TRADE MANUAL SINGAPORE BICENTENNIAL 1OO YEARS OF FIRST AIRMAIL IN SINGAPORE - SUNTEC SINGAPORE EXHIBITION & CONVENTION CENTRE | 31 JULY - 4 AUGUST ...
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T R A D E M A N UA L
COMMEMORATING
SINGAP ORE
BICENTENNIAL
AND
1OO YEARS OF
FIRST AIRMAIL
IN SINGAP ORE
SUNTEC SINGAPORE EXHIBITION & CONVENTION CENTRE | 31 JULY - 4 AUGUST 2019
1. General Information
Exhibition Title SINGPEX 2019 36th Asian International Stamp Exhibition
Exhibition Theme Commemorate Singapore Bicentennial and 100 Years of First Airmail in Singapore
Exhibition Dates 31 July - 4 August 2019
Exhibition Venue Suntec Singapore Convention & Exhibition Centre Hall 401 & 402
Level 4, 1 Raffles Boulevard, Singapore 039596
Organiser Association of Singapore Philatelists
Main Sponsor Singapore Post Limited
Key Sponsor Spink
Patronage Under the Patronage of Federation of Inter‑Asian Philately and with the
Recognition of Fédération Internationale de Philatélie
Admission Fee Free
2. Exhibition Calendar and Opening Hours
Date Time Event Daily Theme
31 July 1000 - 1200 hrs Opening Ceremony *
SINGAPORE
Wednesday BICENTENNIAL DAY
1200 - 2000 hrs Exhibition Opening Hours
1800 - 2100 hrs Welcome Party*
1 August 1000 - 2000 hrs Exhibition Opening Hours ASEAN DAY
Thursday
2 August 1000 - 2000 hrs Exhibition Opening Hours FRIENDSHIP DAY
Friday
3 August 1000 - 2000 hrs Exhibition Opening Hours ASP DAY
Saturday
1900 - 2200 hrs Palmares Night*
4 August 1000 - 1800 hrs Exhibition Opening Hours HERITAGE DAY
Sunday
Information as at 15 May 2019 and subject to changes by the Organiser.
*
Closed door event. By invitation only.
3. Venue Map
4. Exhibition Venue Floor Plan (updated as at 15 May 2019) Note : Layout not drawn to scale
5. Useful Contacts
A. SINGPEX 2019 Organising Committee
Trade trade.singpex2019@gmail.com
Secretariat s2019sec@gmail.com
Official website www.singpex2019.com
Facebook www.facebook.com/singapore2019
B. Official Exhibition Contractor
AGOG Expo Pte Ltd
1 Pemimpin Drive, #02-07, One Pemimpin, Singapore 576151
Contact Person Mr David Loh
Tel +65 6694 5255
Fax +65 6594 5355
Email singpex2019@agogexpo.com
C. Official Freight Forwarder
Transit Air Cargo Singapore Pte Ltd
111 Neythal Road, Singapore 628598
Contact Person Ms Naz Yusoff
Tel +65 6438 1686
Fax +65 6438 1466
E-mail naz@tacs.com.sg
D. Official Hotel
PENINSULA EXCELSIOR HOTEL SINGAPORE
5 Coleman Street, Singapore 179805
www.peninsulaexcelsior.com.sg
Tel: 6337 22006. VISA APPLICATION GUIDELINES
Participants holding travel documents issued by the following countries/regions will require a visa to
enter Singapore:
Armenia † Azerbajian* Belarus †
Democratic People’s Republic Georgia # Hong Kong Special
of Korea Administrative Region
(Document of Identity)
India* Kazakhstan* Kyrgyzstan*
Macao Special Administrative Moldova* People’s Republic of China
Region (Travel Permit) (PRC) ^
Russia* Tajikistan* Turkmenistan*
Ukraine* Uzbekistan~
* Holders of diplomatic, official and service passports do not need a visa for entry.
^
Holders of diplomatic, public affairs and service passports do not need a visa for entry.
† Holders of diplomatic and official passports do not need a visa for entry.
#
Holders of diplomatic and service passports do not need a visa for entry.
~ Holders of diplomatic passports do not need a visa for entry.
Nationals of the Commonwealth of Independent States, Georgia, India, The People's Republic of China
(PRC), Turkmenistan and Ukraine may be eligible for the Visa-Free Transit Facility (VFTF). For more
information on the VFTF, visit
www.ica.gov.sg/enteranddeparting/before/enteranddeparting_before_vftf
If your travel document was issued by one of the Assessment Level II countries or regions listed below,
you will need a visa to enter Singapore.
Afghanistan Algeria Bangladesh*
Egypt Iran Iraq
Jordan* Kosovo Lebanon
Nigeria* Pakistan Saudi Arabia*
Somalia Sudan Syria
Tunisia* Yemen
You will also need a visa if you are travelling on:
A Palestinian Authority passport
A temporary passport issued by the United Arab Emirates
Refugee travel documents** issued by a Middle East country.
* Holders of diplomatic, official and service passports do not need a visa for entry.
^
Holders of diplomatic passports do not need a visa for entry.
* These travel documents are subject to assessment of recognition for entry into Singapore.
Please visit www.ica.gov.sg for more VISA application instructions to enter Singapore.7. KEY INFORMATION FOR TRADE BOOTH HOLDERS
SINGPEX 2019 will be held at Hall 401 and 402, Level 4 of Suntec Singapore Convention & Exhibition
Centre.
