TRAFFIC LINE PAINTING - AND - DOVER ...
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SPECI Fl CATIONS
AND
INSTRUCTIONS TO BIDDERS
FOR
TRAFFIC LINE PAINTING
AND
PAVEMENT MARKING
2021-2022
DOVER TOWNSHIP
MANCHESTER TOWNSHIP
NEWBERRY TOWNSHIP
WINDSOR TOWNSHIP
LOWER WINDSOR TOWNSHIP
SPRINGETTSBURY TOWNSHIP
Bid Opening- March 1, 2021- 9:00 AM
Dover Township
2480 West Canal Road
Dover, PA 17315NOTICE TO BIDDERS
Sealed bids will be accepted for Dover, Lower Windsor, Manchester, Newberry,
Springettsbury and Windsor Townships, York County, Pennsylvania until 9:00 am, on
March 1, 2021, at the Dover Township office, 2480 West Canal Road, Dover,
Pennsylvania at which time and place they will be opened and publicly read for the
following:
Traffic Line Painting and Pavement Marking
Specifications for the above item may be obtained at the Dover Township Office
between 8:00 a.m. and 4:00 p.m. Monday through Friday. All bids must be sealed and
clearly marked "Bids for Line Painting".
The municipalities reserve the right to reject any or all bids and to waive any defects or
irregularities in the best interest of the Townships.
DOVER TOWNSHIP
Laurel A. Oswalt, ManagerINSTRUCTIONS TO BIDDERS
1. The contractor acknowledges that although the contractor is bidding on a unit price
for the total quantities on the Bid Proposal Form, each municipality has its own
separate project and the successful bidder will be required to enter into separate
contracts with each municipality.
2. As part of the bid, the contractor is required to complete the Bid Proposal Form
attached hereto, based on the items and quantities specified by each municipality.
The form may not be changed, modified, deleted or added ot in any manner
whatsoever, nor shall any written or printed communication be added thereto no
submitted therewith.
3. The contractor acknowledges that each municipality shall pay directly to the
contractor the cost of materials and services furnished to the municipality by the
successful bidder. Each municipality shall issue its own notice to proceed.
4. The contractor acknowledges that the contract signed by the successful bidder and
the municipality shall consist of:
A. Notice to Bidders
B. Instructions to Bidders
C. Bid Proposal Form
All of which are attached hereto.
5. The public work specified in the bid documents constitutes maintenance work
under the Prevailing Wage Act and, therefore, prevailing wage does not apply.
6. All bids shall be submitted in the place, time and manner set forth in the
advertisement for bids.
7. The prices in this bid are neither directly nor indirectly the result of any agreement
with any other bidder.
8. All blank spaces in the proposal shall be filled in clearly where indicated, either
typed or written in ink. Altering and/or changing any part of this proposal will be
sufficient reason for rejection.
9. The contractor hereby agrees to save harmless and fully indemnify Manchester,
Dover, Lower Windsor, Windsor, Newberry and Springettsbury Townships and all
its officers or agents from all damages, costs or expense that may be at any time
imposed or claimed for infringement of any patent right of any persons, association
or corporation as a result of the use by Manchester, Dover, Lower Windsor,
Windsor, Newberry and Springettsbury Townships or any of their officers, agents,Instructions to Bidders 2 Line Painting 2021-2022
or employees of the article(s) supplied under this contract and of which the
contractor is not the patentee, assignee or licensee.
10. No contract may be assigned, sublet or transferred without written consent of the
Boards of Supervisors of Manchester, Dover, Lower Windsor, Windsor, Newberry
and Springettsbury Townships
11. The contract shall be awarded to the lowest responsible bidder or bidders,
provided, however, that Manchester, Dover, Lower Windsor, Windsor, Newberry
and Springettsbury Townships reserves the absolute right in its discretion to
determine whether any bid is the equivalent of the specifications listed.
