Senior School Parent Handbook 2020-2021 - (For Years 7-11) - Abbot's Hill
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Senior School Parent Handbook 2020-2021 (For Years 7-11)
Dear Parents, We are very much looking forward to meeting you and to welcoming you as Senior School parents - whether or not the school is new to you. Embarking on your child’s secondary career is a significant step for you and for them. We value your input and support: the relationship between school and parent is a mutually beneficial one and we look forward to engaging with you in the future development of the school. This pack will provide you with a wealth of information to read and you have also been supplied with a variety of forms which need to be completed in order for us to be able to formally admit your child to the school. Please do read all of the information as it will start to give you a feel for the senior school. You will learn something of our expectations and ethos and we hope this will make you feel all the more reassured. We work hard to create a partnership between home, school and the pupil in order to enable your child to make the most of their time with us. When you join us, we very much hope you will get involved in the life of the school. There are lots of ways in which you can do this and some of them are outlined in this information. There are a great many things that are different in our worlds at this present time. Transition will look different this year so we are finding innovative ways to navigate the terrain. Miss Impett, our Director of Pastoral Care and Transition Lead, will be in touch with you soon after half-term to explain this. Things may change of course in light of Government announcements and so we will keep this under review. We will be in touch again later this term when we know more about whether or not we will have any opportunity to meet our incoming Year 7s face to face. In short, try not to worry too much about the transition to Abbot’s Hill - whether you are a new or existing parent. Your child may not get to visit us before September but everyone else who will join us new in Year 7 is in the same position and will be just as excited and nervous. We are great believers in worrying about the things we can control and trying to let go of those things we cannot. Please therefore reassure them should they have any concerns at all. On this note, please advise them to try not to worry about any learning that you feel they may be missing at this time. The best piece of advice we can give your child in terms of preparing for September is to read for pleasure. There is lots of evidence about the relationship between reading for pleasure and success at school as we are sure you know.
Abbot’s Hill is an extraordinary school. At its heart is a vibrant, hardworking community of
individuals. All members of this community treat each other with mutual respect and work hard to
help each other. We are thrilled that you have chosen to join us. Thank you.
We hope that you find this information helpful and that it will continue to act as a source of
reference. If it does not answer all of your questions, please do not hesitate to contact Mrs Doyle
who can direct your query accordingly.
Yours sincerely,
Kathryn Gorman Sharon Doyle
Head Deputy Head, Head of Senior School
2Contents
Mission Statement 4
Code of Conduct 5
School Uniform 6
Communication between Parents and the School 9
Academic Information 12
Pupil Information for School Examinations 16
Educating for Adult Life 16
The Pastoral System 18
Learning Support Procedure 22
Equipment 24
The Library 24
Physical Education 25
Music 26
Educational Visits 26
Clubs and Activities 28
Duke of Edinburgh’s Award 28
Health and Safety 29
Accidents and Illness at School 32
The School Day (Senior School) 34
3Mission Statement
Abbot’s Hill is an Independent Day School for girls from Nursery to GCSE and also welcomes
boys in our Nursery and Pre-School. The school is committed to ensuring that each pupil is
encouraged to reach their full potential academically and socially and to participate in a wide
range of extra-curricular activities.
The school’s aim is to create a supportive and sympathetic environment, based on a Christian
ethos, in which qualities of compassion, integrity and tolerance, and a sense of responsibility, are
fostered in all members of the community. Through its broad based curriculum, the school seeks
to recognise each child as an individual with specific capabilities and learning needs. The whole
school community is engaged in celebrating the successes of all its members and in enabling
growth and development.
We recognise that these aims are achieved with the school, parents and pupils working
co-operatively together.
4Code of Conduct
There is one rule for all of us at Abbot's Hill: adults and pupils act with courtesy and consideration
for others.
This means that:
− We always respect and value other people's points of view.
− In class, we make it as easy as possible for pupils to learn and staff to teach.
− Bullying, whether physical, verbal, mental or online is totally unacceptable at all times.
− When representing the school off premises we act with courtesy and consideration.
− We look after and respect all visitors to our school.
− We always dress according to the school code and take pride in our appearance.
− We commit to our studies and chosen extra-curricular activities.
− We always respect other people’s possessions and do not borrow them without permission.
− We respect and take care of our school property and grounds.
− We behave sensibly and speak politely to everyone.
− We are punctual to school, activities and commitments.
− We show appreciation by listening attentively, responding appropriately and always
acknowledging the work of staff, pupils and visitors.
School Council 2020-21
5School Uniform
We actively encourage your child to take pride in their appearance and to wear the uniform well.
Your help to achieve this is essential not only in providing the correct uniform but supporting us in
the way that it is worn.
All garments must be marked with name tapes at neck or waist; shoes must also be named.
Unnamed/unclaimed items of school uniform will be sold as ‘nearly new’ uniform or recycled.
Schoolblazer will sew name tapes as an option.
Uniform is available to purchase online from our supplier, schoolblazer – www.schoolblazer.com.
A link is available on the school website.
Uniform Shop
All items except shoes, socks and those PE items listed on pages 7 and 8 must be obtained from
schoolblazer.
Nearly New Uniform
Nearly new uniform is made available through sales organised from time to time by the Abbot’s
Hill School Parents’ Association (AHSPA).
Winter Uniform
All items
− Navy crested fitted blazer; to be available to be worn in school at all times.
− Navy quilted jacket (optional) or other unbranded/plain (no fur) navy or black waterproof coat.
This should be worn over blazer. It must be removed upon entering the classroom and is not
allowed to be worn in the Dining Room.
− Hat, gloves, scarf (optional) – Any colour from Black Watch tartan; must be plain knit fabric or
fleece. These items are only worn outside the school building. No other design of outdoor
wear may be worn.
− Cream (long or short sleeved) revere blouse
− Tartan kilt (Black Watch). Kilts must be on the knee or below. (Compulsory)
− Bottle green ‘V’ neck jumper with contrast trim
− Black leather shoes (not suede or canvas) without elaborate trimmings. Maximum heel height
5cm. Shoes must provide adequate support and be suitable for wet weather.