Booth holders are to report to SINGAPORE 2019 Information Counter outside Hall 401 and 402 of
Suntec Singapore Convention & Exhibition Centre on Tuesday 30 July 2019 between 1400 - 2000 hrs for
registration and collection of security passes.
Booth holders who have paid GST and completed the registration can proceed to set up their booth.
Security badges must be worn at all times when in the exhibition hall.
IMPORTANT:
A) ALL DUTIES & TAXES WILL HAVE TO BE PREPAID IN ADVANCE to Singapore Customs via the
Official Freight Forwarder. All booth holders are required to check directly with the Official Freight
Forwarder on the status of their cargo shipments before registration.
B) Please note that booth holders are allowed into the exhibition hall only AFTER customs declarations
are fully complied with Singapore Customs’ rules and regulations.
C) GST refunds for unsold goods shall be returned to Booth Holders by the Official Freight Forwarder after
the reclaim is approved by IRAS about 90 days after the show had closed.
Cancellation Policy
There will be no refund in the event of withdrawal, cancellation or “no show” at the exhibition.
WIFI
Please note that there is complimentary WIFI throughout Suntec City Convention Centre which allows up
to 6,000 mobile devices to be connected simultaneously. This will allow users to read emails and to use
messaging applications such as whatsapp/Line/WeChat on their mobile phones. However, please take
note if users need wifi on their laptop, they will need to rent wifi routers at Singapore Changi Airport.
A wifi router connects up to 8 devices and provides unlimited internet access at rate as low as SGD10 per
day. Reservation has to be made online at least 3 days (72 hours) prior to your arrival into Singapore.
Please check out www.changirecommends.com/wifi.aspx for more details and instructions.8. TIME-TABLE FOR TRADE BOOTH OPERATIONS
BUILD-UP PERIOD DATE TIME
Moving-in of Official Contractor – floor marking & Monday, 29July 2019 0900 - 2200 hrs
constructing of Shell Scheme stands.
Moving-in of Any Other Contractors Monday, 29July 2019 1700 – 2200 hrs
Moving-in for Shell Scheme Booth holders Tuesday, 30July 2019 1400 – 2100 hrs
All booths to be ready by Tuesday, 30July 2019 2100 hrs
TEAR-DOWN PERIOD DATE TIME
Removal of light/hand-carry exhibits and personal Sunday, 4 August 2019 1700h – 1900 hrs
property
Electrical supply cut off Sunday, 4 August 2019 2100 hrs
Removal of heavy exhibits and tear down of booth Sunday, 4 August 2019 1900 – 0400 hrs
(Overnight) (5 August 2019)
The above timing is accurate at time of print and is subjected to changes.
Note:
1. All booth exhibits must be in place by 2100 hrs, Tuesday, 30 July 2019. Please have all crates and
cartons unpacked so they may be removed to storage to keep the aisles clear.
2. Booth holders will be allowed in the exhibition hall 1 hour before it opens and may also leave 1 hour
after closing.
3. Booth holders may begin to pack materials, supplies and literature when the exhibition closes on
Sunday, 4 August 2019 at 1800 hours. It is strictly forbidden to begin dismantling before this
time.
4. All display material must be cleared from the exhibition hall by Monday, 5 August 2019 at
0300 hours. Should abooth holder fail to remove their exhibits, the Organiser reserves the right to
remove at the booth holders’ expense.9. RULES AND REGULATIONS FOR USE OF TRADE BOOTH
OFFICIAL CONTRACTOR
The Official Contractor, AGOG Expo Pte Ltd, has been appointed to carry out all electrical works (wirings,
connections, lightings, powerpoints, etc) on all booths (Shell Scheme, Raw Space/Special Designed) at the
Fair. For safety reasons, no other electrical contractor will be permitted to carry out electrical work onsite.
For additional electrical fittings and installations, booth holders are to fill up FORM 3 for submission
to the Official Contractor. Any design or plan of electrical installation must be submitted to the official
appointed contractor before the deadlines indicated. No installation work shall be carried out without the
written permission of the Organiser. The Organiser reserves the right to disconnect electricity supply to
any booth holder whose installations either violate the Organiser’s regulations or is deemed dangerous or
is likely to cause annoyance to visitors or other booth holders.
AGOG Expo Pte Ltd
1 Pemimpin Drive
#02-07, One Pemimpin
Singapore 576151
Contact Person: Mr David Loh
Tel: (65) 6694-5255
Fax: (65) 6594-5355
Email: singpex2019@agogexpo.com
The Rules and Regulations listed below are designed for the protection of all booth holders. Booth holders
and their appointed agents/contractors must observe the Rules and Regulations stated in this Trade
Manual.
9.1 RESPONSIBILITIES AND LIABILITIES
a) Default on occupancy
Any booth holder failing to occupy contracted space is not relieved of the occupation or payment
of the full rental of such space. All exhibits must be installed and completed by 2100 hours,
Tuesday, 30 July 2019. Unoccupied space may be repossessed by the Organiser for any purpose
they deem fit. Failure to notify the Organiser of cancellation in advance will cause the booth
holder to lose priority for exhibit space.
b) Reselling/Use of Space
The booth holder may not assign, sublet or resell in whole or in part, their contracted space. The
contracted booth holder may share this space with affiliated co-booth holders provided that the
primary identification on the structure is that of the primary booth holder. All co-booth holders
must comply with all booth holder conditions and rules and regulations. The contracting booth
holder shall continue to be primarily liable for all financial and performance covenants.
c) Violations and Penalties
The Organiser may, at its sole discretion, reduce priority points for violations of these rules and
regulations. In addition, in the event of material violations of any of these rules and regulations
by the booth holder to the Organisermay forfeit all monies paid.
