Trade Show 66th Annual Convention - American Association ...
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AAEP
American Association of Equine Practitioners
2020 EXH I B I TOR P RO S P E C T U S
1
66th Annual Convention
& Trade Show
Exhibitor Prospectus
Convention: December 5-9
Trade Show: December 6-8
Mandalay Bay Resort and Convention Center
Las Vegas, Nevada
AAEP
A m e r i c a n A s s o c i a t i o n o f E q u i n e P r a c t i t i o n e r s
2 0 2 0 EXHI BI T O R PR OSPE CTU S
WHY
2
EXHIBIT
at the 2020 AAEP Annual Convention and Trade Show?
The AAEP’s 66th Annual Convention and Trade Show
CONTENTS is a valuable opportunity to promote your product or
service to thousands of equine veterinarians, students
Why Exhibit at the
AAEP Trade Show?....................2 and technicians. With more than 300 exhibiting
companies returning each year, the trade show
Important Dates for
the 2020 Trade Show.................3 facilitates customer connections and increases visibility
for businesses that serve the veterinary profession and
Hotel and Travel............................4 horse industry.
Exhibit Personnel Registration.......4
Booth Pricing.................................4
ABOUT THE AAEP
Exhibit Service Contractor.............4 The American Association of Equine Practitioners, headquartered in Lexington,
How Booth Space Is Assigned........5 Ky., was founded in 1954 as a non-profit organization dedicated to the health
and welfare of the horse. Currently, the AAEP reaches more than 5 million horse
Application Terms.........................5 owners through its over 9,000 members worldwide and is actively involved in
ethics issues, practice management, research and continuing education in the
Booth Guidelines............................5
equine veterinary profession and horse industry.
Carpet Regulations........................6
BENEFITS OF EXHIBITING
Drug Compounding Policy.............6
• Live interaction with more than 3,000 practitioners, students and technicians
AAEP Show Policies....................6-9
during the world’s largest meeting dedicated to the equine veterinary profession.
Sale of Merchandise.......................8 • Complimentary listing in the Exhibitors Guide in the Annual Convention
Program and the AAEP Convention App.
Payment Terms..............................9
• Opportunities to advertise in the Annual Convention Program and the AAEP’s
Sponsorships..................................9 scientific journal Equine Veterinary Education.
Advertising Opportunities..............9 • Opportunities to promote your brand through event participation and session
sponsorship during the AAEP’s Annual Convention.
Cancellation Policy........................9
• Opportunities for additional marketing inside the trade show (product demos,
At A Glance Display Case............10 display case).
Convention App & Wall Cling....11
FOR MORE INFORMATION:
Sample Certificate
of Insurance..............................12 Debbie Miles, Trade Show Coordinator: (859) 233-0147 | dmiles@aaep.org
Exhibitor Appointed
Contractor Form......................13
“Exhibiting at AAEP provides us with a wealth of
Affiliate Request Form.................14
opportunities to educate, network, obtain quality leads
2019 Exhibitors......................15-16 and expand our product reach. We wouldn’t miss it!”
—Barrie Hartman, Pulse Veterinary Technologies LLC
AAEP
2020 EXH I B I TOR P RO S P E C T U S
3
IMPORTANT DATES
application process timeline
June Housing and badge registration link emailed to all confirmed exhibitors.
September Convention registration kits mailed to all confirmed exhibitors.
Freeman service kits available on the AAEP website exhibitor page.
Sept. 21 Full balance due on all booths. Earn bonus points for full payment.
The AAEP must receive a 50-word description for the Annual Convention Program.
AAEP reserves the right to edit company descriptions. Any Exhibiting company with an
outstanding balance on Sept. 21 will not be listed in the printed convention program.
Oct. 1 Last day to cancel and receive a full refund, less a $100 administrative fee.
Oct. 15 Last day to cancel and still receive a 50% refund. No refund will be issued for
cancellations received after Nov. 2.
Early November 2021 pre-sell time slots and information mailed to all exhibitors.
trade show timeline
Friday, Dec. 4 & Exhibitor Move-In: 8:00 a.m. – 5:00 p.m.
Saturday, Dec. 5
Sunday, Dec. 6 Exhibitor Move-In: 7:00 – 9:00 a.m.
Trade Show Open: 10:00 a.m. – 6:00 p.m. (subject to change)
Monday, Dec. 7 Trade Show Open: 10:00 a.m. – 6:00 p.m. (subject to change)
Tuesday, Dec. 8 Trade Show Open: 10:00 a.m. – 4:00 p.m. (subject to change)
Move-Out: 4:00 – 8:00 p.m.
Wednesday, Dec. 9 Move-Out: 8:00 a.m. – 2:00 p.m.
All companies must have booths set up completely by 9:00 a.m. on Sunday, Dec. 6. Empty booths will be consid-
ered a no show, space will be forfeited and no monies will be refunded. All companies are expected to keep their
booths intact and staffed until the close of the show on Tuesday, Dec. 8. Any company that is found breaking
down or moving out early will forfeit their booth selection for the following year.
AAEP
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HOTEL AND TRAVEL BOOTH PRICING
The AAEP’s 66th Annual Convention and Trade Show will We continue to offer zone pricing. Please see the booth
take place at the Mandalay Bay Resort and Convention application for zones and booth prices.
