Swim Ontario - ENGAGE - INSPIRE - EMPOWER - Grant Writing Webinar - May 4th, 2021

Swim Ontario
Grant Writing Webinar – May 4 , 2021
                               th

   ENGAGE – INSPIRE – EMPOWER

Swim Ontario
Grant Writing Webinar – May 4 , 2021
                               th

  ENGAGE – INSPIRE – EMPOWER

AGENDA                                                 AGENDA
Christy Yaremczuk                                           Anne Bell
Provincial & Performance                                President Swim Ontario
 Programs Coordinator

                                                           Stages of
 What is a grant?                                        Grant Writing:

 Who awards                                             Read the grant
  grants?                                                Complete the
                                                          application
 Who qualifies                                          Submit the
                                                          application
 Where to find                                          Receiving the
  grants to apply                                         grant
  for                                                    Reporting the
                                                          outcomes
 Q&A                                                    Q&A

                           ENGAGE – INSPIRE – EMPOWER

What Is A Grant?
 A financial award

 Given to a qualified recipient

 Designated for a specific purpose:
• Operating support or unrestricted funding for day-to-day
• Capital support for specific construction and infrastructure
• Program development restricted funding

 It differs from a loan in that it does not have to be paid back. 

            ENGAGE – INSPIRE – EMPOWER

Who Awards Grants?
 Private foundation grants are funded by an individual, family, or community with a
  specific area of interest.

 Corporate grants are funded by for-profit businesses. These grant resources may
  come from company profits, donations from employees, or may be directed through
  a separated foundation sponsored by the corporation.

 Government grants are funded by city, region, county, province, or federal budgets.
  They are designed to meet the needs of the community – locally, regionally,
  provincially, nationally, and usually address a community’s social, economic,
  environmental matters.

                   ENGAGE – INSPIRE – EMPOWER

Who Qualifies For Grants?
    Common “Categories” of organizations, groups, individuals that
    funders fund:
    Nonprofit organizations

    Religious organizations

    Individuals/Individual Groups – Arts, Science, Environment, Sport,
     Recreation, Youth, Senior, Vulnerable Communities, Multi-Cultural,
     Equity, Diversity, Inclusion

    Tax-supported organizations

    Public/Private organizations

          ENGAGE – INSPIRE – EMPOWER

How Do You Determine if You Qualify?

1. KNOW WHO YOU ARE, WHAT YOU STAND FOR & WHAT YOUR NEEDS ARE

 Who you are with a brief historical reference

 What you do as a mission or statement of purpose

 Why you are responding to the needs of your target audience

 When you deliver your products, services, supports

                    ENGAGE – INSPIRE – EMPOWER

How Do I Determine if Qualify?
2. KNOW THE FUNDERS

 Grantors are clear as to whom may apply for the funds they offer. As you consider applying
  for a specific grant, be sure to read its “Qualified Applicants” section first to determine if
  you or your group qualifies.

 Study the funder’s website and grant application to find out if you meet the funding criteria.
  Remember, you're looking for partners, not just funders. Examine these criteria:
    Funding Interests – alignment is key
    Review past recipients
    Geography
    Budget – alignment is key
    Ability to comply – Can you follow the timelines
    Status of your organization – IE: incorporation, audited financials OR CONSIDER A
      PARTNER

                       ENGAGE – INSPIRE – EMPOWER

How Do I Find Grants to Apply For?
     Ontario Trillium Foundation (OTF)
     OTF link: otf.ca
      Community Building Fund – https://otf.ca/our-grants/community-building-fund
        OPERATING STREAM – May 5; CAPTIAL STREAM - TBA
•Review the Community Building Fund - Operating stream application questions.
•Attend an information session.
•Book a 15-minute coaching call with an OTF Program Manager.
•Contact our team for immediate application support.