In the event of any material violation of these rules & regulations, the Organiser may enter and
take possession of the space occupied by the booth holder and may remove all persons and
goods at the booth holder’s risk. The booth holder shall pay all expenses and damages which the
Organiser may incur.
THE ORGANISER RESERVES THE RIGHT TO PURSUE ANY ACTION IT DEEMS NECESSARY
IN THE BEST INTEREST OF THE SHOW AND IN FAIRNESS TO ALL BOOTH HOLDERS.
d) Liabilities
The booth holder assumes full financial liability for damage to the facility or neighbouring
exhibits caused by the construction of the booth holder’s stand structure. The booth holder may
not apply paint, lacquer, adhesives or other coating to venue columns, walls or floors.9.2 PRESENTATIONS AND/OR DEMONSTRATIONS OR EXHIBIT PRODUCTS
Booth holder intending to demonstrate equipment on his stand:
a) Must provide the Organiser with full details (type of machinery – dimensions, weight and electrical
requirements)
b) Must give proper consideration to the conditions under which the equipment will be
demonstrated. Precautions must be taken for protection of the public, and legible signs displaying
“DO NOT TOUCH” must be placed on any working exhibit to warn visitors to stay a safe distance.
c) Must cause no annoyance to visitors or other booth holders. Where a high level of noise or other
objectionable factors are involved, demonstrations may only take place at timings stipulated by
the Organiser, who reserves the right to disallow a demonstration at any time.
d) Must not bring in or use at the exhibition site dangerous and hazardous goods and equipment
such as poisonous gas, fuel, kerosene, noxious materials, inflammables and equipment using
such inflammable materials as gas stoves, kerosene stoves and electric stoves without the
prior written consent of the Organiser. Even if consent is given, it will be subject to adequate
precautionary measures being taken.
e) Must not carry out any fire hazardous operation work.
f) Must keep their booths clean. Precautionary measures must be taken to prevent leakage of
any material that may cause harm to any person or property and damage to any property. The
Organiser reserves the right to charge the booth holder the cost of repairing any damages.
9.3 BOOTH FITTING REGULATIONS
When planning the interior design of your booth, please take into account the following regulations:
a) The permitted stand height is 2.5m. Any design for a structure exceeding 2.5m in height is subject
to approval by the Organiser.
b) The walls have white laminate finish. Hence, no nailing, drilling or painting to these walls is
allowed. Panels can be affixed to these walks with the use of double-sided tapes or with brackets
rented from the Official Contractor.
c) No part of any structure or exhibit may extend beyond the boundaries of the site allocated.
d) No false ceiling will be approved. Approval from the Organiser and the Fire Safety Bureau must be
obtained in writing, if a portion of a booth is to be covered for a video presentation.
e) Neon or flashing lights/signs will not be permitted unless it forms an integral part of an Booth
holder’s product.
f) Aisle ways indicated on the floor plan must be kept clear of all exhibition goods or decoration
materials in order to facilitate traffic.
g) Booth holders occupying corner booths shall have the choice of a wall or an open side on the aisle.
The wall must not obstruct the booths around them.
h) Materials for construction or decoration of the booths shall have a minimum flame spread rating
of Class 2. Evidence and proof may be required for on-site inspection by the Fire Safety Bureau.
The Contractor or the Booth holder must take all necessary precautions against fire and to protect
the public.
i) Booth holders and/or Contractors must clear out items not for display purposes (e.g. containers,
packing items) the day before the exhibition opens and remove all exhibits and decoration
materials immediately after the exhibition period according to the schedule. The Booth holders
will have to pay the Organiser for the cost of removing such articles from their booth if they fail
to do so.j) Keep the washroom clean and dry. Cleaning of paint containers or any other dirty items in the
washroom is prohibited.
k) No financial credit will be given by the Organiser for package items not utilized.
l) No painting, drilling or sawing may be done to the exhibition center fittings. The
Booth holder will be held responsible for any damage to the exhibition center fittings by their
staff or contractor.
m) The Organiser reserves the right to reject any contractor and design they deem inappropriate.
9.4 OPERATION OF BOOTH
a) The stand must be staffed and operational at all times during show opening hours. The booth
holder shall be responsible for the good conduct of all his staff, agents or representatives.
b) No business activity shall be conducted by the booth holders and/or their staff outside their booth
boundaries.
c) No activity, which in the opinion of the Organiser are tantamount to inconvenience or annoyance
to the public or other booth holders, shall be caused by Booth holders within the vicinity of
the Exhibition. Examples include the noise level of equipment demonstration and audio-visual
presentations.
d) No booth holder may use air compressors or pressurised containers without prior approval of the
Organiser.
e) The weight of all exhibits items shall not exceed the floor loading limit.
f) No stage shows will be permitted.
g) Unauthorized photo/video shooting at the Exhibits area is not allowed.
h) Booth holders are not allowed to distribute promotional materials outside their stands. This is to
observe fairness to other booth holders and to prevent inconvenience to visitors.
i) Fire & Safety regulations require that no goods or packing materials may be stored in access areas
behind or between booths. Booth holders should design proper storage areas with adequate
access within their booth or approach the Organiser for storage.
j) Each booth holder is responsible for indemnifying the Organiser and their agents against liability
to the owner of the exhibition premises, and public authority or department of Singapore
Government and each and every other booth holder in respect of any actions, cost, claim and
demand of whatever nature consequential to any act or omission of the booth holder, his staff or
agents.
k) The booth holder shall be responsible for any damages to the structure, floor, walls, pillars and
any part of the Exhibition Hall, the Property of the Organiser, and any other booth holders caused
by his staff in transportation, removal of exhibits, refuse and/or decoration works.