− Black knee length socks / tights (minimum 70 denier).
− Navy trousers (optional)
Summer Uniform
Summer Uniform is worn by Years 8 – 11 for the first part of the Autumn Term and throughout the
Summer Term by all year groups. Year 7 wear Winter Uniform when they join us in September.
− Navy crested fitted blazer; to be available to be worn in school at all times
6− Navy summer skirt (on the knee or below) (Compulsory)
− White and sky blue stripe blouse with short sleeves
− Navy summer cardigan
− Navy trousers (optional)
− White over the ankle socks (no trainer socks)
− Shoes as winter
− Flesh coloured tights (Years 9-11)
PE Kit
Items to be obtained from schoolblazer
- Navy crested polo shirt
- Clan Polo Shirt
Cameron: Red
Macneil: Green
MacDonald: Navy
- Navy crested skort
- Navy crested fitness shorts
- Navy crested baselayer top (optional)
- Navy crested baselayer leggings (optional)
- Navy crested midlayer top
- Navy crested tracksuit top
- Navy crested training pants
- Navy swimming costume, one piece
- Coral, light green, white, navy games socks; knee-length (2 pairs)
- Sport socks; white (2 pairs)
- School branded swim cap (compulsory only for Swim Squad swimmers)
- Navy crested swim bag (optional)
- Navy crested games bag
- Navy crested ear warmers (optional)
Other Items
Not available from schoolblazer
Lacrosse stick (distributed during first PE lesson of Autumn Term)
− PE staff to engrave name on side
7Lacrosse goggles (compulsory)
− For normal goggles, please visit https://www.uklacrosse.com/cascade-lacrosse-polyarc-
goggles.html. UK Lacrosse have kindly offered a 20% discount to Abbot’s Hill pupils at
£39.50 plus postage. Please click on the link and use the code ABBOTSHILL20.
− Please visit www.hattersleysonline.co.uk in order to purchase special goggles that fit over
glasses. If you add Bangerz Goggles to your basket and use the code 'goggles2020' at the
check, you can secure a price of £34 including postage. Usually this would amount to £44-
£48.
Mouth guards (compulsory)
− you can purchase one at a sports shop or wait until September when OPRO visit the school
for a bespoke fitting one
Football boots (moulded or screw-in studs)
− name tape sewn on underside of tongue or peel and stick label on inner heel
Indoor trainers for the Sports Hall (not flat heels, non-marking soles)
− name tape sewn on underside of tongue or peel and stick label on inner heel
White outdoor trainers (any colour soles, not flat heels)
− name tape sewn on underside of tongue or peel and stick label on inner heel
Towel for swimming
− name tape sewn by tag
Swimming cap (named)
Combination lock for PE lockers is preferred.
Summer Term Only
Spikes (optional)
− name tape sewn on underside of tongue or peel and stick label on inner heel
Tennis Racket (optional)
− racket must be engraved by PE staff. Cover must also be named.
Hair
Hair must be tidy and it must all be tied up and away from the face with the correct discreet hair
accessories.
− Winter: navy / bottle green / black
− Summer: navy / white
No long fringes over the eyes, no obvious colour changes or extremes of fashion (e.g. streaks,
glitter, braids or beads) are permitted. Hair must be a conventional style.
8Jewellery and Make-up
− Neck: One discreet religious necklace only (no leather straps etc.)
− Ears: One discreet stud (in each lower lobe of the ear). No other piercings allowed. Ears
should only be pierced at a time when suitable healing can take place. Lower lobes can be
covered for only up to 6 weeks; any other piercings should be removed.
− Wrists: A watch only. No bracelets or wristbands. No Apple Watches or any other smart
watches. A fitness tracker may be worn, but may need to be removed for certain lessons.
− Hands: Neither rings, fake nails nor nail varnish may be worn.
− Make-up: None whatsoever
Any other jewellery will be confiscated and returned at the end of the term. Expensive or precious
items should never be brought to school.
General
Pupils must travel to and from school in uniform (not PE Kit) at all times. In very cold weather, a
plain black or dark navy non-branded coat may be worn.
We recommend that you purchase a suitable school bag that your child can carry around the
large school site.
The school provides all overalls required for Science, Art and Home Economics.
There are optional trips to concerts/theatres out of school time. For these events pupils may wear
clothes suitable for the occasion. The dress code will be advised by staff beforehand.
Two lockers are provided for the pupils to keep their belongings, one in your child’s Common
Room and one in the PE Locker Room. Suitable padlocks should be purchased for your child to
use. A combination lock for PE lockers is preferred.
Communication between Parents and the School
Telephone Calls
When calling the school to speak to a member of staff, please be aware that they could be
teaching and may be unable to take your call or respond immediately. The office staff will ask for
details and confirm the contact telephone number to return your call. They will then email the
member of staff and ask them to call you back when they are available; please be aware that this
may be later in the day.
If the call is urgent and the member of staff is unavailable then you will be put through to a senior
member of staff.
Text Messages
Emergency/urgent text messages will only be sent to parents in such cases that the school is
closed, school buses are late, delays in return times for school trips, fixtures are cancelled etc.
The text message may be backed up by an email.
9Emails
This is the preferred method by which the school communicates with our parents. If an email is
sent by a parent to an individual member of staff they will receive a reply by that member of staff
as soon as it is convenient to do so.
Group emails from school may contain a couple of sentences or paragraphs or may have a
letter/document attached. Very occasionally, we may send hard copy letters home, i.e. for
residential trips and Prep School fixtures. Please be aware that large group emails can take some
time to arrive.
Where appropriate, copies of letters emailed home to parents will also be published on the Parent
Portal for reference.
