22-25 october 2020 - GALLERIES APPLICATION GUIDELINES GRAND PALAIS - Admission ...
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22-25
october
2020
GALLERIES
APPLICATION
GUIDELINES
fiac.com
GRAND PALAIS
FIAC - 47th edition FIAC AT THE GRAND PALAIS
Grand Palais, Paris
In 2020, FIAC will take place at the Grand Palais.
Vernissage
Wednesday, October 21st In 2021 and 2022, due to comprehensive
APPLICATION Public opening
renovation works in the Grand Palais, FIAC will
take place in the Grand Palais Éphémère,
GUIDELINES From Thursday, October 22nd to Sunday, October 25th
Application deadline
designed by the international architecture firm
Wilmotte & Associés, situated on the
Champ-de-Mars, near the Eiffel Tower in the
Wednesday, March 25th 2020 heart of Paris. The Grand Palais Éphémère will
house the major art, fashion and sporting
events traditionally held in the Nave of the
Grand Palais.
All applications must be filled out on our online application form at
application.fiac.com.
GENERAL SECTOR
FIAC’s General Sector will feature some 190 galleries specialising in modern and contemporary art presenting
a balanced panorama of artistic creation from modern masters to the most emerging trends. Editors may apply
to the General Sector of FIAC.
LAFAYETTE SECTOR
The Lafayette Sector showcases ten young contemporary art galleries. The galleries will benefit from the
financial support of the Groupe Galeries Lafayette, FIAC’s official sponsor. Galleries applying to the Lafayette
Sector may also apply to the General Sector.
Galleries may submit only one project for each sector.
APPLICATION FEES
For all queries relating to your application, The application fees are non-refundable and are as follows:
please contact the Exhibitor Relations service: • €410 excl. tax on applications for the General Sector or for an application to the General Sector
exhibitors@fiac.com and the Lafayette Sector;
+33 (0)1 47 56 21 86
© Marc Domage
• €205 excl. tax on applications for the Lafayette Sector only.
2
The application fee must be paid online by credit card (Visa or MasterCard only).
FIAC’s General Sector will feature some 190 galleries specialising in modern and
contemporary art, divided into several spaces:
• Under the glass roof of the Grand Palais, the Nave, hosting 100 galleries;
• On the ground floor with direct access to the Nave, the Galeries Nationales
(North-East Gallery, North Gallery & North-West Gallery) hosting about 50 galleries;
• Located on the first floor of the Grand Palais, the Upper Galleries (South-East
GRAND PALAIS
Gallery, South Gallery & South-West Gallery) presenting about 50 galleries.
MAP
FIAC’s Lafayette Sector will show in the South Gallery on the first floor of the
Grand Palais (Upper Galleries/ Alley G).
These exhibition areas are indicated for information only.
UPPER GALLERIES GALERIES NATIONALES
SOUTH-WEST GALLERY NORTH-WEST GALLERY
LAFAYETTE SECTOR
SOUTH GALLERY
NAVE
NORTH GALLERY
Avenue des Champs-Élysées
The Seine
SOUTH-EAST GALLERY NORTH-EAST GALLERY
Avenue Winston Churchill 3
BOOTHS’ DIMENSIONS & PRICES
• Exhibition space dimensions: from 18 m² to 80 m²
• Booth rental rate per sqm:
Introduced in 2018, FIAC continues to apply its new pricing system, which adjusts the rates to the booth sizes,
in order to support emerging and mid-size galleries. GENERAL
S booth From 18 m² to 21.99 m² €550 excl. tax
SECTOR
M booth From 22 m² to 44.99 m² €580 excl. tax
L booth From 45 m² to 69.99 m² €640 excl. tax
XL booth More than 70 m² €670 excl. tax
SURCHARGES FOR EXHIBITION SPACES LOCATED IN THE NAVE
Following surcharges will apply on booths located in the Nave:
> Sqm surcharges : An increase of the price per sqm to €640 excl. tax ( i.e. an additional €90 per sqm excl.
tax for S booths and an additional €60 per sqm excl. tax for M booths)
> Corner surcharges:
- An increase of 4% shall apply to corner locations situated on alleys that are less than 5 m wide
- An increase of 8% shall apply to corner locations situated on alleys that are more than 5 m wide
If one of these surcharges concerns the space proposed to you, its exact amount will be specified when you
receive your stand area and location.
VAT ON BOOTHS’ PRICES
VAT is to be paid by the beneficiary of the service, indicated in the gallery’s application. VAT applies as follows:
• French galleries will be charged with French VAT.
• EU galleries providing a valid EU VAT number are exempt from French VAT.
• Galleries from outside the EU are exempt from VAT. On their first participation in FIAC, they must prove that
they are liable for taxes in their home country.
Applications fees are to be paid including VAT for French galleries. © Marc Domage
4
BOOTH SHARING
You are allowed to share an exhibition space on the condition that each gallery is accepted by the selection
committee according to the normal application procedure. Each gallery must return their application request
individually and pay the application fee.
GENERAL
BOOTH LOCATION
> Galleries are not allowed to choose their exhibition zone (Nave, Upper Galleries, Galeries Nationales)
SECTOR
when applying.
> If your application is accepted by the Selection Committee, the exhibition zone where the booth of the
gallery will be located will be announced with the results in May.
> The precise booth location, its exact dimensions and where applicable the different surcharges in the Nave
will be notified to the gallery in July.
In case of acceptance, our inability to satisfy a special request of stand surface and/or stand location and/
or exhibition zone for whatever reason does not grant you the right to cancel your participation nor
obtain any price reduction or compensation of any kind.