9.5 ELECTRICAL CONTRACTOR AND INSTALLATIONS
Electricity will be supplied through the Official Contractor only. The Official Contractor has been
appointed to carry out all electrical work (wirings, connections, lightings, powerpointsetc) on all
stands (Shell Scheme and Special Design) at the exhibition and the booth holder thereof shall pay all
charges. For safety reasons, no other electrical contractor will be permitted to carry out
electrical work onsite.
a) The number and type of additional electrical fittings and installations required must be indicated
by the Booth holder on Electrical Supplies & Fitting Rental Form 3. A quotation will be submitted
on receipt of this form for unscheduled fittings or installations.b) No electrical installation may be suspended from the roof of the exhibition hall or affixed to any
part of the building structure. No fitting may project beyond the boundaries of the installations
and must be adequately protected against excess current.
Any design or plan of electrical installation must be submitted to the Organiser for approval before
the deadlines indicated. No installation work shall be carried out without the written permission of
the Organiser. The Organiser reserves the right to disconnect electricity supply to any booth holder
whose installations either violate the Organisers’ regulations or is deemed dangerous or is likely to
cause annoyance to visitors or other booth holders.
NO MULTI-PLUGS ARE ALLOWED. All sockets are for machine operation only and not for lighting. For
safety reasons, please use one socket for one machine only.
9.6 DELIVERY OF EXHIBITS
a) Before Show Commences
Please refer to the Timetable for Site Operations.
b) During Show Days
Delivery of exhibits and other exhibition stocks will not be permitted during the show opening
hours. Delivery of stock replenishment may only be carried out one hour before the show opening
hours or immediately after show closes.
9.7 REMOVAL OF EXHIBITS
On Show Closure
Booth holders are strongly urged to remove valuable and portable exhibits from the exhibition hall as
soon as practicable after 1800 hours on the final day of the exhibition.
In order to reduce the possibility of theft, it is strongly recommended that at least one person remains
in the booth to oversee the process of moving-out of the exhibits.
The Organiser will maintain security surveillance at all times,
Booth holders are reminded that any items in the booth should not be left unattended at
all times until all portable items have been removed and hired items and/or equipment
collected by the appropriate suppliers.
No work will be permitted before 1800 hours on the last day of the exhibition.
The removal of exhibits requiring mechanical assistance as well as dismantling of stand fittings and
electrical installations will commence after 1800 hours on Sunday, 4 August 2019.
Note:
Electricity supply to booths will be terminated one hour after the exhibition is closed on the final day
of the exhibition. Booth holders who require electricity to turn off or lock their machines must arrange
it within this period otherwise they will have to pay re-connection charges for electrical supply.
IMPORTANT:
NO MOVING-IN OR REMOVAL OF EXHIBITS TO AND FROM THE STAND IS ALLOWED DURING
THE OPENING HOURS OF THE EXHIBITION.
Every reasonable precaution will be taken by the Organiser to ensure the security and safety of the
Exhibition Hall and adjacent areas and the contents in the exhibition hall. However, the Organiser
shall not be held responsible for any loss or damage to any person or property of the Booth holders
from any cause.While the Organiser is insured for Public Liability, it is the responsibility of the booth holders to take
up insurance cover in respect of:
a) Exhibits and contents of stand against lost and damage by theft, fire and any other natural
calamities, or any other cause.
b) Expenses incurred due to abandonment or postponement of the exhibition.
c) Body injuries or illness to their representative or agent, or visitors in their booth area.
d) Any other liability due to negligence or misconduct of the Booth holders and/or their workman,
staff, representatives or agents.
9.8 SMOKING & TOBACCO PROMOTION RESTRICTION
Please note the following rulings from the Singapore Ministry of Health, concerning smoking and
tobacco promotion:
a) The Smoking (Prohibition in Certain Places) Notification 1989. Smoking is not permitted in the
Exhibition Hall, restaurants, and lounges or in any and all enclosed air-conditioned areas.
b) The Smoking (Prohibition on Advertisements) Amendments Acts 1989. Sales promotion of
tobacco products such as those listed below is not permitted.
i. Displaying or banners, the distribution of leaflets or the encouragement of talks by
salesperson.
ii. Providing of free gifts of tobacco products in hampers or in packed form with other goods.
iii. Giving away of free gifts of tobacco products as prizes in lucky draws, lotteries, etc.
iv. Offering of free samples of cigarettes to customers.
v. Donating of free gifts with cigarette brand names e.g. diaries, calendars, cigarette, lighters,
pens, pencils or any other gift items.
