UNCONFIRMED MINUTES For the Ordinary Council Meeting
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UNCONFIRMED MINUTES For the Ordinary Council Meeting Held on the 29TH October 2021 Ian Holland CHIEF EXECUTIVE OFFICER 25th October 2021 Disclaimer: The Shire of Yalgoo gives notice to members of the public that any decisions made at the meeting, can be revoked, pursuant to the Local Government Act 1995. Therefore members of the public should not rely on any decisions until formal notification in writing by Council has been received. Any plans or documents in agendas and minutes may be subject to copyright. The express permission of the copyright owner must be obtained before copying any copyright material.
Contents
1 DECLARATION OF OPENING ........................................................................ 4
2 ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE ....................................... 4
3 DISCLOSURE OF INTERESTS ....................................................................... 4
4 PUBLIC QUESTION TIME ............................................................................... 4
5 PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS ................... 5
6 NOTICE OF MATTERS TO BE DISCUSSED BEHIND CLOSED DOORS ...... 5
7 APPLICATIONS FOR LEAVE OF ABSENCE .................................................. 5
8 ANNOUNCEMENTS CONCERNING MEETINGS ATTENDED ....................... 5
9 CONFIRMATION OF MINUTES....................................................................... 6
9.1 Minutes of the Ordinary Council Meeting – 28th September 2021 ................. 6
9.2 Minutes of the Special Meeting – 19th October 2021..................................... 6
10 MINUTES OF COMMITTEE MEETINGS ......................................................... 6
10.1 APPOINTMENTS TO ORGANISATIONS OR COMMITTEES ......................... 7
11 TECHNICAL REPORTS ................................................................................... 9
11.1 CAPITAL PROGRESS REPORT ............................................................... 9
11.2 TECHNICAL SERVICES REPORT.......................................................... 13
12 DEVELOPMENT, PLANNING AND ENVIRONMENTAL HEALTH REPORTS
15
13 FINANCIAL REPORTS .................................................................................. 15
13.1 LIST OF ACCOUNTS .............................................................................. 15
13.2 INVESTMENTS AS AT 30th September 2021 .......................................... 21
13.3 FINANCIAL ACTIVITY STATEMENT AS AT 30 September 202 ............. 23
14 ADMINISTRATION REPORTS ...................................................................... 24
14.1 Credit Card Policy Review and Officer Purchasing Threshold ................. 24
14.2 Call for Housing Tenders ......................................................................... 26
14.3 Temporary Site Office – Paynes Find Roadhouse ................................... 28
14.4 Capital Roadworks 2021/22 ..................................................................... 30
14.5 Yalgoo Community Hall ........................................................................... 31
14.6 Councillor Recognition of Service ............................................................ 34
14.7 Dog Control – Shire of Yalgoo ................................................................. 36
14.8 Amendments/Authorisations to Bank Authorised Signing Officers ........... 37
14.9 Christmas and New Years Office Closure ................................................ 39
14.10 Proposed Land Swap............................................................................... 40
14.11 Mt Gibson Iron Road Use ........................................................................ 42
2Minutes – Ordinary Council Meeting – Friday 29th October 2021
15 NOTICE OF MOTIONS .................................................................................. 44
16 URGENT BUSINESS ..................................................................................... 44
17 MATTERS FOR WHICH THE MEETING MAY BE CLOSED TO THE PUBLIC
44
18 NEXT MEETING ............................................................................................ 44
19 MEETING CLOSURE..................................................................................... 44Minutes – Ordinary Council Meeting – Friday 29th October 2021
1 DECLARATION OF OPENING
The Shire President welcomed those in attendance and declared the meeting
open at 10.01 am.
2 ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE
Shire President Cr Gregory Payne
Deputy President Cr Gail Trenfield
Councilors Cr Raul Valenzuela
Cr Gail Simpson
Cr Stanley Willock
Chief Executive Officer Ian Holland
Executive Support Officer Diane Hodder
APOLOGIES Cr Tamisha Hodder
LEAVE OF ABSENCE
NIL
3 DISCLOSURE OF INTERESTS
Councilors and Officers are reminded of the requirements of s5.65 of the
Local Government Act 1995, to verbally disclose any interest during the
meeting before the matter is discussed or to provide in writing the nature of
the interest to the CEO before the meeting.
4 PUBLIC QUESTION TIME
NIL
REPONSES TO QUESTIONS TAKEN ON NOTICE
NIL
QUESTIONS TAKEN WITHOUT NOTICE
NILMinutes – Ordinary Council Meeting – Friday 29th October 2021
5 PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS
NIL
6 NOTICE OF MATTERS TO BE DISCUSSED BEHIND CLOSED DOORS
NIL
7 APPLICATIONS FOR LEAVE OF ABSENCE
NIL
8 ANNOUNCEMENTS CONCERNING MEETINGS ATTENDED
Date Location Meeting Attendance
30/09/2021 Thundelarra Station Mining Forum Cr Raul Valenzuela,
Cr Gail Simpson,
Cr Tamisha Hodder,
CEO Ian Holland
20/10/2021 Mt Magnet MRVC Meeting Cr Greg Payne
27/10/2021 Perth Bandi Barna Cr Greg PayneMinutes – Ordinary Council Meeting – Friday 29th October 2021
9 CONFIRMATION OF MINUTES
9.1 Minutes of the Ordinary Council Meeting – 28th September 2021
RECOMMENDATION
That the minutes of the Council Meeting held on the 28th September 2021 as
attached be confirmed as a true and correct record.
COUNCIL RESOLUTION – C2021 - 1001
Moved Cr Gail Simpson Seconded Cr Raul Valenzuela
That the minutes of the Council Meeting held on the 28th September 2021 as
attached be confirmed as a true and correct record.
CARRIED 4/1
Cr Willock was informed that he could confirm the minutes regardless of attendance
but voted against as he was not at the meeting in question.
9.2 Minutes of the Special Meeting – 19th October 2021
RECOMMENDATION
That the minutes of the Special Meeting held on the 19th October 2021 as attached
be confirmed as a true and correct record.
COUNCIL RESOLUTION – C2021 - 1002
Moved Cr Raul Valenzuela Seconded Cr Stan Willock
That the minutes of the Special Meeting held on the 19th October 2021 as attached
be confirmed as a true and correct record.
CARRIED 5/0
10 MINUTES OF COMMITTEE MEETINGS
NILMinutes – Ordinary Council Meeting – Friday 29th October 2021
10.1 APPOINTMENTS TO ORGANISATIONS OR COMMITTEES
Organisation or Committee Delegates
External – Murchison Regional Vermin Council Cr Greg Payne
Cr Stan Willock
External - Murchison Country Zone of WALGA Cr Gail Trenfield
Cr Gil Simpson
Deputy Cr Raul
External - Mid West Regional Road Group Cr Raul Valenzuela
Cr Stan Willock
Deputy Greg Payne
External - Murchison Sub Group of the MWRRG Cr Raul Valenzuela
Cr Stan Willock
Deputy Cr Greg Payne
External - Gunduwa Conservation Association (EGRCA) Cr Tamisha Hodder
Cr Gail Simpson
External - Development Assessment Panel Cr Raul Valenzuela
Cr Gail Trenfield
Alternate Cr Greg Payne
Alternate Cr Gail Simpson
Yalgoo Arts & Cultural Committee Cr Gail Trenfield
Cr Gail Simpson
Cr Raul Valenzuela
CEO
Community Member – Margaret
Simpson, Charmaine Simpson
External - Murchison Executive Group CEO
Shire of Yalgoo Finance and Audit Committee (Audit and Risk) All Councillors
Chief Bushfire Control Officer CEO
Brigade Captain and Deputy Bushfire Control Officer Yalgoo (North) Craig Holland
Brigade Captain and Deputy Bushfire Control Officer Paynes Find David Rocke
(South)
External - Mid-West Local Government Emergency Management Cr Gail Trenfield
Network (MWLGEMN) & LEMC Cr Greg Payne
Officer appointed by the CEO
Yalgoo Tourism Committee Cr Gail Simpson
Cr Gail Trenfield
Cr Greg Payne
CEO
Community Member – Vacant
Community Member - Vacant
CEO Performance Committee All CouncillorsMinutes – Ordinary Council Meeting – Friday 29th October 2021
OFFICERS RECOMMENDATION
That Council accepts the Appointments to Organisations and Committees
COUNCIL RESOLUTION – C2021 - 1003
Moved Cr Raul Valenzuela Seconded Cr Stan Willock
That Council accepts the Appointments to Organisations and Committees
CARRIED 5/0Minutes – Ordinary Council Meeting – Friday 29th October 2021
11 TECHNICAL REPORTS
11.1 CAPITAL PROGRESS REPORT
Applicant: Shire of Yalgoo
Date: 19 October 2021
Reporting Officer: Dominic Carbone
Disclosure of Interest: NIL
Attachments: NIL
SUMMARY
To receive the Progress Report on the 2021/22 Capital Works Program.