© Marc Domage
5
Launched in 2009, the Lafayette Sector is an expression of the joint desire of FIAC and the Groupe Galeries
Lafayette to constantly renew their commitment to the emerging talents of the international art scene.
The Lafayette Sector provides significant financial support for ten French and foreign galleries selected by an
independent jury on the basis of the quality of their exhibition programme and a project proposed specifically
for FIAC 2020.
Lafayette The selected galleries will show in the South Gallery on the first floor of the Grand Palais (Upper Galleries/
Alley G).
sector
APPLICATION CRITERIA
The Lafayette Sector application criteria are as follows:
• Galleries must have been founded during or after 2010;
• The exhibition project may consist of a solo or a dialogue between two artists. In all cases, the project must
present only emerging artists;
• It is only possible to participate twice.
BOOTH RENTAL RATE
• Exhibition space dimensions: 25 m² - booths are usually 5m x 5m. The exact dimensions and plan of the
booth are communicated in July.
• Booths rental rate:
Exhibition space occupied by the gallery 25 m² x e580 = €14 500,00 excl. tax
Lafayette Sector Discount - 50 % = €7 250,00 excl. tax
Total = e7 250,00 € HT
© Marc Domage
6
VAT ON BOOTHS’ PRICES
VAT is to be paid by the beneficiary of the service, indicated in the gallery’s application. VAT applies as follows:
• French galleries will be charged with French VAT.
• EU galleries providing a valid EU VAT number are exempt from French VAT.
Lafayette • Galleries from outside the EU are exempt from VAT. On their first participation in FIAC, they must prove that
they are liable for taxes in their home country.
sector Applications fees are to be paid including VAT for French galleries.
BOOTH SHARING
In the Lafayette Sector, galleries are not allowed to share an exhibition space with another gallery.
ACCOMMODATION DURING FIAC
The foreign galleries participating in the Lafayette Sector benefit from an accommodation (a studio with
a double sofa bed suitable for one or two guests) graciously offered by FIAC. This studio is booked during
the whole duration of the fair, including the set-up and dismantling.
Given the strong interest in this sector and the limited number of places available (10), candidates are
encouraged to apply simultaneously for a space in the General Sector.
© Marc Domage
7ONLINE APPLICATION
The online application requires you to complete the following information at www.application.fiac.com:
1. General Information
APPLICATION • Gallery contact details and billing information.
2. Gallery Presentation :
& SELECTION • The history of the gallery
• The list of art fair participations since 2017
PROCESS • The list of exhibitions held at the gallery in 2019 and in 2020
3. List of the gallery’s artists
4. For the General Sector and/or the Lafayette Sector:
• A description of what you would like to show at FIAC 2019
• The list of artists exhibited
• A minimum of 5 JPEG images
• Requested stand size (for the General Sector)
5. Payment of the application fees
6. Upon completion of all of the sections, you will be able to download your “Application Form” in PDF format.
The “Application Form” summarises your application as well as the regulations of FIAC. A copy of this document
must be signed and returned by email (exhibitors@fiac.com) by Wednesday, March 25th 2020.
SELECTION PROCESS AND ATTRIBUTION OF PLACEMENTS
• Application does not automatically result in admission to FIAC. Admission is decided by the FIAC Selection
Committee or the Selection Committee for the Lafayette Sector. Only one stand will be offered for each gallery
selected by the Selection Committees.
• The location of the exhibition space (Nave, Upper Galleries or Galeries Nationales – see however restrictions
page 3) attributed to each gallery is decided during the Selection Committee.
• Results will be notified to the galleries in May 2020.
• If your application is accepted by the Selection Committee, you will receive notification of your stand attribution
and its location within the Grand Palais. Every effort will be made to satisfy your initial request; however, owing to
availability and technical constraints, you may be offered a different exhibition space. In this case, the total
amount due will be recalculated. Our inability to satisfy a special request of stand surface area and/or stand
location for whatever reason, does not grant you the right to cancel your participation nor obtain any price
reduction or compensation of any kind.
PARTICIPATION PACKAGE
• Perimeter walls, painted white • WiFi
• Spotlight allocation • Badges and invitations
© Marc Domage
• Booth signage • Promotional material (print and web)
8avoid causing any damage of any kind (cordoning off, additional automatically renewable from one year to the next by a particular
Article 2 - Surveillance of works of art and protections, etc.) and for dangerous artworks, appropriate gallery.
equipment - Liability installation is compulsory. Only applications including all information requested on the
For the above-mentioned reasons, artworks and all of the application website will be considered by the committee. If the
elements and equipment brought to its stand throughout The organiser may have cause to request the displacement and/ application is incomplete, the Selection Committee may request
the fair shall remain the exhibitor’s sole responsibility and or removal of the artworks concerned and/or the installation of additional information relevant to the activity of the gallery and/
SPECIAL risk 24 hours a day, 7 days a week, during transport to and
from the venue (stand included), handling, installation,
and dismantling included. Under no circumstances shall the
appropriate measures, which the exhibitor agrees to implement
without delay. This clause shall not be interpreted as creating a
general obligation for the organiser to monitor that the artworks
or its efforts pertaining to the ongoing promotion of modern and/
or contemporary art. The gallery must prove their registration
with the Chamber of Commerce of their city of origin. Galleries
REGULATIONS organiser be held liable concerning any of these elements.
Once again, we draw the exhibitor’s particular attention
on display present no form of danger, disturbance, or risk of
damage.
Artworks are exhibited at all events under the Exhibitor’s sole
must demonstrate that they have been consistently involved in
the promotion of art of the 20th and 21st centuries, or of modern
and contemporary design (exhibitions, catalogues, press kits
to the fact that the buildings and premises in which the responsibility and surveillance. etc.).