Weekly Bulletin
This is emailed to parents weekly on a Thursday. Whole school communications, as well as those
for Nursery, Prep School and the Senior School are included. Such communications can include:
event details, end of term timings, Parents’ Evenings reminders, letters for Educational Visits,
charity events etc.
eForms
Where possible, we have moved towards sending parents e-forms, rather than sending home
hard copy letters with reply slips, which often get lost in the bottom of school bags. This is a very
convenient method for parents to respond to us regarding Educational Visits, whole school events
such as the Carol Service or for tickets to our school productions.
Printed Communication
We will occasionally send home printed publications such as The Chronicle, our annual
magazine. The Parents’ Association may also wish to publicise some of their events by sending
home flyers. For important events in the school calendar, we will continue to send home
invitations and tickets for Prizegiving, Commemoration Day and the Carol Service.
Parent Portal
We ask you to keep your details and your child’s details up-to-date. These sections of the Parent
Portal are editable:
- Adult Personal Details – Address, telephone numbers, email address etc
- Child’s Details – Religion, consents etc.
You can also view important information and communications, such as:-
- Calendar – Full and day view
- Pupil’s Timetable – Full and day view
- Useful links – Twitter, website etc. and some external links
10- Medical – updates must be sent to the School Nurse at nurse@abbotshill.herts.sch.uk
- Weekly menu
- Weekly bulletin
SchoolBase App
The SchoolBase App provides faster, simpler and secure access to key school information for
parents. The App gives quick access to timetables and the School Calendar using a 4 digit pin
number. It also gives an option to go directly to the full version of SchoolBase without the need for
further log in details.
Website
General information is available on our website for parents to view.
Teacher – Parent Consultations
Teacher - Parent Consultations are arranged for each year group and are held from 5.00 –
7.00pm in the Dickinson building. However, if you are unable to attend you are always welcome
to attend another Teacher - Parent Consultation evening, by arrangement.
You are requested to confirm your attendance by email. Pupils are invited to attend with their
parents.
Please do not bring siblings to a Teacher - Parent Consultation as the meeting should only
include the teacher, parent(s) and pupil who is involved in the consultation. There are no
staff available to take responsibility for any siblings.
Reporting
Pupils’ academic progress is monitored throughout the school and information to parents may
include Grade Cards or reports as well as a Parents’ Consultation evening. These are issued to
parents via the Parent Portal. They will stay on the Portal for as long as your child is at Abbot’s
Hill.
All communication is spaced throughout the academic year and the timing varies in each year
group. Year 11 receive their final report after their GCSE Mock Examinations, not at the end of
the summer term.
Year 11 leavers and their parents are invited to attend a Presentation Evening in November to
receive their GCSE certificates.
Academic Awards and Commendations
Academic commendations are distributed via end of term mailings. Each department awards
these for outstanding effort or attainment in a particular subject.
At the end of the year, on Commemoration Day, Academic Certificates are awarded for each
subject, one pupil from Key Stage 3 (Years 7, 8, 9) and one pupil in Key Stage 4 (Years 10 and
1111) for outstanding achievement. The prize winners in Key Stage 4 will also be awarded a cup or
trophy.
On Commemoration Day, other awards are made to celebrate pupils’ achievements in all aspects
of school life.
Abbot’s Hill School Parents’ Association (AHSPA)
At Abbot’s Hill, we are very grateful for the support we receive from our parent body and we have
an active Parents’ Association. Regular coffee mornings enable parents to get to know one
another and there is a series of events throughout the year for both children and parents to enjoy,
including the Fireworks Evening, Year 7 Bingo Night, Summer Social, Charity Ball and Quiz Night.
Academic Information
Years 7, 8 and 9 (Age 11-14)
The curriculum from Year 7 includes Art, Dance, Design, Drama, English, French, Geography,
History, Home Economics (Food), Computing, Mathematics, Music, Physical Education, PSHCEE
(Personal, Social, Health, Citizenship and Economic Education), Religious Studies and Spanish.
In Years 7 & 8, Science is split into Natural and Physical Sciences and then all three Sciences are
taught separately from Year 9.
Full details of the Curriculum are available on our website www.abbotshill.herts.sch.uk. The
curriculum may be subject to change.
Pupils are placed into sets across the Year group commensurate with ability in some subjects.
They can be moved between sets at any time during the year. English, Mathematics and Science
begin to teach the KS4 specifications in Year 9. History, Geography and Religious Studies also
teach their KS4 Specifications after the End of Year 9 examinations where possible.
Years 10 and 11 (Age 14-16)
During Year 9, pupils will select the GCSE subjects they wish to study in Years 10 and 11. Staff
are available to advise them in their choices of study.
Compulsory ‘Core’ subjects are English Language, English Literature, Mathematics, a Modern
Foreign Language, ICT, Religious Studies (short course) and Science. The remaining three
subjects are currently selected from the following options:
− Art and Design − History
− Computer Science − Home Economics (Food Preparation and Nutrition)
− Dance − Media Studies
− Drama − Music
− French − Religious Studies (Full Course)
− Geography − Spanish
− GCSE Physical Education − Study
12PSHCEE is studied as a non-examinable subject. Physical Education continues into these two
years, with the opportunity of taking the Level 2 Award in Sports Leadership. The curriculum may
be subject to change.
Most pupils follow the BCS European Computer Driving Licence (ECDL) Extras Level 2
Certificate. It is certified across the full range of available skills and applications taken over 4
modules: Word Processing, Spreadsheets, Presentation and Improving Productivity Using IT.
However, a few pupils will follow the Level 1 Certificate which will include 3 modules: Word
Processing, Spreadsheets and Presentation.
Study Diaries
Each pupil is given a study diary which contains their timetable, sections to record all homework
set, clan points and debit marks, activities undertaken and also a space for your signature. In
addition, it contains general information regarding school life, e.g. conduct and responsibilities.
Parents in Years 7 and 8 must sign their child’s study diary each week to show that they have
seen the completed homework and use it as an additional method to pass messages/information
to staff. The Form Tutor will check the study diary during tutor time each week.
Homework
A homework timetable will be issued at the start of each academic year and updated where
appropriate.
