The Liver Meeting 2019 - November 8-12, 2019 Exhibit Dates: November 9-11, 2019 Exhibitor Prospectus - AASLD
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The Liver Meeting® 2019
November 8–12, 2019
Exhibit Dates: November 9-11, 2019
Exhibitor Prospectus
Hynes Convention Center | Boston, MA
Vision To Prevent and Cure Liver Disease Mission To advance and disseminate the science and practice of hepatology, and to promote liver health and quality patient care. 2 The Liver Meeting® 2019
Fast Facts
Venue
Hynes Convention Center
Boston, MA Table of Contents
Exhibit Dates and Times
Saturday, November 9 Attendee Demographics 4
5:00 pm–7:30 pm
Sunday, November 10
9:30 am–3:00 pm Booth Fees, Assignment Procedures,
Monday, November 11 and Cancellation Information 6
9:30 am–3:00 pm
Installation Schedule 2019 Exhibit Hall Floor Plan 8
Friday, November 8
8:00 am–5:00 pm
Saturday, November 9 2018 Exhibitors 9
8:00 am–2:30 pm
Dismantle Schedule Corporate Support Opportunities 10
Monday, November 11
3:00 pm–10:00 pm
Tuesday, November 12
Advertising Opportunities 12
8:00 am–10:00 am
Industry-supported Satellite Symposia 13
Space Assignments
Priority for space assignment is
based on a point system and the date Affiliate Events 14
on which the exhibit space contract is
received.
Official Decorator, Shipping,
Booth Sizes and Fees
and Booth Construction 16
Standard booth is
10 ft x 10 ft; maximum
booth size is 40 ft x 40 ft. Additional Rules and Regulations 18
In-line Booth $3,000
Corner Booth $3,200
Island Booth $34 per sq.ft. The Liver Meeting® 2019 Exhibit Space
Nonprofit $525
Application and Contract 25
Hotel Accommodations
Reservations for hotel 2019 Dates to Remember 26
accommodations at The Liver
Meeting® will be made through
the official housing vendor for Acknowledgements 27
The Liver Meeting®, OnPeak.
Contacts
Official Decorator: Freeman AASLD Affiliate Event and Industry-
275 Bodwell Street 1001 North Fairfax Street, 4th Floor supported Satellite Symposia:
Avon, MA 023322 Alexandria, VA 22314 Melissa Morrison
P: 508-894-5100 P: 703-299-9769 Manager, Meetings and Conferences
E: FreemanBostonES@freemanco.com F: 703-299-9622 E: mmorrison@aasld.org
Official AV Provider: PSAV Exhibits Corporate Support:
P: 800-966-4498 Sharon Grant Erin Clements
E: exhibits@psav.com Manager, Registration and Exhibits Manager, Development
E: sgrant@aasld.org E: eclements@aasld.org
www.aasld.org 3
Attendee
Demographics
Reach Thousands of Liver Disease
Specialists from Across the Nation and
Around the World
During The Liver Meeting® 2019—the 70th Don’t miss AASLD’s premier scientific and
Annual Meeting of the American Association educational event and your opportunity to
for the Study of Liver Diseases—thousands spotlight your products and services for this
of hepatologists and hepatology health targeted audience of leaders in the field.
professionals from across the nation and Reserve your booth space today!
around the world will gather in Boston to
exchange the latest liver disease research, Who Attends The Liver
discuss treatment outcomes, and interact Meeting®
with colleagues at the annual, must-
attend event in the science and practice of
hepatology.
Physician – 39%
AASLD is the leading organization focused Scientist – 17%
solely on advancing the science and practice
of hepatology. The Liver Meeting® defines
the cutting edge in the study and treatment
of liver and biliary diseases and offers
Physician Scientist – 9%
the best possible atmosphere to discuss
groundbreaking research and progressive
clinical treatments. Surgeon – 1%
Hepatology Associates – 7%
Trainee/Student – 11%
Industry Representative – 11%
Other – 5%
4 The Liver Meeting® 2019
Attendees by Region
(Based on 2017 data)
Central
Asia
22
Europe
1,628
North East &
America Southeast
5,825 Middle Asia
East South 1,288
216 Asia
Central
America 166
8
Africa
80
South
America
195
Australia
& Oceania
95
Color Region Total Count Per Region % of the World
North America 5,825 61.2%
Central America 8
Booth Fees, Assignment Procedures,
and Cancellation Information
Exhibit Eligibility Space assignments are made in one of
the following three ways:
Booth Space All products and services exhibited must
be germane to the study and practice 1. Onsite exhibitors are given the first
Fees of hepatology and have appropriate opportunity to submit applications
and reserve space for 2019 based
governmental and agency approval,
if applicable. AASLD retains the sole upon accumulated priority points as
Standard booth is 10 ft
authority to determine the eligibility of of October 1, 2018.
x 10 ft; maximum booth
any company and/or its product. 2. Space assignments for exhibitors
size is 40 ft x 40 ft.
AASLD reserves the right to accept whose applications are received
In-line Booth $3,000 or refuse any application in its sole by AASLD through email, fax, or
discretion, including but not limited to, USPS between November 11, 2018,
Corner Booth $3,200 and January 16, 2019, will be made
refusing applications of organizations
Island Booth $34/sq. ft not meeting standard requirements or based upon accumulated priority
expectations. This applies to displays, points by the exhibiting company
Nonprofit $525 literature, advertising novelties, as of October 1, 2018 and the
souvenirs, conduct of persons, etc. date the application is received by
The exhibitor agrees AASLD. In the event two or more
to enclose full payment companies have the same total
of the rental fee with
Priority Point System points, priority for space assignment
their application and A priority point system is used to will be determined by the date
determine the order in which exhibitors the application and payment are
forward to: are assigned booth space each year. received by AASLD.
AASLD AASLD utilizes the following exhibitor
3. Applications received after January
Attention: Sharon Grant priority point system:
16, 2019, will be assigned space
1001 North Fairfax Street, • One (1) point for each 10 feet x 10 on a first-come, first-served, space
4th Floor feet of exhibit space purchased since availability basis and the point
2000 system will no longer apply.
Alexandria, VA 22314
• One (1) point for every $5,000 in Application for exhibit space must be
P: 703-299-9769
corporate support of The Liver made on the official AASLD Exhibit
F: 703-299-9622 Meeting® since 2001 Space Application and Contract.
