Updates, To-dos, and Takeaways - Dr. Crystal A. Baird Institute on Quality Enhancement and Accreditation, 2021 - SACSCOC

Updates, To-dos, and Takeaways
   Institute on Quality Enhancement and Accreditation, 2021

                     Dr. Crystal A. Baird
                       Vice President

Follow-up Visits
• For virtual visits during the pandemic; hybrids do not
  require follow-up
• Being scheduled now, after SACSCOC Board Action
• Typically one day, led by the committee chair, peer
  evaluator, or SACSCOC VP
• No new report needed to prepare
• Will include branch campuses and off-campus
  instructional sites visited as part of the virtual visit

Fall Visits
• Currently in-person (or
  hybrid as necessary)
• Continue to monitor

Off-Site Reviews
• 100% Virtual going forward

Salesforce Updates
• Institutional portal
   • Use for things like nominating/confirming
     institutional personnel to serve as SACSCOC
     peer reviewers and notifying SACSCOC
     about changes in Accreditation Liaison or
     CEO
   • Verify that the SACSCOC database correctly
     reflects your institution’s off-campus
     instructional sites

• Evaluator portal
   • Pandemic has delayed implementation of
     some functionality.

Document Management System
• Finalizing internal planning and programming
• Pilot testing with selected institutional accreditation liaisons to begin
  soon
• Available fall 2021 or early 2022 for institutional submissions
   • Submissions will need to be compressed/zipped files with the maximum size =
     10 gig (including all narratives and supporting documents); institutions can
     begin testing internally to make sure that submissions can be “zipped” and
     “unzipped” without causing problems (like broken links, etc.)

Reports Submitted for SACSCOC Review
https://sacscoc.org/app/uploads/2020/01/Reports-submitted-for-COC-review-1.pdf

Reports Submitted for SACSCOC Review
https://sacscoc.org/app/uploads/2020/01/Reports-submitted-for-COC-review-1.pdf

Until the Institutional Portal allows the uploading of documents, please use the
following procedures:
• Assemble the narrative and supporting documentation into a single zipped
  (compressed) file. Once extracted, all hyperlinks in the narrative document(s)
  should open documents included in the extracted zipped file rather than linking
  to external resources.

• File names should conform to the naming conventions of the program used to
  create the compressed file. Some characters may not allow all of the files to be
  included in the compressed file. Do not include an “autorun” file.

• Documents should be bookmarked, indexed, and searchable. Some third-party
  vendors offer the option of an HTML or PDF format; either format is acceptable,
  provided the documents are easy for peer reviewers to access and navigate.

Reports Submitted for SACSCOC Review
https://sacscoc.org/app/uploads/2020/01/Reports-submitted-for-COC-review-1.pdf

Until the Institutional Portal allows the uploading of documents, please use
the following procedures:
• The size of the zipped file being uploaded may not exceed 10 gigabytes.

• Copy the report and all attachments onto the appropriate number of flash
  drives, in accordance with the number of requested copies of the report.

• Each flash drive should be:
     • labeled with the name of the institution and the title of the report
     • submitted in a separate paper or plastic envelope not smaller than 4 x 4 inches, also
       labeled with the name of the institution, the title of the report, and the list of
       document contents.

Significant Revisions of the Substantive Change
Policy
• SACSCOC website has “redline” document and basic cross-walk
  available

• “Extensive review” for first two Off-Campus Instructional Sites new
  since December 2020

• Substantive change restriction

Substantive Change Webinars

Substantive Change Webinars

Differentiated Review
• Implemented with the Reaffirmation
  Class of 2023
   • Class of 2023 has been notified.
   • Class of 2024 (orientation in December
     2021) has been screened; eligible
     institutions have been notified and invited
     to apply.

• Information about eligibility criteria and
  the process is available in the SACSCOC
  policy Differentiated Review Process.
 https://sacscoc.org/app/uploads/2020/01/Differentiated-
 Review.pdf

New/updated Resources
• Handbook for
  Institutions Seeking
  Reaffirmation
• Handbook for Review
  Committees
• Handbook for
  Institutional
  Accreditation Liaison
  Officers—In process,
  not yet available

News & Events
• President’s Communique
• Latest Research
• Recent Changes

News & Events
• President’s Communique
• Latest Research
• Recent Changes

Questions & Takeaways