may cancel or staged, produced or otherwise performed without the
withdraw in writing before April 10, 2018 for a refund. After expressed written consent of the owner of the copyrighted
April 10, 2018, no refunds will be given. material.
5. Occupancy of space – ADVANCE MEDIA NEW YORK is not 12. Miscellaneous regulations - The exhibitor shall not foster
responsible for exhibitor materials, inventory, displays or or conduct outside activities which would take participants
supplies. from the conference functions and/or exposition during
6. Termination of the contract - If the premises where the scheduled hours.
is to be NEW YORK STATE CHINESE LANTERN FESTIVAL 13. Amendments and regulations - All matters not related
housed is destroyed or damaged, or the exhibition fails or mentioned in these rules and regulations shall
to take place as scheduled or is relocated, interrupted, be the decision of ADVANCE MEDIA NEW YORK The
or discontinued; or access to the premises is prevented aforementioned items covered in these rules and
due to any strike, lockout, injunction, act of war, act of regulations may be changed at any time by ADVANCE MEDIA
God, or emergency declared by any government agency, NEW YORK in the interest of NEW YORK STATE CHINESE
this contract may be terminated by the ADVANCE MEDIA LANTERN FESTIVAL and notice thereof shall be binding.
NEW YORK. In the event of such termination, the exhibitor
waives any and all damages and claims for damages. 14. Responsibility - It is the responsibility of the exhibitor to be
Notwithstanding anything contained herein or any Laws fully familiar with these rules and regulations.
to the contrary, ADVANCE MEDIA NEW YORK shall not 15. Rights reserved – ADVANCE MEDIA NEW YORK reserves the
be liable for incidental, indirect, special, punitive, or right to refuse space to any potential vendor, exhibitor or
consequential damages. advertiser.
7. Exhibitor’s representative - Each exhibitor organization 16. NYS FAIRGROUNDS ONLY Secure Internet - Exhibitors who
must have at least one person acting as its representative desire a secure internet connect must contact NewVisions
with authorization to enter into service contracts at (315) 472-6300
necessary for the installation and removal of exhibits 17.No refunds. Vendors must provide one-week notice if they
and the provision for which each exhibitor is responsible. cannot meet their commitment to open by the time the
All materials placed with an exhibitor’s booth are the gates open each day. Failure to do so will result in loss of
responsibility of that exhibitor. The exhibitor agrees not to vendor space at the event.
sublet any of their assigned space. The exhibitor agrees to
staff its booth during published show hours.
8. Exhibit standards – ADVANCE MEDIA NEW YORK retains the Signature of Vendor______________________________________________
right to prohibit any exhibitor or part of an exhibit that they
do not deem suitable for the exposition or in keeping in Vendor Booth Name: ____________________________________________
character with or the purpose of this event. No dismantling
or removal of exhibits or exhibit materials before time and Date _____________________________________________________________
date specified on vendor contract.
9. Liability and insurance - Exhibitors agree to protect, save or Return signed contract with payment to:
hold ADVANCE MEDIA NEW YORK forever harmless from Advance Media New York
any damages or charges imposed for a violation of any Attention: NYS Chinese Lantern Festival
law or ordinance of the exhibitor, as well as strictly comply 220 S. Warren St., Syracuse, NY 13202
with the applicable terms and conditions contained in the
agreement between the NEW YORK STATE FAIRGROUNDS Questions: Contact Jen Queri, Events Manager
and ADVANCE MEDIA NEW YORK regarding the exposition jqueri@advancemediany.com
premises. Further, the exhibitor shall at all times protect 315-466-3857
ADVANCE MEDIA NEW YORK and its members against and
from any loss, damage, liability or expense arising from the
exhibitor’s occupancy of the exhibit space and must submit
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