12. Manchester, Dover, Lower Windsor, Windsor, Newberry and Springettsbury
Townships reserve the right to reject any and all bids, as well as to waive or assert
any irregularity, informality or variation in any bids, as it may appear to be in the
best interests of the Township.
13. No award will be made to any bidder who, in the opinion of the Boards of
Supervisors, is in default on any bid proposal, or purchase order, or contract with
the Township prior to date of the bid proposal under consideration.
14. The amount of the contract or contracts shall in all cases, whether of straight sale
price, conditional sale, bailment lease or otherwise, be the entire amount which the
Township shall be required to pay to the successful bidder or his assigns in order
to obtain the services and/or property advertised for, and shall not be construed to
mean only the amount which it pays to acquire title or to receive any other
particular benefit of the whole bargain.
15. Manchester, Dover, Lower Windsor, Windsor, Newberry and Springettsbury
Townships are EXEMPT from all excise taxes, as well as State Sales Tax and
Gasoline Taxes. No tax shall be included in the Bid Price. Successful bidders will
be required to furnish tax exemption forms with their invoices.
16. The successful bidder or bidders shall, within twenty (20) days of notification of
award of the contract, shall furnish a bond with corporate surety satisfactory to the
Township, in the amount of fifty percent (50%) of the amount of the contract,
conditioned for his performance of the contract.
17. The Boards of Supervisors will reject all bids not meeting specifications. If a
contractor furnishes articles not meeting specifications, and does not replace such
articles, or if there is a failure to deliver within the specified time, the Township may
contract for the same in the open market, deduct the expense, including any
excess in price over that called for in the contract from the amount due the
contractor from Manchester Dover, Lower Windsor, Windsor, Newberry and
Springettsbury Townships,. If the amount due the contractor is not sufficient toInstructions to Bidders 3 Line Painting 2021-2022
meet such expenses in excess price paid for, the Township may proceed against
the contractor or his sureties under the bond or surety, by proper action through
the Township Solicitor.
18. Any article that is defective or fails in any way to meet the terms of the contract or
purchase order will be rejected. In the event a dispute regarding the quality or
acceptability of the product, bidder shall furnish all equipment and personnel to
conduct applicable quality testing, including but not limited to reflectivity, and
furnish test results to municipalities. The decision of the Boards of Supervisors
shall be final and the rejected material will be replaced by and at the expense of
the contractor.
19. It is to be understood that any reference to a particular manufacturer's product,
either by trade name or by limited description, has been made solely for the
purpose of more clearly indicating the minimum standard of quality desired. The
term "or approved equal" is defined as meaning any other make equal in material,
workmanship and service, and as efficient and economical in operation. An article
meeting these conditions may be accepted.
20. Be certain that adequate postage to cover mailing is attached in order to ensure
prompt delivery of proposals. Manchester Township, York County, Pennsylvania,
will not be responsible nor will it accept proposals delivered late or with postage
due.
21. Bids may not be withdrawn for a period of thirty (30) days after the bid opening.
22. Bidder warrants that it is in compliance with the Americans with Disabilities Act
(Public Law 101-336) and that it will, in carrying out the requirements of any
contract awarded by the municipalities, comply in all respects with the provisions of
the act and its implementing regulations.
23. Bidder shall furnish all materials, equipment, and personnel to complete the
specified work.
24. The paint shall be Type II as per the Pennsylvania Department of Transportation
(PennDOT) Traffic paint specifications dated August, 1979 (or most recent edition).
25. Successful bidder shall apply reflectorized glass spheres to both center and edge
line stripes at the rate of six (6) pounds of glass spheres per pound of paint in
accordance with the PennDOT specifications dated September 8, 1975 (or most
recent edition).