Homework is set for the following reasons:
− To reinforce work covered in class
− To encourage independent study, and work outside the classroom
− To prepare the pupils for the next stage of their education, helping self-discipline and planning
Subject teachers will post details of homework, including work set and due dates on the Google
Classroom.
Pupils will be encouraged and supported to produce a daily schedule.
− Pupils are responsible for:
- writing down homework in their study diary so that it can be understood
- checking Google Classroom for details of work set
- taking home the appropriate books, paper, Chromebook, reference materials etc.
− Parents are responsible for:
- checking that homework has been done and signing the study diary (Years 7 & 8 only)
- to note if help has been needed, or whether too little or too much homework has been given
and contact the appropriate teacher if this is an on-going problem
- giving support and advice but not doing the homework
- listening to reading as appropriate
13Occasionally, unfinished work may be given as homework. Individual pupils experiencing
difficulties with particular work may be given extra work to complete at home to help their
educational progress. Homework is not given to pupils absent through illness or holiday except for
Key Stage 4 pupils or exceptional circumstances as agreed by SMT.
Guidelines for the appropriate time to be spent on homework are included with the homework
timetable. As some pupils work faster than others, times may vary, but generally Year 7 will be
expected to do a maximum of one hour of homework each day. This increases in subsequent
years.
If you feel your child is spending an excessive amount of time on homework, please contact the
Form Tutor who will then liaise with the appropriate subject teacher. It is acceptable to rule off the
work and for you to sign your child’s incomplete homework indicating the length of time they have
spent on it (this does, of course, assume that maximum effort has been made during that time).
Written work is often only part of homework; revision throughout the year is an important part of
the development of study skills.
If your child would prefer to complete some of the work at school, prep in ICT 1 is supervised from
5.00 – 6.00pm.
Pupils in Years 10 & 11 failing to complete homework will attend compulsory enforced study
which takes place during the lunch break.
Pupils in Years 7 - 9 may also be asked to attend enforced study.
14Homework Allocations
Year 7 Year 8 Year 9 Years 10 & 11
40 mins 60 mins 90 mins 90 mins
Science
(2 x 20mins) (2 x 30mins) (3 x 30 mins) (3 x 30mins)
Maths 30 mins 30 mins 45 mins 60 mins
English 30 mins 30 mins 30 mins 60 mins
60 mins in French or
French / Spanish 20 mins each 25 mins each 35 mins each
Spanish
ICT 20 mins 25 mins 30 mins 0 mins
20 mins per 2 25 mins per 2
RS 30 mins 30 mins
weeks weeks
Geography 20 mins 25 mins 30 mins
History 20 mins 25 mins 30 mins
60 mins per ½ 60 mins per ½ 60 mins per ½
Art
term term term
60 mins per ½ 60 mins per ½ 60 mins per ½
Design
term term term
20 mins per 2 20mins per 2 20 mins per 2
Music Options – 60 mins
weeks weeks weeks
60 mins per 60 mins per each
Food 0
term term
Drama 0 0 0
Media Studies 0 0 0
PE 0 0 0
Dance 0 0 0
Approx. Total Hours 4hrs 5 hrs 6.5 hrs 8hrs max
15Pupil Information for School Examinations
School Examinations take place as follows:
Year 10 will complete GCSE projects or non-exam assessments (NEAs) throughout the year and
summer examinations for Years 7 – 10 take place in May.
Year 11 will complete GCSE projects or non-exam assessments (NEAs) and moderation of
practical subjects throughout the year, mock examinations in December and January and GCSE
written papers in the summer term.
Examination rules are as follows:
− Candidates will assemble outside the examination base prior to each session.
− Before entering, pupils must check that they have with them the equipment required for the
examinations. Bags must be left outside the examination room. Pens, pencils, etc. must be
carried in a clear plastic bag or clear pencil case. No calculator cases or bottles with labels
(bottles must be clear) can be taken into the examination room.
− From entering the examination area, examination conditions prevail.
− COMPLETE SILENCE
− NO MOBILE PHONES
− NO ALARM WATCHES OR SMART WATCHES (E.G. APPLE WATCHES OR SIMILAR)
− CALCULATORS, WHERE PERMITTED, WILL BE CLEARED OF ANY PROGRAMMES
− NO MASCOTS
− NO EATING
− Any misconduct, which contravenes usual examination procedure, will result in exclusion from
the examination room. This might result in exclusion from all further examinations and the
cancellation of those already completed.
Educating for Adult Life
PSHCEE
A programme of Personal, Social, Health, Citizenship and Economic Education (PSHCEE) is
included in the school curriculum in a weekly timetabled lesson, as well as through the many and
varied extra-curricular activities. The aim of PSHCEE is to enable pupils to develop the
knowledge, skills and attributes they need to manage their lives, now and in the future. It includes
programmes of study skills, citizenship, health and safety, RSE (Relationship and Sex Education)
and economic education. Pupils are encouraged to further develop listening skills and to express
their own ideas and opinions. They consider issues, which are important in modern society, such
as the promotion of self-esteem and assertiveness and the problems of drug and alcohol misuse
and bullying.
16Careers Education and Guidance
The aim of careers education and guidance in the school is to prepare all pupils to take their
place in society, both as workers and as members of their local community.
Careers work forms an integral part of both the school curriculum and the pastoral system. Time
is allocated in all Key Stages within the curriculum. Although the careers work is co-ordinated by
the Head of Careers, all tutorial staff are actively involved.
In Year 9, when GCSE subjects and courses are discussed, care is exercised to ensure that the
selection of subjects is broad and balanced. Pupils are also guided to sources of information
about the qualities and qualifications required in a range of careers. Pupils attend a GCSE
options talk and are able to discuss their choices with teaching staff, Form Tutors and the Head of
Careers. Parents are integral to this decision-making process and are kept fully involved at every
stage of the process.