Center. Complete information regarding hotels will be sent
early June to all confirmed exhibitors. Hotel accommodations What’s Included?
will be made through the Experient Registration website. Commercial Exhibitor:
We encourage you to wait and book hotel rooms through
• Pipe and drape
this site once it opens. Book inside the AAEP block for lower
rates; by booking directly with the hotels, you are not guar- • Identification sign
anteed the AAEP-contracted rate. • Listing in the Annual Convention Program (50-word
description must be received by Sept. 21) and AAEP
Please be aware of third-party companies claiming Convention App
to be the official housing company for the AAEP. • Opportunity to purchase an AAEP mailing list, pre- and
These are scam companies and not affiliated with the post-convention
AAEP. Any correspondence will come directly from
• Four badges per 10-by-10-foot space
the AAEP, Experient or Freeman. If you are approached
by any other housing company, please delete or ignore • Four lunch tickets per 10-by-10-foot booth
the message. • Admittance to scientific sessions with CE credits and
non-ticketed events, including social and wellness events
EXHIBIT PERSONNEL
REGISTRATION Non-Profit Exhibitor:
• Pipe and drape
Each exhibiting company may register up to four (4) rep-
resentatives for each 10-by-10 feet of booth space leased. • Identification sign
Each exhibiting company will be provided with four (4) • Listing in the Annual Convention Program and AAEP
lunch tickets per 10-by-10-foot booth. Additional person- Convention App
nel may be registered at a fee of $150 each. In the event • Four badges provided per 10-by-10-foot space
you wish to rotate representatives during the show, we
• Admittance to scientific sessions with CE credits and
will prepare a new badge for each old badge turned in to
non-ticketed events, including social and wellness events
the registration desk. A personnel registration link (your
badge order) will be emailed to all confirmed exhibitors
this summer. In order to avoid delays on-site, we strongly EXHIBIT SERVICE CONTRACTOR
encourage you to register booth personnel prior to arrival. The official exhibit service contractor for the AAEP is:
Booth staff checking in at exhibitor registration will need
to show ID before receiving their badge. Freeman
6555 W Sunset Rd
Las Vegas, NV 89118
Ph: (702) 579-1400
AAEP
2020 EXH I B I TOR P RO S P E C T U S
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Freeman will maintain a service desk in the exhibit area in which event the AAEP shall have no liability to the
and stand ready at all times during set-up and throughout applicant for damages for any other remedy.
the show to be of assistance to representatives of exhibiting
The AAEP shall not, as a result of any breach of any
firms. An Exhibitor Service Kit, containing a complete set
obligation arising from this agreement, be liable to
of order forms and information, will be available online in
the applicant in an amount exceeding $500.
September. A link to the kits will be on the AAEP website
exhibitor page. The link also will be e-mailed to all con-
firmed exhibitors. Exhibitors are encouraged to pre-order BOOTH GUIDELINES
any furniture, counters, labor, signs, etc. at least two weeks
before installation. The AAEP follows the rules/guidelines of the International
Association of Exhibitions and Events.
Union labor may be required for certain aspects of your • All booths are 10’ wide and 10’ deep
exhibit handling and install/dismantle.
• 8’ high drapes in the rear and 33” high drape for side
Please contact Freeman or show manager Debbie Miles railing; all drape is black
if you have any questions about labor, material handling, • Standard 10x10 Corner/Inline Booths: all items 5’ or
set-up, or any other issue related to Las Vegas and higher must be placed in the back 5’ of the booth (to
charges associated with these services. maintain proper sightlines)
HOW BOOTH SPACE IS ASSIGNED
If you are exhibiting in 2020, you will receive information
regarding the 2021 pre-sell booth selection. Each company
is assigned a time slot based on a point system (points are
earned for every year exhibited and every booth purchased).
Companies may earn bonus points for paying full booth
balance by Sept. 21. All remaining booths after the show
are sold on a first-come, first-serve basis. Pre-sell time slots
and information are mailed to all confirmed exhibitors in
early November.
APPLICATION TERMS Standard 10’ x 10’ Booth
1. If you did not participate in the 2019 trade show,
please complete an application and return to the AAEP. • End-Cap Booths: Exhibits are limited to 8’ high only
in the center 10’ of a 20’ wide booth (see illustration).
2. The application must be signed where indicated.
Any company utilizing an end-cap booth space must
Timely application for booth space does not guarantee
sign an agreement to the rules prior to the show.
inclusion in the trade show.
Booth layout must be approved by Debbie Miles.
3. As a private organization, the AAEP reserves the right
to exclude any exhibitor for any reason. The comple-
tion and delivery of the application form, together with End-Cap Booth
Configuration
the deposit, shall constitute an offer subject to accep-
tance by the AAEP.
4. AAEP’s decision to allow a new company to exhibit
is based on the company’s product and must be appli-
cable and related to the equine veterinary industry.
Please include a brief description of your company and
the product you will be exhibiting. Once your applica-
tion has been reviewed and, if accepted, you will be
assigned an available booth space and a confirmation
will be mailed to you.
• Island Booths: While there are no height restrictions,
5. If a company is found to be exhibiting or demonstrating no part of the exhibit may hang over or outside exhibit
a product other than what was approved by the AAEP, perimeters.
the company can be asked to leave the show.