26. Traffic line paint striping shall be applied in accordance with the PennDOT
Publication #68, dated May, 1981 (or most recent edition) at a wet film thickness of
15 mils (+/- 1 mil). All work conducted must meet these specifications and pass
inspections conducted by the municipality or, in the event of a dispute, the bidder.Instructions to Bidders 4 Line Painting 2021-2022
27. Traffic line paint striping shall be applied to specific roads as identified upon the
"Notice to Proceed". Successful bidder shall commence painting operation within
thirty (30) days of the receipt of the "Notice to Proceed". Municipality (collectively
or individually) may issue more than one "Notice to Proceed" during the contract
year.
28. Traffic line paint striping shall be applied with a self-propelled, non-walk behind
paint distribution machine which must be capable of simultaneously applying two
(2) four inch (4") wide line stripes. Walk behind paint distribution machines shall be
used to apply paint for crosswalks, stop bars and directional arrows.
29. Successful bidder shall implement the necessary traffic control techniques as
identified in the Penn DOT Publication 213, dated September, 1983, (or most
recent edition) for the purpose of controlling traffic and providing adequate drying
time to prevent vehicular tracking.
30. Contract period shall be one (1) year from date of contract award.
31. Approximate quantities are listed on the attached bid proposal form for each
municipality. Quantities of double yellow center line refers to linear feet of road.
One road foot of double yellow centerline is listed as one LF not two LF.
32. Municipality (collectively or individually) will pay the successful bidder only for
actual quantities of material applied.
33. Bids will be accepted until March 1, 2021 at 9:00 a.m. at the Dover Township
Office, 2480 West Canal Road, Dover, Pennsylvania 17315, at which time they
will be opened and publicly read. All bids shall be marked on the outside of the bid
as follows: BID FOR LINE PAINTING - March 1, 2021.LINE PAINTING 2021-2022
Contract Year
BID PROPOSAL FORM
LOCATION OF WORK: various township roads as identified by Manchester, Dover, Windsor, Lower
Windsor, Newberry and Springettsbury Townships
DESCRIPTION OF WORK: As described below and on Supplemental Instructions to Bidders.
a. Apply painted double yellow center and single white edge line stripes
b. Apply painted white directional arrows for pavement markings
c. Apply painted white lines for cross walks, signal light stop bars, and railroad crossing markings
d. Apply single yellow center line
e. Contract for period of one (1) year from date of award
f. Paint must meet PennDOT approved specifications
g. Quantity of double yellow center line refers to linear feet of road. One road foot of
double line is listed as one (1) linear foot not two (2) linear feet.
ITEM APPROXIMATE
NO. QUANTITIES DESCRIPTION UNIT PRICE TOTAL
ITEM 1 1,025,999 LF* Two (2) - Four Inch (4")
double yellow center line
stripes with glass spheres
162,300 LF
ITEM2 One (1) - Four Inch (4")
single yellow center line
stripe with glass spheres
ITEM 3 535,692 LF One (1) - Four Inch (4")
single white edge line
stripes with glass spheres
ITEM4 390 Each Legends, various arrows,
single and double
ITEM 5 2 Each Railroad Crossing markings
Four Inch (4") single white
3,750 LF pavement markings for
ITEM6
crosswalks, pedestrian
walkways and signal light
stop barsLINE PAINTING 2021-2022
Contract Year
ITEM APPROXIMATE
NO. QUANTITIES DESCRIPTION UNIT PRICE TOTAL
ITEM 7 8,482 LF Six Inch (6") white
pavement markings for
crosswalks, pedestrian
walkways and signal light
stop bars.
ITEM 8 0 Sixteen (16") wide Stop Bars
Twenty-four Inch (24") wide
ITEM 9 10,188LF Stop Bars
ITEM 10 23,970 LF One Six Inch (6'') single
white broken line stripes
with glass spheres and 6"
white lane divider lines with
glass spheres.
* NOTE: Quantity of double yellow center line refers to linear feet OF ROAD. One road foot
of double line is listed as one (1) linear foot not two (2) linear feet.
WITNESSED OR ATTESTED BY:
Title Contractor
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