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SITTING DOWN WITH BPA ADMINISTRATOR ELLIOT MAINZER - Northwest ...
JANUARY 2020 | VOLUME 74 | NUMBER 1

SITTING DOWN
WITH BPA
ADMINISTRATOR
ELLIOT MAINZER

Four Steps to Successfully
Implement Your Strategic Plan

Balancing Customer Service
with Changing Regulations

Ravalli Electric Co-op Starts the
New Year off Right in New Facility

                                               BULLETIN/JANUARY 2020 | NWPPA.ORG   1
SITTING DOWN WITH BPA ADMINISTRATOR ELLIOT MAINZER - Northwest ...
Elliot Mainzer visits the Quenett Creek Substation in The
30                                                                                 Dalles, Ore., with staff from Northern Wasco PUD.

     On the cover: A lot has changed since
                                                    16                            20
     we last talked with Elliot Mainzer in
     2012, including his promotion to BPA
     administrator in 2014. NWPPA Executive
     Director Scott Corwin sat down with
     Mainzer last month to talk about wildfires,
     transmission issues, and even some jazz.

     Opinions expressed in single articles are      JANUARY 2020 | VOLUME 74 | NUMBER 1
     not necessarily policies of the Association.
     For permission to reprint articles, write or
     call the associate editor.                     3    NWPPA News
     Editor: Debbie Kuraspediani
     Associate Editor: Brenda Dunn
                                                    12   Training Opportunities
     Graphic Designer: Mark Woodward
     Advertising: Brenda Dunn at (360) 816-1453     14   Policy Making & Management
     or brenda@nwppa.org
                                                    16   Energy Efficiency
     The Bulletin is published monthly by
     Northwest Public Power Association,
     9817 N.E. 54th Street, Ste. 200,               18   Customer Service
     Vancouver, WA 98662.
                                                    20   Engineering and Operations
     © Copyright 2020 by the Northwest Public
     Power Association. All rights reserved.        22   Member News
     PRINTED IN THE U.S.A.

                                                    26   Associate Member News

                                                    28   Washington, D.C.

                                                    30 Cover Story

              www.facebook.com/NWPPAssoc            34   Job Opportunities
              www.twitter.com/NWPPAssoc

     2   NWPPA.ORG | BULLETIN/JANUARY 2020
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NWPPA NEWS

    Where’s
     the
                                                             ?
        A
               s part of our 80 anniversary celebration, we will be hiding one acorn graphic (like this one )
                               th

               somewhere in each issue of the 2020 Bulletin. When you find it, please email the correct page and
               location to brenda@nwppa.org.
           At the end of each month, we will randomly select someone with the correct answer to receive a gift
        card from NWPPA.
           Check out our Facebook page and the subsequent magazine issue for where we hide it each month.

    ANNUAL NOMINATIONS DUE THIS MONTH

   I
      f you have not yet submitted your nominations for      Awards
      the 2020-2021 NWPPA Board of Trustees, 2020               Nominations for the Life Awards, Paul J. Raver
      annual awards, and/or 2020 resolutions, you still      Community Service Award, John M. George Public
    have a few weeks to do so. As a reminder, here is        Service Award, William “Bill” McCrorie Distin-
    what the Association needs:                              guished Service Award, and Homer T. Bone Award
                                                             are due by January 31.
    Board seats
                                                                Visit www.nwppa.org/members/awards-nom-
        Nominations, which are due January 31, are           inations/ for nomination forms for all the above
    being sought for three open utility seats on the         awards.
    NWPPA Board of Trustees in 2020. One vacant seat
    is for a representative from Nevada, one is for an       Resolutions
    undesignated utility seat, and the third will open due      Submissions for any new draft 2020 resolutions
    to a mid-term retirement, in which case the board        or updates to the existing 2019 resolutions are due
    will directly appoint an Oregon cooperative manager.     January 23. All resolutions can be found online at
        Nominations are also being accepted for one          www.nwppa.org/government-relations/.
    associate member advisor in the consultant category.
        If you have any questions, please contact Execu-        If you have questions about any of the above
    tive Director Scott Corwin at scottc@nwppa.org.          categories, please contact NWPPA at (360) 254-
                                                             0109 or nwppa@nwppa.org.

                                                                                       BULLETIN/JANUARY 2020 | NWPPA.ORG   3
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NWPPA NEWS

WELCOME TO THREE
NEW UTILITY MEMBERS

W
           e are excited to start 2020 with three new utility members joining
           the association: United Electric Cooperative in Heyburn, Idaho;
           Kitsap County PUD in Poulsbo, Wash.; and Inland Power and Light
Company in Spokane, Wash.
    United Electric was incorporated on June 27, 1997, as a result of the
consolidation of Unity Light & Power in Burley, Idaho, and Rural Electric
Company in Rupert, Idaho. United Electric began functional operations as
one utility on January 1, 1998. The directors from each cooperative’s board
were combined to form the new eight-member board. David Phillips currently
serves as president of the United Electric Board.
    United Electric provides service to both Minidoka and Cassia counties
with approximately 582 miles of line and 4,597 customers with a projected
growth rate of 1%. Residential usage is 35% of its power sales, general
service is 21%, industrial service is 18%, and irrigation is 25%. Annual
operating revenue is $18 million and annual KWH sales are 298 million.
    Jo Elg manages the United Electric staff of 24 employees. More informa-
tion can be found at uec.coop.                                                     E&O Booths
    Kitsap County PUD was formed at the general election of 1940 by a vote
of the county’s electorate to explore providing electrical service as a public    Still Available
special purpose District instead of a private company. Though electrical

                                                                                 A
service never came to fruition, in 1959 the District initiated several actions        ttention, associate members!
to study regional water resources in Kitsap County. Kitsap PUD began
                                                                                      We have less than 10 booth
providing utility service as a water system manager in the 1970s through the
assumption of several small, privately owned water systems and municipal         spots available for the 2020 E&O
water districts. During the 1990s, Kitsap PUD conducted an aggressive            Conference & Trade Show, which
water-related education program from grade school to adults. In 1995, the        is now only a few months away. If
District was one of the prime movers in starting a very successful Annual        you would like to buy one of the last
Water Festival for grades 4 through 6. Kitsap PUD also manages a high-speed
                                                                                 remaining 10’ X 10’ exhibit spaces
fiber-optic network for interested residential customers.
    Bob Hunter manages the Kitsap PUD staff and Debra Lester currently           for the 2020 show in Reno, Nev.,
serves as president of the three-person board of commissioners. More infor-      April 7-9, act fast! We are down to
mation can be found at www.kpud.org.                                             single digits so you should not dilly
    Inland Power was organized in 1937, and on April 27, 1938, 160 farms
                                                                                 dally. (All truck spaces have been
northeast of Spokane were the first Inland members to receive power from
the cooperative. By 1965 Inland Power served more than 9,000 members             sold.)
with over 4,000 miles of line. During the 1970s, Inland Power experienced           To purchase booth space for
record levels of growth. In 1974, the cooperative had margins of $432,656        this year’s trade show, please
and as a result, 1975 was the first year Inland paid capital credits to its      contact Taryn Johnson as soon as
members. Today, Inland Power is the largest electric cooperative in Washing-
ton and provides electric service to 13 counties in eastern Washington and       possible at taryn@nwppa.org or
northern Idaho with approximately 40,000 members.                                (360) 816-1446. Booths are sold
    Chad Jensen manages the 84-person staff and Brian Slaybaugh currently        on a first-come, first-served basis.
serves as president of the nine-person board of trustees. More information
can be found at inlandpower.com.