E: sgrant@aasld.org Tentative reservations will be accepted
Priority points are maintained on
a cumulative basis. An exhibiting via email after January 16, 2019. All
All checks must be made company with accrued points may tentative reservations are held for 10
payable to AASLD in US decide not to exhibit one out of five working days only. Within this time
consecutive years and maintain all period, the application and payment
dollars drawn on a US must be forwarded to AASLD or
bank. accumulated points. Any company
that does not exhibit two times in tentative space will be released. No
five consecutive years will lose all space will be assigned until both an
accumulated points. application and full payment have been
received.
Exhibiting companies’ priority points
may not be combined. In the event Exhibitors wishing to avoid assignment
an AASLD exhibiting company merges of space adjacent to that of a particular
with, buys, or is bought by another competitor should indicate the
AASLD exhibiting company, the total company on their applications. Careful
points from the company with the consideration will be given to all such
highest number of points will be requests, but relocation cannot be
utilized as the point total for the new guaranteed.
company. All requests to transfer points In the event of conflicts regarding
must be made in writing on company space requests or conditions beyond the
letterhead and verified by the parent or control of exhibit management, AASLD
subsidiary company. reserves the right to revise, relocate, or
reassign exhibit booths at any time for
the overall benefit of the meeting. A
revised floor plan will be provided upon
request.
View Floorplan
6 www.aasld.org
Designated Nonprofit Area If space is cancelled on or before July
1, 2019, AASLD will retain 25% of the
Exhibitors defined as nonprofit total booth cost. Any exhibitor who
companies and who receive the reduced cancels space after July 1, 2019, will be
booth price of $525 have a designated responsible for the total booth cost. No
area on the show floor. Nonprofit refunds will be given for cancellations
exhibitors do not have the option to received after July 1, 2019. Priority
choose booth space in other locations Points will be based on booth size at
on the exhibit floor for this reduced the time exhibiting begins.
rate. Nonprofit rate includes: rental
of one 10-X-10-foot booth space, side If written notification of booth space
and back drape, and one identification downsizing is received on or before
sign. Any additional requirements will July 1, 2019, the exhibitor is responsible
be the responsibility of the exhibiting for 25% of the original exhibit space
organization. Additional booths contract, plus the cost of the redefined
requested are charged the regular exhibit space. No decreases in booth
booth price. size or configuration will be made after
July 1, 2019. AASLD retains the right to
relocate an exhibitor after downsizing.
Booth Space Fees Priority Points will be based on booth
Standard booth is 10 ft x 10 ft; size at the time exhibiting begins.
maximum booth size is 40 ft x 40 ft.
In-line Booth $3,000 Failure to Occupy Space
Corner Booth $3,200 Exhibitors not occupying booth space by • Contain a statement on signage:
2:30 pm on Saturday, November 9, 2019, “Caution—Investigational Product—
Island Booth $34/sq. ft will forfeit their booth space without Limited to Investigational Use” (or
Nonprofit $525 refund. The space may be resold or used similar statement) in prominent size
by AASLD. No Priority Points will be and placement.
The exhibitor agrees to enclose full
awarded if space is unoccupied at time
payment of the rental fee with their It is the exhibitor’s responsibility to
exhibiting begins.
application and forward to: contact the FDA to ensure compliance
with the current FDA guidelines.
AASLD Food and Drug Contact the FDA Office of Compliance
Attention: Sharon Grant
Administration (FDA) regarding your responsibilities under
1001 North Fairfax Street, 4th Floor
Alexandria, VA 22314 Market Clearance the Federal Food, Drug and Cosmetic
Act.
Phone: 703-299-9769 All products exhibited must have
Fax: 703-299-9622 fulfilled all applicable FDA regulations.
E-mail: sgrant@aasld.org Products that are not FDA approved for
Industry Guidelines
a particular use in humans or are not AASLD reminds exhibitors and
All checks must be made payable to AASLD in
US dollars drawn on a US bank. commercially available in the United their agents or designees of their
States will be permitted to be displayed responsibility to be aware of and to
only when accompanied by appropriate abide by all guidelines and codes
Payment of signs that indicate FDA clearance status. regarding the relationship between
Previous Debts The signs must be clearly and easily the pharmaceutical and medical device/
All debts owed by the exhibitor to visible and placed near the product and equipment industry and healthcare
AASLD must be paid in full prior to on any graphics depicting the product. professionals, including but not limited
contracting for booth space at The to:
Display of investigational products
Liver Meeting®. Booth space will not is to remain within the expectations • Accreditation Council for Continuing
be assigned to a company that has and limitations of the Food and Drug Medical Education (ACCME)
accounts due to the Association. AASLD Administration’s Guidelines on Notices Standards for Commercial Support
can sell cancelled or downsized space to of Availability. Any investigational
another exhibitor without any rebate or • Advanced Medical Technology
product graphically depicted on a Association (AdvaMed) Code
permission and no Priority Points will be commercial exhibit should:
awarded. of Ethics for Interactions with
• Contain only objective statements Healthcare Professionals
about the product.
Cancellation or • American Medical Association (AMA)
Opinion 8.061 Gifts to Physicians
Downsizing of Booth Space • Contain no claims of safety,
effectiveness, or reliability. from Industry
Cancellations or requests to downsize
• Contain no comparative claims to • Office of Inspector General (OIG)
space must be submitted to AASLD
other marketed products. Compliance Program Guidance for
in writing. The date on which
Pharmaceutical Manufacturers
the exhibitor’s written notice of • Exist solely for the purpose of
cancellation is received in AASLD’s obtaining investigators. • Pharmaceutical Research and
office will be the official cancellation Manufacturers of America (PhRMA)
• Be accompanied by directions for
date. Code on Interaction with Healthcare
becoming an investigator and list of
Professionals
investigator responsibilities.