9.9 FILM/AUDIO VISUAL DEMONSTRATION
When in operation, audio-visual equipment must not cause annoyance to visitors or other Booth
holders through excessive sound or by location. The Organiser reserves the right to require any audio-
visual presentation, which in their opinion is causing annoyance to be discontinued. All booth holders
must comply with the licensing and censorship requirements of board of film censors for any films/
video or audio presentation to be shown during the exhibition.
9.10 FIRE PRECAUTION
Booth holders, who because of the nature of their exhibits require specific fire protection, must make
arrangements at their own cost for the provision of such equipment.
Any person, on seeing an outbreak of fire, however slight, must make immediate use of the fire alarm
system, and subsequently make every endeavour to extinguish the outbreak or to confine it by the
use of fire extinguishers and/or removal of goods in the vicinity. The Organiser and Venue Owner will
not accept liability for loss of, or damages to any exhibits at any time and booth holders are advised to
insure their exhibits against loss or damages and risk of fire.9.11 STORAGE & WASTE MATERIALS
Arrangements for the safe-keeping of storage facilities in the hall for packing cases, surplus
materials other properties of the Booth holders must be made with the Organiser. In compliance
with fire & safety regulations, Booth holders are not permitted to store their empty
cartons or packing materials behind or between booths.
During the build-up and tear-down periods, passageways in the exhibition hall must not be
obstructed with packing materials, construction materials or debris. Contractors are responsible for
removing their won debris each day of build-up and tear-down.
Booth holders are requested to place their debris in the aisle, from where it will be removed by the
cleaners at the end of each show day. The Organiser reserves the right to charge Booth holders for
the cost of removal of excessive packing materials and discarded crates or cartons.
9.12 DILAPIDATIONS
Booth holders are responsible for the cost of making good or replacing any damages or dilapidations
to the exhibition premises, whether caused by themselves, their agents, contractors or by any
person or persons employed or engaged on their behalf by such agents or contractors.
Booth holders occupying Shell Scheme booths are also responsible for the cost of making good,
restoring or renewing any damages or dilapidations to their shell stand structures, floor covering,
light fittings, and/or any part thereof, whether caused by themselves or their agents, contractors or
by any persons employed or engaged on their behalf by such agents or contractors.
The cost of making good any damages will be assessed by the Official Contractor and charged to the
Booth holder. The Organisers, together with the hall owners, will inspect the hall before and after
the exhibition.
9.13 FORCE MAJEURE
In the event the exhibition is postponed, shortened or extended due to any cause whatsoever outside/
beyond the control of the Organiser. The Organiser shall not be held responsible for any losses
incurred by the Booth holder, directly or indirectly, attributable to the elements of nature, force
majeure or orders and directives imposed by any government authority. Under such circumstances,
the money paid by the Booth holders, or any part thereof, is refundable at the sole discretion of the
Organiser.
The Organiser shall be responsible for and be entitled to act as the owners of the premises throughout
the tenancy period. The decision of the Organiser in any problem or dispute shall be final.
9.14 SECURITY AND INSURANCE
Booth holders are advised to arrange for their own insurance coverage in respect of exhibits and
contents of the stand.
----- End -----SHIPPING INSTRUCTIONS –
TRADE BOOTH HOLDERS ONLY
SINGPEX 2019 ASIAN INTERNATIONAL STAMP EXHIBITION
31 July TO 4 August 2019
Suntec Singapore Convention & Exhibition Centre
Hall 401 & 402
Transit Air Cargo Singapore Pte Ltd.
新 加坡万捷通运 私人有限公司
111 Neythal Road, Singapore 628598
Tel: +65-64381686 Fax: +65-64381466
Http:// www.transitairasia.com.sg
Email: info@tacs.com.sg
GUIDELINES ON FREIGHT FORWARDING ARRANGEMENTS1. GST (GOODS & SERVICE TAX)*
All goods imported into Singapore are subjected to the above tax when consumed, sold or given
away in Singapore, including brochures, pamphlets, newsletters, advertising material and give-
away of any kind.
The GST payable is 7% of CIF value indicated on the invoice or subject to the Customs &
Excise final appraisal of the imported goods value.
IMPORTANT: ALL DUTIES & TAXES WILL HAVE TO BE PREPAID IN ADVANCE to
Singapore Customs via the Official Freight Forwarder.
Commercial invoice and packing list to be submitted by the stipulated deadline provided in order
for Official Freight Forwarder to calculate the duties & taxes amount that needs to be payable.
All booth holders are required to check directly with the Official Freight Forwarder on the freight
procedures prior to your arrival in Singapore.
2. ARRIVAL DEADLINES
All stocks forwarded by sea or air should arrive Singapore by the following dates:
Sea freight (LCL CARGO) : 12th July 2019
Airfreight : 17th July 2019
The stocks arriving after our stated deadline, an additional handling surcharge 30% will be levied.
Shipment arriving on/after the opening date, a 50% surcharge will be levied for urgent clearance.
3. CONSIGNING INSTRUCTION
All stocks forwarded by air or sea freight should be consigned to:
TRANSIT AIR CARGO SINGAPORE PTE LTD
111 Neythal Road,
Singapore 628598.
Tel : (65)6438 1686
Fax : (65)6438 1466
Contacts : Ms Naz Yusoff
Email : naz@tacs.com.sg, events@tacs.com.sg
For : SINGPEX 2019 ASIAN INTERNATIONAL STAMP EXHIBITION
Notify:
SAME AS CONSIGNEE
All consignment must be on a “FREIGHT PREPAID” basis.