FIAC is held may expose artworks and other equipment FIAC may exceptionally accept private art dealers provided
to accidents (falls, leakage, theft, loss, etc.) owing to their Article 4 - Selection committee that they are able to prove regular and long-term activity
age and/or the atypical character inherent to the event. In The role of the Selection Committee is essential in that it is the in professional art circles and are acknowledged on the
particular, the exhibitor is informed of the risk of defects guarantor of the quality and coherency of the content presented international art scene, and if their presence constitutes an
in the glass roof of the Grand Palais, which may result in by FIAC. unquestionable advantage for the event.
rainwater leakage. The FIAC selection committee consists of directors of French and Under no circumstances shall participation in the fair be made
Article 1 - Introduction international galleries, representative of the principal artistic dependent on specific desires, conditions or restrictions regarding
FIAC is organised by Reed Expositions France, SAS [simplified The exhibitor expressly accepts sole responsibility for currents presented at FIAC. The list of its members is available any stand placements that the exhibitor may have mentioned on
joint-stock company] with a capital of 90 000 000 EUR, with providing cover for all of the risks thereof. While respecting from the organiser on request. All applications are examined his/her application form. Except for those applications refused
a registered office located at 52 Quai de Dion Bouton 92800 the security regulations, (s)he must take all measures by the committee, which then selects the galleries who will be by the Selection Committee, all applications to participate in
Puteaux - France, registered at the Commerce et des Sociétés de likely to protect the artworks and equipment against said admitted to exhibit at FIAC. Selection criteria are diverse and FIAC received by the organiser constitute a firm and irrevocable
Nanterre under the number 410 219 364. risks; under no circumstances shall these measures be include the gallery’s history, the list of artists represented by the commitment on the part of the exhibitor to pay all costs for
incumbent to the organiser. It is notably the exhibitor’s role gallery, the regularity and quality of its exhibition programme exhibition space hiring and additional charges.
FIAC is an annual, commercial, and historical event, dedicated to to decide the conditions of surveillance of said artworks and and the exhibition project submitted for FIAC. Committee
the galleries of modern and contemporary art, and design, equipment (such as secure hanging, assigning of its own meetings are held in camera; the nature and content of all Article 6 - Exhibition space sharing
as well as art, multiples and artists’ books publishers, registered guards at the stand, etc.). discussions is strictly confidential. Exhibition space sharing is permitted in the General Sector on
with the Paris Trade Register. The objective of FIAC is the The composition and the operational specificities of the Selection the condition that each gallery is accepted by the Selection
promotion and sale of modern and contemporary artworks. Insofar as necessary, all of the above shall apply through Committee of the Lafayette Sector are available from the Committee according to the normal application procedure. Each
Besides the galleries, FIAC reserves the right to host institutions express exemption from any conflicting legal provision(s). organiser. gallery must return their application request individually and pay
and foundations involved in the dissemination of modern and The Selection Committee’s decisions are final and no the application fee.
contemporary art and art booksellers. Certain exhibition spaces Finally, the exhibitor is reminded that the insurance correspondence shall be entered into. In the event of exhibition
can be attributed to media organisations participating in the subscribed to via the organiser does not cover the artworks of artworks that do not comply with the quality requirements Article 7 - Dismantling
promotion of contemporary art and of the event. and that is therefore the exhibitor’s role to insure them, of FIAC, the organiser reserves the right to have the artworks in After dismantling, the exhibitor must have completed the removal
FIAC’s objective is twofold: it is both a commercial event, by communicating all pertinent information to its insurer, question removed from the exhibition space. of all of its property (including empty boxes/crates and potential
enabling its exhibitors to promote and sell works of modern and notably the information contained in the special and waste products from its works and installations). Failure to
contemporary art, and an artistic event belonging to the cultural general condition of the Fair. Article 5 - Applications for admission comply shall result in the direct invoicing by Reed Expositions
dynamic of Paris and its heritage. An application exists for each section of FIAC. The gallery France to the exhibitor of the cost of cleaning, repair, transport
The sites occupied by FIAC are therefore all historic monuments, Article 3 - Works of art on display chooses the application form for the desired section and sends and/or storage, which the exhibitor undertakes to pay without
hence atypical, presenting inherently strict constraints, and Sound and light works, and/or works that may present a danger it to the organiser duly completed and signed, together with full dispute.
specific exhibition risks. for visitors, the surrounding environment, or the exhibition payment of the application fee. All applications must reach the
These constraints and risks, which the exhibitor declares to site require specific validation and installation. The organiser organiser before the stated deadline. For reasons of availability
have had perfect knowledge of prior even to the signature of reserves the right to remove or modify the placement of any such or technical constraints, an exhibition space that differs from
their request for admission, are notably compensated by the works that might present a danger to visitors, the surrounding that originally requested by the gallery may be proposed, or
location and prestige of the venues that the FIAC proposes to the environment, or the exhibition site (notably artworks containing placement in another section may be offered. Participation in
exhibitors and that give this event its quintessential character. sharp objects, electrical installations, naked bulbs within reach one or several editions of FIAC does not guarantee the exhibitor
In addition, the price of participation in the fair established by of the public, water features, and so on). The presentation of automatic selection for the following year. Exhibition space
the organiser takes into account the fact that these constraints any artwork of this type must involve prior presentation of these placements for individual galleries vary from year to year.
and risks are at the exhibitor’s sole liability. characteristics, of the conditions of display envisaged in order to Under no circumstances can a stand placement be considered as 9the list of products and/or services presented. reimbursed, after deduction of the non-refundable administrative Article 10 - Failure to pay
An exhibitor may only present goods or services manufactured or costs incurred by the organiser. The same provision applies to a If an exhibitor should fail to pay on due dates and by the
designed by it or for which it is the representative or dealer; in the party having presented an application of participation placed on specifications stipulated in the preceding article, the organiser
latter case, it appends to its attendance request the list of brands the waiting list, to whom an exhibition space cannot be allocated shall be entitled to apply the conditions contained in article 7
whose products or services it proposes to promote. due to lack of available space when the Exhibition opens. «Withdrawal».