The Liver Meeting® 2019 7
2018 Exhibitors (as of October 2018)
AbbVie DILIsym Services Merck
AcariaHealth DiaPharma Group, Inc NASH Education Program, The
Accredo Diem Labs LLC National Death Index
Aifroia Digestive Disease Week National Institute on Alcohol
Abuse and Alcoholism (NIAAA)
Alexion Pharmaceuticals Dova Pharmaceuticals
Northwell Health
Alfa Wassermann Diagnostic Dynavax Technologies
Technologies Corporation Novartis Pharma AG
Allergan Plc ENDRA Life Sciences Novo Nordisk A/S
Alnylam Pharmaceuticals Echosens North America, Inc. OraSure Technologies
Alpha-1 Foundation Eisai Inc. Organovo, Inc.
American Board of Internal Enanta Pharmaceuticals PBCers Organization
Medicine (ABIM)
EndHepCSF PSC Partners Seeking a Cure
American Liver Foundation
European Association for the Perspectum Diagnostics LTD
American Porphyria Foundation Study of the Liver (EASL)
Philips Healthcare
Amsety GmbH Exelixis, Inc.
PhoenixBio
Asian Pacific Association for the Food and Drug Administration
Pittsburgh Liver Research
Study of the Liver (APASL) (FDA)
Plexision, Inc.
Asociacion Latinoamericana para FUJIFILM Wako Diagnostics USA
el Estudio del Hígado (ALEH) Corporation ProSciento, Inc.
Asociacion Mexicana De GENFIT CORP Promethera Biosciences SA
Hepatologia Prometheus Laboratories Inc.
GI Supply
Audentes Therapeutics, Inc. Research Diets, Inc.
Gastroenterology and
Autoimmune Hepatitis Endoscopy News Resoundant Inc.
Association, Inc.
Gastroenterology and Hepatology Retrophin
Bayer Healthcare
Gilead Sciences, Inc. Salix Pharmaceuticals, Inc.
BioPredictive
Gore & Associates Samsara Sciences
Blue Faery: The Adrienne Wilson
Gubra ApS Sanyal Biotechnology
Liver Cancer Association
HealthWell Foundation Shionogi Inc.
Boston Scientific Corporation
Helio Gastroenterolgy SuperSonic Imagine
BriovaRx
Hepatiq, Inc. UPMC
Bristol-Myers Squibb
Humanity and Health Medical University of Liverpool -
CTI Clinical Trial and Consulting
Group Limited Hepatology Drug Interactions
CVS Specialty Group
Humedics GmbH
Cholangiocarcinoma Foundation, Virology Education
IIAM
The
IQVIA Wiley
Cochrane Hepato-Biliary
Group, The Indigo Biosciences, Inc. World Gastroenterology
Organisation
Community Liver Alliance Intercept Pharmaceuticals
WuXi AppTec, Inc.
Covance/LapCorp Mayo Clinic Laboratories
Crown Bioscience Medical Solutions Technologies
CymaBay Therapeutics Meijer Specialty Pharmacy
8 The Liver Meeting® 2019
Corporate Support Opportunities
2018 supporters hold first right of refusal through April 22, 2019.
Achieve a higher level of visibility among liver disease professionals worldwide by supporting a product
or service at The Liver Meeting®. This wide variety of marketing opportunities offers maximum exposure
that fits your budget. Non-exhibitors may participate in the corporate support program for a 25 percent
premium fee.
In addition, AASLD invites your ideas and suggestions for other support opportunities that will enhance
attendees’ experience. Let AASLD help you realize your marketing goals. Contact Erin Clements,
Development Manager, at eclements@aasld.org or 703-299-9766, or Nan Blunk with TriStar, at
nblunk@tristarpub.com or 913-491-4200, to discuss your objectives.
Prices and opportunities are subject to change at the discretion of AASLD.
Final Program Registration Bag Inserts e-Posters
Referenced throughout the Limited to 12 participants and Receive corporate and booth
meeting, this comprehensive offered on a first-come, first-served recognition on the opening screen
guide provides readers with a list basis, the registration bag offers of the e-Poster display unit as
of activities, educational sessions, premium exposure for your product attendees view digital scientific
general information and more. This or corporate inserts. poster presentations during The Liver
indispensable guide, distributed Meeting®.
to thousands of attendees, will
$8,500 per insert
showcase your presence and support
$68,500
of The Liver Meeting®.
Abstracts on USB
(Reserved through Backlit Rotating Kiosks
$75,000 April 22, 2019!) (Several Reserved through
April 22, 2019!)
Meeting Notebook Distributed to all attendees, this
valuable reference tool contains the Increase awareness for your
(Reserved through
oral and poster abstracts presented marketing message with backlit
April 22, 2019!) at The Liver Meeting® and offers rotating kiosks. Placed in high-traffic
This popular publication includes a an excellent opportunity for your areas around the convention center,
schedule-at-a-glance and notes pages support to be showcased on the each kiosk includes three panels of
while offering premium and exclusive postcard insert included with the USB. illuminated ad space.
ad space.
$85,000 $15,000 per kiosk
$45,000
Charging Stations Digital Signage
Hotel Key Cards (Several Reserved through See your name in lights on state-
(Reserved through April 22, 2019!) of-the-art digital signage located
April 22, 2019!) Draw a crowd with highly utilized outside of each meeting room in the
This exclusive opportunity delivers charging stations that provide convention center. Digital signs will
repeat exposure throughout The attendees with a convenient way to display session details in real time
Liver Meeting®. Reach thousands power up their phones and other while highlighting your support.
of attendees while they stay in electronic devices. $52,500
official hotels. With branded key Charging station includes company
cards distributed at several select name, logo and booth number Coat/Luggage Check
hotels, your presence will be in most $26,250 per convention center station Make the most of your meeting time
attendees’ hands every day of the
• Enhance your presence with with this invaluable opportunity. In
meeting.
a station that carries product addition to signage recognition, one
Call for pricing advertising $31,500 per exhibit supporter can distribute marketing
hall station material or booth invitations.
$15,750
www.aasld.org 9
Aisle Signs Park Benches Tuesday Snack-Pack
(Reserved through (Limited Opportunities! Leave a lasting impression when you
April 22, 2019!) Reserve Early!) provide snack-packs for departing
Lead attendees to your booth with Located throughout the exhibit hall, attendees. Snack-packs will be
highly visible advertising hung above this unique opportunity provides available at a specified time and
the exhibit floor. Double-sided aisle undeniable exposure for your place, and will include a selection of
signs ensure your message is seen branded message. Bench locations are travel-sized food options.
from every angle. available on a first-come, first-served Call for pricing
basis.