At its sole and absolute discretion, the AAEP may revoke
If there are any questions concerning height
its acceptance of the applicant’s offer or may terminate restrictions and booth configuration, please contact
any contract arising from this application by delivery of show manager Debbie Miles prior to the show.
written notice and the refund of the applicant’s deposit,
AAEP
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CARPET REGULATIONS consent of exhibit management. Exhibitors may not display
goods or services other than those manufactured or regularly
In an effort to maintain an attractive and professional
distributed by them, nor may they permit the solicitation of
environment on the show floor, we require all exhibit-
business by others within their exhibit space.
ing companies to either rent or provide carpeting for
their booths. Only the aisles in the exhibit hall will be
Booth Staffing
carpeted. The convention center will provide basic jani-
torial services for the facility each night, which includes Booths must be staffed at all times during the posted show
the aisle carpeting; however, individual booth cleaning hours. Additionally, the exhibit must remain intact until
will be the responsibility of the exhibitor. Nightly booth the close of the show on Tuesday, Dec. 8.
cleaning provided by Freeman is available for purchase
in the Exhibitor Service Kit. All activity relating to your company must be confined to
your booth space. Costumed personnel, models, employees
DRUG COMPOUNDING POLICY and other personnel hired by the exhibiting company must
restrict all activities to the booth space.
Regulations set forth by the AAEP hold that only those
compounding pharmacies accredited through the Pharmacy Children are permitted to enter the trade show as long as
Compounding Accreditation Board (PCAB) will be they are accompanied by an adult. Children are prohibited
allowed to exhibit, market or display their products at the from being a part of booth staffing.
2020 AAEP Trade Show. If drug compounding is part of
any company’s business and the company is not PCAB- Children under the age of 18 are not allowed in the exhibit
accredited, that company will not be permitted to exhibit hall at any time during move-in on Dec. 4-6 or during
in the trade show. A copy of the accreditation letter/certi- move-out on Dec. 8-9.
fication must be on file with show management prior to
move-in. Additionally, products exhibited must be in com- Noise
pliance with FDA regulations with regard to compounded
Noise from electrical and other apparatuses must be
products. Any violations identified could result in immedi-
muffled. Audio-visual or live presentations must be kept at
ate dismissal from the trade show and/or suspension from
such a level so as not to disturb other exhibitors or inter-
future participation.
fere with traffic flow in the aisle.
AAEP SHOW POLICIES Machinery
Hospitality Suites/Meeting Rooms Exhibitors must protect machinery and exhibits so that
Hospitality suites, special parties and other exhibitor- no injury will result to visitors, guests and employees, or
sponsored events will be allowed within the Mandalay to any person or property. No engines may be operated
Bay under the condition they are social in nature or for indoors with volatile or combustible fuels. No propane
the employees of the company (e.g. sales meeting, etc.). tanks are allowed inside the exhibit hall of the convention
Exhibiting companies may not use meeting or hotel space center.
for any exhibit or educational purposes, particularly in
conflict with regularly scheduled AAEP programming. Infringement
Interviews, demonstrations, distribution of literature, sam-
For permission to use space within the hotel, please com-
ples and detailing shall take place only within the confines
plete and return the Affiliate Request Form on page 14.
AAEP will review these requests and space will be assigned, of the exhibitor’s booth. This is to avoid infringement on
based on hotel availability, after June 1. the rights and privileges of other exhibitors. Any materials
found outside an exhibitor’s booth space will be discarded
by show management.
Animal Use Within Exhibit Space
Animals are permitted inside the Mandalay Bay only as Character of Exhibits
part of an exhibit. Any company using a live animal as
Character of the exhibits is subject to approval by the
part of their exhibit will need permission from show
Executive Committee of the AAEP. The AAEP reserves
management and must be approved by both the AAEP
the right to refuse or revoke acceptance of applications for
and the Mandalay Bay. Animals may not remain in the
exhibits at its sole and absolute discretion.
convention center overnight, and the exhibiting company
is responsible for making accommodations for the animal.
Further, the AAEP reserves the right to close or request
Additional paperwork may be required.
alteration of exhibits or parts of exhibits that are not ger-
mane to the practice of veterinary medicine, or that reflect
Subletting Space adversely on the character of the AAEP or its trade show
Exhibitors may not assign, sublet or apportion to others the or for any other reason at its absolute and unqualified dis-
whole or any part of the space allotted without prior written cretion. This reservation of discretionary authority applies
AAEP
2020 EXH I B I TOR P RO S P E C T U S
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to displays, signage, literature, advertising, novelties,
98% of exhibitors at the 2019
souvenirs, conduct of personnel, etc. Show management
may request alteration or dismantling of any booth that
is in violation of the trade show rules outlined in this AAEP trade show intend to exhibit
prospectus.
at the 2020 trade show.
Product Claims Source: Post-convention survey
Product claims made in AAEP publications or booths
must be in accordance with the standards and approvals
Display vehicles must conform to state and city fire
of appropriate U.S. Government regulatory agencies.
codes as it pertains to fuel tanks and battery connections.
Vehicles that remain in the exhibit as part of a booth dis-
Drawings or Lotteries
play must have the battery cables disconnected; gas tanks
Drawings are permitted; however, prizes other than must be taped shut or have a lockable gas cap and may not
company products or services must be approved. contain more than ¼ tank or 10 gallons of fuel, whichever
Requests must be made in writing and submitted to is less.
show management for approval. Exhibitors are respon-
sible for notifying winners. It is the responsibility of the exhibiting company to obtain
necessary paperwork and permits from the fire marshal.