BACKGROUND
The Shire in its 2021/22 Annual Budget has allocated funds amounting to
$4,605,474 for the acquisition of capital assets and undertaking infrastructure works.
COMMENT
The Capital Works Program for 2021/22 financial year are detailed below and details
the progress made on each project.
STATUTORY ENVIRONMENT
NIL
POLICY/FINANCIAL IMPLCATIONS
To deliver the Capital Works Program within budgeted allocations.
VOTING REQUIREMENT
Simple Majority
OFFICERS RECOMMENDATION
That Council receive the Progress Report on the Capital Works Program as at 30th
September 2021.
COUNCIL RESOLUTION – C2021 - 1004
Moved Cr Raul Valenzuela Seconded Cr Gail Simpson
That Council receive the Progress Report on the Capital Works Program as at 30th
September 2021.
CARRIED 5/0Minutes – Ordinary Council Meeting – Friday 29th October 2021
CAPITAL WORKS
PROGRAMME
The following assets and works are budgeted to be acquired or
undertaken during the year:
2021-22 2021-22 VARIANCE
ANNUAL SEPTEMBER FAV COMMENTS
BUDGET ACTUAL (UNFAV)
YTD
$ $ $
By Program The CEO to provide a verbal update on the
status of the capital projects as at 30 September 2021
Governance
000000-Admin Computers Hardware System Upgrade and
Telephone Replacement F&E 37,500 37,500
000000-External Monitor
Display F&E 40,000 18,398 21,602
000000-Financial Software F&E 20,000 20,000
000000-Tables and Chairs F&E 5,000 5,000
000000-Landscape - Admin
Office Other 40,000 40,000
Law Order Public Safety
000000- CCTV Yalgoo Townsite F&E 10,000 10,000
Housing
000000-Other Housing - Nurse
Accommodation L&B 350,000 350,000
Communities Amenities
000000- Cemetery - Toilet and Water Tank
Construction L&B 102,000 102,000
Recreation and Culture
000000 - Community Hall
Renovations L&B 600,000 600,000
000000-Core Stadium Exercise Equipment F&E 32,000 32,000
000000- BBQ Shamrock Park L&B 11,000 11,000
000000- Sports Complex -Footpath to
School Recreation 7,000 7,000
000000- Kubota
Utility P&E 30,000 30,000
000000- Oval Water Treatment Recreation 23,000 23,000
000000- Oval Fixed Exercise Equipment Recreation 18,000 18,000
000000- Dalgaranga Crater Signage and Viewing
Platform Other 50,000 50,000Minutes – Ordinary Council Meeting – Friday 29th October 2021
The following assets and works are budgeted to be acquired or undertaken during the
year:
2021-22 2021-22 VARIANCE
ANNUAL SEPTEMBER FAV COMMENTS
BUDGET ACTUAL (UNFAV)
YTD
$ $ $
The CEO to provide a verbal update on
By Program the
status of the capital projects as at 30
September 2021
Transport
000000- Machinery Shed Depot Concrete Floor 2 Bays L&B 25,000 25,000
000000- Storage Shed Depot L&B 27,000 27,000
000000-Skidsteer P&E 50,000 50,000
000000- Dual Axle Box Trailer P&E 10,000 10,000
000000- Genset Trailer P&E 30,000 30,000
000000- Slasher Attachment P&E 8,000 8,000
000000-Debris Vacuum P&E 6,100 6,100
000000-Traffic Light Pair P&E 36,000 36,000
000000- Prime Mover P&E 280,000 280,000
000000- Portable Toilet on Trailer P&E 8,500 8,500
000000- Trailer Side Tipper P&E 200,000 200,000
000000-Works Forklift P&E 50,000 50,000
000000-Utility Work Crew P&E 40,000 40,000
000000-Satelite Phones and Vehicle Tracking P&E 10,000 10,000
000000- Street Lighting Other 50,000 50,000
000000- Paynes Find Entry Statements Other 35,000 16,348 18,652
ROADS TO RECOVERY GRANTS
000000- Yalgoo/Morawa Road - Widen to 7m Roads 760,000 760,000
RRG SPECIAL GRANT RD WORKS
000000- Yalgoo/Ninghan Road - Seal to width 4m Roads 300,000 300,000
MUNICIPAL FUND
000000- Sandford River Crossing Roads 100,000 100,000
000000- Casuarina Causeway Widen to 2 Lanes Roads 100,000 100,000
000000-Sealing of Road to Nature Based Park Roads 35,000 35,000
000000-Sealing of Road and Parking Area - Yalgoo Lookout Roads 95,000 95,000
000000- Badja Woolshed Seal to Airstrip Roads 120,000 120,000
000000- Fixed Road and Wayfinding Signage Roads 40,000 40,000
000000- Jokers Tunnel Sealed Floodway and Improved Access Roads 100,000 100,000
000000- Sealing Outside primary School Roads 40,000 40,000
000000- Sealing Paynes Find Pioneer Cemetery Roads 10,000 10,000Minutes – Ordinary Council Meeting – Friday 29th October 2021
The following assets and works are budgeted to be acquired or
undertaken during the year:
2021-22 2021-22 VARIANCE
ANNUAL SEPTEMBER FAV COMMENTS
BUDGET ACTUAL (UNFAV)
YTD
$ $ $
By Program The CEO to provide a verbal update on the
status of the capital projects as at 30 September 2021
Economic Services
000000-Caravan Park - 2 Self Contained Accommodation Units L&B 171,000 74,434 96,566
000000-Caravan Park - Commercial Washing Machine and Dryer F&E 40,000 40,000
000000-Caravan Park - Theme Bed Linen F&E 3,000 3,000
000000-Caravan Park -BBQ L&B 11,000 11,000
000000-Caravan Park -Upgrade Water and Power Supply L&B 50,000 50,000
000000-Heritage Building Renewals L&B 202,220 202,220
Other Property and Services
000000-Solar Panel - Shire Buildings L&B 100,000 100,000
000000-Motor Vehicle CEO P&E 70,000 70,000
000000-Motor Vehicle Subaru P&E 42,000 42,000
000000-Motor Vehicle Fortuner P&E 56,000 56,000
4,686,320 109,180 4,577,140Minutes – Ordinary Council Meeting – Friday 29th October 2021
11.2 TECHNICAL SERVICES REPORT
Applicant: Shire of Yalgoo
Date: 23 October 2021
Reporting Officer: Craig Holland Works Manager
Disclosure of Interest: NIL
Attachments: NIL
SUMMARY
That Council receive the Technical Services Report as at the 23rd October 2021.