$5,250 per aisle sign
$6,500 per pair Coffee Breaks
Carpet Clings Provide attendees with fresh coffee
Highlight your brand, booth or Park Post Banners while they visit the exhibit hall,
product with bold carpet clings. Offered only as an upgrade to your attend sessions and meet with peers.
park benches, these branded banners Beverage stations will be located in
$5,500 each or $23,500 will draw attendees to your seating high-traffic areas and available to
exclusive area. Double-sided banners provide attendees.
added exposure throughout the • Friday morning and afternoon:
Exhibit Hall Opening exhibit hall. Call for pricing (Reserved through
Reception April 22, 2019!)
(Reserved through $10,000
• Saturday morning and afternoon:
April 22, 2019!) Snack Breaks Call for pricing
Welcome attendees to The Liver Provide attendees with a snack as • Sunday: Call for pricing
Meeting® by supporting the Exhibit they visit the exhibits and poster
Hall Opening Reception. Attendees • Monday: Call for pricing
sessions. Snack stations will be
can enjoy beverages and light snacks strategically placed in the exhibit hall • Tuesday: Call for pricing
while visiting the exhibit hall and for attendees’ enjoyment. (Reserved through April 22, 2019!)
scientific posters.
Call for pricing (two
$85,000
available)
Recognition For Corporate Support Opportunities
• Online recognition in The Liver • Badge ribbons recognizing *Recognition in the Final Program
Meeting® section of the AASLD your corporate support for your is limited to support reservations
website and in select print personnel attending the meeting received by August 1, 2019 and will
advertisements acknowledging not include corporate logos based on
• One-time use of the Annual
support current ACCME guidelines
Meeting pre-registration list for
• Recognition in the meeting’s Final an approved mailing piece; must **2018 corporate supporters have
Program for reservations received be sent prior to the start of the the right of first refusal for 2019
by August 1, 2019* meeting (this does not apply to opportunity supported until April 22,
bag inserts), this recognition is 2019
• Recognition on highly-visible
subject to change
signage placed throughout the
meeting’s facilities • Right of first refusal to continue
your support of the same product,
• A sign recognizing your corporate
event or service in 2020** (this
support for display in your booth
does not apply to bag inserts)
10 www.aasld.orgAdvertising Opportunities
Choose from a variety of targeted print, digital, hotel and out-of-home advertising opportunities
designed to engage attendees and increase awareness. Connect with your target audience at the
most important hepatology meeting of the year. Contact Nan Blunk, TriStar Event Media Strategist at
nblunk@tristarpub.com or 913-491-4200, to learn more.
Out-of-Home Marketing Email Advertising
Confirming your Corporate Support
TriStar is the exclusive partner Enjoy direct access to your target and Advertising
through which The Liver Meeting® audience with The Liver Meeting®
Corporate support opportunities are
exhibitors have the opportunity to Today official emails. Your banner confirmed upon receipt of the signed
book out-of-home advertising. All ads will be seen alongside the TriStar advertising agreement. Corporate
out-of-home advertising is subject latest meeting news and highlights, support opportunities will be released if
to AASLD approval. See page 20 delivered to members and meeting signed agreement is not returned by the
indicating Corporate Support and attendees. designated date. All signed agreements
Advertising Guidelines. are firm. No cancellations accepted.
Call for pricing
Hotel Room Drop Payment of Corporate Support
The Liver Meeting® Today
Corporate support must be paid within
Receive the attention of meeting Daily News - Section one of the 30 days after invoice is received. If
attendees while providing elite newspaper features live session payment is not received within the
exposure for your products and coverage, speaker previews and billing period, the courtesy hold will
services. The supporter may provide breaking news, keeping attendees up be released. Payments may be made
literature, booth-drivers, or event to date and informed. via check, wire transfer, or credit card.
invitations for attendee distribution Payments made by credit card will have
at select hotels. Schedule and Exhibit Guide - Section an additional fee of 3 percent added to
two of the newspaper includes the total purchase price. This fee cannot
Call for pricing exhibitor information, the exhibit hall be waived. Payment of Advertising.
map and daily schedule highlights for Payment is due within 30 days of the
Mobile Event App quick and easy meeting navigation. invoice date and prior to printing of the
(Reserved through publication or services rendered, unless
Call for pricing otherwise agreed upon by the publisher.
April 22, 2019!)
If publisher agrees, payment shall be
The latest in medical meeting Distribution Racks made by the responsible party within
technology, The Liver Meeting® This exclusive opportunity offers 45 days of receiving the tearsheets or
Mobile Event App allows attendees proof of advertisement. In the event
one supporter incredible visibility
to plan their schedules, connect with payment is not remitted to TriStar by
each time an attendee passes by the responsible party within 45 days of
colleagues, download resources or grabs a newspaper from one of
and explore the event. Maximize receiving the proof of advertisement,
the five racks placed in high-traffic a late fee of 3 percent will be applied
the meeting experience when you areas throughout the convention to the outstanding balance. Payments
support the mobile event app. center. This premium opportunity may be made via check, wire transfer,
Call for pricing includes corporate, brand, or booth or credit card. Payments made by credit
advertising on the side panels of card will have an additional fee of 3
AASLDNews.org each rack as well as one full-page, percent added to the total purchase
four-color ad in all issues of The Liver price. This fee cannot be waived.
Take advantage of increased
visibility with digital advertising Meeting® Today newspaper. Third Party Vendors
during the month of November. Call for pricing Industry partners will often designate
Choose from a variety of ads on the an advertising firm, communications
digital destination for key meeting Out-of-Home Marketing company, or other third party vendor
information, feature stories and Stand out with high-impact to act on their behalf in coordinating
breaking news. marketing tactics that take your aspects of their corporate support for
The Liver Meeting®. AASLD prefers
Call for pricing message beyond the convention
working directly with our industry
center. Opportunities include cable partners, but will work with a third party
cars, pedicabs, mobile advertising vendor provided certain conditions are
and more. met. To learn more, please visit aasld.org/
Call for pricing eventsprofessional-development/liver-
meeting.
See page 21 indicating Corporate
Support and Advertising Guidelines.