4   NWPPA.ORG | BULLETIN/JANUARY 2020
SITTING DOWN WITH BPA ADMINISTRATOR ELLIOT MAINZER - Northwest ...
Professional
                                                              Computer
                                                              Solutions
                      Intelligent design. Uncommon service.   part of the CSA family of utility solutions

      BETTER TOGETHER
When asked why Central Service Association and Professional Computer Systems united,
                               the answer is simple:

          We are better together.
 While each of us have products and unique services that the other’s customers could well
          find helpful, one major trait is dominant: we are relationship people,

      committed to exceptional
              service.
     CSA, a member-owned cooperative, is celebrating 80 years serving the needs of
       utilities primarily in the Mid-South, while PCS has 40 years of history and
                              clients in 22 states plus Bermuda.

                Together we are over 175 employees strong!
                 Together we are over 160 utilities united!
        Together we have over 120 years of service to public utilities!
  Together we are over 50 products and services designed solely for utilities!

   Combining our vision, resources, services and products gives us even more to offer
     our clients – like the ideal solution you have been seeking but not found yet.
                         We invite you to come see for yourself.

        Billing   Financials Work Management Meter Data Management                                          GIS
                  Cyber Security Employee Benefit Plans and more...

          Central Service Association                           Professional Computer Solutions, LLC
Toll free 877.842.5962 / www.csa1.com                           www.pcsco.com    / Toll free2020
                                                                              BULLETIN/JANUARY 888.843.3106
                                                                                                 | NWPPA.ORG 5
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NWPPA NEWS

CERTIFICATE CLASSES
                                                                                            Credit-Based Programs
                                                                                            • Accounting and Finance Certificate

REFRESHED FOR 2020
                                                                                            • Customer and Energy Service
                                                                                              Certificate

                                                                                            Both the Accounting and Finance and
                                                                                            the Customer and Energy Service certif-
                                                                                            icate programs can be achieved by com-
                                                                                            pleting 60 continuing education hours
                                                                                            (CEHs) within four years. Many of these
                                                                                            CEHs are self-selected from a menu

       NWPPA                                                                                of course options that meet the goals
                                                                                            of the program and allow individual

       CERTIFICATE                                                                          flexibility based on interest and personal
                                                                                            development goals. Both programs have

       PROGRAMS
                                                                                            two required elements: attendance at the
                                                                                            program-specific annual conference, and
                                                                                            attendance in a foundational industry
                                                                                            course (either Electric Utility System
                                                                                            Operations or Electric Utility Business
                                                                                            Fundamentals). Knowledge of current
                                                                                            topics and industry trends, as well as

N
                                                                                            core understanding of utility business
        WPPA’s high-quality classes, conferences, and events are well known through-
                                                                                            fundamentals, helps create a well-versed
        out the region, but did you know that many of these events qualify for credit
                                                                                            employee. For more information about
        toward a program certificate?
                                                                                            the Accounting and Finance program,
    NWPPA offers eight certificate programs designed to enhance and acknowledge
                                                                                            contact Jenny Keesey at (360) 816-1458
your skills as a professional in the utility industry. Two of these programs are credit-​
                                                                                            or jenny@nwppa.org; for more infor-
based, three are course-based, and the remaining three partner with other organiza-
                                                                                            mation about the Customer and Energy
tions. All eight certificate programs were designed by expert instructors well-versed in
                                                                                            Service program, contact Taryn Johnson
the public power industry.
                                                                                            at (360) 816-1446 or taryn@nwppa.org.
    Our certificate programs have existed for many years, but last year we refreshed
them with new content and a new format. We also developed the NWPPA Certificate             Course-Based Programs
Program Booklet. The booklet includes a tracking tool to easily log your progress as
                                                                                            • Administrative Professionals
you move through a program. Once you complete a program’s requirements, submit
                                                                                              Certificate
the tracking tool to the appropriate training manager. After NWPPA validates your
attendance, you will receive a certificate of completion from NWPPA.                        • Foreman Leadership Certificate
    As of January 2019, when the program was refreshed, nearly 1,300 people have            • Leadership Skills Certificate
participated in one or more of the certificate program classes. Are you one of those
employees? If you are unsure of your program status, or if you believe you’ve met
the criteria for a certificate, please contact us at (360) 254-0109. Our goals are to       Course-based programs include the
ensure that employees receive high-quality foundational knowledge in their program          Administrative Professionals, Foreman
area, and that they are recognized in their organization and among their peers for this     Leadership, and Leadership Skills cer-
achievement.                                                                                tificate programs. Like the credit-based
    For those thinking about starting a certificate program, the new year is an excellent   programs, these must also be completed
time. Managers and supervisors can also utilize the certificate program outline to help     within four years; however, there is
guide personal development planning for employees. Participation in these programs          defined content for these three. For each
offers regular networking opportunities to engage with and learn from their counter-        of these programs, courses may be taken
parts for a richer educational experience.                                                  in any order and are offered multiple
    Detailed information about all of the certificate programs and courses can be found     times within the four-year period. These
in the Training and Education Catalog at www.nwppa.org/catalog.                             programs are geared to support employ-
    We look forward to seeing you in 2020!                                                  ees to develop and strengthen their skills;
                                                                                            to grow; and to further contribute in
                                                                                            their organization. For more information
                                                                                            about any of the three course-based
                                                                                            programs, contact Jenny Keesey at (360)
                                                                                            816-1458 or jenny@nwppa.org.

6   NWPPA.ORG | BULLETIN/JANUARY 2020
SITTING DOWN WITH BPA ADMINISTRATOR ELLIOT MAINZER - Northwest ...
Partner Programs
• Staking Technician Certification
• Credentialed Cooperative Director
• Board Leadership Certificate               As of January 2019, when the program was
                                             refreshed, nearly 1,300 people have participated
We partner with Hi-Line Engineering          in one or more of the certificate program
to deliver the Staking Technician Certi-
fication program to utility staking tech-    classes. Are you one of those employees?
nicians and engineers. This is a useful
program for all skill levels, and courses                                       March 2019 Leadership
can be used to train both the novice                                            Skills graduates: (L-R)
and refresh the skills of the experienced                                       Brendan Johnson,
                                                                                Columbia REA; Jason
employee. For more information about
                                                                                Radinovich, Harney
this program, contact Dale Mayuiers at                                          Electric Cooperative;
(360) 816-1447 or dale@nwppa.org.                                               Shawntaye Keith,
                                                                                Midstate Electric Cooper-
We also partner with NRECA to deliver                                           ative; Jean Hall, Jefferson
their Credentialed Cooperative Director                                         County PUD; and Brenda
and Board Leadership Certificate pro-                                           Dunn, NWPPA.
grams, which are relevant for coopera-
tive directors, policy makers, and general
managers (as well as those at PUDs and
other member organizations). We often
bring these courses to organizations as
an in-house class or as a pre-conference                                        January 2019 Foreman
                                                                                Leadership graduates:
class for an annual, statewide, or
                                                                                (L-R) Derek Madsen,
regional meetings. For more informa-                                            Lane Electric; Kelly
tion about either program, contact                                              Butts, Lakeview Light
Nicole Farabee at (360) 816-1454 or                                             and Power; Bo Lee,
nicolef@nwppa.org.                                                              Jefferson PUD; and Bruce
                                                                                Damrow, instructor.