In Year 10, pupils begin to prepare for their next level of study post GCSE. They are encouraged
to explore a wide range of career possibilities; this is aided by the whole year group sitting the
Morrisby Profile, and receiving an online report which will help each pupil understand their
strengths, look at their options and help them make the right decision about their future. The
online profile is a lifelong resource. Pupils may opt to undertake an interview with a Morrisby
advisor to discuss their online report. They also gain skills in writing letters of application and
CVs. A Post-16 Information Evening is held in the Summer Term with guest speakers who will
provide information about the different Post-16 pathways available.
Important decisions concerning future careers are made in Year 11; the transition from school to
work, further education or a Post-16 course in school. Every pupil has the opportunity of at least
one practice interview with external professionals or a member of staff. A work experience
scheme for all Year 11 pupils is in operation to support pupils’ knowledge of working life and
transition into employment.
The school has various events that run through the year providing parents with the opportunity to
receive further post-16 information from external as well as internal speakers. A Sixth Form
Forum is organised in the Autumn Term, where we invite many schools and colleges to provide
information to our pupils about prospective schools. This is an invaluable event where pupils and
parents have the chance to speak directly with representatives of the different organisations.
The school has a fully equipped Careers Room which is opened at lunchtimes for drop-in
sessions. Extensive resources are available to give information on a vast range of careers, Post-
16 options and subject courses. The school also has several careers computer packages and
Apps which can be accessed by all pupils.
The Morrisby online resources are also available to all pupils in Years 8 and 9. Coupled with
dedicated PSHCEE lessons, this provides a framework from which pupils can develop their skills
and knowledge.
The Abbot’s Hill Careers website, powered by Success at School, provides an additional resource
for all Senior School pupils to explore post-16 options, study skills, careers and employability
skills. Parents and pupils are provided with a login.
A careers fair is organised each year with a particular focus e.g. sports, creatives, STEM or
public and corporate services. This provides an opportunity for pupils and parents to explore a
range of roles and professions.
17The Pastoral System
Positive relationships are at the heart of Abbot’s Hill School. We provide a high standard of care
for all pupils through a committed and supportive staff.
Each year group is assigned a team of Form Tutors and a Head of Year. Each pupil is then
placed with a Form Tutor who is responsible for their care and monitoring their progress
throughout the year. Form Tutors see their tutees on a daily basis for registration and each week
there is allocated tutor time. Heads of Year oversee all matters relating to the Year group and
take a year group assembly or meeting each week.
The Form Tutor is the first point of contact for parents. The Head of Year is available for more
serious pastoral concerns. Concerns regarding a curriculum subject should be directed to the
relevant subject teacher or Head of Department. Any problems that cannot be resolved by the
Form Tutor or Head of Year should be referred to the Director of Pastoral Care, Director of
Teaching and Learning or the Deputy Head and ultimately the Headmistress.
Each year group has a year base and access to a common room. Every pupil has a locker in
which to keep books and belongings and in addition to that, a separate locker in the PE area for
their PE kit. Your child must keep all their belongings in these lockers which should be locked
with a padlock.
Senior Staff Key Responsibilities
Deputy Head
− Day to day running of the Senior School
− Curriculum development
− Standards of teaching and learning with Director of Teaching and Learning
− Ultimately responsibility for the well-being, conduct and behaviour of all pupils in the Senior
School in conjunction with the Director of Pastoral Care
Director of Pastoral Care
− Overall responsibility for monitoring and supporting the pastoral needs of pupils across the
school – in conjunction with the Deputy Head and Head of Prep
− Pastoral transition into Year 7 and transition of new pupils
− Pastoral oversight in liaison with Headmistress, Deputy Head and Head of Prep
Director of Teaching and Learning
− Overall responsibility for the development and implementation of strategies to evaluate the
effectiveness of teaching and learning across the whole school
− Co-ordination of assessment and tracking data
− Provision for Gifted and Talented pupils with the Gifted and Talented Co-ordinator
18Assistant Head Senior
− School timetable
− Co-ordinate the Year 9 Options process
− Mark Reading and Prizes
− Extra-curricular programme
− Running of the Rewards System (My Stickers)
− Day to day organisation of events in the Senior School
SENDCo
− Responsible for meeting the individual needs of all children within the school as they occur,
seeking to ensure that the learning of all pupils is given equal priority
− To support and advise colleagues on identifying SEND and developing strategies and
differentiation for pupils with special needs.
− Provision for pupils with special educational needs
Clans
Abbot's Hill supports a Clan system, in line with our Scottish heritage: MacDonald, Macneil and
Cameron. These are led by Clan Captains from Year 11 and enable support, encouragement and
friendship across the years. There are several inter-clan competitions during the year. Pupils and
staff are placed in a Clan when they join Abbot’s Hill.
Each pupil is given an individual code for the website ‘mystickers.co.uk’ where they log their clan
points using the unique code printed on the sticker.
Clan points are awarded by staff for positive contributions to work and school life. They are
recorded in each pupil's study diary and on reports. Clan points count towards personal award
certificates (Bronze, Silver, Gold and Platinum) and the Clan Cup awarded each term. Every half
term there are random draws and best form prizes as well as others offered throughout for
milestones.
Assemblies
There are usually two Senior School assemblies each week and these are taken by staff, some
with input from the pupils.
There is also an assembly led by the Head of Year.
There is time each week for Form Tutors to spend time with their tutees, checking the study diary,
reviewing any areas of concern and discussing any successes. It is also an opportunity for pupils
to talk to their Form Tutor if they have any worries. When reports are about to be issued home,
19the pupils will have an opportunity to read these during tutor time and discuss their targets and
achievements with their Form Tutor.
Pupils’ Responsibilities
Pupils are strongly encouraged to take responsibility for themselves and others. There are many
opportunities to demonstrate this.
Each May, when Year 11 begin their study leave, Year 10 all have an opportunity to help play a
role in the smooth running of the school. Roles of Responsibility are decided by the end of the
summer term.
The School Council
The School Council is a forum for active and constructive input into the daily life of the school.