The organiser may, after examination, exclude products and/or Acceptance of the application is confirmed by the reply from the Moreover, any late payment shall also entail the application of
GENERAL
services that it deems do not fit the purpose of the show or include organiser to the exhibitor. This reply may be in the form of an interest at the Eonia rate increased by five (5) points. This interest
products and/or services not included on its list but that are of invoice addressed to the exhibitor. shall be due as of right, and shall be calculated against the
interest for the show. Despite initial acceptance by the organiser and even after allocation aforementioned sum from the date upon which the payment should
Sales including immediate on-site delivery to the buyer are of an exhibition space, the organiser reserves the right, without have been made until the effective date of payment.
REGULATIONS prohibited.
In accordance with the provisions relating to trade events, an
exhibitor cannot present products that do not comply with French
restriction, to cancel an application of participation from an
exhibitor whose affairs are, for whatever reason, administered by,
or assisted by a court-appointed representative.
A recovery fee of 40 euros will be automatically due to the
organiser in case of any failure to pay on due dates. The said fee
will be due in addition to any indemnity due to the debtor, upon
regulations, except products intended for foreign markets, or carry This applies notably to any application by a company apparently in presentation of the relevant documentation.
out any misleading or abusive advertising. cessation of payments between the date of the application and the
The offer presented by exhibitors must comply with public policy Exhibition opening date. EXHIBITION SPACES
and current laws. Accordingly, exhibitors are formally prohibited However, notably in the event that a company is authorised by Article 11 - Allocation of exhibition spaces
from exhibiting illegal products or products resulting from illegal a court to continue its operations, the organiser may decide to The organiser draws up the show plan and allocates the areas
activities. It is also prohibited for any persons not authorised by maintain the application. freely, taking account if possible of the requests made by the
law to propose services or products resulting from activities subject exhibitor, of the type of products and/or services it presents, the
to regulations. Legal action may be brought against exhibitors who Article 6 - Use of the exhibition space layout of the exhibition space that it proposes to install as well as,
breach these provisions without prejudice to any measures taken Without the organiser’s prior consent in writing, an exhibitor, if necessary, the date of registration of the attendance request.
by the organiser in order to end this breach. Exhibitors accept full within the framework of the organisation services (s)he acquired, Due to its role in coordinating or organising, the organiser may
liability for their products in relation to third parties: the organiser shall not transfer, sublet or share, with or without payment, all or modify the size and layout of the areas requested by the exhibitor.
Article 1 - General cannot, under any circumstances, be held liable. part of the space or services made available to him or her on the Such modification shall not entitle the exhibitor to unilaterally
The terms and conditions for the organisation of the show, premises of the fair. terminate his commitment to participate.
particularly the opening date, closing date, location, prices and Article 3 - Surveillance of equipment - Liability Nonetheless, several exhibitors may be authorised to make a The location of the exhibition space allocated to an exhibitor
authorised visitors are set by the organiser and may be unilaterally Artworks and all of the elements and equipment brought to joint presentation, provided that each of them has obtained prior is notified to him/her in the form of a floorplan. This floorplan
modified by it. its stand throughout the fair shall remain the exhibitor’s sole permission from the organiser and has submitted a joint attendance provides the characteristics of the exhibition space as precisely as
The organiser may cancel or postpone the show if it notes an responsibility and risk 24 hours a day, 7 days a week, during request. possible. It is the exhibitor’s responsibility to verify the conformity
insufficient number of registered attendees. The exhibitor’s down- transport to and from the venue (stand included), handling, of the layout before setting up his exhibition space.
payment or attendance fee is then refunded. The exhibitor accepts installation, and dismantling included. Under no circumstances Article 7 - Withdrawal The organiser is not liable for any difference between the
all risks relating to the possibility of the show not being held and shall the organiser be held liable concerning any of these elements. In the event of withdrawal or non-occupancy of the exhibition space characteristics given on the floorplan and the actual measurements
particularly exclusive liability for the costs it incurs in preparation for any reason whatsoever, amounts partially or fully paid and/ of the exhibition space.
for the show. The exhibitor expressly accepts sole responsibility for all of the or outstanding, for the organisation service and incidental costs, The floorplan shows the general layout of the other exhibition
In the event that, for major, unforeseeable or economic reasons risks that the above-mentioned elements and equipment may be are the property of the organiser even if another exhibitor uses the spaces surrounding the site allocated.