                                YEARS

                                                                                November 2016 Staking
                                                                                Technician graduates:
      NWPPA                                                                     (L-R) Matt Pamperin,
      CERTIFICATE                                                               instructor, Hi-Line;
      PROGRAMS                                                                  Robert Richmond,
                                                                                Franklin PUD; Amy
                                                                                Sawyer, Pend Oreille
                                                                                PUD; Julie Coppola,
                                                                                City of Ellensburg; and
                                                                                Michael Peña, Richland
                                                                                Energy Services.

  Download the latest version of the
   certificate program brochure at
 www.nwppa.org/certificate-program.

                                                                        BULLETIN/JANUARY 2020 | NWPPA.ORG     7
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NWPPA NEWS

            2020
            CONFERENCE
                SCHEDULE

Wildfires: What Utilities Need to Know    Accounting & Finance Conference
January 22-23, 2020 – Seattle, Wash.      June 17-18, 2020 – Skamania, Wash.

Engineering & Operations Conference and   Administrative Professionals Conference
Trade Show                                May 6-7, 2020 – Richland, Wash.
April 6–9, 2020 – Reno, Nev.

                                          Northwest Communications & Energy
IT Conference                             Innovations Conference (NIC)
April 21-23, 2020 – Hood River, Ore.
                                          September 21-23, 2020 – Bend, Ore.

NWPPA Annual Conference & Membership      3 C’s Conference
Meeting
                                          October 13-15, 2020 – Seattle, Wash.
May 17–20, 2020 – Kennewick, Wash.

                                          Women in Public Power
Labor & Employee Relations Group Annual
                                          October 2020 – Location TBD
Meeting
June 8-10, 2020 – Powell Butte, Ore.

8   NWPPA.ORG | BULLETIN/JANUARY 2020
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REGISTER NOW!
    JOIN US FOR OUR 80TH ANNUAL
CONFERENCE AND MEMBERSHIP MEETING
     MAY 17-20, 2020 IN KENNEWICK, WASH.

                                    BULLETIN/JANUARY 2020 | NWPPA.ORG   9
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NWPPA NEWS

LEARN TO PREP FOR TECH DISASTERS
AT APRIL’S IT CONFERENCE
                                                                                          April 21-23, 2020
     2020                                                                                  Hood River, Ore.

            2020 IT Conference
                             Technology Disaster Preparedness

I
  f you are either grappling with how to     humor, and attendee interactions. He        Cody Energy Group, and also teaches
  secure your utility from a technology      received the 2013 Meeting Professionals     for NRECA, including delivering work-
  disaster or looking for information        International’s Meeting Madness Best        shops on strategic technology planning
on what’s in the technology pipeline         Speaker of the Year award and authored      at TechAdvantage. We recommend that
(or both!), then you’ll want to join us      “Live and Learn or Die Stupid.” If his      you invite your manager to attend this
in Hood River, Ore., April 21-23, for        name sounds familiar, he was also the       thought-provoking class with you.
the NWPPA IT Conference: Technol-            closing keynote speaker for last year’s         Stay late and enjoy all that Hood
ogy Disaster Preparedness. This year’s       Accounting and Finance Conference—          River offers. About 60 minutes from
conference will feature sessions on vector   and received rave reviews!                  Portland along the scenic Columbia
attacks, cyber mutual assistance, CIRST          Come early to beautiful Hood River      Gorge, Hood River provides panoramic
lessons learned, virtual reality, PCI DDS    and attend the pre-conference class,        views, hiking trails, mountain bike trails,
common challenges, a NERC CIP over-          Technology, Leadership, Planning, and       craft breweries, wineries, farm-to-table
view, 5G small cell updates, data center     Decision Making in a Changing Business      bounty, and a historic shopping district.
designs, Microsoft updates, and more.        Environment*. This session is instructed    Take a drive along the Fruit Loop
    We’re excited to announce that Dave      by Eric Cody, who previously served as      or watch kitesurfers glide along the
Mitchell will wrap up this year’s con-       vice president of three subsidiaries of     Columbia River in what is known as the
ference with his keynote presentation,       the New England Electric System (now        windsurfing capital of the world.
“The Power of Understanding People.”         known as National Grid USA) for more            Register now for the IT Conference
Mitchell, who is CEO of The Leadership       than a decade of his 40-year utility        and Cody’s pre-conference class at
Difference, will deliver a solid under-      career. One of his positions there was      www.nwppa.org. If you have any
standing of diverse communications           vice president of IT and one of his roles   questions about the event, please contact
through a combination of pertinent           was managing a staff of more than 200.      Jenny Keesey at jenny@nwppa.org.
human dynamics, laugh-out-loud               He now manages his own company,

                                                                                         *Separate registration required.

10 NWPPA.ORG | BULLETIN/JANUARY 2020
A Look Back at
                                         Public Power
                                         50 YEARS AGO – 1970
                                         Clallam County PUD Board Commissioner Alvin
                                         E. Fletcher was named the 1970 president of the
                                         Washington State PUD Association … The Alaska
                                         Power Administration announced that it will
                                         receive $1 million from the $4.7 billion public works
                                         appropriation signed by President Richard Nixon …
                                         At Grant County PUD, the employees decided to
                                         donate the price of Christmas cards to a local chil-
                                         dren’s organization (Wash.) … The first stage of the
                                         500,000-volt BPA Marion substation line, the first
                                         such line in Oregon, was energized … Seattle City
                                         Light completed a $2 million light improvement
                                         project aimed at better safety conditions and a
                                         decrease in crime (Wash.).

                                         25 YEARS AGO – 1995
                                         An early arrival of snow and cold prompted Chelan
                                         County PUD to help hundreds of deer displaced
                                         from their normal winter range by the summer
                                         forest fires (Wash.) … Northern Wasco PUD got the
                                         final approval from the Federal Energy Regulatory
                                         Commission to begin construction of the utility’s
                                         hydro plant at McNary Dam (Ore.) … Kootenai
                                         Electric Cooperative signed a power management
                        JOIN US IN       agreement with Enova Energy Management, Inc.
                                         in order to secure the lowest-possible-cost power

                        RENO, NEV.       and minimize rate increases (Idaho) … Clark Public
                                         Utilities’ commissioners took action to reduce
                                         its power purchases from the Bonneville Power

                       APRIL 7-9, 2020   Administration by nearly 50% (Wash.).