Literature Distribution and Signs Contact show manager Debbie Miles for more information.
Posting of notices, demonstrations or samples or distri-
bution of other material to attendees by exhibitors is not Please inform exhibit management prior to coming on-site if
allowed in any part of the convention hotels or conven- a vehicle is part of the display within your booth space.
tion center, with the exception of the exhibitor’s leased
booth space. Dispensing of food and beverages may be Liability
allowed with permission/approval of show management. The AAEP will not be responsible nor liable for injury
Show management prohibits the use of alcohol in booth to the person or property of the exhibitors, their guests,
space. Show management has the right to shut down any invitees, employees or agents. Furthermore, the exhibitor
exhibiting company that is found conducting business agrees to hold harmless and defend the AAEP, its direc-
in the aisles or any part of the convention center and tors, employees and agents from any liability of personal
hotels. Contact Debbie Miles with any questions. injury and loss or damage to property. All property of an
exhibitor is understood to remain in his/her care, custody
Protection of the Building and control in transit to or from or within the confines of
the exhibit hall. If any exhibit material fails to arrive, the
Exhibitors will be held liable for any damage caused to exhibitor is nevertheless responsible for the booth rental
property. No material shall be posted, tacked, nailed, and staffing.
taped, screwed or otherwise affixed to ceilings, painted
surfaces, fire sprinklers, columns, fabric or decorative The exhibitor assumes the entire responsibility and liability
walls. The use of live animals within the trade show must for losses, damages and claims arising out of personal injury
be approved by show management prior to the event. or damage to exhibitor’s displays, equipment and other
property brought upon the premises of the convention cen-
Whatever may be necessary to properly protect the ter and shall indemnify and hold harmless the AAEP, the
building, equipment or furniture will be installed at the convention center, agents, servants and employees from any
expense of the exhibitor. and all such losses, damages and claims.
If any controversy arises as to the need or propriety Security
thereof, the exhibit manager and the event coordinator A 24-hour security guard is provided to prevent entry to
of the Colorado Convention Center will be the final judges exhibit areas by anyone not authorized by the AAEP or
thereof, and their decision shall be binding on all parties not wearing the proper badges for admission to such areas.
concerned. The security service provided does not guarantee exhibitors
against loss, nor does it imply an assumption of liability for
Fire Protection and Combustible Materials exhibitors’ property by the AAEP. An exhibiting company’s
All materials used in the exhibit area must be flame-proof representative should be on hand to supervise during set-
and fire-resistant to conform to local fire ordinances. up and dismantling of equipment and other items of high
This includes drapes, banners, all decorative fabrics, value. Small items of great value should be removed from
poster paper, foam-core board, plastics and all other the exhibit or placed in an appropriate locked enclosure
decorative material. during hours when exhibits are not staffed by the exhibitor.
Exhibitors concerned about security are encouraged to hire
Any exhibit, or parts thereof, found to be unacceptable to security services for their booth.
the fire marshall may be ordered dismantled and removed.
AAEP
2 0 2 0 EXHI BI T O R PR OSPE CTU S
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Sale of Merchandise nate the agreement for booth space, re-enter and take pos-
session of the space occupied by an exhibitor, and remove
Any exhibitor planning to sell, deliver or receive payment
all persons and goods from the space at the expense of
for tangible goods at the convention must complete and
the exhibitor, for serious violations of these rules. Written
return a One-Time Sales Tax Return to the State of Nevada
notice by the association to terminate the agreement for
Department of Taxation. If the exhibitor has already regis-
booth space and of re-entry is not required.
tered with the State of Nevada Department of Taxation, the
exhibitor may file its sales tax return; however, the exhibi- Entire Agreement/Contract Modification
tor is required to notify the AAEP of this fact in writing,
and provide the AAEP with its 10-digit state taxpayer iden- This prospectus and application represent the entire
tification number. A form will be provided to all exhibitors agreement between the exhibiting company and the
on-site or immediately after the convention. AAEP and supersedes all prior negotiations, representa-
tions or agreements, either written or oral.
The AAEP will attempt to communicate this information
leading up to and throughout the convention; however, Furthermore, no modifications or change of any provi-
it is the exhibitor’s sole responsibility to comply with this sions in this contract shall be made unless such modifi-
cation is mutually agreed to in writing by the exhibiting
requirement and file a return whether or not the exhibitor
company’s representative and the show manager and is
receives the form or notice from the AAEP.
incorporated as a written amendment to this contract
and approved by the show manager prior to the effec-
Insurance
tive date of such change or modification. Memoranda of
To protect an exhibit from loss by fire, flood, explosion understanding shall not be construed as amendments to
damage or theft, exhibitors should contact an insurance this contract.
carrier concerning an “Extra-Territorial” rider as part of
their policy. Severability
All exhibiting companies must be responsible for carry- All parts of this agreement shall be self-sustaining and
ing a General Liability insurance policy in the amount of capable of separate enforcement despite invalidity of any
$1 million. A copy of your Certificate of Insurance (COI) other part.
must be provided to AAEP prior to move in. AAEP can
be listed as the certificate holder. Exhibiting companies Acceptance
may use an Exhibitor Appointed Contractor (EAC) form Submitting an application for booth space or an autho-
and must provide proof of liability insurance prior to rized signature on the official application form indicates
move in. A sample COI and an EAC form can be found the exhibitor has read, understands and agrees to abide
on pages 12 and 13. by all rules, regulations and restrictions outlined in the
application and prospectus.