(such as fire, flooding, destruction, accidents, acts of God, local or exposed to. While respecting the security regulations, (s)he must exhibition space. These indications, valid on the date the floorplan is drawn up, are
national strikes, riots, security risks, storms, terrorist threats, health take all measures likely to protect the artworks and equipment An exhibitor shall be deemed to have withdrawn if, for any reason purely informative and may be modified without prior notification
emergencies, whether local, national or international), the show against said risks; under no circumstances shall these measures whatsoever, (s)he should fail to take possession of his exhibition to the exhibitor.
cannot be held, the admission requests shall be cancelled and the be incumbent to the organiser. It is notably the exhibitor’s role space 24 hours before the day on which the Exhibition is due Any complaints regarding the site defined by the floorplan must be
amounts remaining, after payment of the expenses incurred, shall to decide the conditions of surveillance of said artworks and to open. The organiser may therefore dispose of the defaulting submitted within eight days of receipt of the plan by the exhibitor.
be divided among the exhibitors, in proportion to the amounts paid equipment (such as secure hanging, assigning of its own guards at exhibitor’s exhibition space and the latter shall have no right to Beyond this deadline, the proposed position is deemed to have
by each of them. the stand, etc.). claim a refund or compensation. The organiser may remove any been accepted by the exhibitor.
The exhibitor entrusts to the organiser the task of assessing whether visual communication regarding the defaulting exhibitor’s products. The organiser cannot under any circumstances either reserve
the show must be suspended or evacuated in the event of a threat Insofar as necessary, all of the above shall apply through express a position or guarantee the same position from year to year.
to visitors’ safety and agrees to not subsequently lodge a complaint exemption from any conflicting legal provision(s). FINANCIAL CONDITIONS Furthermore, attendance at previous events does not give the
as a result. Article 8 - Price of logistical services exhibitor any rights based on this previous attendance.
The exhibitor agrees to comply with and enforce compliancy with, Article 4 - Applications The price of the logistical services is decided by the organiser and
the measures of the Exhibitor Services Manual. Any person wishing to exhibit must present an application of may be revised by the organiser if there is a modification to tax Article 12 - Installation and decoration of exhibition spaces
The exhibitor is responsible to the organiser for non-observance participation to the organiser. Unless the organiser does not provisions. The installation of exhibition spaces is devised in accordance with
of the specifications («le cahier des charges») established by the accept the application, the submission thereof shall constitute a the overall floorplan established by the organiser.
owner or the tenant of the venue made available to the organiser binding and irrevocable commitment to pay the full price of the Article 9 - Terms and conditions of payment Exhibitors are solely responsible for the specific decoration of their
of the fair. organisation services and associated costs. Payment for the logistical services and other associated costs is to own exhibition spaces. They shall comply with safety regulations
The organiser is not liable for any consequences arising from the be made by the settlement dates and according to the terms and issued by the public authorities and adhere to the general layout
enforcement of the provisions of these general regulations. Article 5 - Control of admissions conditions determined by the organiser. for decoration and signage drawn up by the organiser.
The organiser is not obliged to justify his decisions concerning For any late attendance request, the first payment is equal to the
PARTICIPATION applications. sums already payable on the date of application. The organiser determines the modalities of display and the
Article 2 - Conditions for participation In the event that participation is refused, any sums paid by the The same applies to exhibitors on the waiting list who are belatedly conditions governing the use of all sound, light or audiovisual
party having presented an application of participation will be allocated an exhibition space. techniques, as well as the conditions under which all promotional 10
The organiser determines the categories of exhibitors and draws upactivities, entertainment or surveys may be carried out within the Article 16 - Goods (a) War, civil war, foreign enemy invasion, revolution, confiscation stating the circumstances of the claim and the approximate total
confines of the Exhibition. Each exhibitor personally provides for the transport and receipt of of property, nationalisation, orders given by any government or sum of the loss.
In the same way, the organiser sets the conditions in which goods delivered to it. It must follow the organiser’s instructions any public or local authority, radioactive contamination, supersonic All thefts must be notified by the exhibitor to the police department
photography or sound recording may be authorised within the regarding goods delivery and pick-up regulations, particularly bang. having territorial jurisdiction over the exhibition premises. The
confines of the Exhibition. The organiser may make its permission regarding movement of vehicles and service providers on the (b) Loss or damage to goods in the open air, caused by theft or statement to the police must be attached to the claim.
dependent on the signing, by the attendee, of an agreement to premises of the fair. bad weather. To obtain payment in compensation, the exhibitor must produce
transfer the rights to the recording to the organiser for the purposes Products and equipment installed on the premises cannot, on any (c) Financial loss, including loss of money and indirect loss. detailed inventories indicating the values of the equipment
of promotion of the fair. grounds whatsoever, be removed during the show. (d) Variation in temperature caused by an energy provider. exhibited and the exhibition space equipment (fittings, decoration,
(e) Electrical or mechanical breakdown or malfunction. lighting, etc.).
The organiser reserves the right to require that any installation CLEANING (f) Physical injury to employees of the insured.
detrimental to the general appearance of the Exhibition, to Article 17 - Cleaning (g) Theft of property or goods on the site of the Exhibition, where SERVICES
neighbouring exhibitors or the public, or which does not conform Each exhibition space is cleaned in accordance with the conditions this property or these goods have been left without supervision Article 22 - Fluids
to the layout and model submitted for his prior approval, shall and at times notified by the organiser to the exhibitor. and the theft has taken place at a time when the site is open for Connections to electricity, telephone, water and compressed air
be removed or modified. The organiser may withdraw a pre- occupation or use by the exhibitors, as defined or stated by the mains are charged as stated in the Exhibitor Services Manual to
established authorisation in the event of hindrance caused to INSURANCE organisers of the Exhibition. exhibitors who must request connection within the time limits
neighbouring exhibitors, or to the circulation or operation of the Article 18 - Public liability insurance (h) Inventory deficiency. specified and within the technical possibilities offered by the
Exhibition. 18.1 - Organiser’s public liability insurance (i) Personal effects and objects, jewellery and artworks, cameras, exhibition site.