                                         5 YEARS AGO – 2015
                                         The Northern California Power Agency selected
                                         Randy S. Howard as its next general manager
                                         (Calif.) … Columbia REA welcomed Brendan John-
SAVE THE DATE | MAY 6-7, 2020            son as a data administrator (Wash.) … The govern-
                                         ing boards of Beartooth Electric Cooperative
                                         (Mont.) and Lower Valley Energy (Wyo.) signed a
                                         three-year contract for LVE to manage Beartooth
                                         … OPALCO’s board of directors announced that
                                         Island Network will be re-created as a new entity
2020
                                         and wholly owned subsidiary of the co-op to
ADMINISTRATIVE                           provide internet service (Wash.) … Matanuska Elec-
PROFESSIONALS                            tric Association started the first of 10 engines at
                                         the new Eklutna Generation Station (Alaska).
CONFERENCE
COMMUNICATE, COLLABORATE, AND CONQUER!

MAY 6–7, 2020 | RICHLAND, WASH.

                                                          BULLETIN/JANUARY 2020 | NWPPA.ORG   11
TRAINING OPPORTUNITIES

FEBRUARY, MARCH, AND APRIL 2020
Please visit www.nwppa.org to view the full descriptions for these and other events.

ONLINE — ENGINEERING WEBINAR                  ONLINE — COMMUNICATION                       LABOR AND EMPLOYEE RELATIONS
SERIES: UNDERSTANDING WIRE SLAP               TUNE-UP WEBINAR SERIES: ALL THREE            GROUP MEMBER MEETING
Who Should Attend: Engineering                WEBINARS                                     Who Should Attend: Members of the
personnel and others who would benefit        Who Should Attend: Anyone who wants          NWPPA Labor and Employee Relations
from an understanding of current              to increase his or her communication         Group: general managers, labor relations
electric utility engineering principles and   skills to be more effective working with     managers, operations managers, and
practices.                                    both internal and external customers.        human resource professionals.
February 4, 2020–Online                       February 18-April 21, 2020–Online            February 27-28, 2020–Tillamook, Ore.

STAKING TECHNICIAN CERTIFICATION                 ONLINE — COMMUNICATION                    LEADERSHIP SKILLS SERIES:
PROGRAM: CONSTRUCTION                            TUNE-UP WEBINAR SERIES: INTER-            CHALLENGING COMMUNICATIONS
CONTRACT ADMINISTRATION                          PERSONAL COMMUNICATION IN
                                                 THE WORKPLACE
                                                                                           Who Should Attend: Supervisors and
Who Should Attend: Staking technicians                                                     managers, and employees who will
                                                 February 18, 2020
and engineers.                                                                             be transitioning to a supervisory or
February 10, 2020–Portland, Ore.                 ONLINE — COMMUNICATION                    managerial role in the future.
                                                 TUNE-UP WEBINAR SERIES:                   March 3-4, 2020–Anchorage, Alaska
STAKING TECHNICIAN CERTIFICATION                 HOW TO HANDLE CRITICAL
PROGRAM: JOINT-USE AND MAKE-                     CONVERSATIONS                             ADMINISTRATIVE PROFESSIONAL
READY SURVEYS                                    March 17, 2020                            SERIES: EXPANDING YOUR ABILITY TO
Who Should Attend: Staking technicians                                                     INFLUENCE—ALL THREE DAYS
and engineers.                                   ONLINE — COMMUNICATION
                                                 TUNE-UP WEBINAR SERIES:
                                                                                           Who Should Attend: Administrative
February 11, 2020–Portland, Ore.                 CROSS-GENERATIONAL & CUL-                 assistants, executive assistants, and
                                                 TURAL COMMUNICATION                       employees in administrative or service-
FOREMAN LEADERSHIP CERTIFICATE                   April 21, 2020                            oriented roles.
PROGRAM PART 2
                                                                                           March 4-6, 2020–Anchorage, Alaska
Who Should Attend: Foremen and crew           ONLINE — CFO & SENIOR ACCOUNTANT
leaders.                                      WEBINAR SERIES: MANAGING THE                    DAY ONE: USING DIPLOMACY, TACT,
February 11-13, 2020–Boise, Idaho             FINANCES OF YOUR ORGANIZATION                   AND DISCRETION TO BUILD TRUST
                                              Who Should Attend: CFOs, senior                 March 4, 2020
LEADERSHIP SKILLS SERIES:                     accountants, accounting staff, and
SITUATIONAL LEADERSHIP AND WORK                                                               DAY TWO: GETTING SUPPORT FOR
                                              finance staff wanting to better understand      YOUR IDEAS
STYLES                                        the cost of service and rate design
Who Should Attend: Supervisors and                                                            March 5, 2020
                                              components.
managers, and employees who will                                                              DAY THREE: PROFESSIONAL
                                              February 19, 2020–Online
be transitioning to a supervisory or                                                          DEVELOPMENT THROUGH SMART
managerial role in the future.                ELECTRIC UTILITY BUSINESS                       GOALS AND SELF-APPRAISALS
February 11-13, 2020–Vancouver, Wash.         FUNDAMENTALS                                    March 5, 2020
                                              Who Should Attend: Any new employee
STAKING TECHNICIAN CERTIFICATION              (we recommend at least six months            ONLINE — ENGINEERING WEBINAR
PROGRAM: OVERHEAD/POLE-LINE                                                                SERIES: SEPARABLE CONNECTORS IN
                                              at the utility before attending) or any      UNDERGROUND SYSTEMS
STRUCTURE DESIGN AND LAYOUT
                                              experienced employees who want to            Who Should Attend: Engineering
Who Should Attend: Staking technicians
                                              expand their understanding of how utility    personnel and others who would benefit
and engineers.
                                              business works.                              from an understanding of current
February 12-14, 2020–Portland, Ore.
                                              February 25-26, 2020–Boise, Idaho            electric utility engineering principles and
                                                                                           practices.
                                              UNDERSTANDING THE WORK ORDER
                                              SYSTEM                                       March 10, 2020–Online
                                              Who Should Attend: Employees
                                                                                           ONBOARDING FOR SUCCESS
                                              involved in any aspect of preparing and/
                                                                                           Who Should Attend: Managers,
                                              or processing work orders for their
                                                                                           supervisors, and human resources
                                              electric utility, or employees outside
                                                                                           personnel.
                                              the accounting area who want a better
                                              understanding of the work order process.     March 10, 2020–Vancouver, Wash.

                                              February 26-27, 2020–Sacramento, Calif.