The Liver Meeting® 2019 11Industry-supported Satellite Symposia
AASLD offers commercial supporters of The Liver
Meeting® the opportunity to organize a limited number
of independent educational symposia to be presented
during its Annual Meeting for registered attendees.
These symposia will take place on designated
evenings, following scheduled educational events of
The Liver Meeting®.
Your $75,000 investment will Overview of Requirements
provide the following benefits to
• Symposium industry
your company:
supporter(s) must be an
• Exposure to a select audience exhibitor at The Liver
of influential liver specialists Meeting®.
from around the world.
• Symposium will be held at
• Inclusion of symposium AASLD designated convention
announcement in the official hotels.
AASLD Program Book.
• Satellite symposia must
• Inclusion of symposium be sponsored/ organized
announcement on the AASLD by an ACCME accredited
website. organization and offer
• Inclusion of approved special CME credits. Providers must
announcements in AASLD designate activities for
Annual Meeting registration category 1 (one) credit in
bags. advance; no activity can be
designated retroactively.
• One-time use of The Liver AASLD does not provide CME
Meeting® pre-registration list, credit for satellite symposia.
with pre-approved mailing
piece, at no charge. Postage is • All supporters, organizers,
at the supporter’s expense. agents, and presenters must
abide by all of AASLD’s
• Inclusion of promotional policies including the Abstract
poster and invitations on the Embargo Policy.
Industry-Supported Satellite
Symposia information display • Organizers of a satellite
onsite in Boston. The display program must submit
will be located in the Hynes a proposal to AASLD
To review complete Convention Center and will accompanied by a non-
requirements and to download allow attendees to review refundable deposit of $15,000.
an application, please visit our information for all Industry- The proposal must be emailed
website at www.aasld.org. Supported Satellite Symposia or mailed to AASLD no later
Information will be available being presented for attendees than July 1, 2019.
beginning February 2019. of The Liver Meeting®.
12 The Liver Meeting® 2019Affiliate Events
AASLD understands the Affiliate events, limited to no
more than 150 AASLD attendees,
value of having a large include, but are not limited to,
number of specialists in the following:
one place and we offer the • Advisory Board Meetings
opportunity for universities, • Committee Meetings
government agencies, • Focus Groups
nonprofit and corporate/ • Hospitality Suites/Lounges
industry groups to organize • Investigator Meetings
non-educational events • Social/Networking and
University Alumni Events
over the course of The Liver
• Staff Offices/Meetings Other Events
Meeting®. These events,
Events that include formal AASLD is protective of its
planned independently presentations, equipment attendees’ time, energy, and
of AASLD, allow for time demonstrations, procedural attention. Events conducted
instructions, or continuing by exhibitors, their agents, or
to gather with colleagues medical education (CME) will be designees for The Liver Meeting®
and/or network with others regarded as educational and must attendees that are held at official
within the field. be approved according to satellite and nonofficial AASLD meeting
symposia guidelines. facilities without prior approval
by AASLD may result in the
Overview of Requirements loss of exhibitor priority points.
All applications for affiliate event AASLD strongly objects to third
meeting space should be emailed party initiatives scheduled prior
by Wednesday, September to the start of AASLD activities
11, 2019 to Melissa Morrison and will not release space to any
mmorrison@aasld.org for review organization for such initiatives.
and approval. ALL affiliate events To review complete requirements
must be approved by AASLD. and to download an application,
• All affiliate events must take please visit our website at
place during designated times www.aasld.org. Information will
which will be included in the be available beginning April 2019.
full requirement information
on www.aasld.org.
• Exhibitors and/or meeting
coordinators are not permitted
to reserve meeting rooms
for affiliate events directly
through the convention hotels
contracted by AASLD.
• Approval will be based on the
regulations outlined. Available
space is limited and will be
assigned on a first-come, first-
served basis.
www.aasld.org 1314 www.aasld.org
Official Decorator, Shipping, and
Booth Construction
Shipping Information Booth Construction
Official Advance shipments will be received
at the warehouse beginning Monday,
Every exhibit space should allow for the
visibility of other spaces. The following
Decorator: October 14, 2019. The discount deadline rules for booth construction ensure that
for advance shipments is Friday, every exhibitor has reasonable site lines
Freeman November 1, 2019. Advance shipments to the aisle. All exhibits must conform
should be labeled as follows: to the standards set by the Healthcare
275 Bodwell Street
Convention and Exhibitors Association,
Avon, MA 02322 Exhibiting Company Name/Booth #_____
which are as follows:
P: 508- 894- 5100 American Association for
E: FreemanBostonES@ the Study of Liver Diseases • No obstructions in the front half
freemanco.com C/O Freeman of an in-line booth above a height
As the official decorator, 25 Doherty Avenue of 40 inches are permitted. The
Freeman will: Avon, MA 02322 booth height of 8 feet, inclusive
of company name and logo, may
• Receive and store all Onsite shipments will not be accepted
be maintained up to 50% of the
shipments four weeks prior to November 8, 2019, and should
distance from the back wall toward
prior to the initial be labeled as follows:
the front of the space.
installation date. Exhibiting Company Name/Booth #_____
• All booths must be fully carpeted or
• Deliver exhibit material to American Association for
have floor covering for the entire
exhibit area and place in the Study of Liver Diseases
booth space.
booth. C/O Freeman
Hynes Convention Center • Island height is restricted to 16 feet
• Remove empty crates and 900 Boylston Street for the booth structure and there
place in storage. Cambra Street Entrance must be access from all four sides
• Return crates at close of Boston, MA 02155 with a 40% see through effect from
show. front to back and from side to side.
Note: Collect shipments will not be
All island booths must submit the
• Provide a bill of lading, accepted.
booth layout for approval at least 60
shipping labels, and days prior to the meeting. Layouts
clerical assistance in Installation Schedule must include the dimensions and
preparing the forms for Friday, November 8 elevations of all booth components
outbound shipments. 8:00 am–5:00 pm on a scaled grid.