COMMENT
Road Construction and Capital
Yalgoo-Ninghan Road – NIL
Yalgoo-Morawa Road – NIL
Road Maintenance
Maintenance Grade: Yalgoo-Ninghan Road, Badja Wool Shed Road, Muralgarra to
Wagga Wagga Road, Jokers Tunnel Road, Badja Road, Wagga Wagga Road & Edah
Station Air Strip.
Plant and other infrastructure maintenance
Service – YA1661, YA465, YA860, YA457, Kabota Genset, Fuel Pod – Replace Fuel
Pump.
YA809 – 500 hour service.
Parks, Reserves and Properties
Town Street – general clean, street curbing swept & verges slashed
Art & Culture Centre – general gardening maintenance carried out
Community Oval & Core Stadium – general gardening maintenance and fertilizing
conducted to the oval and Core Stadium gardens
Community Park, Gibbons St – general gardening maintenance conducted on a weekly
bases – mowing, pruning and watering
Community Park, Shamrock St – general gardening maintenance conducted on a
weekly bases – mowing, pruning and watering
Water Park & Rage Cage – general maintenance carried out
Yalgoo Caravan Park – general gardening maintenance is done every two weeks
13Minutes – Ordinary Council Meeting – Friday 29th October 2021
Paynes Find – Emergency Services – fuel checked & topped up, battery for AV light.
Railway Hall – general gardening maintenance conducted on a weekly bases – mowing,
pruning and watering
Staff Housing – evaluations done
Yalgoo Rubbish Tip – tidied and rubbish pushed, access road graded.
Paynes Find – fuel checked and toped up for emergency services/fire tender
Airstrip Paynes Find – checked and in good condition
Airstrip Yalgoo – checked and in good condition
Purchasing – plant replacement quotes for truck, trailers & bobcat.
Private Works - NIL
Staff – bush fire training
STATUTORY ENVIRONMENT
NIL
POLICY/FINANCIAL IMPLCATIONS
To deliver the Capital Works Program within budgeted allocations.
VOTING REQUIREMENT
Simple Majority
OFFICERS RECOMMENDATION
That Council receive the Technical Services Report as of 23rd October 2021.
COUNCIL RESOLUTION – C2021 - 1005
Moved Cr Gail Simpson Seconded Cr Raul Valenzuela
That Council receive the Technical Services Report as of 23rd October 2021.
CARRIED 5/0
14Minutes – Ordinary Council Meeting – Friday 29th October 2021
12 DEVELOPMENT, PLANNING AND ENVIRONMENTAL HEALTH REPORTS
NIL
13 FINANCIAL REPORTS
13.1 LIST OF ACCOUNTS
Applicant: Shire of Yalgoo
Date: 19 October 2021
Reporting Officer: Dominic Carbone
Disclosure of Interest: NIL
Attachments: NIL
SUMMARY
Council approval is sought for the payments made in the period 1 September 2021 to 30
September 2021 as detailed in the List of Accounts below.
COMMENT
The Local Government Act 1995 and the Local Government (Financial Management)
Regulations 1996 requires the Chief Executive Officer to present a list of accounts paid
and/or payable to Council and to record those accounts in the minutes of the meeting.
STATUTORY ENVIRONMENT
Local Government Act 1995
6.10 Financial Management regulations
Regulations may provide for –
a. The security and banking of money received by a local government’ and
b. The keeping of financial records by a local government; and
c. The management by a local government of its assets, liabilities and
revenue; and
d. The general management of, and the authorisation of payments out of –
I. The municipal fund; and
II. The trust fund, of a local government.
Local Government (Financial Management) Regulations 1996
13. Payments from municipal fund or trust fund by CEO, CEO’s duties as to etc.
1. If the local government has delegated to the CEO the exercise of its power
to make payments from the municipal fund or the trust fund, a list of
accounts paid by the CEO is to be prepared each month showing for each
account paid since the last such list was prepared –
I. The payee’s name; and
II. The amount of the payment; and
III. The date of the payment; and
IV. Sufficient information to identify the transaction.
15Minutes – Ordinary Council Meeting – Friday 29th October 2021
2. A list of accounts for approval to be paid is to be prepared each month
showing –
a. For each account which requires council authorisation in that month
–
I. The payee’s name; and
II. The amount of the payment; and
III. Sufficient information to identify the transaction; and
b. The date of the meeting of the council to which the list is to be
presented.
3. A list prepared under subregulation (1) or (2) is to be –
a. Presented to the council at the next ordinary meeting of the council
after the list is prepared; and
b. Recorded in the minutes of that meeting.
POLICY/FINANCIAL IMPLCATIONS
NIL
VOTING REQUIREMENT
Simple Majority
OFFICERS RECOMMENDATION
That Council approve the list of accounts paid for the period 1st September 2021 to 30th
September 2021 amounting to $368,163.39 and the list be recorded in the minutes.
COUNCIL RESOLUTION – C2021 - 1006
Moved Cr Raul Valenzuela Seconded Cr Gail Simpson
That Council approve the list of accounts paid for the period 1st September 2021 to 30th
September 2021 amounting to $368,163.39 and the list be recorded in the minutes.
CARRIED 5/0
16Minutes – Ordinary Council Meeting – Friday 29th October 2021
SHIRE OF YALGOO
LIST OF ACCOUNTS PAID AND PAYABLE
FOR THE PERIOD 1 SEPTEMBER 2021 TO 30 SEPTEMBER 2021
MUNICPAL FUND
AMOUNT
DATE PAYEE PARTICULARS PAID
$
1 3/09/2021 ASPHALT IN A BAG PALLET OF ASPHALT IN A BAG 1,546.88
2 3/09/2021 ATOM SUPPLY REEL HOSE AND CONSUMABLE EQUIPMENT 2,133.19
CONSULTANCY FEES -HEALTH AND BUILDING
3 3/09/2021 ATYEO'S ENVIRONMENTAL HEALTH SERVICES 4,037.29