Elected representatives from a cross-section of the school community meet to discuss issues
raised by staff or pupils so that all are aware of what is happening in school, the reasons for it,
and can influence changes.
Pupils can also represent their year group on sub-committees that address issues including
premises, ICT, catering and curriculum. These are opportunities for pupils to have a more
detailed look at specific topics such as refurbishment of common rooms, PSHCEE lessons and
Chromebooks.
Discipline
Pupils are expected to conduct themselves in an appropriate manner, respecting the school
community, environment and each other.
Minor breaches of discipline are dealt with immediately, with pupils being issued with Debit
Marks.
After school detentions are held from 4.45-5.45pm and are set when pupils receive a number of
debit marks.
10 Debit Marks - Form Teacher Detention
20 Debit Marks - Head of Year Detention
25 Debit Marks - Senior Management Detention
30 Debit Marks - Deputy Head Detention
Serious breaches of discipline will be investigated and a range of sanctions may be put in place
e.g. an after school detention, break and lunchtime isolation, internal and external exclusions and
permanent exclusion.
A classroom is staffed during lunchtime, where pupils may be sent for enforced study for
classwork and for homework to be completed. After school detentions are used for poor
behaviour or a breach of the Code of Conduct. Parents will be notified should this apply to their
child. There is a scale of sanctions which, in cases of persistent and serious problems, may
result in parents being asked to remove their child, temporarily or permanently from the school.
20Bullying
Abbot's Hill provides a caring, friendly and safe environment for all pupils and staff so that
teaching and learning can take place to the benefit of all.
We believe that bullying in whatever form is unacceptable, including cyber bullying. Any incidents
should be reported immediately to a member of staff so that they can be dealt with promptly and
effectively. There is an Anti-Bullying Policy and Behaviour Policy and these can be viewed on the
school website.
We aim to prevent bullying by:
− Fostering respect for each other.
− By promoting an open, positive, friendly and caring atmosphere in which positive self-images
and appropriate behaviour in all areas is encouraged
− By promoting an atmosphere in which pupils can share their concerns in confidence.
− A structured PSHCEE programme where bullying and related issues of assertiveness, self-
esteem and coping with strong emotions are discussed openly
− Enabling strong teacher pupil relationships.
Items Forbidden on School Premises
No pupil is allowed to bring chewing gum into school. Pupils bringing cigarettes or other tobacco
related products, drugs, alcohol and weapons onto the school premises or on the school bus will
automatically be suspended or expelled. Individuals in the company of offenders may receive the
same punishment.
Mobile Phones and Electronic Equipment
The rules for using a mobile phone take effect as soon as the pupil arrives in school. Mobile
phones and electronic devices should be put away as pupils get off the school bus or leave their
parent's car. At all other times the phone must be out of sight and switched off.
Pupils in Years 7-9 MUST hand their phones in to their tutor each morning during registration.
The phone must also be labelled with the pupil’s name. At the end of the school day, pupils
should collect their phones from the Senior School Library. After collection, phones should only
be turned on once they are outside the Main House. Pupils can check for messages in their
common rooms or outside in the bus shelter or whilst waiting to board their school bus with due
care and attention.
Pupils in Years 10 & 11 MUST place their phone in the designated phone locker in their Common
Room by 8.10am and collect at 4.30pm. These lockers are locked throughout the day. Year 10 &
11 pupils arriving late or leaving early for a known appointment should hand their phone into Main
Reception instead.
The School accepts no responsibility for replacing lost or damaged mobile phones which are
brought to school. Parents are advised to ensure their household insurance provides appropriate
cover for pupils’ mobile phones. Sanctions for mobile phone infringements are detailed in the
Behaviour Policy.
Pupils are able to go to Main Reception to make emergency phone calls.
21We have had a small number of requests from pupils that wish to bring in Kindles and other
similar devices from home. We allow this so we can harness an interest in reading and improve
this level of independent research. Before a pupil brings in a device from home we need them to
complete a Use of Device Form which is signed by you and your child.
On receipt of the form the pupils will be entered onto a register approving this device. Please note
that Years 7-9 will be able to bring into school a device that does not have any internet or email
access functions and Years 10-11 can bring in devices with internet access but this must be
turned off unless permission is given by the subject teacher.
We urge you to check your home insurance documents as these devices will not be covered by
the school’s insurance.
Please visit the Parent Portal to download the form.
Pupils in Years 7-11 are issued with a Chromebook that they need to take care of and follow the
‘Acceptable Use Agreement’. Use of internet enabled and other electronic devices is covered by
the ‘Acceptable Use Agreement’ which is signed annually.
Learning Support Procedure
General Information
Abbot’s Hill welcomes pupils with a wide range of skills and talents so that their presence will
enrich the whole school. Our selection procedures are designed to identify pupils who can benefit
from a course aimed at gaining a grade 4 and above at GCSE in a reasonable number of subjects
including the core subjects. All teachers are responsible and accountable for the progress and
development of the pupils in their class. We aim to enable all pupils to achieve their best in all
aspects of school life but we recognise that some are challenged by specific learning difficulties.
Although we are keen to support pupils with learning difficulties, we offer a limited level of
support, as we are not a special school with unit facilities.
Pupils may be placed in sets where appropriate to the subject and Year group. In-class learning
support is available in exceptional circumstances. It is possible, however, to keep one GCSE
option block ‘free’ for private study, thereby reducing the pressure of work. This extra time can be
used to reinforce work done in lessons, spend more time on prep, extra reading and research, or
to have individual specialist support lessons.
Assessment of Pupils’ Needs
All pupils entering the school are assessed and observed by staff to ensure that we know how
best to meet their needs. If it is felt that any pupil is experiencing a learning difficulty, parents are
informed and invited to discuss the results of internal assessments. Extra support can be put in
place with the agreement of the parents and pupil.
Pupils may experience academic problems from time to time and most are resolved with help
from subject teachers. If pupils make less than expected progress, staff may refer them to the
Learning Support Department for further assessment. Again, the results are used to ascertain the
difficulty and any recommendations felt necessary are discussed with parents, staff and the pupil.