Saturday, November 9 • Electrical or other mechanical
Official AV 8:00 am–2:30 pm apparatus must be muffled so
Provider: All exhibit construction or setup must
noise does not interfere with other
exhibitors.
be completed by 2:30 pm on Saturday,
PSAV November 9. • The reverse side of any wing
panel extending from the back
P: 800-966-4498
Dismantle Schedule wall of a display must be draped
E: exhibits@psav.com in order to avoid raw exposure to
Monday, November 11 a neighboring booth. To remedy
As the official AV provider, 3:00 pm–10:00 pm
PSAV will: instances of noncompliance,
Tuesday, November 12 AASLD show management will
• Offer value-added services 8:00 am–10:00 pm have exposed areas draped at the
such as no drayage fees as exhibitor’s expense.
well as access to a diverse Dismantling of exhibits begins at
range of cutting-edge 3:00 pm on Monday, November 11. • No part of any equipment, or signs
technology. Dismantling or tearing down of relating thereto, shall be posted,
exhibits prior to the official close of the taped, nailed or otherwise attached
• Provide an AV expert who exhibition is prohibited and will result to columns, walls, floors, or other
will recommend products in the loss of priority points. Repeated parts of the building or its furniture,
based on content and violations could result in denial of in any way to deface same; damage
booth size. future year’s exhibit application. arising by failure to observe these
• Create interactive content rules shall be payable by the
such as gamification for exhibitor.
touchscreens, LED walls,
and other media.
www.aasld.org 15Official Decorator, Shipping, and Booth
Construction (continued)
The exhibit hall will be inspected All island booths must submit the the floor to the top of the sign. Truss
during installation hours. An effort booth layout for approval at least 60 and lighting may be higher based on
will be made to advise exhibitors of days prior to the meeting. Layouts must approval and ceiling height.
any deviation from exhibit rules at include the dimensions and elevations
that time. Exhibitors must make all of all booth components. Labor: Carpenters, Expo
corrections requested by AASLD at their
Workers, and Exhibitor
own expense or risk removal from the Island Booth: Multi-story
exhibition without notice and without Appointed Contractors
obligation on the part of AASLD for any Multi-story island exhibits require fire
marshal approval, making the review The official contractor will have
refund. available a staff of carpenters,
of blueprints well in advance essential.
Design material should be submitted decorators, and laborers during the
In-line Booth to AASLD at least 60 days prior to the periods of installation and dismantling.
An in-line booth is 10 feet wide, 10 feet meeting for review and approval by the Please note that union regulations
deep, and 8 feet high. In-line booths Hynes Convention Center fire marshal. require that carpentry and labor
confined to perimeter walls may be up involved in the installation and
dismantling of exhibits must be done by
to 12 feet in height. Booth Furnishings and accredited union labor.
Decorations
Corner Booth While every effort is made to minimize
AASLD provides the pipe and drape, the exhibitor’s cost to install and exhibit
A corner booth is 10 feet wide, 10 feet 8-foot-high backdrop, 36-inch side rails, on the show floor at the convention
deep, 8 feet high, and is at the end of a and a 7-inch x 44-inch name sign. Each center, the practices of the nation’s
row of in-line booths with access to two exhibitor is responsible for carpeting building trades will be followed.
through aisles. his booth space. Order forms for rental This means that union labor must be
furniture and other special materials used where applicable. To avoid any
Island Booth will be included in the Exhibitor Services misunderstandings in advance or at
An island booth is 20 feet wide and 20 Online Manual. the show on this specific point, contact
feet deep or larger. The island exhibitor show management in writing for
receives the following benefits: a) 32 Exhibitor Services Online additional clarification.
additional feet of “sales interface” Manual Exhibitors shall employ only union
area; b) waiver of the 8-foot height labor, as made available by official
restriction; c) waiver of sidewall Exhibitors will receive a link to access
the services manual online in August contractors in the installation or
restrictions; and, d) increased visibility dismantling of their exhibit and in its
from all areas of the exhibit hall. 2019. The online manual will include
order forms for all services, including operation when required by union
Island height is restricted to 16 feet (as agreements. An exhibitor using an
allowed by ceiling height) and there telephone, audiovisual equipment,
floral, booth furnishings, and booth outside contractor for the above
must be access from all four sides with work must employ only union display
a 40% see through effect from front to cleaning services.
companies and must notify show
back and from side to side. Exhibitors are encouraged to place management no later than 30 days
• Forty Percent See-Through orders no later than two weeks before prior to the meeting identifying the
Rule - Any structure that is more the opening of the meeting to take contractor(s), listing the supervisory
than 4 feet in height must have 40% advantage of discounts and minimize personnel, and supplying evidence of
visibility in height beyond 4 feet on delays during setup. Be sure to consult adequate liability insurance coverage
all sides. Exhibitor must use Plexiglas each form for deadlines, as they may by original copy. Further details and
or a similar transparent material vary depending on the supplier. regulations will be included in the
to create any structure or wall that While a schedule of rates and Exhibitor Services Online Manual.
will allow for a line of sight above 4 equipment will be included in the
feet. Booth components and fixtures Exhibitor Services Online Manual, Storage of Crates and
cannot be arranged within the special electrical requirements must be Boxes
booth to build a wall that violates arranged directly with the convention
this rule.” center. Storage of crates and boxes can be
arranged with Freeman, as outlined in
• Five Foot Set Back Rule - Side rail the Exhibitor Services Online Manual.
and counter height restrictions are Hanging Signs, Banners, All cartons, crates, containers, packing
waived with the understanding that Lights materials, etc., that are necessary for re-
any side rail, counter, or display packing, must be labeled with “empty”
Island booths of 400 sq. ft or more
fixture that exceeds 4 feet in height stickers, and they will be removed from
are allowed to have hanging signs,
will not be allowed within 5 feet of the floor by Freeman. Crates and boxes
banners and lighting truss. These must
the aisle to protect the sight lines of cannot be stored behind booth displays.
be within the confines of the booth.
the surrounding exhibitors.