SURVEYOR
4 3/09/2021 AUSSIE QUICK QUILT WORKSHOP -QUILT MAKING PART PAYMENT 2,020.00
5 3/09/2021 AUSTRALIAN TAXATION OFFICE ACTIVITY STATEMENT JULY 2021 1,639.00
6 3/09/2021 BAI COMMUNICATIONS PTY LTD LICENCE RENEWAL - RADIO 1,205.99
7 3/09/2021 BATTERY MART BATTERIES 1,232.00
8 3/09/2021 BELL SHANIA REIMBURSEMENT -SALE OF ART 12.75
9 3/09/2021 BLACKWOODS PARTS AND OIL CONTAINER 277.20
10 3/09/2021 BOQ ASSET FINANCE AND LEASING PTY LTD LEASE PAYMENT- PHOTOCOPIER 659.00
11 3/09/2021 BP MECHANICAL SERVICES REPAIRS TO SHIRE VEHICLES AND BOBCAT 10,957.76
YA493,CAT TRUCK YA807, TRAILER YA1660
12 3/09/2021 BRIDGED GROUP PTY LTD ICT SUPPORT -VIRTUAL FIREWALL 346.50
13 3/09/2021 CANINE CONTROL RANGER SERVICES AUGUST 2021 1,320.68
14 3/09/2021 CIVIC LEGAL LEGAL FEES 2,392.50
15 3/09/2021 DATACOM SOLUTIONS PTY LTD PAYROLL SERVICE- EASIPAY 433.40
16 3/09/2021 DODD CAROL REIMBURSEMENT -SALE OF ART 30.00
CONSULTANCY FEES - FINANCE AND
17 3/09/2021 DOMINC CARBONE & ASSOCIATES 5,296.50
ADMINISTRATION
FIVE STAR BUSINESS EQUIPMENT AND
18 3/09/2021 1,263.37
COMMUNICATION MAINTENANCE -PHOTOCOPIER
19 3/09/2021 GERALDTON AG SERVICE 3 ELECTRIC GREASE PUMPS 2,247.53
20 3/09/2021 GERALDTON TOYOTA YA804 SERVICE AND GENSET PARTS 844.07
21 3/09/2021 HALLINAN REFRIDGERATION AND AIRCONDITIONING REPAIRS TO AIRCONDITIONERS STAFF HOUSING 3,456.13
22 3/09/2021 HODDER RHIANNON REIMBURSEMENT -SALE OF ART 15.00
COUNCIL MEETING FEES AND ALLOWANCES
23 3/09/2021 HODDER TAMISHA 527.67
AUGUST 2021
24 3/09/2021 HOIST SALES & HYDRAULICS PERMCO PUMP 1,457.50
17Minutes – Ordinary Council Meeting – Friday 29th October 2021
SHIRE OF YALGOO
LIST OF ACCOUNTS PAID AND PAYABLE
FOR THE PERIOD 1 SEPTEMBER 2021 TO 30 SEPTEMBER 2021
MUNICPAL FUND
AMOUNT
DATE PAYEE PARTICULARS PAID
$
REIMBURSEMENT- WEED N FEED AND HOSE
25 3/09/2021 HOLLAND CRAIG 148.42
CONNECTOR AMBULANCE SHED
26 3/09/2021 HOLLAND IAN REIMBURSEMENT - STATIONERY JOURNAL BOOK 40.00
27 3/09/2021 INCITE SECURITY ALARM MONITORING DEPOT 147.00
INSURANCE PREMIUMS - PROPERTY AND VEHICLE
28 3/09/2021 LGISWA 137,939.69
INSURANCE
29 3/09/2021 LUSCOMBE SYNDICATE CARAVAN PARK SUPPLIES 448.07
30 3/09/2021 MARKETFORCE ADVERTISING - DIFFERENTIAL RATES 523.07
31 3/09/2021 MIDWEST LOCK AND SAFE LOCKS COMMUNITY PARK AND ADMIN OFFICE 492.50
2020-21 FINANCIAL STATEMENT AND 2021-22
32 3/09/2021 MOORE AUSTRALIA PTY LTD 1,815.00
BUDGET TEMPLATES
33 3/09/2021 MT MAGNET WASTE DISPOSAL SEPTIC TANK PUMPOUT 43 GIBBONS 1,500.00
34 3/09/2021 PAGE MAUREEN REIMBURSEMENT -SALE OF ART 30.00
COUNCIL MEETING FEES AND ALLOWANCES
35 3/09/2021 PAYNE GREGORY 1,781.67
AUGUST 2021
36 3/09/2021 PEARSON ANGELA REIMBURSEMENT -SALE OF ART 7.50
CONSULTANCY FEES - DEVELOPMENT PLANNING
37 3/09/2021 PLANWEST 363.00
APPROVAL REPORTS
38 3/09/2021 PRATT HELEN REIMBURSEMENT -SALE OF ART 45.00
39 3/09/2021 PRODUCTIVE PLASTICS MURAL COVER ART CENTRE 7,074.00
40 3/09/2021 QUICK CORPORATE AUSTRALIA STATIONERY 3,143.76
41 3/09/2021 RANDO - POLLER LEAH RESIN WORKSHOP ART CENTRE 8,759.30
COUNCIL MEETING FEES AND ALLOWANCES
42 3/09/2021 RAUL VALENZUELA 527.67
AUGUST 2021
43 3/09/2021 RED HIRE SOLUTIONS PLANT HIRE DIGGER CORE STADIUM 1,014.99
44 3/09/2021 REFUEL AUSTRALIA FUEL JULY 2021 15,117.13
45 3/09/2021 S & H CRANES PTY LTD CRANE HIRE - LIGHT TOWER CORE STADIUM 330.00
46 3/09/2021 SIMPSON GAIL COUNCIL MEETING FEES AND ALLOWANCES 527.67
AUGUST 2021
18Minutes – Ordinary Council Meeting – Friday 29th October 2021
SHIRE OF YALGOO
LIST OF ACCOUNTS PAID AND PAYABLE
FOR THE PERIOD 1 SEPTEMBER 2021 TO 30 SEPTEMBER 2021
MUNICPAL FUND
AMOUNT
DATE PAYEE PARTICULARS PAID
$
47 3/09/2021 SIMPSON MARGARET REIMBURSEMENT -SALE OF ART 60.00
48 3/09/2021 SIMPSON PHYLLIS REIMBURSEMENT -SALE OF ART 141.00
49 3/09/2021 THE FELTING POT FELTING KITS ART CENTRE 502.45
50 3/09/2021 THE FUNK FACTORY PART PAYMENT EMU FESTIVAL 1,980.00
51 3/09/2021 TOLL TRANSPORT PTY LTD FREIGHT CHARGES 3,799.30
52 3/09/2021 TUTT BRYANT PARTS 601.11
53 3/09/2021 VEOLIA ENVIRNOMENTAL SERVICES RUBBISH COLLECTION SERVICE 4,089.14
54 3/09/2021 WALGA STAFF TRAINING - CEO LOCAL GOVERNMENT ACT 578.00
55 3/09/2021 WESTERN INDEPENDENT FOODS CARAVAN PARK SUPPLIES 142.45
56 3/09/2021 WESTRAC EQUIPMENT PTY LTD PLANT REPAIRS YA 860,YA890 AND PARTS 2,329.92
57 3/09/2021 WURTH WORKSHOP COMSUMABLES 435.77
REPAIRS- RAILWAY STATION ABULTION
BLOCK,KITCHEN 1 STANLEY ST, DECKING 6 HENTY
58 21/09/2021 WILLOUGH CONSTRUCTIONS 92,915.90
STREET AND PROGRESS PAYMENT CARAVAN
PARK CHALETS
59 21/09/2021 ROWE CONTRACTORS PLANT- HIRE DOZER RURAL ROADS 30,250.00
60 29/09/2021 AUSSIE QUICK QUILT WORKSHOP -QUILT MAKING FINAL PAYMENT 2,020.00
19Minutes – Ordinary Council Meeting – Friday 29th October 2021
SHIRE OF YALGOO
LIST OF ACCOUNTS PAID AND PAYABLE
FOR THE PERIOD 1 SEPTEMBER 2021 TO 30 SEPTEMBER 2021
CREDIT CARD
AMOUNT
DATE PAYEE PARTICULARS PAID
$
DEPARTMENT OF LOCAL GOVERNMENT, SPORT AND
61 31/07/2021 PREMISE GAMING APPROVAL 77.00
CULTURAL INDUSTRIES
62 31/07/2021 LOCAL GOVERNMENT PROFESSIONALS AUSTRALIA MEMBERSHIP FEES 531.00
63 31/07/2021 HARVEY NORMAN DYSON VACUUM CLEANER 499.00
64 31/07/2021 COSTCO FUEL 150.00
65 31/07/2021 BENDIGO BANK CARD FEE 4.00
66 WALGA
REUND - SEMINAR FEES (70)
TOTAL 368,163.39
20Minutes – Ordinary Council Meeting – Friday 29th October 2021
13.2 INVESTMENTS AS AT 30th September 2021
Applicant: Shire of Yalgoo
Date: 19 October 2021
Reporting Officer: Dominic Carbone
Disclosure of Interest: NIL
Attachments: NIL
SUMMARY
That Council receive the investments report as at 30th September 2021.