Promotional announcements and recruitment, irrespective of the The organiser subscribes to an insurance policy covering the radios, electronic pocket calculators and all other objects which Any request concerning these services must be addressed to the
manner in which they are conducted, are formally prohibited. financial consequences of its public liability in its role as organiser. belong to natural persons directly or indirectly participating in the distributor designated on the appropriate forms made available to
Prospectuses, brochures, catalogues and/or documents relating Exhibitors may ask the organiser to provide them with proof of event. exhibitors.
to the products and brands exhibited may only be distributed by insurance specifying the nature of the risks covered, the limits of (j)Telephones plugged into and/or connected to the
exhibitors on their stand. Their distribution on the event site and in the cover, and the period of cover. telecommunication network(s). Article 23 - Customs
its immediate surroundings is strictly prohibited. (k) Removable software programs and packages. It is the responsibility of each exhibitor to complete customs
18.2 - Exhibitor’s public liability insurance (l) Theft of audio-visual equipment used for advertising purposes formalities for equipment and products arriving from abroad. The
Article 13 - Dismantling The exhibitor must take out an insurance policy covering the (such as VCRs, laptop computer, cameras, camcorders) when these organiser cannot be held responsible for any difficulties arising
The organiser declines all responsibility for structures or financial consequences of its public liability as exhibitor and, goods, during closing hours, are not stored in a specific piece of during these formalities.
installations mounted by exhibitors. Exhibitors shall accept and particularly, any liability it is likely to incur from any third parties furniture and/or a room equipped with a safety lock.
leave the sites as delivered, and shall be liable for any damage, in including the companies that own and manage the premises on (m) Theft of cash and paper securities, cheques and of any means Article 24 - Intellectual Property
particular to the venue and its property, caused by themselves or by which the show is held, for the full duration of the show (including of payment. The exhibitor guarantees the organiser that it has obtained from
their installations, equipment, or goods. assembly and disassembly). This insurance must be taken out (n) Drones and robots. the rights-holders the intellectual property rights in the articles
with a company well known to be solvent and provide sufficient (o) Scratches and chipping. / creations / brands that it shall exhibit, all of the rights and/
ASSEMBLY / DISASSEMBLY DEADLINES coverage for the exhibitor. The aforementioned list mentions only the main exceptions and or authorisations required for their presentation at the fair. The
Article 14 - Assembly and disassembly of the exhibition space The exhibitor agrees to send a copy of this policy to the organiser constitutes an extract only of the General and Special Terms of the organiser shall not be held liable thereto.
The organiser sets the schedule for the assembly and disassembly upon first request therefrom. insurance policy that shall alone take precedence in the settlement The organiser has the right to exclude any exhibitors found to be in
of the exhibition spaces prior to the opening of the show and for of any claims. breach of copyright, notably for acts of piracy.
the removal of products, as well as the deadlines for restoring the Article 19 - Exhibitor’s comprehensive Insurance Excluding malicious mischief by the lessor of the premises on which The exhibitor authorises the organiser to reproduce and represent,
space to its original state after the show. Exhibitors must be insured via the organiser against risks to the the show is held, the exhibitor shall waive any recourse against the for the full term of the rights concerned, free of charge and in
The exhibitor guarantees that its installation crew will arrive in objects on display. lessor and its insurers, any territory, in the communication tools of the fair (internet, fair
sufficient time, prior to the disassembly deadline, in order to enable This comprehensive Insurance covers accidental loss or damage to • for any material damage caused to the exhibitor as a result of box set containing detachable pages representing the artworks,
the proper restoration of the site to its initial condition, within the goods belonging to an exhibitor or that (s)he is responsible for. fire, explosion, electrical damage or water damage for which the exhibition catalogue, invitation cards, visitor map, promotional
deadline set by the organiser. The coverage shall take effect from the moment said items are lessor is liable, video, etc.) and in more general terms, on any medium designed
The exhibitor hereby unreservedly accepts that it his or her expense deposited at the exhibition space of the exhibitor. The coverage • as well as for any consequential and/or non-consequential to promote the fair (photographs of the fair published in the
and risk, the organiser may proceed to commission work that has shall terminate as at the moment said items leave the exhibition non-material damage, and particularly operating losses, suffered traditional press or online, television programme produced on/
not been carried out by the exhibitor within the deadlines set, space at the end of the event. by the exhibitor and for which the lessor is liable, irrespective of during the fair, without restriction to this list), the goods, creations,
without being held liable for any total or partial damage or losses. The following are covered, within the policy limit of e7 500: the cause thereof. and brands that it exhibits and/or offers for sale, for publication in
In the event of failure by the exhibitor to disassemble the stand - Items exhibited, display equipment, furniture and all other goods The exhibitor irrevocably agrees that the insurance policies that it the fair’s communication tools.
within the given deadlines, the organiser shall be entitled to intended for inclusion at the exhibition space; takes out include an identical waiver of recourse by its insurers. The exhibitor guarantees the organiser that it has obtained from the
destroy the stand without being held liable to the exhibitor for - Property hired or on loan, including the exhibition space or the Furthermore, the exhibitor and its insurance company abandon rights-holders of the goods / creations / brand and other elements
the value for the goods and components of the stand that are exhibition module supplied by the exhibition organisers, rights of recourse against Reed Expositions France, its insurance (plan, concepts, services, etc.) that it exhibits and/or offers for sale
destroyed. - Audio-visual equipment and Plasma/LCD screens. company, any other exhibitor and any company acting in their for publication in the fair’s communication tools, all of the requisite
In addition, failure by an exhibitor to meet the stand occupancy name, due to any corporal, material and/or immaterial, direct or rights and/or authorisations for the above-mentioned uses and
deadline authorises the organiser to claim the payment of late- Article 20 - Exemption clauses and exclusions non-direct, fire, explosion or water damage or «business loss”. notably the fact that the latter are provided free of charge.