12   NWPPA.ORG | BULLETIN/JANUARY 2020
LINEMAN SKILLS SERIES:                        FOREMAN LEADERSHIP CERTIFICATE                IT CONFERENCE PRE-SESSION CLASS:
EQUIPOTENTIAL GROUNDING                       PROGRAM PART 2                                TECHNOLOGY, LEADERSHIP, PLAN-
Who Should Attend: Line crew                  Who Should Attend: Foremen and crew           NING, AND DECISION MAKING IN A
supervisors and managers, crew foremen,       leaders.                                      CHANGING BUSINESS ENVIRONMENT
linemen, and substation workers.              March 24-26, 2020–Shelton, Wash.
                                                                                            Who Should Attend: IT professionals,
March 10, 2020–Spokane, Wash.
                                                                                            senior managers, and anyone involved
                                              ASCEND TO LEADERSHIP: BASECAMP                in the utility’s budgetary and decision-
LINEMAN SKILLS SERIES: LINEMAN                Who Should Attend: Managers at                making processes.
RIGGING                                       all levels who wish to enhance their          April 20, 2020–Hood River, Ore.
Who Should Attend: Linemen and line           skills, build their toolkit for leadership,
crew foremen.                                 and connect with other leaders across         ADVANCED PROJECT PLANNING,
                                                                                            ORGANIZATION, AND EXECUTION
March 11, 2020–Spokane, Wash.                 the industry. Completion of the
                                              Leadership Skills Series or Foreman           Who Should Attend: Any utility employee
METERING FOR LINEMEN                          Leadership Certificate Program is highly      looking for advanced instruction for
Who Should Attend: Journeyman linemen         recommended, but not required, prior          organizing and/or managing projects.
and other electrical workers who want a       to attending the Ascend to Leadership         April 21-22, 2020–Spokane, Wash.
better understanding of revenue metering      program.
and the hazards while working with                                                          IT CONFERENCE
                                              March 24-26, 2020–Sacramento, Calif.
revenue meters for both single-phase and                                                    Who Should Attend: IT professionals
three-phase meters.                           ENVIRONMENTAL TASK FORCE
                                                                                            and others who are responsible for
March 12, 2020–Spokane, Wash.                 MEETING                                       information technology programs;
                                              Who Should Attend: Utility environmen-        also, members of the operations and
ONLINE — CFO & SENIOR ACCOUN-                 tal professionals (new and experienced),      engineering functions who would like to
TANT WEBINAR SERIES: WORK PLAN                government agency staff, vendors, and         build a stronger relationship with IT. See
OVERSIGHT                                     anyone who is tasked with or interested       page 10 for more information.
Who Should Attend: CFOs, senior               in environmental issues, regulatory           April 21-23, 2020–Hood River, Ore.
accountants, accounting staff, and            compliance, or mitigation in the environ-
finance staff wanting to better understand    mental arena of electric utilities.           LEADERSHIP SKILLS SERIES: HR
the cost of service and rate design                                                         BASICS & BUILDING A MORE EFFECTIVE
                                              April 6, 2020–Reno, Nev.                      WORKPLACE
components.
March 18, 2020–Online
                                                                                            Who Should Attend: Supervisors and
                                              ENGINEERING & OPERATIONS
                                              CONFERENCE AND TRADE SHOW
                                                                                            managers, and those employees who
ELECTRIC DISTRIBUTION SYSTEMS                 Who Should Attend: Electric utility           will be transitioning to a supervisor or
Who Should Attend: Engineers, line            engineering and operations personnel, as      manager role in the near future.
workers, substation workers, apprentices,     well as those in information technology,      April 22-23, 2020–Spokane, Wash.
and support staff that have direct            safety, purchasing, environmental,
responsibility for the construction,                                                        INFLUENCING OTHERS: HUMAN
                                              accounting, communications, or any            DYNAMICS WORKSHOP
operation, and maintenance of the utility’s   area where a more in-depth knowledge
distribution system.                                                                        Who Should Attend: Anyone who
                                              of engineering and operations would be        engages in frequent human interactions,
Prerequisite: It is highly recommended        beneficial.                                   such as utility and community leaders,
that students complete Electric Utility       April 7-9, 2020–Reno, Nev.                    customer service representatives, human
System Operations before attending                                                          resources professionals, and field
this class. Those who do not must have        ONLINE — ENGINEERING WEBINAR
                                              SERIES: DESIGNING ROADWAY
                                                                                            employees.
substantial experience in the basics of
                                              ILLUMINATION                                  April 28-29, 2020–Tacoma, Wash.
electric systems and utility operations.
                                              Who Should Attend: Engineering
March 18-19, 2020–Portland, Ore.                                                            MANAGING AND LEADING CHANGE
                                              personnel and others who would benefit
                                              from an understanding of current              Who Should Attend: Anyone experiencing
EMPLOYER COLLECTIVE BARGAINING                                                              or anticipating change within his or
TEAM PREPARATIONS                             electric utility engineering principles and
                                              practices.                                    her utility, especially those driving
Who Should Attend: General managers,
                                                                                            change, implementing change, and
operations managers, members of the           April 14, 2020–Online
                                                                                            communicating about change with
employer bargaining team, and chief
                                              ONLINE — CFO & SENIOR                         customers and members.
negotiators. We recommend that you send
more than one team member to this class.      ACCOUNTANT WEBINAR SERIES:                    April 28-29, 2020–Tacoma, Wash.
                                              IMPORTANT CFO DUTIES
March 18-19, 2020–Portland, Ore.                                                            OREGON UTILITIES RECORDS
                                              Who Should Attend: CFOs, senior
                                              accountants, accounting staff, and finance    MANAGEMENT GROUP
UTILITY WAREHOUSING FROM A TO Z                                                             Who Should Attend: Records managers,
Who Should Attend: Warehouse and              staff who want to better understand CFO
                                              duties.                                       records coordinators, administrative
materials management professionals.                                                         assistants, executive assistants, and
                                              April 16, 2020–Online
March 24-26, 2020–Wenatchee, Wash.                                                          anyone managing records for their
                                                                                            department.
                                                                                            April 30, 2020–Eugene, Ore.

                                                                                                BULLETIN/JANUARY 2020 | NWPPA.ORG      13
POLICY MAKING AND MANAGEMENT

FOUR STEPS TO                                                          3. Workforce engagement
                                                                           If leadership fails to embrace the strategic plan, no one else

SUCCESSFULLY                                                           will implement it. Fortunately, your leadership team has demon-
                                                                       strated the will to make this plan come to life. Your leaders are

IMPLEMENT YOUR
                                                                       ready to walk the walk and talk the talk. Further, they know to
                                                                       create a line of sight between individual employees’ responsibili-

STRATEGIC PLAN
                                                                       ties and the strategic plan.
                                                                           You have given a lot of thought to impacts inside the
                                                                       organization. While the strategic priorities should be of no
By Julie Ryan                                                          surprise to employees, the strategies may require a different way
                                                                       of working together. For decades, change occurred at a glacial