COMMENT
Money held in the Municipal Fund of the Shire of Yalgoo that is not required for the time being
may be invested under the Trustee Act 1962 Part III.
STATUTORY ENVIRONMENT
Local Government Act 1995
6.14 Power To Invest
Local Government (Financial Management) Regulations 1996
19 Investments, control procedures for
19C Investment of money, restrictions on (Act s6.14(2)(a)
Shire Delegated Authority
POLICY/FINANCIAL IMPLCATIONS
VOTING REQUIREMENT
Simple Majority
OFFICERS RECOMMENDATION
That the Investment Report as at 30th September 2021 be received.
COUNCIL RESOLUTION - C2021 - 1007
Moved Cr Raul Valenzuela Seconded Cr Gail Trenfield
That the Investment Report as at 30th September 2021 be received.
CARRIED 5/0
21Minutes – Ordinary Council Meeting – Friday 29th October 2021
This Worksheet details the investments held by the Shire as at 30 th September 2021.
SHIRE OF YALGOO CASH HOLDINGS AS AT 30 SEPTEMBER 2021
INSTITUTIONS SHORT INVESTMENT ACCOUNT Nº TERM DATE OF DATE OF INTEREST PRINCIPAL
TERM TYPE TRANSACTION MATURITY RATE
RATING
MUNICIPAL FUND
Note Balance as per Bank Statement
NAB N/A Operating a/c 50-832-4540 Ongoing N/A N/A Variable $1,743,033.43
BENDIGO N/A Operating a/c 171336274 Ongoing N/A N/A Variable $669,101.31
BENDIGO N/A Saving 171336282 Ongoing N/A N/A Variable $25,076.12
NAB N/A Short Term 24-831-4222 Ongoing N/A N/A Variable $52,132.86
Investment
TOTAL $2,489,343.72
RESERVE FUNDS
Bendigo N/A Term Deposit 3479107 193 01.07.2021 10.01.2022 0.30% $169,571.83
days
Bendigo N/A Term Deposit 3483811 193 01.07.2021 10.01.2022 0.30% $472,429.22
days
Bendigo N/A Term Deposit 3483825 193 01.07.2021 10.01.2022 0.30% $1,136,138.97
days
Bendigo N/A Term Deposit 3724716 193 01.07.2021 10.01.2022 0.30% $324,776.00
days
TOTAL $2,102,916.02
INVESTMENT REGISTER
01 SEPTEMBER 2021 TO 30 SEPTEMBER 2021
NATIONAL AUSTRALIA BANK
ACCOUNT Nº DATE OF INTEREST OPENING INTEREST EARNT INVESTMENT CLOSING BALANCE
MATURITY RATE BALANCE TO 30.06.2021 TRANSFERS 30.06.2021
171336282 Ongoing Variable $52,131.57 $1.29 0 $52,132.86
24-831-4222 Ongoing Variable $25,072.96 $3.16 0 $25,076.12
3567670 10.01.2022 0.30% $472,429.22 $0.00 0 $472,429.22
3567677 10.01.2022 0.30% $1,136,138.97 $0.00 0 $1,136,138.97
3567669 10.01.2022 0.30% $169,571.83 $0.00 0 $169,571.83
3724712 10.01.2022 0.30% $324,776.00 $0.00 0 $324,776.00
22Minutes – Ordinary Council Meeting – Friday 29th October 2021
13.3 FINANCIAL ACTIVITY STATEMENT AS AT 30 September 202
Applicant: Shire of Yalgoo
Date: 19 October 2021
Reporting Officer: Dominic Carbone
Disclosure of Interest: NIL
Attachments: Statement of Comprehensive Income
Financial Activity Statement
Summary of Current Assets and Current Liabilities
Statement of Current Financial Position
Detailed Worksheet
Supplementary Financial Reports – Reserve & Loan
SUMMARY
Adoption of the Monthly Financial Statements for the period 1 st July 2021 to the 30th
September 2021.
COMMENT
Local Governments are required to prepare monthly reports.
STATUTORY ENVIRONMENT
Local Government Act 1995 - Section 6.4
Local Government (Financial Management) Regulations 1996 - Regulation 34
POLICY/FINANCIAL IMPLCATIONS
2.4 Material Variance
Provision of timely accounting information informs Council of the financial status and
affairs of the local government
.
VOTING REQUIREMENT
Simple Majority
OFFICERS RECOMMENDATION
That Council adopts the Financial Activity Statement for the period ended 30th
September 2021.
COUNCIL RESOLUTION – C2021 - 1008
Moved Cr Raul Valenzuela Seconded Cr Gail Trenfield
That Council adopts the Financial Activity Statement for the period ended 30th
September 2021.
CARRIED 5/0
23Minutes – Ordinary Council Meeting – Friday 29th October 2021
14 ADMINISTRATION REPORTS
14.1 Credit Card Policy Review and Officer Purchasing Threshold
Applicant: Shire of Yalgoo
Date: 22/10/2021
Reporting Officer: Chief Executive Officer Ian Holland
Disclosure of Interest: NIL
Attachments: Credit Card Policy
SUMMARY
That Council considers the attached Credit Card Policy for adoption and include an
amount for the Deputy Chief Executive Officer in Policy 7.1 Purchasing – to commit
funds / incur expenditure within Budget.
COMMENT
As a result of the audit process and ongoing internal review a credit card policy
inclusive of checks and balances is provided as attached.
It incorporates a process for the review of expenditure and recovery of inappropriate
costs.
It is suggested that Policy 7.3 Credit Card Facilities be replaced and renumbered as
Policy 7.2 Corporate Credit Card to fit into the Organisational Policy Manual behind
the Purchasing Policy. Policies 7.2A & 7.2B were removed and incorporated into the
purchasing policy.
It is also suggested that a Purchase Order Threshold be included for the Deputy
Chief Executive Officer of less than or equal to $100,000 in 7.1 Purchasing Policy.
STATUTORY ENVIRONMENT
Local Government Act 1995
POLICY/FINANCIAL IMPLCATIONS
Alteration of existing policies
VOTING REQUIREMENT
Absolute Majority
OFFICERS RECOMMENDATION
That Council adopts the as presented Credit Card Policy for inclusion in the
Organisational Policy Manual to replace the existing policy 7.3 and includes in 7.1
Purchasing Policy a Purchase Order Threshold amount of $100,000 for the Deputy
Chief Executive Officer.
24Minutes – Ordinary Council Meeting – Friday 29th October 2021
COUNCIL RESOLUTION - C2021 - 1009
Moved Cr Raul Valenzuela Seconded Cr Stan Willock
That Council adopts the as presented Credit Card Policy for inclusion in the
Organisational Policy Manual and include in 7.1 Purchasing Policy a Purchase Order
Threshold amount of $100,000 for the Deputy Chief Executive Officer.
CARRIED 5/0
25Minutes – Ordinary Council Meeting – Friday 29th October 2021
14.2 Call for Housing Tenders
Applicant: Shire of Yalgoo
Date: 23/10/2021
Reporting Officer: Chief Executive Officer Ian Holland
Disclosure of Interest: NIL
Attachments: Request for Tender
SUMMARY
That Council considers the attached Request for Tender for Modular Houses
proposed to be located on Lot 17 Shamrock Road.
COMMENT
Council was unsuccessful last financial year in receiving responses for the single
dwelling, shed conversion, proposed by Architect Roly Brando.
It is proposed that Council seek options from modular suppliers within specific
parameters. The expected cost of this project sits close to the tender threshold and
as such a tender is suggested. Administration will utilise an online portal as well as
receive hardcopy applications.