Any consignments arriving Singapore on a freight collect basis will be subject to a 10% service
fee for advance payments made on your behalf.
Please note that any shipment not consigned to the above will cause a delay in customs
clearance and in turn an additional handling charge will be levied for rectification of it.
2 All businesses are conducted in accordance with the Standard Trading Terms and Conditions of Singapore Logistics Association.
Copies are available upon request.Pre-notification of consignments details should be emailed to us at least 48 hrs prior to
consignment’s arrival in Singapore seaport / airport.
4. MARKING
The following marking must be clearly marked on two opposite of all packages
SINGPEX 2019 ASIAN INTERNATIONAL STAMP EXHIBITION
c/o TRANSIT AIR CARGO SINGAPORE PTE LTD
EXHIBITIOR :………………..……………….……
STAND NO :……………………..…………….…
CASE NO :…………..…… OF ………..………
MEASUREMENTS :…..… (L) x …..…(W) x ………(H) cms
NET WEIGHT :.………………………….……….… kgs
GROSS WEIGHT :……………………………..…….… kgs
5. INSURANCE
It is the responsibility of the booth holders to arrange a full transit Insurance.
The policy should cover transport to the exhibition, during the exhibition, and the return of stocks
to domicile, including the period the stocks are handled by us, and also ensure that Transport
Insurance is arranged for stocks sold locally.
Booth holders are advised to ensure that all goods are adequately insured at all times including
third party risk as the Organizers / Forwarders / Site Handling Agent cannot be held responsible
for any damages, loss, total or partial, of goods whilst in their care unless it is insured through the
Official Forwarders.
6. SHIPPING NOTIFICATION & PRE-ADVICE
The following deadlines for documents and shipping pre-advice must be strictly observed. TACS
will not be responsible for any consequences or delays resulting to the late supply of it.
A) Shipping Pre-advice
Transit Air Cargo Singapore Pte Ltd. / Email: events@tacs.com.sg
Once shipments have been made by Sea or Air, please advise us by email with the bill of lading,
airway bill and commercial invoice + packing list.
Deadline for shipping advice:
Sea freight - 7 days prior to arrival of vessel.
Airfreight - 48 hours prior to arrival of flight.
3 All businesses are conducted in accordance with the Standard Trading Terms and Conditions of Singapore Logistics Association.
Copies are available upon request.B) Document Distribution – Sea freight
Please email one set of original Bill of Lading to us no later than 3 days before vessel is due to
arrive.
DOCUMENTS REQUIRED
Seafreight shipment:
Bill of Lading
Commercial Invoice/Packing List
Insurance Certificate
The above documents should be emailed to us at least 1 week before the arrival of vessel in
Singapore.
Airfreight shipment:
Commercial Invoice/Packing List
Insurance Certificate
The above documents should be attached to the AIRWAYBILL.
C) Combined Invoice & Packing List:
We are enclosing a copy of our “Commercial Invoice & Packing List”, which you may use.
Full details, such as description of commodity, quantity, unit value in U.S dollars and CIF Terms.
Invoice must be in the English Language.
Please separate the combined and packing list for items intended for temporary and permanent
Import.
7. HAND-CARRIED STOCKS
We do not recommend that you hand carry stocks into Singapore.
However, if you can’t avoid using this method and your samples are detained by customs please
hand over the detention receipt and List of Stocks (duly filled) to Transit Air Cargo’s staff at the
fairground and we will arrange the collection of your goods from the airport.
Booth holders arriving late with hand-carried stocks must be made aware that the Customs
formalities and pick up procedures may take one or two days.
8. IMPORT BOND
This will be applicable only to items that are for display purposes and will not be applicable to
items for sale.
All sale items will be imported under permanent importation and will be subjected to goods and
service tax.
.
4 All businesses are conducted in accordance with the Standard Trading Terms and Conditions of Singapore Logistics Association.
Copies are available upon request.9. SOLD STOCKS
All unsold stocks will be repacked at the close of show.
Stocks are NOT ALLOWED to be taken out of the exhibition hall until the GST has been paid (this
will be applicable to booth holders whom bring in their consignments / stocks declared not-for-
sale under temporary importation basis and have not paid for the conversion of permit / duties &
taxes).
It is the responsibility of the booth holders to collect the GST from their buyer/s. TAC shall charge
all GST paid to Singapore Customs directly to the booth holders and NOT to the buyer/s.
In the event if you would need to arrange for the refund of the tax for un-sold stocks, please
speak to one of the TAC representative to assist you with this arrangement.
10. PAYMENT TERMS & CONDITIONS OF BUSINESS
Companies using Transit Air Cargo or its appointed agents will be invoiced by them for all
services and our payment terms will be based on cash on delivery.
Personal, foreign cheques and credit cards are not acceptable.
All works and services undertaken by Transit Air Cargo Singapore Pte Ltd are subject to Transit
Air Cargo Singapore’s business terms and conditions of trading, a copy of which is available upon
request.
----- End -----
5 All businesses are conducted in accordance with the Standard Trading Terms and Conditions of Singapore Logistics Association.