Interpretation and Violation
Any points not covered in this prospectus are subject to Policy Violation
interpretation and settlement by show management. Any Should any violation of the policies contained within this
violation of the rules and regulations outlined in this prospectus occur, show management will ask the viola-
prospectus by any exhibitor will void the agreement for tor to cease. If the infringement continues, the AAEP
booth space, and such exhibitor will forfeit all monies reserves the right to terminate the booth rental agree-
that have been paid or are due under this contract. ment and expel the exhibitor from the show, thus for-
Show manager Debbie Miles shall have the right to termi- feiting all monies already paid to the AAEP.
AAEP
2020 EXH I B I TOR P RO S P E C T U S
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Accessibility
Based on the premise of section 302 of the Americans
with Disabilities Act (ADA), show management asks
that exhibitors warrant that their exhibits are accessible
to the fullest extent of the law and will comply with the
ADA and its regulations. Information about ADA
compliance is available at ada.gov/index.html.
PAYMENT TERMS
A deposit of $250 per 10-by-10-foot booth space must
accompany all applications or be forwarded within
14 days after mailing the application. If the assigned
booth space is not acceptable to the exhibitor, the
entire deposit amount will be refunded provided that Scientific Session – Align with expert information that char-
the exhibitor requests cancellation within two weeks of acterizes the session and further develop your company’s
notification of assignment. relationship with the AAEP and its members. Cost: $5,000
The balance of the booth costs must be paid by Contact Dana Kirkland at dkirkland@aaep.org or
Sept. 21, 2020. If full payment is not received by that (859) 233-0147 for more information.
date, your assigned booth space may be forfeited or
resold. All applications submitted after Sept. 21, 2020, ADVERTISING OPPORTUNITIES
must be accompanied by full payment.
Confirmed exhibitors are invited to advertise in the
Send your payments to: Debbie Miles, AAEP Annual Convention Program and the AAEP’s monthly
4033 Iron Works Parkway, Lexington, KY 40511 scientific journal, Equine Veterinary Education (EVE)
SPONSORSHIPS To advertise in the Annual Convention Program,
contact: Yvonne Long
The AAEP has a comprehensive sponsorship program Phone: (859) 276-6701 or (800) 866-2361
available exclusively to AAEP exhibitors. Below are just a Email: ylong@thehorse.com
few of the sponsorships available during the 2020 Annual
Convention: Why advertise in EVE?
BINGO – Incentivize attendees to visit your booth and Gain exposure to the most trusted veterinary professionals in
earn a stamp by including your company logo as a tile the equine industry—AAEP members. The journal is mailed
on each Trade Show BINGO card provided within every to approximately 8,000 domestic and international licensed
attendee backpack. Cost: $850 veterinarians. Space is available in spread, full-page, ½ page
and ¼ page.
Bonus Bag – Increase exposure and traffic to your booth
by providing promotional materials for inclusion in a As an added benefit and at no additional cost, advertise-
handy bag distributed to trade show visitors. Cost: $990 ments will also appear in the digital version of EVE avail-
to $1,900 able on the AAEP website and in the members-only AAEP
Publications App. Ad will link directly to a website if a URL
Big Screen Advertising – Deliver your message through
is included within the ad.
a rotating 4-color advertisement on two 90-inch, hi-def
monitors placed strategically within the convention center To advertise in EVE, contact: Dana Kirkland
for the entire duration of the convention. Cost: $1,500 Phone: (859) 233-0147 • Email: dkirkland@aaep.org
CANCELLATION POLICY
If written notice of cancellation is received:
• By Oct. 1: All funds, less a $100 administrative fee, will be refunded.
• By Oct. 15: The AAEP will retain 50 percent of the booth cost.
• After Nov. 2: No refunds will be made.
It is the AAEP’s desire to work with all exhibitors in a fair and equitable manner. Companies with outstanding balances
will be given every reasonable opportunity to make final payment; however, the AAEP has a responsibility to potential
exhibitors on a waiting list. Companies who are unable to make final payment by Sept. 21, may be canceled. If final
payment has not been received by this date, the AAEP maintains the right to re-sell the booth space to the next company
on the waiting list.
Any company with an outstanding balance after the final due date may not be listed in the printed convention program.
AAEP
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6 6 th A nnual A A E P C onvention
Increase Your Company Exposure
at the AAEP Trade Show:
Product Display Case
Be a part of the AAEP “At a Glance Area” by including your product in a display case for a small
cost. These cases will be in a high traffic area and visible from both sides. A limited number of cases
will be sold on a first-come basis. One company will be featured per case, and your company’s logo
will appear on the case header. Cases will be locked and secured, and you will have access to your
individual case throughout the show.
This year, cases will be placed in both the AAEP Connect Area and in the Food/Seating Area. Both areas
will be visible as members enter the trade show and network during lunch/break hours. This will provide
more prominence and help drive attendees to your booth and website. Consider this an extension of
your booth!
