Sport Competition Project Manager - Birmingham 2022

Sport Competition Project
                          Manager
Department: Sport
Reports to: Head of Sport Competition
Salary: £40,000
Position Type: Full-Time

     1. JOB PURPOSE
     In July 2022, Birmingham will host the XXII Commonwealth Games, the largest
     multi-sport event to be held in England in 10 years. Approximately 6,500 athletes
     and team officials from 71 nations and territories across the Commonwealth will
     come together in a 12-day celebration of sport and culture. Events will take place
     across Birmingham and the West Midlands, entertaining more than one million
     ticketed spectators and reaching a global broadcast audience of more than one
     billion.

     Each of the signatories to the Host City Contract (HCC); the Commonwealth Games
     Federation (CGF), UK Government, Birmingham City Council and Commonwealth
     Games England (CGE) together with the Organising Committee (OC) have key roles
     role in the planning and delivery of the 2022 Commonwealth Games, both
     individually and collectively to ensure that the 2022 Commonwealth Games and the
     host community legacies derived from hosting the Games are a huge success.

     The parties to the HCC have established Birmingham Organising Committee for the
     2022 Commonwealth Games Ltd as the Organising Committee (‘OC’). The scope of
     the OC’s role is broad and complex and ranges from ensuring the physical readiness
     of the venues and temporary facilities, to the planning, coordination and delivery of
     more than 40 operational functions such as transport, security and catering to meet

the needs of the Games, including the athletes, technical officials, spectators, press,
broadcasters and other Games Family and stakeholders.

The OC and partners are committed to delivering the Games as efficiently and
effectively as possible to ensure the event is sustainable and accessible to all in the
long term. We are seeking individuals to join us who are innovative, commercially
astute and have a genuine passion and interest in delivering the most sustainable,
inclusive and accessible Commonwealth Games to date.

The Sport Competition Project Manager is responsible for providing management
and leadership support to the Sport Competition Team to ensure successful delivery
of the Sport Competition programme across all nineteen sports. The role will focus
on the ongoing development of the Competition Schedule, coordinating the operation
of the Competition Schedule Working Group.

2. KEY RESPONSIBILITIES AND
   ACCOUNTABILITIES
Responsibilities of the role will evolve during the lifespan of the Organising
Committee and it is likely that the role profile will evolve with the changing needs of
the OC.
   • Support the Head of Sport Competition with the Competition Schedule
       development process, including coordinating input from key functional areas
       and external stakeholders
   •   Support the Head of Sport Competition with the management of the
       Competition Schedule Working Group, ensuring all key actions and decisions
       are documented
   •   Support the Head of Sport Competition with the communication of any
       changes to or releases of the Competition Schedule.
   •   Coordinate the Competition Schedule change control process
   •   Liaise with the Technology team on the development of a Competition
       Schedule management tool
   •   Support the Sport Competition team with the development of sport specific
       operating plans
   •   Support the Sport Competition Team with the recruitment process for
       Competition Managers and Assistant Competition Managers
   •   Support the creation of Sport Competition presentations to external agencies,
       maintaining OC brand guidelines and validating key facts and statistics
   •   Coordinate the ongoing strategic engagement programme with NGB’s
   •   Work with the Sport Projects Delivery Manager to track and update progress
       on Sport Competition milestones

• Support the Sport Competition team with the collation of Transfer of
      Knowledge documentation
  •   Support the Sport Competition team with the planning and delivery of the
      Sport Competition elements of the OC’s testing and readiness programme
  •   Coordinate requests for information and service level provision scoping from
      the various functional areas
  •   Provide general support activities to the Sport Competition Team members
      based on agreed priorities

3. PERSON SPECIFICATION
a) Skills and experience required

   AREA                  ESSENTIAL                             DESIRABLE

Qualifications                                        • Educated to degree level or
                                                         equivalent
Skills &           • Excellent communication
Abilities
                   • Tact, diplomacy and the
                       ability to enthuse,
                       negotiate and influence
                   • Ability to work as an
                       integral member of the
                       team and contribute to the
                       team’s objectives
                   •   A focus on team work and
                       collaboration to achieve
                       desired outcomes
                   • An ability to work with and
                       direct a range of
                       stakeholders, while
                       displaying integrity for the
                       role and the organisation
                   • Relationship building and
                       interpersonal skills
                   • Demonstrates an ability to
                       interpret a range of
                       information or tasks
                   • Effective leadership and
                       problem-solving skills
                   • Ability to use computer
                       software programs

including the Microsoft
                       Office Suite

Knowledge &   •       Passionate about the           •   Previous experience of
Experience            delivery of Sport at the           working with detailed
                      Birmingham 2022                    schedules
                      Commonwealth Games             •   Knowledge of the
              •       Previous experience                Commonwealth Games
                      working in a project           •   Programme management
                      management capacity                experience in a complex
                      within the sport and/ or           multi-strand environment
                      event sector, involving
                      multiple tasks and
                      stakeholders
              •       2+ years’ experience in the
                      sport industry
              •       An understanding of sport
                      specific programming
              •       Experience in sport
                      administration at a National
                      or International level

b) Personal Qualities

Teamwork          •    Embraces diversity and displays respect and loyalty to
                       colleagues, the organisation and partners;
                  •    Engages effectively, and is helpful and supportive towards
                       others;
                  •    Highly collaborative, taking the time to engage with team
                       members;
                  •    Reliable and committed to success of the team;
                  •    Embraces change and is adaptable;

Communication •      Natural communicator at all levels, approachable and
                     knowledgeable;
                 •   Open and transparent but also maintains trust and
                     confidentiality;
                 •   Prepared to challenge information and bureaucracy;
                 •   Embraces and absorbs new information.

Commitment       •   Excellent communication, diplomatic and interpersonal
and results          skills; the ability to enthuse, negotiate and influence across
delivery             a variety of forms of communication;
                 •   Demonstrate an ability to interpret a range of information or
                     tasks, making decisions that have an impact on the wider
                     sport team and project;
                 •   An ability to mentor team members, developing their
                     capabilities through support, guidance and exposure to
                     opportunities.

Motivation and   •   Self-motivated and proud to be part of the experience;
drive            •   Demonstrates enjoyment in their work;
                 •   Professional, polite and approachable manner;
                 •   Positive attitude and optimistic;
                 •   Resilient, calm and in control of emotions;