occupancy penalties and damages. A – For the coverage stated in the paragraph « Comprehensive risk
insurance for exhibitors » in article 19, the exemption Article 21 - Operation of the coverage Article 25 - Society of collective rights management
Article 15 - Specific authorisations • For theft is e500 per claim and per exhibitor. Any claim must be notified in writing to the organiser, failing The exhibitor directly deals with the copyright royalty collection and
Any installation of machines, equipment or structures which cannot • F or the damage of fragile items is €250 per claim and per which the insured party loses its right to claim from the insurer. payment collectives (SACEM, etc.) if it uses music in any fashion
be carried out without using the exhibitor space allocated to exhibitor. In addition, all claims must be notified to the insurance company, whatsoever on the show premises: the organiser disclaims any
another exhibitor may only be conducted with the authorisation of on the standard forms available to the exhibitor, within twenty- liability on these grounds. The organiser may ask the exhibitor to
the organiser and on the date fixed by him. B - The main exclusions from coverage are (non-exhaustive list): four hours in the case of a theft or within five days in other cases, present the relevant supporting documentation. 11Article 26 - Confidentiality and Protection of Personal Data CATALOGUES criminal act punishable by interpellation and arrest by the police. necessary for the smooth operation of the show.
A- The personal data provided by the exhibitor to the organiser Article 28 - Catalogues The penalties incurred range from a fine of €3 750 to €15 000 The voidance, for any reason whatsoever, of all or part of one of the
are necessary for the execution, administration, management, and The organiser is the sole bearer of the rights of publication and and imprisonment from 6 months to 1 year. provisions of these rules shall not affect in any manner the other
follow-up of the participation agreement. The people mentioned sale of the official catalogue of exhibitors irrespective of its form Unauthorised street trading is the act of offering, putting up for provisions thereof. In such event, the Parties agree to negotiate in
in the request for participation and subsequent exchanges may (traditional catalogue, box set with detachable pages where sale or exhibiting goods for sale or doing any other business in good faith to agree on a provision having insofar as possible an
be contacted by the organiser, the venue manager, and their applicable, etc.), as well as rights relating to the advertising public places without proper authorisation or declaration, in breach equivalent effect.
subcontractors in order to facilitate the exhibitor’s participation contained in this catalogue. It may transfer said rights in full or in of the regulatory provisions on the policing of these places (Art.
in the fair and the commercialisation of all products and services part to third parties. 446-1. of the French Criminal Code (Code Pénal). Article 35 - Limited liability
pertaining thereto. This may also include the exhibitor’s access The elements necessary for the writing and publication of the The liability that the organiser is likely to incur, irrespective of
to the venue and catalogue of the fair, introductions with certain catalogue, in paper and electronic form, are entered by the SAFETY the cause thereof – either as a result of its own actions, or those
visitors to the fair, and the offer of marketing products and services exhibitors on the fair’s website, at their sole liability. The organiser Article 32 - Safety of a member of staff or a third party – is limited, to the sum
pertaining to the exhibitor’s participation. This data is processed shall not be held liable for any omissions or errors of reproduction, The exhibitor must comply with the security measures imposed by of €7 500 (seven thousand five hundred euros) all damages
in accordance with the Principle of Confidentiality available for composition, or other errors that may arise. the administrative or judicial authorities, as well as any security included, plus a sum equivalent to the attendance fee paid by the
consultation on the fair’s website. The exhibitors authorise the organiser to publish, in electronic measures taken by the organiser and must also enable their exhibitor in question.
and/or printed form, the information and elements (photographs verification. The aforementioned attendance fee includes, definitively, the
B- In terms of the Personal Data that the exhibitor is likely to have of artworks, artworks, etc.) provided by the exhibitor on the fair’s Surveillance is exclusively incumbent to the exhibitor and performed amount excl. VAT featured on the attendance request signed by
access to within the framework of its participation in the fair, the website. This authorisation is granted for the following media: under the organiser’s supervision; its decisions regarding the the exhibitor, irrespective of subsequent circumstances, such as
exhibitor agrees to comply with all the Data Protection laws in its official exhibitors’ catalogue and any other medium concerning the implementation of the security rules must be executed immediately. amendments made in accordance with article 8, or the termination
capacity as a data-processing manager, without entailing any form fair (books about the fair, box sets, visitor’s guides, wall maps, The organiser reserves the right to refuse admission or have of the contract.
of rights transfer, notably copyright, over the organiser’s or other etc.). removed any person, visitor or exhibitor, whose presence or In the event that the exhibitor receives an indemnity in accordance
rights-holder’s databases. The exhibitor guarantees that it has obtained on behalf of third behaviour presents a risk to the security, tranquillity or image of with the insurance policy mentioned in article 19, the said
C- The Data Protection laws shall be understood to refer to all of parties all of the authorisations, licenses, and concessions required the show and/or the integrity of the site. indemnity shall be deducted from any outstanding sum owed by
the laws, rules, regulations, directives, decrees, orders, or other for publication by the organiser of all of the above-mentioned The exhibitor agrees to comply with all the usage restrictions and the organiser to the exhibitor; if a sum has already been paid to the
legal obligations applicable to the protection or processing of elements in the above-mentioned media. health and safety standards applicable to the Exhibition Centre and exhibitor by the organiser, the aforementioned indemnity shall be
Personal Data, notably the (EU) Regulation 2016/679 of the In more general terms, it guarantees that the content it has entered particularly the provisions of the Security Specifications and Code of paid to the organiser by the exhibitor.