With these locations, members will be able to walk through and view products inside the cases while
networking with other members and exhibitors. As a participant, you can also use these areas to meet
with members.
This year the cases will be pre-assigned to make move in easier.
AAEP Connect Area (individual case) - $500
AAEP Food Court Area (individual case) - $250
Take advantage of this feature by completing and returning this form with payment information.
Once processed, you will receive a confirmation and more information regarding your logo.
Return to dmiles@aaep.org or by fax (859) 233-1968.
Company name:_________________________________________________________________________________________
Contact: _______________________________________________________________________________________________
Phone: ________________________ Email: ________________________________________________________________
Number of Cases: ______________ x $500
Number of Cases: ______________ x $250
Total: $ ______________
Credit Card Number: ____________________________________________________________________________________
Exp. Date: ______________________________________________________________________________________________
CVV Code: _____________________ Billing Zip Code: _______________________
Signature: ____________________________________________________ Date:____________________________________AAEP
2020 EXH I B I TOR P RO S P E C T U S
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6 6 th A nnual A A E P C onvention
Boost Your AAEP Convention Presence:
Include Your Company Logo in the
2020 Convention App & Wall Cling
Raise your company’s visibility and drive booth traffic by including your company logo in both the
AAEP Convention App and trade show floor plan wall structure located at the exhibit hall entrance.
The convention app is a convenient guide to the entire convention for use by all attendees. The app
contains an exhibitor tab featuring a list of all exhibiting companies with booth numbers, contact
information and company descriptions.
In addition, your company can also be featured on a large, easy-to-read and highly visible wall structure
of the trade show floor plan. Your booth location will be denoted by your company logo, making it easy
for trade show visitors to find your booth.
Gain more exposure by adding your company logo to the app for $100 or both the app and wall
cling for only $250. Simply complete the form below and return with payment information and your
company logo in both JPEG and EPS formats to Debbie Miles at dmiles@aaep.org.
Company name:_________________________________________________________________________________________
Contact: _______________________________________________________________________________________________
Phone: ________________________ Email: ________________________________________________________________
______ Logo on Convention App only ($100)
OR
______ Logo on Convention App and Wall Cling ($250)
Total: $___________________
Credit Card Number: ____________________________________________________________________________________
Exp. Date: ______________________________________________________________________________________________
CVV Code: _____________________ Billing Zip Code: _______________________
Signature: ____________________________________________________ Date:____________________________________AAEP
2 0 2 0 EXHI BI T O R PR OSPE CTU S
12
Sample Certificate of Insurance (COI)
The COI must meet ALL mandatory requirements shown in red to exhibit at The AAEP.
Insurance provider name and address here.
E
Provider must be registered to do business in the U.S.
L
Your company name or DBA and address here.
X
P
M
Policy Must expire
start date after event
end date.
1,000,000 USD
A
S
Additional Insured: American Association of Equine Practitioners
Location: Mandalay Bay Resort and Convention Center, December 4-9, 2020
AAEP
4033 Iron Works Parkway
Lexington, KY 40511
Handwritten SignatureAAEP
2020 EXH I B I TOR P RO S P E C T U S
13
6 6 th A nnual A A E P C onvention
Exhibitor appointed
contractor form
THIS FORM IS DUE BY NOVEMBER 2, 2020.
If your company plans to use a firm who is not our official service contractor (Freeman), please
complete this form and mail, fax or email to the address listed below.
Company Name____________________________________________________________ Booth #_____________________________
Contact at Show_________________________________________________________________________________________________
Exhibitor Appointed Contractor__________________________________________________________________________________
Address__________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
Phone_________________________________________________ Email____________________________________________________
Type of Service to be Performed________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
Inform your Exhibitor Appointed Contractor that they must send a copy of their General Liability Insurance
Certificate no later than 30 Days prior to the first day of exhibitor move-in or they will not be permitted to
service your exhibit.
It is the responsibility of the exhibitor to see that each representative of an Exhibitor Appointed Contractor
abides by the officials rules and regulations of this event.
This form must be received 30 days prior to the first day of exhibitor move-in.
Return completed form by fax, email or mail to:
Debbie Miles, Trade Show Coordinator
AAEP
4033 Iron Works Parkway
Lexington, KY 40511
dmiles@aaep.org
Fax: (859) 233-1968AAEP
2 0 2 0 EXHI BI T O R PR OSPE CTU S
14
6 6 th A nnual A A E P C onvention
Affiliate Meeting Space
and Suite Request Form
Affiliate Meeting Space and Suite Request Form
Vegas
Please use this form to request meeting space for social events during the AAEP convention. Once approved, it
will be forwarded to the Catering Manager at the Mandalay Bay. You will be contacted by the hotel upon receipt
of the approved form. All arrangements are made directly between the company and the hotel. Space will be
available beginning July 1, 2020. A company must be a confirmed exhibitor in Las Vegas to qualify for meeting
space or suites.
Company: On-site Contact:
Group Contact: On-site Contact Cell number:
Phone: Fax: On-site Contact Email:
Email: Name of Function:
Hotel Preference: Requests will be honored on a first-come, space-available basis at the Mandalay Bay Resort and
Convention Center.