As there are currently no preferred suppliers in this supply category it is considered
prudent to conduct the operation as a Tender. It is forceable that the whole project
will exceed the threshold and even with the Shire providing some works themselves
septic’s or other services could be considered avoidance if supplied by different
parties.
A document is provided detailing the timeline and scope of the tender. This will be
placed online and also advertised in a Statewide Newspaper.
Tender responses will be provided back to Council to consider inline with the current
budget.
STATUTORY ENVIRONMENT
Local Government Act 1995
POLICY/FINANCIAL IMPLCATIONS
NIL
VOTING REQUIREMENT
Simple Majority
OFFICERS RECOMMENDATION
That Council accepts the tender document provided for the supply of two houses on
Lot 17 Shamrock Road.
26Minutes – Ordinary Council Meeting – Friday 29th October 2021
COUNCIL RESOLUTION - C2021 - 1010
Moved Cr Gail Simpson Seconded Cr Raul Valenzuela
That Council accepts the tender document provided for the supply of two houses on
Lot 17 Shamrock Road.
CARRIED 5/0
27Minutes – Ordinary Council Meeting – Friday 29th October 2021
14.3 Temporary Site Office – Paynes Find Roadhouse
Applicant: Shire of Yalgoo
Date: 23/10/2021
Reporting Officer: Chief Executive Officer Ian Holland
Disclosure of Interest: NIL
Attachments: Request for Extension
SUMMARY
That Council considers an extension to the temporary approval granted for the
placement of site offices and sea containers on Lot 4315 Plan 190649 a Crown Land
Lease held by Outback Enterprises (WA) PTY LTD.
COMMENT
At the Ordinary April 2021 Council Meeting held in Paynes Find Council resolved to
grant structures associated with a road project a temporary exemption from the
Shires Local Planning Scheme.
After Administration investigated the site and determined that the project was not yet
completed a request for extension was received from Ertech.
As can be seen in the attached letter that the project has suffered a number of
delays and a retrospective extension has been requested until November. The
original exemption was provide from the 7th May 2021 and Council can not provide
the exemption for a period greater than 12 months.
The Shires Environmental Health Officer has attended the site to ensure that plans
are in place to manage the extra capacity on site for the remainder of the project.
Current Permitted Special Uses for Lot 4315 are listed as Road House, Short-term
accommodation and Caravan Park.
Under the Planning and Development (Local Planning Schemes) Regulations 2015
which is reflected in the Local Planning Scheme, Schedule 2, Part 7 Clause 61
states that development approval is not required for works if – under item 17 of the
applicable table – the Works are “Temporary Works” and they follow the condition
that “The works are in existence for less than 48 hours, or a longer period agreed by
the local government, in any 12-month period.
It should be noted that further checks such as building permits are not required as
per the following extract from the Building Act 2011.
70. Buildings incidental to infrastructure
(1) A permit is not required for a building or an incidental structure that is, or is
proposed to be, used in the construction, operation or maintenance of road, rail, port,
harbour, airport, water, sewerage, electricity, oil or gas supply infrastructure.
(2) However, the permit requirement provisions apply to a building or an incidental
structure of a kind mentioned in subsection (1) — (a) that is, or is proposed to be, a
residential facility or a recreational facility; or (b) that members of the public normally
use; or (c) to which members of the public are permitted access.
28Minutes – Ordinary Council Meeting – Friday 29th October 2021
Councils Previous Resolution
OFFICER RECOMMENDATION / COUNCIL DECISION
C2021-0415 Temporary Site Office
That Council agrees to the temporary placement of the following structures on Lot 4315 Plan
190649 for a 3 month period from the 30th April 2021:
Ertech Office 12m x 3m
Crib Room 12m x 3m
MRWA Superintendent’s Office 6m x 3m
Container
Hydrocarbon Container
Generator
On the provision that the following is carried out as part of the site setup and placement.
1. That written support is provided to the Shire by Main Roads WA.
2. All structures are to be located at least 10 metres from the Lot 4315 boundary.
3. Signage or a barrier is used to prevent access to the site by the public.
4. Regular checks are to be made of any sea containers left unattended if they are not
fitted with a way to unlock them from the inside.
5. That Ertech assess the suitability of tie downs or ground support that would limit the
structures movement in heavy rains.
Moved: Cr Raul Valenzuela Seconded: Cr Gail Trenfield
Motion put and carried: 5/0
STATUTORY ENVIRONMENT
Local Government Act 1995 and Planning and Development Act 2005
Planning and Development (Local Planning Schemes) Regulations 2015
Shire of Yalgoo Local Planning Scheme No. 2
POLICY/FINANCIAL IMPLCATIONS
NIL
VOTING REQUIREMENT
Simple Majority
OFFICERS RECOMMENDATION
That Council agrees to extend the temporary period in resolution C2021-0415 from 3
months to 8 months.
COUNCIL RESOLUTION - C2021 - 1011
Moved Cr Raul Valenzuela Seconded Cr Stan Willock
That Council agrees to extend the temporary period in resolution C2021-0415 from 3
months to 8 months.
CARRIED 5/0
29Minutes – Ordinary Council Meeting – Friday 29th October 2021
14.4 Capital Roadworks 2021/22
Applicant: Shire of Yalgoo
Date: 23/10/2021
Reporting Officer: Chief Executive Officer Ian Holland
Disclosure of Interest: NIL
Attachments: NIL
SUMMARY
That Council determines the method by which Capital Road expenditure will be
conducted in the 2021/22 Financial Year.
COMMENT
Last year the Shires works crew successfully prepared over 8km of Yalgoo-Ninghan
Road for sealing and completed the project amid one of the wettest periods in over
50 years. Apart from a short stretch on the northernmost section, that was affected
by heavy vehicle traffic, this work was completed to a high standard and the Shire
Crew should be proud of their accomplishment.
While we are now aware that this work can be accomplished by the internal crew
some lessons have also been learnt with respect to our capacity. Conducting this
work required significant grader hours and a large cost is born for travel when no
camping or accommodation is considered closer to site. Utilising even one grader for
construction removes our capacity to cover the rest of the network.
Alongside Disaster Recovery Work there are a number of projects that are currently
more beneficial for the crew to conduct such as culvert replacement and clearing,
patching work, resheeting and construction jobs closer to the Yalgoo townsite.
It is suggested that Administration approach WALGA preferred suppliers for quotes
on the Shires Capital works on Yalgoo-Ninghan Road and Yalgoo-Morawa Road.
STATUTORY ENVIRONMENT
Local Government Act 1995
POLICY/FINANCIAL IMPLCATIONS
NIL
VOTING REQUIREMENT
Simple Majority
30Minutes – Ordinary Council Meeting – Friday 29th October 2021
OFFICERS RECOMMENDATION
That Council accept both Yalgoo-Morawa Road and Yalgoo-Ninghan Road Capital
Works Projects will be requested from WALGA Preferred Supplier Contractors.
COUNCIL RESOLUTION - C2021 - 1012
Moved Cr Gail Trenfield Seconded Cr Stan Willock
That Council accept both Yalgoo-Morawa Road and Yalgoo-Ninghan Road Capital
Works Projects will be requested from WALGA Preferred Supplier Contractors.
CARRIED 4/1
Opposed by Cr Stan Willock
31Minutes – Ordinary Council Meeting – Friday 29th October 2021
14.5 Yalgoo Community Hall
Applicant: Shire of Yalgoo
Date: 25/10/2021
Reporting Officer: Chief Executive Officer Ian Holland
Disclosure of Interest: NIL
Attachments: Quantity Surveyor Report
Core Report
EHO Report
SUMMARY
That Council determines the project direction for the Yalgoo Community Hall
Renovations.