European Parliament and Council of 27 April 2016 (“GDPR”) and provided on the fair’s website, in the official catalogue, or on Conduct, a copy of which shall be made available by the organiser This clause applies even if the third party or staff member for which
and any legislation, rule, or regulation of the European Union any other medium concerning the fair does not infringe upon the on site, during the entire show. the organiser is liable has committed gross negligence, wilful or
(the “Union”), of a Member State of the Union, or of the United rights of third parties and shall not give rise to legal proceedings. even intentional misconduct.
Kingdom that enacts, amends, or pertains thereto. The exhibitor agrees to indemnify and meet the costs of all APPLICATION OF THE REGULATIONS - DISPUTES This clause applies even in the event of termination of the contract.
D- The exhibitor must implement and maintain the appropriate damages, loss of profits, loss of reputation, insurance claims, costs Article 33 - Application of the regulations
technical and organisational measures, in such a way that its and expenses sustained or incurred by the organiser owing to a These regulations shall be added, where applicable, to the special Article 36 - Objections - Time-barring
personal data processing satisfies the applicable requirements of breach of the above guarantee. The organiser reserves the right regulations. In the event of objection, irrespective of the grounds therefor, the
the GDPR (notably all of the measures required pursuant to its to modify, erase, or group the inscriptions and content as it sees Any breach of the provisions of these rules and, if applicable, exhibitor agrees to submit its complaint to the organiser, prior to
article 32), ensures the protection of the rights of the individuals fit, and may refuse or modify the texts of paid advertisements that the code of conduct issued by the organiser, may result in the any proceedings, by registered letter with acknowledgement of
concerned, and provides a level of protection that is at least might prejudice the other exhibitors. exclusion of the offending exhibitor, even without formal notice, if receipt. Any legal action brought prior to the expiry of a period of
comparable to the protection required by the Data Protection laws. necessary assisted by the law enforcement authorities. This applies, 15 days following receipt of the aforementioned letter shall be
ADMISSION PASSES specifically, to non-conformity of exhibition space fittings, failure inadmissible.
Article 27 - Badge Scanners Article 29 - «Exhibitor passes» to comply with safety regulations, failure to occupy the exhibition In accordance with article 2254 of the French Civil Code (Code
Some fairs provide, for a fee, a service of reservation of badge «Exhibitor passes» providing right of entry to the Exhibition subject space, display of products which do not conform to those stated Civil), the parties agree to set at one year (1 year) the limit for the
scanners and/or Smartphones equipped with a badge-scanner to the conditions fixed by the organiser are issued to exhibitors. in the initial application, sale of goods with immediate on-site time-barring of rights and legal action relating to the liability that
application (hereinafter referred to as “scanners”). These scanners Unused «exhibitors passes» cannot be returned or reimbursed after delivery to the purchaser. the organiser is likely to incur either as a result of its own actions,
are tested by the service provider prior to their availability for use the organiser has issued them in exchange for payment. Compensation is then due by the exhibitor as compensation for or those of a staff member or a third party, irrespective of the cause
by the exhibitor and are deemed to be submitted to the exhibitor in the damage caused to the event. This compensation is at least thereof. This period shall run from the expiry of the period of 15
good working order. The exhibitor is responsible for the proper and Article 30 - Invitation cards equal to the attendance fee, which remains the property of the days specified in the previous paragraph.
appropriate use of the badge scanner during the fair (i) in order to Invitation cards intended for visitors whom the exhibitors wish to organiser, without prejudice to any additional damages claimed.
enable the correct recording of the data and (ii) for the return of invite are issued to exhibitors subject to the conditions fixed by the As a guarantee to the organiser, the exhibitor grants a lien on the
the scanner to its provider in good working order once the fair is organiser. exhibited items, furniture and decorations belonging to it. THE BOND BETWEEN THE EXHIBITOR AND THE ORGANISER
over; Reed Expositions France shall accept no liability in the event Any unfair request and/or any other use may result in legal In the event of contradiction between, on the one hand, the IS ENTIRELY AND EXCLUSIVELY GOVERNED BY FRENCH LAW.
of incorrect use of the scanner by the exhibitor. proceedings. provisions of these General and/or Special Regulations, and the ANY DISPUTE SHALL BE SUBMITTED TO THE EXCLUSIVE
Cards that remain unused may not be returned or reimbursed after terms of purchase of an exhibitor on the other hand; it is agreed JURISDICTION OF THE COURT OF NANTERRE AND THE
The badge scanners or equivalent equipment must be used by the the organiser has issued them in exchange for payment. that the provisions of these General and/or Special Regulations FRENCH VERSION OF THIS TEXT SHALL BE REFERRED TO.
exhibitor to scan the badges of the visitors and participants that Only passes, invitation cards and entrance tickets issued by the shall prevail.
enter their exhibition space. The exhibitor thus collects the data organiser provide right of entry to the Exhibition. Any difficulties in interpreting the English version of these General
(name, company, and contact details) that it can use to promote Rules are resolved by referring to the meaning of the French version
its products or services. The personal data of the visitors and Article 31 - Unauthorised street trading of admission of the General Regulations.
participants must not be shared with the exhibitor’s affiliates or documents
third parties, unless express prior consent has been granted by the Admission documents (tickets, invitations, badges, passes, etc.) Article 34 - Modification of the regulations
individual concerned. cannot be sold on pain of legal action. The organiser reserves the right to rule on any cases not covered
The unauthorised street trading of admission documents is a by these rules and to add new provisions whenever it deems this 12You can also read