Meeting Space:
Dates Times Number of Guest Type of Function/Description
Suite Request:
Arrival Departure Suite Type Adjoining Room?
Guidelines for Affiliate Meeting Space:
- Affiliates are not allowed to hold any type of event that conflicts with AAEP events
- Breakfast meetings must end before 8:00 a.m. on Saturday and 7:00 a.m. on Sunday
- Decorations/materials are not allowed to be placed anywhere inside the hotel
- Public spaces including hotel lobby, hallways, elevators are not available for company branding
Disclaimer: By submitting this form, you understand that this meeting/request may not be approved should it
conflict with an AAEP function. There is no guarantee for meeting space availability and space is at the discression
of the hotel to assign. All expenses associated with this event are the sole responsibility of the company listed above.
Complete and return form to Debbie Miles, Trade Show Coordinator, at dmiles@aaep.org or via fax
(859) 233-1968. If you have any questions, please contact Debbie Miles at (859) 705-0423.
Approved By: Space Assigned:AAEP
2020 EXH I B I TOR P RO S P E C T U S
15
2019 EXHIBITORS
20/20 Imaging, a division of Konica Chalk, Cullum and Associates Equinosis, LLC
Minolta Chattanooga, a DJO Brand Equinutrix Nutrition Solutions
3M Company Chemometec A/S Equitarian Intiative
A & G Pharmaceuticals, Inc. Chi Institute Equithrive
AAEP Christian Iconic and X-ray, LLC Equus/EquiManagement
AAEVT Christian Veterinary Mission Esaote North America
Accelerated Equine Health Clipper Distributing Evolve Biosystems
ACESoft CM Equine Products Excellent Endoscopy Inc.
ADM Animal Nutrition Colorado Serum Company ezyVet
Advanced Monitors Corp. Colorado State University’s Transitional Farnam Companies Inc.
Advanced Regenerative Therapies Medicine Institute FeedXL Pty Ltd
Advanced Technology Corporation Contura Vet Ltd. First Business Equipment Finance
Advantage Biosciences Cornell University Animal Health Flair, LLC
AKC Reunite Diagnostic Center FluxErgy
Alberts Equine Dental Supply Covetrus Foalert, Inc.
American Association of Small Covetrus Global Prescription Focus-It, LLC
Ruminant Practitioners Management
Foran Equine
American Farriers Journal CryoProbe
Freedom Health LLC
American Regent Animal Health CuraCore Integrative Medicine &
Education Center Fujifilm Medical Systems USA, Inc.
Andersen Products FujiFilm Sonosite
Anderson and Co./Trainer Magazine Dandy Products
Dechra Veterinary Products FullBucket Health
Andover Healthcare, Inc. GerVetUSA Inc.
Anicell Biotech Del Rey Medical
Diagnostic Imaging Systems, Inc. GH2 Equine Architects
Animal Arts Design Studios GLC Direct
Animal Reproduction Systems Digatherm
Doc Lane’s Veterinary Pharmacy GlobalVetLink, LC
AOA Medical Hagyard Pharmacy
Arenus Animal Health DocNetPlace
Doctor Multimedia Hallmarq Veterinary Imaging, Inc.
Arthrex, Inc. Haygain USA/ComfortStall Inc.
ASPCA Dr. Fritz Endoscopy
Dragon Veterinary Canada Ltd. Helios Equine Rehab + Advanced
ASPCA Pet Health Insurance TeleSensors
Associated Endoscopy Inc. Draminski S.A.
Heska
Astaria Global LLC DRE Veterinary, an Avante Company
Hilltop BioSciences Inc.
Asteris, Inc. E.I. Medical Imaging
HNT Medical
Auburn Laboratories, Inc. Easy’s Slipper® by AEC
Hoofway
Aurora Pharmaceutical Electromedical Products International,
Inc. Horse Dental Equipment
AVA Pack Horse Science
Elite Vet Products
Avanti Equine Veterinary Partners, LLC Horsepower Technologies
Elsevier
Avid Identification Systems Ichthyol-Gesellschaft
Ember Equine
AVMA LIFE Trust IDEXX
Endoscopy Support Services, Inc. (ESS)
AVMA PLIT Immubiome
Enova Illumination
Beneficial Equipment Finance Corp. IMV Technologies USA
Enso Discoveries
BET Laboratories INDIBA
Enviro Equine & PET
Bimeda Inc. InRay Parts
Epica Medical Innovations
BioEZ Health/GGBC, Inc. International Society for Equine
EQ Therapy - BAC USA
Biovision Veterinary Endoscopy Locomotor Pathology
Equi Resp
Boehringer Ingelheim Vetmedica, Inc. International Veterinary Acupuncture
Equi Still Portable Stocks Society
Botupharma USA, Inc.
EquiCrown Canada Interpath - 4CYTE Horse
Bowie International, LLC
Equi-Fab Carolina, Inc. ISOL Co.
BPI Medical
Equilume Jaraz Enterprises GmbH & Co.
Breeders Choice
Equine Align JD Medical
BRL Equine
Equine Amino Solutions Jerry’s Equine Dental Tools
Bureau of Land Management
Equine Blades Direct John Ewing Company
Business Infusions
Equine Dental Instruments Jorgensen Laboratories, Inc.
Butterfly Network
Equine Diagnostic Solutions, LLC Kaeco Group, Inc.