        Resilient Communities Fund – https://otf.ca/our-grants/resilient-communities-fund
          NEXT INTAKE AUGUST 2021
•Are the activities aligned with your organization’s recovery plan?
•Is it feasible to carry out the activities in the stated timelines?
•Is the budget appropriate to carry out the activities in the recovery plan?
Read the Resilient Communities Fund application questions

                       ENGAGE – INSPIRE – EMPOWER

How Do I Find Grants to Apply For?
OTF link: otf.ca
 Community Investments Fund –
 Seed Grant: https://otf.ca/our-grants/community-investments-grants/seed-grant
https://otf.ca/resources/community-investments-grant-resources/seed-grant-application-
resources/submitting-good-seed-grant-application

 Grow Grant: https://otf.ca/our-grants/community-investments-grants/grow-grant
https://otf.ca/resources/community-investments-grant-resources/grow-grant-application-
resources/submitting-good-grow-grant-application

 Capital Grant: https://otf.ca/our-grants/community-investments-grants/capital-grant

 Youth Opportunities Fund: https://otf.ca/our-grants/youth-opportunities-fund

                 ENGAGE – INSPIRE – EMPOWER

How Do I Find Grants to Apply For?
     Ontario Ministry of Heritage, Sport, Tourism & Culture Inc. (MHSTC)
    MHSTC Inc. link: mtc.gov.on.ca ; infogo.gov.on.ca;

    http://www.mtc.gov.on.ca/en/awards_funding/funding.shtml

Got a question? You might find your answer in our Frequently Asked Questions.
•Q1: How do I send an event invitation to the Minister?
•Q2: How can I request a greeting from the Minister?
•Q3: Where can I find more information on local sport and recreation activities in my community?
•Q4: Where can I find the local Regional Development Advisor for my area?
•Q5: Where can I find the tourism advisor for my region?
•Q6: Where can I find fun things to do in Ontario?
•Q7: Where can I find out about festivals and events?
•Q8: Does the ministry provide funding to communities or organizations for healthy living projects?
•Q9: Where can I get funding?

                       ENGAGE – INSPIRE – EMPOWER

How Do I Find Grants to Apply For?
 Ontario Ministry of Heritage, Sport, Tourism & Culture Inc. (MHSTC)
MHSTC Inc link: mtc.gov.on.ca; infogo.gov.on.ca;
http://www.mtc.gov.on.ca/en/about/contactus.shtml
http://www.mtc.gov.on.ca/en/awards_funding/funding.shtml & Grants Ontario

 Ontario Tourism Recovery Program

 Reconnect Festival and Event Programs

 Ontario Sport Hosting Program – Game ON

 Celebrate Ontario

                 ENGAGE – INSPIRE – EMPOWER

How Do I Find Grants to Apply For?
 Government of Ontario – Ontario.ca
 Transfer Payment Ontario – app.grants.gov.on.ca

 COVID Funding – covid-19.Ontario.ca – for a full list of individual, organization & business supports with
  links to the federal government COVID Economic Response plan

 Digitalmainstreet.ca – small business grants

 Investontario.ca – invest in Ontario organizations

 Ontariobusinessgrants.com

                  ENGAGE – INSPIRE – EMPOWER

How Do I Find Grants to Apply For?
     Government of Ontario – Canada.ca
     Ministry of Culture, Heritage & Sport
    https://www.canada.ca/en/services/culture/sport.html
     Sport Support Program is delivered through Swimming Canada, Canada Sports Centre, Independent Safe Sport
       Mechanism, Innovation Initiative, Gender Equity Sport Research Hub & COVID Response Plan

     COVID Economic Response Plan – https://www.canada.ca/en/department-finance/economic-response-plan.html
        for individuals, businesses, sectors
•Support for individuals
•Support for businesses
•Support for sectors
•Support for organizations helping individuals
•Other measures
•Completed measures
     Business grants and Financing – mentorworks.ca

                           ENGAGE – INSPIRE – EMPOWER

How Do I Find Grants to Apply For?
     COVID Economic Response Plan -
      https://www.canada.ca/en/services/business/maintaining-your-business.html