Copies are available upon request.SINGPEX 2019
36th ASIAN INTERNATIONAL
STAMP EXHIBITION
31 July – 4 August 2019
Suntec Singapore Convention & Exhibition Centre
SHELL SCHEME BOOTH FASCIA INSCRIPTION
THIS FORM MUST BE RETURNED BY ALL SHELL SCHEME EXHIBITORS
STAND NO:
Form
1
COMPANY NAME: _____________________________________________________________
ADDRESS: ___________________________________________________________________
_____________________________________________________________________________
POSTAL CODE: ___________________________COUNTRY: __________________________
EMAIL: ______________________________________________________________________
TEL: ____________________________________ FAX: _______________________________
CONTACT PERSON: _______________________SIGNATURE_________________________ DEADLINE
Please indicate on the table below the name of the company and stand number to be reflected on the
3 July 2019
fascia board. This will be provided in upper case, white standard 100mm-high (4 inches) English
alphabet (maximum 24 letters). Please use block letters. Please email or fax
to :
COMPANY NAME STAND NO
AGOG EXPO PTE LTD
1 Pemimpin Drive
#02-07, One Pemimpin
The following items are provided within a 3m by 2m Shell Scheme Booth: Singapore 576151
A. Walls: White laminated wall partition with aluminium frames Fax: (65) 6694-5355
B. Fascia: 210mm (ht) blue board with white letterings and numbers in vinyl sticker cut-out. Tel: (65) 6694-5255
C. Lighting: 2 fluorescent lights. Email:
D. Furniture: 1 reception desk, 1 lockable cabinet, 1 low glass showcase, 2 folding chairs and 1 singpex2019@agogexpo.com
waste basket.
E. Electrical: 1 13amp single phase power point. ATTN:
F. Flooring: 9sqm blue needle punch carpet Mr David Loh
* The above items cannot be exchangeable with other items. If exhibitors do not require any of the items,
no refunds will be given.
Please check box if you would like a quotation to print your company logo on the tower structure.
-1-SINGPEX 2019
36th ASIAN INTERNATIONAL
STAMP EXHIBITION
31 July – 4 August 2019
Suntec Singapore Convention & Exhibition Centre
FURNITURE RENTAL Form
STAND NO:
COMPANY NAME: _____________________________________________________________
ADDRESS: ___________________________________________________________________
_____________________________________________________________________________
POSTAL CODE: ___________________________COUNTRY: __________________________
2
DEADLINE
EMAIL: ______________________________________________________________________ 3 July 2019
TEL: ____________________________________ FAX: _______________________________
CONTACT PERSON: _______________________SIGNATURE_________________________
Please email or fax
to :
ITEM UNIT COST QTY AMOUNT
(S$) (S$)
AGOG EXPO PTE LTD
Round Table (Black/ White) 80.00
1 Pemimpin Drive
White Square Table 90.00
Black Coffee Table 70.00 #02-07, One Pemimpin
White Folding Chair 30.00 Singapore 576151
Black Leather Arm Chair 60.00
White Leather Bar Stool 80.00 Fax: (65) 6694-5355
Reception Desk 90.00 Tel: (65) 6694-5255
Lockable Cabinet 120.00 Email:
Waste Basket 10.00 singpex2019@agogexpo.com
System Wall Shelving (Slope/ Flat) 50.00
3-Tier Display Counter 250.00 ATTN:
Low Showcase with Lightings 450.00 Mr David Loh
High Showcase with Lightings 550.00
High Square Showcase with Lightings 500.00
Tall Fridge with Powerpoint 300.00
Potted Plants (2 – 3 ft) 40.00
Potted Palm (3 – 4 ft) 70.00
SUB TOTAL
7% GST
TOTAL COST
All prices are quoted are in Singapore Dollars and are subject to 7% Goods & Services Tax (GST).
PLEASE NOTE:
A. Orders are valid only when accompanied with full payment. Payment should be made payable to:
AGOG Expo Pte Ltd
OCBC Bank (Bishan Branch)
9 Bishan Place #02-08/09 Junction 8 Shopping Mall, Singapore 579837
A/C No: 538-720855-001
Swift Code: OCBCSGSG, Bank Code: 7339
(Note: Cheque or bank draft should be drawn in a Singapore bank)
B. Late orders received AFTER 3 July 2019 cannot be guaranteed and if accepted, will be
subject to a 50% late order surcharge.
-2-SINGPEX 2019
36th ASIAN INTERNATIONAL
STAMP EXHIBITION
31 July – 4 August 2019
Suntec Singapore Convention & Exhibition Centre
ELECTRICAL SUPPLIES & FITTINGS RENTAL Form
3
STAND NO:
COMPANY NAME: _____________________________________________________________
ADDRESS: ___________________________________________________________________
_____________________________________________________________________________
POSTAL CODE: ___________________________COUNTRY: __________________________ DEADLINE
EMAIL: ______________________________________________________________________
3 July 2019
TEL: ____________________________________ FAX: _______________________________
CONTACT PERSON: _______________________SIGNATURE_________________________
Please email or fax
1. Prices include consumption (show hours only). For services not stated below , such as to :
step-up / step-down transformers etc., please contact the Official Contractor for a quotation.