F
                                                                       pace inside the utility and work was easily compartmentalized
      ollowing approval of the proposed strategic plan, there is       into different areas. But with increasing regulations and swiftly
      an audible sigh of relief in the board room. The months of       changing technologies, this is less so. For example, your planned
      planning and engagement have resulted in clearly defined         future investment in new grid technology could impact field
strategic priorities, and your leadership group is aligned to          operations, engineering, IT and operational technology, human
deliver on a great set of strategies. Now you can take that vaca-      resources, and more areas. Realize that people may not be used
tion you put off and bask in the glow of successfully completing       to a rapidly changing environment. Changes to traditional roles
this big initiative. But wait! Now the implementation is in front      or responsibilities can be uncomfortable for some employees, so
of you. It does not matter that you have a stellar strategic plan if   acknowledge that change management may be needed to help
you don’t deliver on it. Implementation is the next job ahead.         employees acclimate to changes inside the utility.
    Rest easy, you can still take that vacation. While many                Looking holistically at what needs to be completed, you
companies struggle with strategy implementation, yours will not        realize that limiting decision-making to the executive level will
because you have a plan to avoid the typical pitfalls. A smooth        stymie efforts to implement the strategies. Decisions must be
implementation comes down to four steps: alternative scenarios,        pushed further down into the organization, delegating to those
project planning, workforce engagement, and reporting.                 with the necessary technical skills and experience. Yet this can
                                                                       be challenging in a traditional, top-down work culture. It will
1. Alternative scenarios                                               require clear communication about where and how decisions
    Some organizations fail to consider alternative scenarios,         are made in order to push decision-making deeper into the
which can expose them when reality is different from the               organization.
assumptions. When utilities slip into defensive or reactive mode,          Having people in the right roles is critical for a strong
that can trigger an over-response where the strategy is left by        implementation plan. Your team has already discussed how
the side of the road. You already know the adage: forecasts are        the work must be distributed across time and across people;
never correct. And your team understands that there will always        everyone acknowledges that there has been a tendency to keep
be some surprises that differ from the base assumptions. But           assigning the same good people to important initiatives. You
because you did a risk analysis as part of your original strategic     and the leadership team have already begun discussing how
plan, your team has considered alternative scenarios and you           strategy projects could be structured to engage more employees
have discussed how you could adapt the strategy. This is not           and support additional professional growth.
just an exercise. Even if a different event occurs that you hadn’t
identified as an alternative scenario, your team is prepared to        4. Reporting
adapt to a different reality. Proactive analysis of potential risks        Your mind now shifts to the board. Their questions through-
and associated mitigation has helped prepare your organization         out the strategic planning process and their interest in the stra-
to respond to surprises.                                               tegic plan’s success foreshadow their likely desire to hear about
                                                                       the strategies’ progress. Targets must be calibrated appropriately
2. Project planning                                                    to be consistent with the success measures in the strategic plan
    Weak project planning could result in uncoordinated                and to create the right outcomes. The board reporting package
actions or lack of action. However, this will not be an issue for      will need to be restructured to provide updates on the strategies’
your organization because your team sees the strategic plan            implementation. You want the reporting package to be a helpful
as one massive project that requires deft project management           management tool as well as a status report for the board. The
techniques. You believe that your implementation will be as            objective will be to provide valuable and timely information.
carefully planned as the strategy was. The implementation plan             And lastly, you have already noted in your work calendar
will unfold as a multiple-year plan, where activities are staged       that the strategic plan should be refreshed in the next two to
over time. And the first 12 to 24 months of activities will be the     three years. While many of the strategic priorities will continue
most carefully mapped out, with more detail and more specific          to be relevant in the future, the strategies will evolve based upon
action items than in the later years. This will be a large project     what gets executed in the next few years and what changes in
plan with different tasks and interdependencies that are updated       the industry.
as work unfolds over the coming months. The implementation
plan notes sequential activities, parallel activities, and outcomes.   Julie Ryan is the managing partner at Aether Advisors LLC,
In addition to start and complete dates, the implementation plan       advising clients on strategy and risk management. She can be
has mid-project milestones and associated deliverables.                contacted at jryan@aetheradvisors.com.

14 NWPPA.ORG | BULLETIN/JANUARY 2020
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ENERGY EFFICIENCY

   Ravalli Electric Co-op Starts the New
   Year off Right in New Facility
   By Melissa Greenwood

R
      avalli Electric Co-op employees        An idea is born                               a trip to St. Louis to see several other
      and directors received the gift of         During a strategic planning session       newly built co-op facilities.
      a new co-op facility this year and     in 2016, the Ravalli Electric Board of            “Our plan was to visit other co-op
celebrated this momentous occasion with      Directors decided the need for a new          facilities and take note of what they had
a holiday grand opening on December          facility had finally become a reality with    done to help guide us in our planning,”
19, 2019. More than 600 people—and           the trending growth. The old co-op            said Grotbo. “We really wanted to have
even Santa Claus—attended the event at       had simply run out of space for its           a good sense of what we would and
the co-op’s new location in Victor, Mont.    equipment and staff; something had to         wouldn’t need, look at what types of
    “It was an overall great event,” said    be done. After months of evaluation, it       energy efficiency options co-ops were
REC General Manager Mark Grotbo.             was deemed the current location was           utilizing, and find out what makes a
“We had a lot of interest in the building    not suitable for expansion and the co-op      good headquarters to be able to ade-
as we were constructing it, so letting the   would need to relocate to a new home.         quately serve our membership and also
public come and walk through and see             REC surveyed several properties           keep our employees happy.”
what we had done really helped them see      available in the Bitterroot Valley before
our vision.”                                                                               Moving from Corvallis to Victor
                                             purchasing a 52-acre parcel in the
    Nestled in the beautiful Bitterroot      heart of its service territory. The project       After a year of research and planning,
Valley of Western Montana, Ravalli           was planned on just 15 of those acres,        construction of the facility began in
Electric Co-op had been serving              leaving a lot of options for the remaining    June 2018. On November 19, 2019, the
members for over 70 years at their old       property including room for expansion,        entire REC staff moved from the old
location in Corvallis. The co-op cur-        business opportunities, and future            facility to the new one 15 miles down
rently services 11,201 meters and 1,265      growth. The new location also provides        the road.
miles of line. The co-op has tracked         better access to both ends of the valley          “We moved 43 semi-loads of materi-
continuous growth of its system as more      and REC’s service territory.                  als and goods,” said Grotbo. “We were
and more people move to the land of              A building committee made up of           open for business at our old location on
coveted fly fishing, huckleberry-covered     Grotbo, REC Project Manager Bob               Tuesday, and open at our new location
mountains, and star-filled skies of the      Lee, and two directors from the board         on Wednesday. It was a total team effort
well-known Big Sky Country.                  immediately began to research and plan        and I am very proud of our staff for
                                             for the new co-op facility. This included     making it happen.”

16 NWPPA.ORG | BULLETIN/JANUARY 2020
is now one of the top-ranked attributes
                                                                                                        employees want to have for a comfort-
                                                                                                        able and enjoyable workplace.”
                                                                                                            The warehouse, which is triple the
                                                                                                        size of the old warehouse, has 10 drive-
                                                                                                        through bays for utility vehicles. REC
                                                                                                        line crews can now comfortably fit their
                                                                                                        entire fleet system indoors for protection.
                                                                                                        With a larger warehouse and fleet
                                                                                                        storage area, line crews and service fleet
                                                                                                        will be able to better respond to outages
                                                                                                        as well as regular maintenance work.
                                                                                                        The vehicle bay is also equipped with a
                                                                                                        radiant floor heat system, ensuring the
                                                                                                        trucks can be warm and ready to go at
   General Manager Mark Grotbo cuts the ribbon at the grand opening on December 19, 2019.               all times of the year, especially during
                              Photo by Ryan Hall, MECA.                                                 Montana’s frigid winter months.
                                                                                                            A solar panel breezeway lines the
                                                                                                        front entrance to the uniquely designed
                                                                                                        building. It not only generates power
                                                                                                        but also keeps snow off the walkway for
                                                                                                        members coming into the office.
                                                                                                            The new facility was built with a
                                                                                                        plan for expansion for the future in
                                                                                                        mind. Each functional area has a plan of
                                                                                                        where and how to expand in the future,
                                                                                                        if necessary, as the Bitterroot Valley
                                                                                                        continues to grow.
                                                                                                            “While we don’t plan on having to
                                                                                                        do anything to the new headquarters
                                                                                                        for at least 15-20 years, we are fully
                                                                                                        prepared and have plans in place already
                                                                                                        to add on to the building if needed,”
                                                                                                        Grotbo said.