•CEBA (Canada Emergency Business Account)
Open Interest-free loans for small businesses and not-for-profits
•HASCAP (Highly Affected Sectors Credit Availability Program)
Open Low-interest loans to cover operational needs for hard-hit businesses
•CERS (Canada Emergency Rent Subsidy)
Open Rent and mortgage support for qualifying organizations affected by COVID-19
•CEWS (Canada Emergency Wage Subsidy)
Open Help for businesses to keep or rehire employees
•BCAP (Business Credit Availability Program)
Open Credit to help cover operating costs due to COVID-19
•RRRF (Regional Relief and Recovery Funds)
Open Help for businesses unable to access other support measures. Apply through your Regional
Development Agency

                     ENGAGE – INSPIRE – EMPOWER

How Do I Find Grants to Apply For?
       COVID Economic Response Plan - https://www.canada.ca/en/services/business/maintaining-your-
        business.html
•CRB (Canada Recovery Benefit)
Open Income support for employed or self-employed individuals who are not eligible for Employment Insurance (EI)
•CRSB (Canada Recovery Sickness Benefit)
Open Income support for employed or self-employed individuals who are sick or need to self-isolate due to
COVID-19
•CRCB (Canada Recovery Caregiving Benefit)
Open Income support to employed and self-employed individuals who are unable to work because they must care
for a dependant
•Home office expenses for employees
You may be able to claim some home office expenses
•Wage Earner Protection Program
Payment of eligible wages to workers whose employer has gone bankrupt or become subject to receivership

                       ENGAGE – INSPIRE – EMPOWER

How Do I Find Grants to Apply For?
 Government of Canada – Canada.ca
 Canada Summer Jobs Program -
  https://www.canada.ca/en/employment-social-
  development/services/funding/canada-summer-jobs.html

How to submit your application
You can submit your application(s) in several ways:
•Using an online fillable application;
•Using Grants and Contributions Online Services (GCOS);
•In person; and,
•By mail.
Review Section 5 – Apply for more detail on each of these application
methods.

             ENGAGE – INSPIRE – EMPOWER

How Do I Find Grants to Apply For?
 Coaches Association of Ontario
 Funding for Coaches - https://www.coachesontario.ca/programs-
  resources/funding-for-coaches/
 Funding for Coaches Salaries -
  https://www.coachesontario.ca/programs-resources/funding-for-
  coach-salaries/
 Coaches Association of Canada - https://coach.ca/

 Parasport Ontario - https://www.parasportontario.ca/
 Canada Paralympic Committee - https://paralympic.ca/funding-
  opportunities

 Sport For Ontario - https://www.sport4ontario.ca/
 https://www.sport4ontario.ca/accessing-funds.html

 Parks and Recreation Ontario – prontario.org

             ENGAGE – INSPIRE – EMPOWER

How Do I Find Grants to Apply For?

    Canadian Women and Sport
    WISE Fund Grant – womenandsport.ca

      Jump Start – jumpstart.canadiantire.ca
      Sport relief fund
      Individual child grants
      Community Development grants
      Para Sport Jumpstart fund

    Kidsport Canada – kidsportcanada.ca

    ENGAGE – INSPIRE – EMPOWER

How Do I Find Grants to Apply For?
 Go to workshops and professional meetings related to your cause.

   Subscribe to notifications from grant clearinghouses:
   Ontario.grantwatch.com
   Canada.grantwatch.com
   Ca.grantmatch.com

 Do an internet search for your particular area of interest, IE: grants for para swimming in Ontario,
  grants for grass roots coaches……

 Financial Institutions

 Celebrity listings

                         ENGAGE – INSPIRE – EMPOWER

How Do I Find Grants to Apply For?
 Check with local corporations to find out about their grant programs. (Funders
  like to invest locally.)

 Ask other non-profits where they seek grants. Study their websites and
  literature to find out how they are funded.