22Parental or Teacher Concerns
If a parent or teacher is concerned about a child’s progress they should discuss this in the first
instance with the Form Tutor. Information will be then gathered from subject teachers, reports
that have been sent home and previous assessment data. Parents may be requested to complete
a Parental Questionnaire. The Learning Support Co-ordinator or the SENDCo will discuss the
pupil’s needs with their Form Tutor, subject teachers and parents to decide the next course of
action. It may be necessary to conduct diagnostic assessments within school or to recommend
that you seek specialist intervention from an Educational Psychologist, Optometrist,
Physiotherapist, Speech Therapist or other specialist assessors.
Pupils with a Diagnosed Learning Difficulty
Parents of all pupils with a diagnosed Specific Learning Difficulty (SpLD) must provide the
school with an up-to-date Educational Psychologist's report in order that we may best meet the
pupil’s needs. Some pupils may have a difficulty other than a SpLD, e.g. Speech and Language
Difficulty, Attention Deficit Disorder (ADD) or Autistic Spectrum Disorder, which requires some
form of support and monitoring.
Any background information, reports from specialists, information relating to previous support
should be sent to the school, again so that we can best help your child to progress at Abbot’s Hill.
Teaching staff will receive a summary of any reports together with any recommendations that
might be useful in the classroom.
Learning Support
Before starting Learning Support lessons, the structure and frequency will be discussed in
partnership with the pupil, parents, Learning Support Co-ordinator and SENDCo. Lessons are
usually carried out in small groups depending on the pupil’s individual needs.
Pupil passports are written for every pupil that receives extra help. They are updated on a termly
basis by Learning Support staff, teachers and pupils and are then sent to parents, who are also
invited to contribute.
Progress can be discussed at Parents’ Evenings or during individual meetings if progress is of
concern. Our Learning Support base in the Rose Garden is open every morning at 8.00-8.20am
so parents can drop in to see the Learning Support team; however an appointment would be
required if the matter requires more than a few minutes.
Examination Concessions
All pupils are screened for access arrangements such as extra time in the spring term of Year 9.
Pupils identified from screening with a possible weakness in an area related to access
arrangements will undergo further testing. All pupils who have been in receipt of access
arrangements in Years 7 to 9, will also undergo further testing in areas relevant to their original
diagnosis or historical need.
The SENDCo ensures that allowable and appropriate examination concessions are in place for all
pupils receiving specialist support. In order for a pupil to receive access arrangements a ‘picture
of need’ must be shown. This includes:
23− Historical evidence of a learning difficulty
− Evidence that extra support has been given in school
− Evidence from testing by a specialist assessor no earlier than Year 9 (this must be
completed by the SENDCo or Learning Support Co-ordinator)
− JCQ criteria must be met that shows an educational need
− Evidence from staff that this is the pupil’s usual way of working in each subject for which
arrangements are in place
− For some access arrangements a letter from a professional may be required, for example,
hospital consultant, CAMHS or a Speech and Language Therapist.
− For a temporary condition, such as a broken arm, a different application process is
followed
Temporary Conditions
Where a pupil experiences a short-term need, the SENDCo will meet with parents to modify any
provision necessary.
Charges
Learning Support is provided within the normal fee structure where it is reasonable to do so and
in order for progression to be made. The school will decide on the most appropriate level of
support and groupings in order to facilitate this progression. Assessment and support by outside
professionals is funded by the parent.
Equipment
It is important that pupils possess the same equipment, especially the calculator. We suggest
you supply your child with a pencil case which includes:
− A scientific calculator (we − 2 eraser-tipped pencils
recommend Casio fx-83GTX or
− Eraser
Casio fx-991EX)
− Pencil sharpener
− Scissors
− Black/blue/red/green pens
− Compass
− Coloured pencils
− 180° Protractor
− Highlighters
− Large ruler (30cm)
The Library
Every effort is made to encourage reading, both as a leisure activity and to aid in the academic
development of your child. The library is stocked with a wide range of books and ten laptop
computers available for use at lunchtimes. The Librarian is available to offer advice and support
and Year 7 receive a fortnightly library lesson to develop their library skills and encourage their
reading.
24Physical Education
Dos and Do Nots for PE
✔ Always wear appropriate school kit for × Do not wear any jewellery or watches in PE
different physical activities lessons. Religious bracelets (when authorised)
must be covered by a sweat band
✔ Always listen carefully to instructions
× Do not borrow other kit (even with the owner’s
✔ Bring appropriate medication to lessons permission)
(e.g. asthma inhaler)
× Do not commit to teams and then be
✔ Bring plasters or tape to cover earrings if unavailable for matches (weddings are
they are newly pierced (within 6 weeks) acceptable reasons). This applies especially to
and cannot be removed. This must be Saturday fixtures which are regular
provided by the pupil. occurrences at Abbot’s Hill and are
compulsory for team members.
✔ Always keep kit safely locked in your locker
(pupils must bring in their own combination × Do not bring pets to fixtures.
padlock). This must be during all lessons
and clubs, including Dance and Drama.
✔ Ensure indoor trainers are kept clean and
free of mud
✔ Keep nails short
✔ All items of clothing must be clearly named
with name tapes
✔ Activity trackers (e.g Fitbit) may be worn
during individual activities, such as cross-
country, but not during games, racquet
sports, or gymnastics.
NB: Parents are always very welcome as supporters to fixtures!
Excuse Notes
Short-term injury or illness
A note must be given to the PE department explaining the nature of the problem and the exact
duration that the pupil is unable to participate practically. The note should specify the extent of
physical activity and which aspect of PE this affects.
Pupils with a note are expected to change into PE kit and accompany their particular activity
group inside or outside. They can participate in the lessons through umpiring or coaching roles
and we expect them to participate practically if possible.