The maximum height for signs is 20
feet (as allowed by ceiling height) from
16 www.aasld.orgAdditional Rules and Regulations
The AASLD Exhibitor Prospectus and or representatives of the exhibitor. Information released prior to this day
Booth Application/Contract is the Whenever possible, AASLD will issue is a violation of the AASLD Abstract
agreement and terms and conditions a warning and ask the exhibitor to Embargo Policy and the abstract
for exhibiting. Generally, AASLD will correct the violation. If the issuance is subject to withdrawal from The
not execute separate agreements of such a warning is not practical, or Liver Meeting® program. Authors are
for booth space. In the event will not serve to immediately correct responsible for notifying financial
AASLD agrees to execute a separate the violation, then a penalty may be and other sponsors about this policy.
agreement in writing, AASLD will imposed and or remedied at Exhibitor AASLD may allow for exceptions,
not agree to terms and conditions expense. on a case-by-case basis, to the
which override, modify, or conflict In the event of a violation of this Abstract Embargo Policy for
with these terms and conditions. Agreement, AASLD may evict compelled disclosures mandated by
This Agreement is the entire Exhibitor from the exhibit space and/ federal securities laws. However,
agreement between AASLD and or have exhibit materials removed. AASLD requires the company
Exhibitor with respect to its subject No fees will be returned to Exhibitor President, General Counsel, or other
matter, and supersedes all prior and Exhibitor shall be liable to AASLD appropriate official of a company
oral and written understandings, for the costs associated with such seeking such an exception to attest in
communications, or agreements
eviction. In addition to remedies writing to the specific facts in support
between AASLD and Exhibitor. No provided in this Agreement, AASLD of the request, including exactly how
amendment or modification of this shall have, and may exercise, all the securities laws are implicated,
Agreement, in whole or in part, will other remedies afforded to it by with statutory citation(s). General
be valid or binding unless it is in law for costs or damages suffered statements of the need to comply
writing and executed by authorized on account of such violations. The with the law will not be considered
representatives of both AASLD and Exhibitor assumes all responsibility sufficient. Requests for an exception
Exhibitor. In the event that the terms for compliance with all pertinent must be sent to the AASLD Chief
of a separate agreement conflict with ordinances, regulations and codes Executive Officer (sechard@aasld.org).
the terms of this Agreement, the of duly authorized local, state and AASLD requires a minimum of five
terms of this Agreement shall control. federal governing bodies concerning (5) days from receipt of the request
If any provision of this Agreement is fire, safety and health, together to evaluate the request. In granting
void or unenforceable, the remainder with the rules and regulations of an exception, AASLD requires the
of this Agreement will remain in full the operators and/or owners of the company to state in their public
force and will not be terminated. property wherein the meeting is held. disclosure that the complete and
AASLD shall have full power in the final results will be presented at
interpretation and enforcement of Abstract Embargo Policy The Liver Meeting®. The AASLD
all rules and regulations governing will also require the inclusion of
Accepted abstracts are made
exhibitors. All matters and questions unreleased and unique data in such a
available to the public on the
not covered by these regulations presentation at The Liver Meeting®.
AASLD website and are published
are at the discretion of AASLD. in the October supplement of Public release of a journal article
AASLD reserves the right to rule on HEPATOLOGY. Information contained relevant to the abstract will be
all matters pertaining to The Liver in those abstracts may not be considered an exception to the
Meeting® 2019, whether expressly released until the abstracts appear Embargo Policy if at the time of the
mentioned or not, and Exhibitor, by on the AASLD website. Academic abstract submission deadline, the
completing the application process, institutions, private organizations, decision concerning the manuscript
agrees that all rulings shall be and companies with products had not been revealed to the authors.
binding upon both Exhibitor and whose values may be influenced by
AASLD. These rules and regulations information contained in an abstract Abstract and Poster
may be amended at any time by
AASLD, and all amendments, upon
may issue a press release to coincide Compilations by Industry
with the availability of an abstract
notification, shall be equally binding Abstract and poster compilation
on the AASLD website. However,
on all parties affected by them as the requests must be submitted to AASLD
information beyond that contained
original regulations. Amendments by October 1, 2019, for review and
in the abstract, e.g., discussion of the
will be binding without notification approval prior to production. This
abstract done as part of a scientific
in the event of an emergency or includes all formats including print,
presentation or presentation of
if such amendment is required USB, website, app, etc. Compilations
additional or new information that
by the current convention center. may only be displayed and/or
will be available at the time of the
Notification may be verbal or in distributed from the exhibitor’s
meeting is embargoed from release
writing, before or during The Liver booth. Display or distribution of
to the general public until Tuesday,
Meeting®, and may be given to approved compilations may not
November 12, 2019 at 9:00 am (EST).
any authorized agent, designee, begin before the official opening
The Liver Meeting® 2019 17Additional Rules and Regulations (continued)
of exhibits. Approved compilations Visitors will receive a temporary guest the character of AASLD or The
may not be distributed by poster pass for one day only and the badge Liver Meeting®, or if it exceeds the
presenters or in the poster area, must be returned to the Exhibitor bounds of good taste as interpreted
but presenters are encouraged Registration Desk at the end of the by AASLD, in its sole discretion. An
to refer attendees to the exhibit day. The exhibiting company will be exhibitor of a questionable exhibit or
booth where compilations can be responsible for the actions of anyone activity must submit a description of
obtained. Unapproved abstract and authorized to receive a badge under the exhibit or activity to AASLD for
poster compilations distributed from the exhibiting company’s name. approval.
any location will be immediately AASLD reserves the right to expel
removed. Agents and Designees or refuse admittance to any
The following elements are to be AASLD holds the exhibitor representative whose conduct is, in
included on the cover page and/or responsible for the management of its opinion, not in keeping with the
opening screen: its agents or designees. To reduce the character and/or spirit of The Liver
probability of infractions and loss of Meeting®.
• Product class and scientific name(s)
exhibit priority points, agents and Exhibit personnel may not enter
• “As presented at The Liver designees should be knowledgeable another exhibitor’s booth without
Meeting®—the 70th Annual of the policies in this Prospectus and obtaining permission. Lingering
Meeting of the American aware that sanctions for violations in the aisles surrounding another
Association for the Study of will be assessed against the exhibiting exhibitor’s booth for the purpose of
Liver Diseases” company and the agent or designee, obtaining product information or
• November 8–12, 2019 including but not limited to the loss distracting other booth personnel
of the exhibitor’s priority points.