 Register on government websites to get notifications.

 Register on sport and swimming specific websites to get notifications.

 Connect with service clubs – IE: Lion’s Club; Rotary; Knights of Columbus; Toast
  Masters

 Search listings at your public library. Request access to the library’s online data
  base grant search tools.

                     ENGAGE – INSPIRE – EMPOWER

FIVE STAGES of
   WRITING THE GRANT

ENGAGE – INSPIRE – EMPOWER

FIVE STAGES of
   WRITING THE GRANT
               1. Read the grant opportunity

                2. Complete the application

                 3. Submit the application

                   4. Receive the grant

                 5. Report your outcomes

ENGAGE – INSPIRE – EMPOWER

STAGE 1 – Read the Grant Opportunity
    Start Early – Assume It Will Not be Easy
     Dig into requirements, as some of them may take
      time.

     Important to determine outcomes and then strategies
      to achieve them and then budget to deliver on
      strategy.

     Access resources provided by the funder; are they
      willing to meet with you.

     Talk to organizations with experience in funding
      applications

    ENGAGE – INSPIRE – EMPOWER

STAGE 2 – Complete the Application
         8 Key Elements
 1. Executive Summary

 Reviewers consider the summary to be the most important
 element in the application because it offers a “quick and
 dirty” synopsis of what’s to come in the rest of the proposal.
 Do a good job here and the reviewers look forward to reading
 the rest of your application.

  Write a summary statement first – just one sentence – and
   use it as a guide to write the entire application. Write the
   full executive summary (also called the abstract) last,
   using highlights and main points from other sections.

      ENGAGE – INSPIRE – EMPOWER

STAGE 2 – Complete the Application
         8 Key Elements
 2. Organization Description

 Your mission statement, vision statement, core values,
 history, organizational structure, board, list of programs,
 accomplishments and awards, community collaborators,
 volunteers: you likely have these pieces in your identity
 content already. Each grant application specifies which to
 include.

  Be prepared to edit your existing identity content for each
   grant proposal. Most applications have strict page, word,
   and even character count limits.

      ENGAGE – INSPIRE – EMPOWER

STAGE 2 – Complete the Application
                           8 Key Elements
3. Statement of Need – The WHAT you do and WHY you do it

 What is the problem you address?

 Who do you serve?

 What difference does your work make for them?

 Who else addresses this problem, why hasn’t it been addressed before & why are you the one to address it?

 Present both objective data (footnoted statistics that demonstrate the need) and subjective data (member
  stories that show your organization’s successful outcomes.)

                          ENGAGE – INSPIRE – EMPOWER

STAGE 2 – Complete the Application
                            8 Key Elements
4. Project Objectives – Be S.M.A.R.T. for the funder

S: Specific
Use specific language and details that show who, where, or what you’ll do to accomplish in this step. With
“who”, “what” & “where”
M: Measurable
Use language that shows how many, how often, or how much you’ll do to accomplish this step.
A: Attainable
Use language that shows the outcome or result of accomplishing this step.
R: Realistic
Use language that shows you understand or quantify the challenges you face in accomplishing this step.
T: Time-bound
Use language that shows the date or the time period during which you’ll accomplish this step.

                          ENGAGE – INSPIRE – EMPOWER

STAGE 2 – Complete the Application
                           8 Key Elements
5. Project Description – The Nuts & Bolts of HOW
 Use your S.M.A.R.T. projective objectives

 Be concise and meaningful in your description. There are often word limits

 Inputs: activities, resources, staff, and volunteers you need to operate the project.

 Throughputs: your plan of action – the timeline, support services, facilities, transportation, curriculum to
  be used as you carry out project activities.

 Outputs: what you will achieve as a result of your program.

 Read the project Description out loud to another member of your organization

                          ENGAGE – INSPIRE – EMPOWER

STAGE 2 – Complete the Application
                           8 Key Elements

6. Project Evaluation – The Intersection Where Your Projective Objectives Meet Your Project Outputs

 Your proposal needs to explain how you will track both objective and subjective outcomes.