Long-term injury or illness
In cases where a pupil is unable to participate in PE for more than two weeks a doctor’s or
physiotherapist’s note is necessary. In this situation the pupil is given theoretical tasks or activities
appropriate for the estimated time and relevant to the activity being missed, if they cannot
accompany their group outside.
25Lost Property
Misplaced items are returned to the lost property containers in the changing rooms. Lost property
is collected by Sports Captains each week and returned to the Year group common rooms. Lost
property found will incur a debit mark.
Music
In addition to the timetabled class music lessons at Abbot’s Hill and the wide range of extra-
curricular musical activities, individual music lessons are available for most orchestral instruments
as well as for the piano, singing and guitar. Group theory lessons are also available.
Lessons are timetabled on a rota basis where appropriate during the school day and after school,
and are given by a team of visiting music teachers. Priority for lunchtime and after-school lessons
is given to Years 10 and 11.
There is a termly fee for a course of 10 x 30 minute individual lessons with prices being pro rata
for pair or group tuition. Fees are payable directly to the visiting music teacher concerned.
Please note that a full term’s notice, to the Director of Music and the visiting music teacher, is
required if you wish to discontinue music lessons. This is reduced to half a term for those in their
first term of tuition with a new teacher.
Educational Visits
All pupils have the opportunity to participate in visits e.g. trips to the theatre, galleries and
museums, site investigations, field trips, music tours and language visits as an integral part of
their courses and enrichment in various subjects. Costs are kept to a minimum and you are
always informed in writing beforehand. It is necessary to complete all relevant paperwork for each
trip.
Outlined below is some information on the major trips that have been offered in the past and their
cost. It may help you to select and plan those that you feel will benefit your child throughout their
time with us. Please expect some trips to be considered compulsory as the majority of these trips
have been taking place for many years and they all have proved to be extremely beneficial and
educational for the pupils.
Year 7
A day visit to Warwick Castle at the end of examination week, which also fits in with the Year 7
History curriculum. They have a guided tour of the Kingmaker, explaining how the castle was run
on a daily basis; a firing of a real size “Trebuchet”; a birds of prey display and how they have
been trained. They also have a little free time to explore the castle and buy souvenirs.
Cost: approx. £25
A two day trip to the Opal Coast in France at the end of June / beginning of July. Pupils visit a
traditional boulangerie where they learn about artisan bread making and discover the secret to
making the perfect croissant. There is plenty of time to explore the walled town of Boulogne-sur-
26mer and practise speaking French at the market. We stay overnight in a hotel and have dinner in
a local restaurant.
Cost: approx. £200
Year 8
A four day Geography/ICT/Activities trip to Weymouth, usually March/April. Pupils stay in a
specialist centre, go out to do Geography fieldwork on three days, and write up their research
using specialist ICT programmes in the evening. These are interspersed with various activities
ranging from problem solving through dragon boating to abseiling.
Cost: approx. £395
Year 9
A four day trip to Spain in March/April. Pupils stay in a hotel, receive Spanish lessons in the
mornings and participate in cultural visits during the afternoons and evenings.
Cost: approx. £550
A one day trip to visit Somme Battlefields, including visits to Newfoundland Memorial Park, Ulster
Tower, Lochnagar Crater and the Thiepval Memorial to the Missing.
Cost: approx. £115
Year 10
A long weekend to Spain in the Summer Term for pupils studying Spanish at GCSE level.
Cost: approx. £550
A four-day residential trip is open to pupils taking French and/or Art at GCSE. Activities include
language lessons for those studying French, visits to various landmarks in the French capital and
sketching time for Art pupils. Also included in the trip is a visit to Auvers-sur-Oise, where Vincent
Van Gogh lived and produced 80 paintings and 64 sketches in the last 70 days of his life.
Cost: approx. £500
Year 11
Our Year 11 team players who have been committed to a number of sports for five years are
taken for a long weekend to an Outdoor Education site, such as Calshot.
Cost: approx. £220
GCSE Geography Field Trip. This takes place in September of Year 11 and is to the Cranedale
field studies centre in Yorkshire. Pupils collect primary data which is imperative for the Geography
fieldwork examination and visit their coastal case-study location. Fieldwork in a river and urban
environment is carried out and evening lessons reinforce what has been learned during the day.
27Cost: approx. £380
We believe that the trips we offer are educationally sound and we actively encourage pupils to
participate. The trips are offered at an appropriate stage of their learning in order to gain
maximum benefit.
Including:
● GCSE Art trip to the V & A Museum
● GCSE Dance trip to Sadler’s Wells
● GCSE Drama trips to theatres in London, Oxford, High Wycombe, etc
● GCSE English trip to Poetry Live!
● GCSE Science trip to Science Live!
It is always a great pleasure to take the Abbot's Hill pupils on a trip – their behaviour, sense of fun
and positive attitude are always refreshing.
Clubs and Activities
We have an extremely varied programme of activities held at lunchtime, after school and at
weekends. These range from lacrosse and tennis to F1 in Schools, making Christmas cakes,
magazine production and knitting. Our school sports teams are very successful and individual
attainment is of the highest standard.
Ensembles and choirs are organised to accommodate various interests and abilities.
Drama is very popular with the pupils and a school production or performances are staged each
year involving most year groups.
Information regarding upcoming clubs is available before the beginning of each term via the
printed calendar.
Duke of Edinburgh’s Award
Pupils have the opportunity to participate in and achieve this highly prestigious Award and the
majority of pupils take up the challenge at Bronze level in Year 10 and many opt to continue with
the Silver Award in Year 11.
At both Bronze and Silver level, the Award involves participation in four sections: Physical, Skills,
Volunteering and Expedition. Pupils are supported by the DofE Manager in their choice of
activities for each section and the online eDofE platform is used, making it easy to submit plans,
track progress and upload evidence.
DofE activities in areas such as sport, drama, arts and crafts, science and technology and music
are available as part of the school’s extensive extra-curricular programme. We are also able to
offer a number of Volunteering opportunities within the school community and the school has
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