Calendar
Equine Digit Support System, Inc. Karl Storz Veterinary
Capital One
Equine Disease Communication Center Kent Nutrition Group
Capps Manufacturing, Inc.
Equine Matrix Kentucky Equine Research
CareCredit
Equine Partners America Kentucky Performance Products, LLC
Cargill
Equine Radiology Specialists/ACVR Kindred Biosciences Inc.
Cavalor Premium Feeds and
Supplements EquiNew, LLC Kinetic VetAAEP
2 0 2 0 EXHI BI T O R PR OSPE CTU S
16
2019 EXHIBITORS, continued
Kraft Horse Walkers Partnar Animal Health Swissvet Veterinary Products
KRUUSE Pathway Vet Alliance TekCollect
Kunafin “The Insectary” Patterson Veterinary Supply/Equine Tele Tails
Lake Immunogenics, Inc. Division Tenda Equine and Pet Care Products
Larch Hill Laboratory LLC Pegasus Therapy Laser by LiteCure Terry Naturally Animal Health
Larson Labs/XXTERRA Piavita AG Texas A&M Veterinary Medical
Life Data Labs, Inc. Pixxgen Corporation Diagnostic Lab
Life Health Plantacea LLC (Kahm) The Creative Horse, LLC dba The
Lincoln Memorial University, College of Plasvacc USA Inc. Savvy Feeder
Veterinary Medicine Platinum Performance, Inc. The Foundation for the Horse
LLOYD, Inc. PlusVital The Horse Media Group, LLC
Longmile Imaging PODOBLOCK USA The Humane Society of the United
LSU School of Veterinary Medicine Polylast Systems LLC States
LubrisynHA Poskom America/United Radiology The Right Horse Initiative
MagnaWave Systems The Veterinary Club
Magnus Magnetica, LLC POWERFLOAT, Inc. The Veterinary Dental Company
MAI Animal Health PRN Pharmacal Thomas Humphries Innovative
Professional Embryo Transfer Supply, Solutions
MAVANA, Inc.
Inc. Dba PETS Thorn BioScience
MD Health Care Supplies
Promax Equine Dental Thusanang Gast
MDS Inc.
Pulse Veterinary Technologies Triple Crown Nutrition
Medcare Pharmaceuticals
Purdue College of Veterinary Medicine- UC Davis Veterinary Medical Teaching
Medco Instruments Hospital
Equine
Medicore Co. Ltd. Uckele Health and Nutrition
Purina Animal Nutrition LLC
Merck Animal Health Ultramedic USA
Pythium Technologies
Mg Biologics, Inc. Universal Imaging
Ramard, Inc.
MicroGen Vet Universal Medical Systems, Inc.
Redmond Equine
Midwest Veterinary Supply Universal Surgical Instruments
Repro Scan Technologies
MIE America University of Tennessee Certificate in
Reproduction Resources
MILA International, Inc. Equine Rehab
RICA Surgical Products
Minitube USA USDA - Food Safety Inspection Services
Rood and Riddle Veterinary Pharmacy/
MinXray, Inc. Rood and Riddle Laboratory Vedco, Inc.
Morphometrix Imaging Techno RSI Equine/Respond Systems Vet Rocket, LLC
Morris Animal Foundation RxLoupes Vet Surgical Resources, Inc.
Multi Radiance Medical RxVet Biotech Vet-DICon GmbH
Musculoskeletal Therapies for Animals Scoot Boot Pty Ltd Vetel Diagnostics
MWI Animal Health Sedecal USA Vetericyn
MyVet Imaging Shank’s Veterinary Equipment, Inc. Veterinary Books by Success Concepts
Nano Sol Pro Silver Horse Care Veterinary Concepts
Nanric, Inc. Sion Brand Veterinary Dental Products
National Ultrasound SIUI Ultrasound Veterinary Practice News
National Veterinary Accreditation SmartPak VetGraft
Program Vetlab Supply
Smiths Medical Animal Health/Surgivet
Nature’s Med VetMatrix
Society for Theriogenology
NBH Equine Elite VetPD
Soft-Ride Boots
Neogen Vetsource
SolEquine
NIGHTWATCH/Protequus LLC Vetspanel
Sontec Instruments, Inc.
Northeast Association of Equine VetStem Biopharma
Practitioners Sound
Spalding Fly Predators VetStream
NovaVive Inc.
SpectraVET Therapeutic Lasers Vettec, Inc.
NOVIDIA
Spectrum Veterinary VetZ USA, LLC
Nucleus Regenerative Therapies, LLC
Sports Resource Group VMRD, Inc.
Nutramax Laboratories Veterinary
Sciences, Inc. Stablelab Vortech Pharmaceuticals
NVA Equine Standlee Hay Company W.F. Young (Absorbine)
OCD Pellets/Doc’s Equine Products Stearns Bank NA Weave
Oculus Insights SteraMist by TOMI Wedgewood Pharmacy
OnePlace Capital STERIS Animal Health Wickliffe Pharmacy
Oster Professional Products Stone Manufacturing and Supply Co., Wiley
Owl Manor Inc. Zhengzhou Runde Dellonscope Co. Ltd.
Pacific Medical Technology Summus Medical Laser Zoetis
Parasight System SURE FOOT Equine Stability Pads Zymox & Oratene by PKB Animal
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