Tenure & Promotion 2020-2021 - University of ...
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Tenure & Promotion 2020-2021
Contact Information
Beverly McCreary
Assistant Vice Chancellor
Hawai`i Hall 209
956-9429
bmccrear@hawaii.edu
http://manoa.hawaii.edu/ovcaa/faculty/
2
Policies, Criteria, & Guidelines
Know your documents:
• 2017-2021 Agreement between the University of
Hawai`i Professional Assembly and the Board of
Regents of the University of Hawai`i
http://www.uhpa.org/contracts/2017-2021-uhpa-bor-contract/
• Executive Policy (E5.221)
http://www.hawaii.edu/policy/docs/temp/Attachment_1_Classification_o
f_Faculty_University_of_Hawaii_at_Manoa.pdf
• 2020 Mānoa Criteria and Guidelines
http://manoa.hawaii.edu/ovcaa/faculty/tenure_promotion_co
ntract_renewal/pdf/tp_criteria_guidelines_20_21.pdf
• Department Procedures and Criteria
3
Change in Documents
MOU REGARDING IMPACT OF COVID
Tenure:
• Faculty members who were employed in the
Spring of 2020 and are in their last year of
probation may elect to postpone their tenure
application for fall 2020
• They do not need to undergo contract renewal
• They will apply for tenure in fall 2021
Contract renewal:
• Faculty members who were employed in the
Spring of 2020 and are expected to undergo
contract renewal in fall 2020 may elect to
postpone their contract renewal by one year.
• Fall 2021 will be considered part of initial Additional MOUs:
contract period
• DPC size
• No abstentions
4
MQs, Waivers/Probationary Period
Tenure Promotion
Probationary period
5 years Time in rank
Rank 2 and 3 Years of service
3 years required for promotion
Rank 4 to next rank (E5.221)
2 years
Rank 5 Educational
Minimum educational
Shorten or Lengthen requirement of
(Max of 7 years)
classification and rank
(E5.221)
5
Examples based on COVID MOU
Tenure Contract Renewal
• Faculty member employed in Spring • Faculty member employed in Spring
2020 and in last year of probationary 2020 and in last year of probationary
service in Fall 2020: service in Fall 2020:
2020-2021 COVID postponement
2021-2022 apply for tenure 2019-2020 year 1
2020-2021 year 2 (COVID postpone)
To Utilize COVID MOU: 2021-2022 year 2 contract renewal
Faculty applicant must write a memo addressed to their 2022-2023 year 3
Dean and Department Chair stating intent to postpone: 2023-2024 year 4 contract renewal
• Contract renewal: 2024-2025 year 5 tenure
• By due date of contract renewal
• Tenure:
• By October 2, 2020
6
10/2/20 11/20/20 1/4/21
Tenure
Due to DPC Depart. Due to
Promotion
Depart. Review Chair Dean or
Review
Chair Review Director
Committee
Review Process
7
2/1/21 2/8/21 Feb/March June 30th
TPRCs Dean Notification
transmit Provost President’s
review of TPRC Reviews Decision
to Dean to eval.
Provost
Review Process
8
Tenure and Promotion Review Committee (TPRC)
• Made up from the Faculty Personnel Panel
• All tenured I and R faculty at ranks 4 and 5
• All tenured S, B, A faculty at ranks 3, 4, and 5
• Faculty applicants can exclude up to ten (10) faculty from serving on the
TPRC
• Sent directly to the applicant and returned directly to OVCAA – (typically beginning of
November)
• Committee will consist of 6-8 senior faculty
9
Compiling the Dossier
Choose Electronic submission or hard Application
copy Faculty complete
Electronic: • Part 1 – Employment Details
• Contact College Coordinator • Part 2 – Criteria and Guidelines
Hard Copy:
• Part 3 – Credentials and Experience
• Updated application
• Part 4 – Endeavors
Hard Copy Logistics
Each page should have your name and Reviewers complete
a page number • Part 5 – Department Assessment (DPC, DC and
(can use labels) procedures/criteria)
Margins need to be wide enough to • Part 6 – Dean/Director’s Assessment and Recommendation
ensure readability • Part 7 – TPRC’s Recommendation
Bound in file folders or three-hole • Part 8 – Request to Examine Dossier (applicant)
binders
• Part 9 – Provost’s Recommendation/Decision
(use size appropriate for dossier)
Can be double sided
Reminder on Language
10Opportunity to speak directly to the
reviewer about your work
For Tenure, articulate future trajectory
Emphasize activities since last promotion Highlight unique aspects and significance
or hire of accomplishments
Readers not in your field
11Teaching Research Service
• High level of competence • Well on the way to becoming an • Faculty member should have
established scholar participated in the academic
• Evidence of a mature level affairs of the University
• Comparison peer group consists
of performance and the not only of departmental • through service on
versatility to contribute to colleagues, but also the whole appropriate faculty
all levels of the of the appropriate community committees
departments instructional of scholars active a major • Use professional competence
programs research universities in the service of the
profession and general
• Publication in major journals
community
and presses in the field is of first
importance in establishing the
level of scholarly achievement
12Specialist/Librarians Agents
• Demonstrate a level of professional
achievement and productivity in field of • Level of professional achievement and
specialization appropriate to rank
productivity in extension service
• “clear evidence of professional growth in
specialty”; “established contributor to the appropriate to the rank
standards, techniques and methodology of • Comparison peer group consists not only
profession”
of local colleagues but also the whole of
• Comparison group consist not only of local
colleagues but the whole of peers active in
the community of extension professional
same field at major institutes of higher at major extension service programs
education nationwide
13Operationalize Work
Teaching Research Specialist
• How to demonstrate criteria for • How to demonstrate scholarship • How to demonstrate
teaching effectiveness professional growth
• Peer reviewed
• Course evaluations scholarship • Impact of work on field
• Demonstrate • Grant awards • Utilize job description to
receptiveness to establish field
• Impact of scholarship on
constructive criticism field
and feedback
• Articulate authorship
• Peer review conventions
• Curricular development
14Compiling the Dossier
Caveat for evaluations:
During transition to all on-line learning,
• This section can be utilized to provide summary faculty and students were not required to
evidence patriciate in evaluations
• Summary of teaching evaluations or Therefore, the absence of evaluations for
workshop presentations Spring 2020 may not be held against any
• Examples of courses or programs applicant in any personnel action
developed
• Examples of programs developed or
presentations
• This box, file or drive can store the specific data
• Peer evaluations of contributions summarized in the supporting materials
• Actual teaching evaluations
• Actual presentations developed
• Sample of scholarship produced
15Bibliography
Valuable objective record of scholarship
• Separate published works, conference
presentations and manuscripts into appropriate
groups (use categories adapted to discipline)
• List most recent first
• Give full citation
• Note and define “in press”; if possible provide
letter
• Make a clear distinction between sole authored
work and joint
16Last comments
Content Questions
DC
Select materials that are most Other Faculty in your Department
significant Faculty Mentoring Program
Quality over quantity www.fmp.hawaii.edu
Carefully assess how to present works
in progress
Have someone review your dossier
Remember you have multiple
audiences
17ThankYou Beverly McCreary 956-9429 bmccrear@hawaii.edu http://manoa.hawaii.edu/ovcaa/faculty/
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