COMMENT
Council has recently secured funding for the renovation of the Yalgoo Community
Hall from Lotterywest being $300,000. Now that this budget is known administration
can prepare a Tender for the renovation of the facility.
The opportunity exists to separate the process into two sections or one lump project,
being Design then Construct or Design and Construct. Their also exists a secondary
discussion on the level of renovation and the outcomes and length of life that would
result from different options.
Once all of the cladding is removed there may be historical instances of water
damage to supports and internal beams. If the position of the building is not changed
or improved drainage is not installed then water damage could see the building in a
detrimental state in a short timeframe. Options also exist to maintain some parts of
the building and replace others. As an example the kitchen and body of the hall
could be reconstructed/repaired around the hall flooring and a new foyer with
antechamber and ablutions installed at the front of the building.
A new structure over the top of the Main Body of the building could be built to match
the existing form or visual. This could be as simple as a prefabricated shed that is
designed and coated to match the existing layout.
Any form of building will be difficult off the back of Cyclone Seroja and a housing
construction boom. It should also be noted that a drawn out design period may result
in some funding such as stimulus funding being ineligible for the project.
The resolution is informed by previous Council decisions relating to the Yalgoo
Community Hall.
STATUTORY ENVIRONMENT
Local Government Act 1995
POLICY/FINANCIAL IMPLCATIONS
NIL
VOTING REQUIREMENT
Simple Majority
32Minutes – Ordinary Council Meeting – Friday 29th October 2021
OFFICERS RECOMMENDATION
That Council requests administration to prepare a Tender for the Design and
Construction of works in line with the quantity surveyors report.
COUNCIL RESOLUTION - C2021 - 1013
Moved Cr Raul Valenzuela Seconded Cr Gail Trenfield
That Council requests administration to prepare a Tender for the Design and
Construction of works in line with the quantity surveyors report.
CARRIED 5/0
ATTENDANCE: 11.17am Cr Gail Simpson left the meeting.
ATTENDANCE: 11.19am Cr Gail Simpson rejoined the meeting.
33Minutes – Ordinary Council Meeting – Friday 29th October 2021
14.6 Councillor Recognition of Service
Applicant: Shire of Yalgoo
Date: 25/10/2021
Reporting Officer: Chief Executive Officer Ian Holland
Disclosure of Interest: NIL
Attachments: NIL
SUMMARY
That Council determines an appropriate amount for a Recognition of Service gift for
departing Councillors.
COMMENT
Under the Shires Governance Policy 1.5 it describes the circumstances in which a
gift is provided to a Councillor in recognition of their service. As per the policy and
section 34AC of the Local Government (Administration) Regulations 1996 the CEO
is to arrange a suitable gift for departing Councillors.
The Local Government Act 1995 and regulations require the gift to be set between
specific thresholds as follows, when a 4 year term has been met.
5.100A. Gifts to council members
A local government cannot give a gift to a council member unless —
(a) the gift is given in prescribed circumstances; and
(b) the value of the gift is less than a prescribed amount. [Section 5.100A inserted:
No. 17 of 2009 s. 34.]
34AC. Gifts to council members, when permitted etc. (Act s. 5.100A)
(1) The retirement of a council member who has served at least one full 4 year term
of office is prescribed under section 5.100A(a) as circumstances in which a gift can
be given to the council member.
(2) The amount of $100 for each year served as a council member to a maximum of
$1 000 is prescribed under section 5.100A(b) in respect of a gift given to a council
member in the circumstances set out in subregulation (1). [Regulation 34AC
inserted: Gazette 3 May 2011 p. 1596.]
As the policy does not propose an amount it is suggested that a gift between $50-
$100 be organised for presentation at the Shires Christmas function.
STATUTORY ENVIRONMENT
Local Government Act 1995
POLICY/FINANCIAL IMPLCATIONS
Governance 1.5 – Councillors Recognition of Service
VOTING REQUIREMENT
Simple Majority
34Minutes – Ordinary Council Meeting – Friday 29th October 2021
OFFICERS RECOMMENDATION
That Council agrees a gift of between $50-$100 is suitable for the Shire of Yalgoo
with respect to Local Government (Administration) Regulation 34AC for a 4 year
term, spent from the Refreshments and Receptions Account.
COUNCIL RESOLUTION - C2021 - 1014
Moved Cr Raul Valenzuela Seconded Cr Gail Trenfield
That Council agrees a gift of between $50-$100 is suitable for the Shire of Yalgoo
with respect to Local Government (Administration) Regulation 34AC for a 4 year
term, spent from the Refreshments and Receptions Account.
CARRIED 5/0
35Minutes – Ordinary Council Meeting – Friday 29th October 2021
14.7 Dog Control – Shire of Yalgoo
Applicant: Shire of Yalgoo
Date: 25/10/2021
Reporting Officer: Chief Executive Officer Ian Holland
Disclosure of Interest: NIL
Attachments: NIL
SUMMARY
That Council receive the CEOs report on Dog Control in the Yalgoo Townsite.
COMMENT
Incidents of dogs at large increased across the school holidays but have since
decreased.
Last week a veterinary clinic was held at the Yalgoo Hall resulting in numerous
spaying surgeries for both cats and dogs as well as vaccinations and registrations
across 2 days.
The next edition of the bulldust will remind residents of the importance of keeping
dogs on a lease in a public place. Fines upwards of $200 can be issued for dogs that
are loose in town. Responsible pet ownership will be advertised around town and it
will be requested that the School help to promote this message as well.
It is the intention of Administration to now capture any dogs that are left at large in or
around the Yalgoo townsite. This will be performed from the existing budget which
may have to be evaluated as part of the midyear budget review.
STATUTORY ENVIRONMENT
Local Government Act 1995
POLICY/FINANCIAL IMPLCATIONS
NIL
VOTING REQUIREMENT
Simple Majority
OFFICERS RECOMMENDATION
That Council receives the CEOs report on Dog Control.
COUNCIL RESOLUTION - C2021 - 1015
Moved Cr Raul Valenzuela Seconded Cr Stan Willock
That Council receives the CEOs report on Dog Control.
CARRIED 5/0
36Minutes – Ordinary Council Meeting – Friday 29th October 2021
14.8 Amendments/Authorisations to Bank Authorised Signing Officers
Applicant: Shire of Yalgoo
Date: 26/10/2021
Reporting Officer: Chief Executive Officer Ian Holland
Disclosure of Interest: NIL
Attachments: NIL
SUMMARY
That Council review and update the authorised signing officers for the Shire of
Yalgoo Accounts with National Australia Bank and Bendigo Bank.
COMMENT
Delegation currently exists for the CEO, DCEO, Finance Administration Officer and
Rates Officer. By incorporating individuals names, the minutes can be utilised to
provide evidence to financial institutions of a change along with supplementary
paperwork.
Bank Accounts held by the Shire of Yalgoo
Shire of Yalgoo Municipal Account National Australia Bank
Shire of Yalgoo Trust Account National Australia Bank
Shire of Yalgoo Municipal Account Bendigo Bank
Shire of Yalgoo Trust Bendigo Bank
And associated reserves accounts or term deposits – CEO only as per delegation
Signatories in this context also relates to having online banking access, the ability to
direct banking staff and electronically authorise payments on behalf of the Shire of
Yalgoo as per existing policies and delegations.
As a result of the recent elections Councillor Payne and Councillor Trenfield will
remain as authorized signatories.
STATUTORY ENVIRONMENT
Local Government Act 1995
POLICY/FINANCIAL IMPLCATIONS
NIL
VOTING REQUIREMENT
Absolute Majority
37Minutes – Ordinary Council Meeting – Friday 29th October 2021
OFFICERS RECOMMENDATION
That Council accepts the inclusion of Thomas Gorman DCEO as an Account
Signatory for the Municipal and Trust Accounts with National Australia Bank and
Bendigo Bank.