• Boston, MA is strictly prohibited. Canvassing
or distributing advertising matter
• “Compilation produced by Americans with outside the exhibitor’s own booth is
(sponsoring company’s name and/ Disabilities Act not permitted.
or company logo)”
In compliance with the Americans
For any compilation, regardless of with Disabilities Act of 1990, Breaches of Contract
format: AASLD will make reasonable efforts Breaches or infractions of the
• Abstracts are the only items to be to accommodate persons with exhibitor’s contractual obligations
included. disabilities. Please contact AASLD to could affect the status of the
make arrangements. Each exhibitor company’s future eligibility to exhibit
• Product logos are not permitted. is responsible for compliance within and/or result in the termination of
• Table of contents should include their assigned space, including, but the exhibitor’s privileges at The Liver
the abstract titles and numbers. not limited to ensuring access to their Meeting®. Termination may become
booth. effective during the exposition,
• Abstracts must be reproduced
exactly as submitted with abstract at which time the exhibitor must
titles and numbers included.
Booth Conduct remove his exhibit as soon as possible
AASLD reserves the right to without disruption of the exposition.
• Only abstracts accepted for Expulsion of or restrictions placed
approve all exhibits and related
presentation at The Liver on an exhibitor may not give rise to
activities. Exhibitor cannot violate
Meeting® may be included. a claim for any refund of rental or
the rules of the convention center
• No promotional materials or trade or otherwise undertake any action other exposition expenses.
names may be included. which increases the insurance
• AASLD reserves the right to obligation of AASLD. To avoid costly Cancellation of Exposition
request additional requirements errors, exhibitors should obtain It is mutually agreed that AASLD
upon review of the proposal approval for booth activities from shall not be liable for failure to
before approval. AASLD prior to finalizing materials deliver exhibit space to an Exhibitor
(e.g., marketing brochures, booth as contracted for due to causes
Admission of Guests construction, interactive electronics, beyond AASLD’s control, including,
etc.). Programs or presentations without limitation, acts of God, fire,
Proper application is required from must be straightforward in nature, strikes, governmental regulations,
an exhibitor who invites a number of must avoid the use of sideshow or war, terrorism or causes which
distributors, representatives, or guests theatrical gimmicks, and cannot offer would prevent its scheduled opening
to visit the display area. Any exhibitor CME credits. AASLD may require or continuance, supplier failures,
who wishes to bring a guest into the that an exhibit be curtailed if it does rationing, acts of local, state or
hall must check in at the Exhibitor not meet the standards required national governments or public
Registration Desk with the guest. or expected, if it reflects against agencies, utility or communication
18 The Liver Meeting® 2019Additional Rules and Regulations (continued)
failures or delays, flood, epidemics, Children’s Admission to the third-party vendor for print or digital
riots, or unavailability of the exhibit assets of any kind including, but not
Exhibit Hall
hall. Exhibitor should carry event limited to, ad retargeting, geofencing
cancellation insurance in the event Children are admitted in the hall and geo-targeting, out-of-home
AASLD is unable to refund exhibit during show days only when or hotel tactics will be considered
fees. accompanied by a registered a violation and may result in point
attendee or exhibitor. The deductions. Opportunities are subject
Celebrities accompanying person must remain to availability at time of reservation
with the child at all times during and may not be exclusive to one
Celebrities (nationally known figures
their visit, is responsible for the child, supporter. Pre-payment may be
in the arts, sports, politics, etc.)
and assumes all liability for damage required for designated tactics.
including those primarily employed
to exhibits and equipment. Children
(primarily employed is defined as All advertising must be factual,
are not permitted in the exhibit hall
50% or more of an individual’s dignified, tasteful and intended
during installation and dismantling of
working time) by and/or company to provide useful booth, product
exhibits. Strollers are prohibited for
spokespeople, are prohibited from and service information. These
safety purposes.
taking part in any event held during standards apply to all product-specific
The Liver Meeting®. promotional material submitted
Contractual Obligation
for inclusion in the official AASLD
Character of Exhibits By submitting the official Exhibit programs. The publication of an
Space Application, the exhibiting advertisement is not to be construed
All exhibits must conform to the
company agrees to abide by all as an endorsement or approval by
standards set by the Healthcare
rules and regulations outlined in the AASLD unless the advertisement
Convention and Exhibitors
this Prospectus. The exhibiting specifically includes an authorized
Association, which include the
company will be held responsible statement that such approval or
following:
for the activities of its company endorsement of the product or
• Contests, lotteries, raffles and representatives, international service being offered has been
games of chance are prohibited. affiliates, co-marketing partners, granted by AASLD.
Exhibitors may not register third-party contractors, contracted
The AASLD reserves the right to
attendees for contests, lotteries, public relations and marketing firms,
accept or reject advertising at its sole
raffles and games of chance that and/or any agency appointed on its
discretion for any product or service
will be conducted during or after behalf. It is the responsibility of the
submitted for advertisement.
the meeting. exhibiting company to disseminate
the rules and regulations contained For more information and to request
• Costumed staff and other non-
within this Prospectus among its staff The Liver Meeting® 2019 rate card,
professional images are not
and affiliates. contact Nan Blunk at 913-491-4200 or
permitted, including magicians,
nblunk@tristarpub.com.
fortune tellers, dancers, mimes,
puppet shows, robots or other Corporate Support and
entertainment of this nature. Advertising Guidelines Exhibit Hall Access
The AASLD provides unique and Exhibitor personnel will be permitted
• The use of a microphone in
high-impact corporate support and on the exhibit floor one hour prior
exhibit space is permitted only
advertising opportunities throughout to opening and may remain one-half
if the volume is at a reasonable
The Liver Meeting®. Industry hour after closing.
level and does not interfere with
surrounding booths. Exhibit supporters may promote in any of
management reserves the right to the approved corporate support and Exhibit Personnel Badges
require exhibitors to discontinue advertising opportunities outlined in Each person will be issued an
any activity that interferes with the official rate card distributed by exhibitor’s badge and must be
the normal traffic flow or another early Summer. These include print, employed by the exhibitor or have
exhibit. web, mobile, out-of-home, hotel and a direct business affiliation with the
convention center tactics. exhibiting company. The number of
• Activities that involve CME credits
TriStar is the exclusive partner badges issued to each exhibitor may
awarded during or after the
through which The Liver Meeting® be limited. Exhibitor registration
meeting are prohibited.
exhibitors may reserve all advertising should be completed online. Badges
and corporate support tactics. All will not be mailed in advance and
products and services provided by must be picked up on site at the
TriStar meet the AASLD attendee Exhibitor Registration Desk during
standards in communications. the following hours:
Contracting directly with any other
www.aasld.org 19You can also read