AGOG EXPO PTE LTD
DESCRIPTION UNIT QTY AMOUNT (S$) 1 Pemimpin Drive
COST #02-07, One Pemimpin
40W Fluorescent Tube 80.00 Singapore 576151
100W Spotlight 90.00
100W Arm Spotlight 100.00 Fax: (65) 6694-5355
50W Halogen Spotlight 90.00 Tel: (65) 6694-5255
50W Halogen Arm Spotlight 100.00 Email:
singpex2019@agogexpo.com
100W Floodlight 200.00
300W Floodlight 250.00
ATTN:
70W Metal Halide 250.00
Mr David Loh
70W Arm Metal Halide 300.00
Lighting Connection (max 100W per feature) 70.00
Lighting Connection (max 300W per feature) 180.00
*13 Amp/220V Single Phase Power Outlet 90.00
*13 Amp/220V Single Phase Power Outlet (24hrs) 150.00
*15 Amp/220V Single Phase Power Outlet (max. 3Kw) 250.00
SUB TOTAL
7% GST
TOTAL
*Powerpoints are meant for running of equipment / exhibits only. If used for lighting purposes,
the lighting connection charges will apply on per bulb / per tube fitted on the stand.
Light boxes are charged according to the number of tubes in each light box, using the lighting
connection or 40W fluorescent tube rate, whichever is applicable. Usage of extension plugs are not
permitted in the exhibition.
All prices quoted are in Singapore Dollars and are subject to 7% Goods & Services Tax
(GST).
-3-SINGPEX 2019
36th ASIAN INTERNATIONAL
STAMP EXHIBITION
31 July – 4 August 2019
Suntec Singapore Convention & Exhibition Centre
PLEASE NOTE:
A. ELECTRICAL REGULATIONS
I. Electricity will be supplied through the Official Contractor only. The Official Contractor has been appointed
to carry out all electrical works (wirings, connections, lightings, power points etc) at the exhibition and the
exhibitor thereof shall pay all charges.
II. No installation work shall be carried out without the written permission of the Organiser or the Official
Contractor.
III. Non-compliance of the electrical regulations resulting in power disruption, a penalty charge will be levied to
the Exhibitor or the appointed Special Design Stand Contractor.
B. Orders are valid only when accompanied with full payment. Payment should be made payable to:
AGOG Expo Pte Ltd
OCBC Bank (Bishan Branch)
9 Bishan Place #02-08/09 Junction 8 Shopping Mall, Singapore 579837
A/C No: 538-720855-001
Swift Code: OCBCSGSG, Bank Code: 7339
(Note: Cheque or bank draft should be drawn in a Singapore bank)
C. Late orders received AFTER 3 July 2019 cannot be guaranteed and if accepted, will be
subject to a 50% late order surcharge.
-4-SINGPEX 2019
36th ASIAN INTERNATIONAL
STAMP EXHIBITION
31 July – 4 August 2019
Suntec Singapore Convention & Exhibition Centre
RAW SPACE EXHIBITORS OR UPGRADING OF
SHELL SCHEME STANDS Form
STAND NO:
COMPANY NAME: _____________________________________________________________
ADDRESS: ___________________________________________________________________
_____________________________________________________________________________
4
DEADLINE
POSTAL CODE: ___________________________COUNTRY: __________________________
EMAIL: ______________________________________________________________________ 3 July 2019
TEL: ____________________________________ FAX: _______________________________
CONTACT PERSON: _______________________SIGNATURE_________________________ Please email or fax
JOB TITLE: _______________________________DATE: ______________________________
to :
If you are building your own stand or using a non-official contractor for stand construction and/or interior
AGOG EXPO PTE LTD
decoration, please fill in the following details:
1 Pemimpin Drive
#02-07, One Pemimpin
NAME OF APPOINTED CONTRACTOR: _____________________________________________
Singapore 576151
ADDRESS: _____________________________________________________________________
Fax: (65) 6694-5355
Tel: (65) 6694-5255
_______________________________________________________________________________
Email:
Singpex2019@agogexpo.com
E-MAIL: ________________________________________________________________________
ATTN:
TEL: ___________________________________ FAX: __________________________________
Mr David Loh
CONTACT PERSON: ___________________________ DESIGNATION: ____________________
MOBILE NUMBER: _______________________________________________________________
PLEASE NOTE
1. Two (2) copies of TECHNICAL DRAWINGS (plan & perspective view) of your stand design
MUST BE SUBMITTED to the Organiser for approval no later than 28th June 2019. Please refer to rules
& regulations in this manual for more information.
2. ALL electrical connections must be done by the Official Contractor.
3. Stand height should not exceed 4m. Written approval must be obtained from the Organiser on any
special design stands.
4. Approval must be obtained on hanging banner / framework / helium balloon and a charge of
usage of airspace will be imposed.
-5-SINGPEX 2019
36th ASIAN INTERNATIONAL
STAMP EXHIBITION
31 July – 4 August 2019
Suntec Singapore Convention & Exhibition Centre
Performance Bond:-
All contractors, other than the Official Contractor, must place a refundable Performance Bond of S$50.00 per sqm (minimum of
S$500.00, up to a maximum of S$5,000.00) for individual booth and sign an undertaking, guaranteeing adherence to all rules
and regulations laid down by the Organiser.
Payments must be made in local cheques only. Cheques should be made payable to “AGOG EXPO PTE LTD" and submitted in
a self-address envelope to expedite the refund after the show.
To expedite the refund of your performance bond, cheque must be submitted together with a self-address envelope. An admin
fee of S$15.00 will be levied upon the contractor for submission without the self-address envelope.
For outside contractors, the Performance Bond must be submitted to the Official Contractor by 5pm on the day their booth build
up commences (29 July 2019). Outside contractors who are found to breach this ruling are subject to a penalty of S$100.00 to
be deducted from their refundable performance bond.
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