                                                                                                        Moving onward and upward
                                                                                                            Although closing the old office was
                                                                                                        bittersweet for some REC employees
                                                                                                        who have been with the co-op for almost
                                                                                                        30 years, they look forward to being
The large windows in the board room provide lots of natural light and views of the Bitterroot Valley.
                                                                                                        able to provide better service to the REC
                                                                                                        membership from the new and improved
                                                                                                        location for many years to come.
    The new building consists of a                   used in the office and warehouse                       “It has been an exciting journey
20,000-square-foot office space and a                areas. High-efficiency HVAC systems,               watching this project progress from
30,000-square-foot warehouse space,                  including LG ductless heat pumps, were             an idea to reality,” said Grotbo. “This
which replaces the co-op’s two former                installed throughout the building with             building is a commitment to our
separate buildings. The building will                energy recovery on all systems.                    members and the community and was
help improve efficiencies; improve                       The office building is two stories tall        built to serve many generations of co-op
workflow for inside and outside func-                and the second story is all windows to             members.”
tions; combine workforces; and provide               allow optimal natural light throughout
enough room to accommodate all 33                    the building. The LED lighting system              Melissa Greenwood is the manager
REC employees as they merge into one                 inside and outside the facility is also light      of communications at Ravalli Electric
location.                                            intelligent and motion-controlled for              Cooperative, which is now located in
                                                     energy savings.                                    Victor, Mont. She can be contacted
Energy efficiency highlights                             “I really wanted every office to               at (406) 961-3001 or mgreenwood@
   Although the new facility is not                  have a window for natural light,” said             ravallielectric.com.
LEED-certified, REC directors and staff              Grotbo. “Not only for energy efficiency
used energy efficient options whenever               measures, but for our employees to have
possible. High-rated insulation was                  a view of the beautiful outdoors which

                                                                                                            BULLETIN/JANUARY 2020 | NWPPA.ORG   17
CUSTOMER SERVICE

       Balancing I
                                                                t’s a well-known fact: People don’t like change. So when
                                                                change is needed, what’s the best way to communicate it to
                                                                your change-resistant customers? Emerald PUD faced this

       Customer
                                                             challenge as 2019 came to a close.
                                                                  The change to be announced was about the way credit card
                                                             payments would be handled beginning in January 2020. In an
                                                             ongoing effort to be compliant to the highest of card-processing

     Service with
                                                             standards and to best protect customers’ personal information,
                                                             Emerald’s customer service team was preparing to discontinue
                                                             the manual entry of customer credit card numbers on payments
                                                             made by phone. The decision was made to begin transferring

       Changing
                                                             customers to the automated Pay-by-Phone system if they wish
                                                             to make a payment using a credit card, ensuring the most
                                                             secure payment method for the customer. It was the right deci-
                                                             sion for the utility and its customers, but the customer service

     Regulations
                                                             team expected the news would be upsetting to some.
                                                                  The challenge in communicating the upcoming change was
                                                             based on the affected customers. Most were longtime custom-
                                                             ers—many of them elderly—who were known to be opposed to
                                                             using any electronic means to make a payment. They were part
                                                             of a large pool of technology-shy customers throughout Emer-
                                   By Kristine Lindemulder   ald’s rural district who prefer to make their monthly payments
                                                             using more traditional methods such as mailing a check or
                                                             calling in their card number to a trusted customer service
                                                             representative. After reviewing the number of payments made
                                                             over the phone with a representative in the past six months,
                                                             it was determined that more than 500 customers consistently
                                                             made their payments this way. These customers would need to
                                                             be delicately informed that the familiar, comfortable payment
                                                             process they were accustomed to would soon come to an
                                                             end, and future credit card payments would need to be made
                                                             through an automated phone system.

18 NWPPA.ORG | BULLETIN/JANUARY 2020
(left) Customer Service Representative Jessica
                                     Millan assists a customer on the phone.

                                     (right) Customer Service Representative Sarah
                                     Gillette instructs customer on using the card
                                     reader.

                                         According to Customer Service Supervisor
                                     Kelli Strange, there are several reasons these
                                     customers choose to make credit card pay-
                                     ments by phone with an agent.
                                         “Some of the most common reasons we
                                     hear are that customers are intimidated by
                                     computers and automated phone systems or by
                                     the idea of having to keep track of a password
                                     or PIN,” said Strange. “And for some, I think
                                     they genuinely look forward to the human
                                     interaction of talking with a friendly represen-
                                     tative each month.”
                                         Before customers were notified of the
                                     change, the customer service team sat down to
                                     discuss how it could best be communicated.
                                     They outlined three goals they hoped to
                                     achieve:

   1.   Reiterate that the Pay-by-Phone system is secure.
   2.   Reassure customers that the customer service team will continue to be
        available to help with any questions or concerns.
   3.   Communicate that the driving factor behind the change was to best serve
        our customers and protect their information; avoid any language that
        would wrongly suggest regulation compliance was the catalyst for the
        change.

    With these goals in mind, the CSRs began talking to customers about the
upcoming shift to Pay-by-Phone while Emerald’s communications department
crafted the first written communication: a postcard to customers who had paid this
way within the past six months. The postcard allowed only limited space for text so
it was kept brief and focused on four key pieces of information: what was changing
and why, along with assurance that their credit card information had always been
safeguarded appropriately and that the CSRs would continue to be supportive and
easy to reach. This messaging was also featured in several issues of the utility’s
PowerLines newsletter.
    In addition to customer communications, the department further encourages
customer interaction by inviting them to call or visit for any kind of account sup-
port. They have also made an iPad available at the front desk to coach customers
through some of the “intimidating” tasks. Those who are wary of paying online or
nervous about setting up an account on SmartHub, Emerald’s account management
system, are invited to the office to have a CSR assist them through making a
payment or setting up an account using the iPad. This offer has received a great
response.
    Through late December, most of the change-resistant customers had responded
well to the news, yet many had continued to call in and speak to a representative to
make their payments. The real test will come at the start of January when they can
no longer pay with a CSR using a credit card.
    At that time, focus will shift to a different well-known fact: The only constant in
life is change.

Kristine Lindemulder is the communications coordinator at Emerald PUD in
Eugene, Ore. She can be contacted at (541) 744-7410 or kristine@epud.org.