 This section includes the evaluation methods you’ll use (attendance numbers; testing; data) and tools
  you’ll use (such as software, reports, communications.)

 You can include benchmarks along the way.

                          ENGAGE – INSPIRE – EMPOWER

STAGE 2 – Complete the Application
                             8 Key Elements
7. Project Budget – Know Your Fiscal Facts
    If the grant is for general operating expenses, then the funder will ask you to submit your agency’s fiscal year
     budget
    If you request funding for a specific project, then be prepared to submit a project budget along with your
     organizational budget, showing where the project fits into the whole

    The project budget lays out expenses required for the program you’re addressing in the application: staff
     expenses, facilities, supplies, transportation, communications, training, and other.

    A budget can be as simple as one page, but you’ll increase chances for funding if you provide justification
     for each item.

                            ENGAGE – INSPIRE – EMPOWER

STAGE 2 – Complete the Application
                               8 Key Elements
8. Recruit A Writer
    Many organizations recruit a grant writer as part of their team

   If you decide to go this route, hire a grant writer who:

    Aligns with your organization, knows your organization
    Aligns with the grant-making agency’s funding opportunity announcement
    Communicates your organization’s experience with restoration projects
    Is a member of your organizations team
    Even if you do recruit a grant writer, make sure other members of your team review the
     application

                           ENGAGE – INSPIRE – EMPOWER

STAGE 3 – Submit the Application
Follow the instructions to a “T”

Many a strong grant application has been denied or simply not reviewed by the funder
because the applicant did not follow the submission instructions.

 Directions for submission are objective & explicit

 Adhere to all due dates, funding dates, submission procedures, formatting & required
  attachments

                  ENGAGE – INSPIRE – EMPOWER

STAGE 4– Receiving the Grant
Congratulations - “You’ve been awarded the grant!” Confetti, cheers, and celebration!

Private funders typically announce grant awards in a formal letter.

Government entities may require you to check a website for the announcement, where you will download
your award letter to sign and return to the funder.

There is no rest for the weary! The award letter outlines the funder’s expectations as you use the grant as
well as a disbursement and reporting schedule.

 Refer to your S.M.A.R.T objectives. If you overestimate or underestimate the objectives set out in your
  grant application, you set false expectations.

 A successful grant application is realistic in its projections, demonstrating that you are a reliable
  applicant that can accomplish the work you say you will do.

                         ENGAGE – INSPIRE – EMPOWER

STAGE 5– Reporting Your Outcomes
              See the Project Through - Be Prepared to Deliver on Promise

  You’ve been awarded the grant, signed the acceptance letter, and have set
about to achieve the project’s objectives, but your writing is not over. Funders
 require, at a minimum, a final report on outcomes. Some funders require an
         interim report part of the way through the grant period, too.

  Writers tend to skimp preparation for this stage of writing a grant because
they’re focused on preparing a strong application. However reporting is crucial
– especially if you want the funder to consider you for a future award – so plan
                                carefully for it.

                   ENGAGE – INSPIRE – EMPOWER

STAGE 5– Reporting Your Outcomes
See the Project Through - Be Prepared to Deliver on Promise

 Planning your interim and final reports begins during Stage 2, as you write your grant
  application and describe your evaluation plan.

 Reporting outcomes hinges on how you collect and evaluate data from your project.

 How you will measure your project’s results?

 How will you collect data?

 Your evaluation plan must to be ready to implement once you receive the grant award
  and begin your project.

 A clear, ready-to-go system will provide accurate data from Day 1 of the grant period.
  That data will provide the basis for your reports to the funder

                         ENGAGE – INSPIRE – EMPOWER

ENGAGE – INSPIRE – EMPOWER

Q&A

      ENGAGE – INSPIRE – EMPOWER

THANK YOU!

ENGAGE – INSPIRE – EMPOWER