COUNCIL RESOLUTION - C2021 - 1016
Moved Cr Raul Valenzuela Seconded Cr Gail Trenfield
That Council accepts the inclusion of Thomas Gorman DCEO as an Account
Signatory for the Municipal and Trust Accounts with National Australia Bank and
Bendigo Bank.
CARRIED 5/0
38Minutes – Ordinary Council Meeting – Friday 29th October 2021
14.9 Christmas and New Years Office Closure
Applicant: Shire of Yalgoo
Date: 26/10/2021
Reporting Officer: Chief Executive Officer Ian Holland
Disclosure of Interest: NIL
Attachments: NIL
SUMMARY
That Council consider the closure dates for the Shire of Yalgoo Administration Office
for the 2021 Christmas Period.
COMMENT
It is common practice throughout regional local government in WA to close Shire
offices over the Christmas and New Year period. On days other than the public or
Union Agreement holidays, employees will utilise annual leave entitlements, etc. for
the normal work days affected.
As per previous years it is proposed the closure take place from the 20 th December
2021 to the 31st of December inclusive. After the New Years Public Holiday Staff
would return to the office on Tuesday the 4th of January.
It is necessary that the office closure be advertised to inform the public in the Mid
West Times newspaper, Yalgoo Facebook page and a notice on the Shire Office
notice board.
The Works Crew will also shut down across this period with arrangements made for
the gardens, waterpark and some limited road maintenance.
STATUTORY ENVIRONMENT
Local Government Act 1995
POLICY/FINANCIAL IMPLCATIONS
NIL
VOTING REQUIREMENT
Simple Majority
OFFICERS RECOMMENDATION
That Council approve the Yalgoo Shire Office being closed to the public from
Monday 20th December 2021 through to Monday 3rd January 2022.
COUNCIL RESOLUTION - C2021 - 1017
Moved Cr Raul Valenzuela Seconded Cr Gail Trenfield
That Council approve the Yalgoo Shire Office being closed to the public from
Monday 20th December 2021 through to Monday 3rd January 2022.
CARRIED 5/0
39Minutes – Ordinary Council Meeting – Friday 29th October 2021
14.10 Proposed Land Swap
Applicant: Shire of Yalgoo
Date: 27/10/2021
Reporting Officer: Ian Holland Chief Executive Officer
Disclosure of Interest: NIL
Attachments: Mapping Reserve 3227
SUMMARY
That Council consider a land swap proposed by the Department of Planning Lands
and Heritage due to a Road Encroachment over Reserve 3227 which has been
allocated for inclusion in the Yamatji Land Estate.
COMMENT
The following is provided by the Department of Planning, Lands and Heritage:
The Yamatji Nation Indigenous Land Use Agreement (Yamatji Nation Agreement)
was conclusively registered on 26 October 2020. A key commitment under the
Yamatji Nation Agreement is the delivery of the Yamatji Land Estate. In accordance
with best practice Crown land administration, the Department of Planning, Lands and
Heritage (Department) requests your comment on a proposed land swap detailed
below.
Reserve 3227 in Yalgoo townsite is an unmanaged reserve with the purpose of
“Public Utility” covering an area of 0.44 hectares. This parcel of land comprises Lot
95 (PIN 1011949) on Deposited Plan 223239 and is the whole of the land described
in Qualified Certificate of Crown Land Title Volume 3012 Folio 750.
Reserve 3227 is land allocated for inclusion in the Yamatji Land Estate. The
constructed road, Campbell Street, encroaches on this land parcel as shown in the
attached map.
The Department is seeking comments as to whether the Shire of Yalgoo would
support a proposed land swap for an area of land, equivalent to the area of the road
encroachment, from the adjoining Campbell Street Road Isolation.
Administration comment:
This section of Campbell Street has existed for some time in its current form and was
likely deviated so that access was easier to the MRWA Depot site on King St.
Administration has no objection to an equal section of the northernmost road reserve
being included in the reserve to preserve the currently existing road and
maintenance zone. A lane access currently sits in between the existing properties
and Horizon Power infrastructure sits across the lower part of the road reserve.
STATUTORY ENVIRONMENT
Local Government Act 1995
POLICY/FINANCIAL IMPLCATIONS
NIL
40Minutes – Ordinary Council Meeting – Friday 29th October 2021
VOTING REQUIREMENT
Simple Majority
OFFICERS RECOMMENDATION
That Council support a proposed land swap for an area of land, equivalent to the
area of the road encroachment, from the adjoining Campbell Street Road Isolation
adjacent to Reserve 3227 as proposed by the DPLH.
COUNCIL RESOLUTION - C2021 - 1018
Moved Cr Raul Valenzuela Seconded Cr Gail Trenfield
That Council support a proposed land swap for an area of land, equivalent to the
area of the road encroachment, from the adjoining Campbell Street Road Isolation
adjacent to Reserve 3227 as proposed by the DPLH.
CARRIED 3/2
Opposed by Cr Stan Willock
Opposed by Cr Gail Simpson
ATTENDANCE: 11.49am Cr Raul Valenzuela left the meeting.
ATTENDANCE: 11.50am Cr Raul Valenzuela rejoined the meeting.
41Minutes – Ordinary Council Meeting – Friday 29th October 2021
14.11 Mt Gibson Iron Road Use
Applicant: Shire of Yalgoo
Date: 27/10/2021
Reporting Officer: Ian Holland Chief Executive Officer
Disclosure of Interest: NIL
Attachments: NIL
SUMMARY
That Council consider a request to extend Mt Gibson Irons RAV use of Yalgoo-
Ninghan Road until 31 December 2021.
COMMENT
After initial in principal support at the Ordinary May meeting Council further resolved
the following at a Special Meeting held on the 14th of June 2021.
OFFICER RECOMMENDATION/COUNCIL DECISION
Request for Road Use Agreement between the Shire of Yalgoo and Mount Gibson Mining Limited
That Council:
1. Accept in principle the Shine Iron Ore Project - Proposal for Road Access put forward by
Mount Gibson Mining and will provide comment on any sections discussed or where a
differing view is held by Council;
2. Approve Mount Gibson Mining Limited’s CA07 application for a 3 month term in line with the
payment arrangements in the proposal until a Road Use Agreement can be returned to Council
for consideration (the Shires template Road Use Agreement as attached will be provided as a
starting point);
3. The 3 month term of road owners permission (CA07 Letter) will start upon execution of the
Pre-Work Agreement in point (4) with adequate traffic management to the satisfaction of the
Shire.
4. Delegate to the CEO the negotiation and acceptance of a Pre-Work Agreement between
Mount Gibson Mining Limited and the Shire of Yalgoo inclusive of Insurance, Bank Guarantee,
Traffic Management and Pre-Work on Yalgoo-Ninghan Road;
5. Authorise the signing and sealing of the Agreement described in point (3) by the Shire
President and Chief Executive Officer.
Moved: Cr Raul Valenzuela Seconded: Cr Gail Trenfield Third: Cr Tamisha Hodder
Motion put and carried: 5/0
The works on Yalgoo-Ninghan Road has been finished and a notice of completion
has been received for the work. Administration is following up on the position of a
light tower and the condition of the intersection with the mines “freedom road”
access.
Unfortunately we have also been informed that the whole project has started winding
down and the mine will be placed into care and maintenance. A request has been
received to continue shipments until the end of the year for ore already extracted.
It is expected that Mt Gibson will wish to continue working on a road use agreement
for when the site will become operational again. This
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