                                                                                          BULLETIN/JANUARY 2020 | NWPPA.ORG   19
ENGINEERING & OPERATIONS

                                                                                             and downtime; and decreased emissions

Greening a Fleet
                                                                                             by nearly 20%. But perhaps most
                                                                                             importantly, they’ve helped boost overall
                                                                                             customer satisfaction in the utility’s
Clark Public Utilities Proves Sustainable Vehicle                                            politically bifurcated service area.
                                                                                                  Environmentally minded customers
Technology Is a Worthy Investment                                                            appreciate the commitment to reducing
                                                                                             emissions; the growing number of elec-
By Dameon Pesanti                                                                            tric and hybrid vehicles; and the utility’s
                                                                                             pledge to use and seek out less polluting

W
           ashington’s political leaders        Public Utilities Fleet Services Manager      fuels. Fiscally conservative customers
           have worked for more than a          Paul Chamberlain. “Whenever a new            are satisfied in knowing we’re reducing
           decade to put the state at the       threshold comes into effect we don’t         waste and expenses; using equipment
forefront of the fight against climate          have to scramble to meet it—we’re            longer; and making purchases only when
change.                                         already there.”                              necessary.
    Some organizations with large fleets            For Chamberlain, the term sustain-            The first step to being more sustain-
may see the increased regulations as a          ability goes beyond the environmental-       able is right-sizing the fleet. Although the
burden. For Clark Public Utilities they’ve      ism trappings it’s commonly associated       number of employees has grown over
only served to reinforce its belief that it’s   with. It means maximizing equipment          the last decade, the number of vehicles
been on the right path all along.               efficiency and usable life; minimizing       in the fleet has stayed about the same.
    Since 2006, the utility has leaned          maintenance and downtime; and reduc-         Rather than growing the fleet, the utility
into building a more sustainable and            ing waste whenever possible in the fleet     emphasizes shared vehicles, motor pools,
environmentally friendly fleet, one that        of 265 units.                                and purchasing vehicles that carry more
far exceeds any standards set by federal,           “A lot of organizations balk at          people.
state, or local regulators.                     ‘greening’ the fleet because it’s often           Whenever a new vehicle is purchased
    As a result, the utility’s fleet has        more expensive upfront,” Chamberlain         it’s evaluated for what products can be
stayed well ahead of emissions-targeted         said. “But we think of it as a cost-effec-   added to improve efficiency without
mandates and achieved its goal of reduc-        tive investment that supports efficiency     impeding performance or interrupting
ing expenses, increasing reliability, and       and meets state sustainability goals.”       employee workflow and work practices.
keeping customers satisfied.                        Sustainable fleet practices have              The most efficient upgrades on
    “As regulations become more strin-          reduced overall fuel consumption by          heavy- and light-duty trucks has been
gent, our sustainability practices have         nearly 35,000 gallons a year; signifi-       idle management and auxiliary heaters.
become more worthwhile,” said Clark             cantly lowered maintenance expenses          The $6,500 systems paid for themselves
                                                                                             in less than two and a half years thanks

20 NWPPA.ORG | BULLETIN/JANUARY 2020
to reduced fuel consumption and main-          identical to petroleum diesel, but          maintenance expenses, and extended
tenance and repair costs.                      combusts more completely and cleanly        vehicle life.
    The idle management system auto-           because it has as a higher cetane number,       In many cases, the utility had to be
matically shuts down the engine when           less carbon, and contains up to 85% less    willing to be an early adopter because
the vehicle is at rest, while still allowing   sulfur than ultra-low sulfur diesel.        many technologies were new to the
all electronics, including the heater, to          Together they’ve added between          market and had to be configured to
operate without interruption. The engine       25,000 and 50,000 miles of life to every    meet its work practices. Fleet would
restarts when work practices dictate or        diesel vehicle, reduced fleet fuel con-     like to add hybrid medium-duty and
the battery needs to be recharged.             sumption, and dramatically slashed fleet    first responder trucks, but the available
    An hour of idle time in a diesel truck     emissions; however, the greatest savings    technology is not yet cost-effective.
burns more than a gallon of fuel, equals       comes from reduced maintenance costs            The utility’s venture into sustainabil-
about 35 miles of engine wear, and can         and less vehicle downtime. Now trucks       ity began in 2006 when it researched and
reduce vehicle life by 4 to 5 years. Also,     spend more time in the field serving        tested self-contained auxiliary motors
modern diesel engine emission systems          customers and less time in the shop.        called “pony motors.” On paper, they
require high temperatures to operate           This helps crews stay on task instead of    reduced idling and fuel consumption on
properly, but idling engines run too cool      wasting time with roadside breakdowns       large aerial trucks and eliminated the
to thoroughly combust fuel.                    or transferring equipment between           need for gasoline generators with diesel
    Before incorporating the technology,       vehicles.                                   trucks. However, the motors took up
utility vehicles spent half to nearly              Clark’s transition to all-electric or   valuable truck space, didn’t produce
three-quarters of their time idling.           hybrid vehicles started in 2011 with        any maintenance or fuel savings, and
Utility maintenance crews spent an             Toyota Priuses and Nissan Leafs—light-      produced emissions disproportionately.
inordinate amount of time maintaining          duty motor pool vehicles used around        Management soon realized it made more
emissions-related systems that would           the community and between the utility’s     sense to install power inverters with
prematurely fail and crews were occa-          two locations. After technology proved      auxiliary batteries.
sionally forced to bounce from one truck       itself, the utility went a step further         The second attempt was in 2009
to the next. Trucks were also frequently       with the introduction of fuel-saving        with a grant for idle mitigation. The fleet
replaced prematurely due to high main-         hybrid SUVs in the meter reading fleet,     tested a cold-climate start/stop system in
tenance costs and reduced reliability.         and further still with the purchase of      the trucks. However, that quickly failed
    Incorporating idle management              emissions-free electric forklifts for the   because the system couldn’t meet the
in 2014 broke the cycle. Now, when             warehouse.                                  utility’s work practices.
engines run they’re at work and at                 In 2018, the utility purchased two          Today, the results speak for them-
appropriate temperatures. When the             plug-in hybrid sedans and three plug-in     selves; but getting there required plenty
truck is at rest, the engine is off but        hybrid Ford F-150s with a fourth            of research, trial, and error by every
crews still have the resources they need       going into service soon. The four-door,     member of the fleet team.
to get their jobs done.                        four-wheel-drive crew trucks can go             Linepersons don’t like when you
    Starting in 2016, the utility switched     anywhere they need while consuming          muddle with their equipment, but crews
to renewable diesel, which also furthered      about 30% less fuel. The aftermarket        had to be patient and willing to be part
the improvements. Not to be confused           hybrid truck kit costs about $24,000        of the experiments. Managers had to be
with biodiesel, renewable diesel is made       per vehicle, but it is expected to pay      open to their feedback and willing to let
from agricultural waste. It’s chemically       for itself through fuel-savings, reduced    go of ideas that didn’t work. Crucially,
                                                                                           the utility’s senior management had to
                                                                                           have patience and faith that the trials
                                                                                           and investments would pay off.
                                                                                               “The journey to a sustainable fleet
                                                                                           wasn’t an easy one and we learned that
                                                                                           change is difficult,” Chamberlain said.
                                                                                           “But across the utility our employees are
                                                                                           focused on lowering costs and increasing
                                                                                           reliability. Soon everyone understood
                                                                                           that we could achieve those goals…
                                                                                           by building a fleet that both reduces
                                                                                           emissions and our dependency on fossil
                                                                                           fuels.”

                                                                                           Dameon Pesanti is a media spe-
                                                                                           cialist at Clark Public Utilities in
                                                                                           Vancouver, Wash. He can be con-
                                                                                           tacted at either (360) 992-3449 or
                                                                                           dpesanti@clarkpud.com.

                                                                                               BULLETIN/JANUARY 2020 | NWPPA.ORG   21
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