Sheep and Goat Keepers Guidance 2021 - GOV.WALES
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Sheep and Goat Keepers Guidance 2021
This booklet replaces earlier guidance issued and explains the rules that apply in Wales.
Similar guidance has been issued in England, Scotland and Northern Ireland. Please note that
differences may exist between various regions.
For more information
Website: www.gov.wales/electronic-id-sheep-requirements
E-mail: livestockid@gov.wales
Rural Payments Wales Customer Contact Centre
Victoria Docks
Caernarfon
Gwynedd
LL55 1EP
E-mail: rpwonline@gov.wales
Contact Centre: 0300 062 5004
Animal Plant Health Agency
Animal Health Divisional Office
Victoria Docks
Caernarfon
Gwynedd
LL55 1EP
Telephone: 0300 303 8268
E-mail: apha.cymruwales@apha.gsi.gov.uk
EIDCymru
Tŷ Merlin
Parc Merlin
Aberystwyth
Ceredigion
SY23 3FF
Telephone: 01970 636959
E-mail: contact@EIDCymru.org
WG42162 © Crown copyright 2021 Digital ISBN 978-1-80082-818-6Sheep and Goat Keepers Guidance 2021 Contents Introduction 4 Section One: Land 4 Section Two: Identification 5 Section Three: Records 9 Section Four: Movements and Movement Reporting 11 Section Five: Inspections 18 Section Six: Goats 20 Glossary of Terms 22
Introduction
This booklet explains how keepers must identify sheep and goats, and report their movements,
to comply with the Sheep and Goat (Records, Identification and Movement) (Wales) Order 2015.
Section One: Land
What is a holding? Obtaining a flock number
A holding is a place where farmed Once you have been allocated a CPH number
livestock are kept or handled. Farms, you will need to contact the Animal and Plant
livestock markets, collection centres and Health Agency (APHA) who will allocate you
slaughterhouses are examples of holdings a flock (sheep) or herd (goat) mark for your
and are identified by the County/Parish/ holding and register you as a keeper of stock.
Holding (CPH) numbering system. This flock or herd mark is required before
you purchase officially numbered ear tags or
Some keepers may have more than one electronic identifiers.
holding and some holdings will be used
by more than one keeper.
Purchasing your Identifiers/
How to obtain a County Parish Ear Tags
Holding (CPH) number? To order your identifiers/ear tags you need
your CPH number and flock/herd mark.
All land and buildings where sheep and goats The ID numbers printed on them are
are kept must be registered even if you only allocated from the GB Ear Tag Allocation
own a single pet animal. to suppliers of approved identifiers/ear
To obtain a CPH number you will first need tags. You can find a list of suppliers and
to obtain a Customer Reference Number their approved products on the following
(CRN) from RPW by contacting the Customer website https://www.gov.uk/government/
Contact Centre. On completion of your publications/approved-sheep-and-goat-ear-
CPH application on Manage My CPH, you will tag-suppliers
be notified of your new CPH number via your
RPW on-line account.
Electronic Identification (EID)
For existing customers, you should use the readers
Manage My CPH (https://beta.gov.wales/
rpw-online-using-manage-my-cph) service Should you wish to purchase an Electronic
on RPW online. Identification reader they are available
from your ear tag supplier or local farmers
When you take on or give up land where you co‑operative. Please ensure any equipment
keep sheep and goats, you must update the meets the necessary standards set out by
land details on Manage My CPH. the EU.
If you have any problems, call the customer
contact centre on 0300 062 5004.
4 Sheep and Goat Keepers Guidance 2021Section Two: Identification
All sheep must have a unique identifier. Full EID has two identifiers, one electronic
This section looks at what types of and one visual.
identification is permitted.
1. The electronic identifier can be an ear
Lambs born on your holding must be tag, ruminal bolus or, for sheep remaining
identified before they move off the holding within the UK, a pastern mark.
of birth or before they reach:
2. The visual identifier can be an ear tag,
• 6 months of age for sheep kept under pastern mark or, for sheep remaining
intensive husbandry systems (i.e housed within the UK, a tattoo.
throughout the year rather than on grass)
• 9 months of age for sheep kept under The individual number on both identifiers
extensive husbandry systems. will be identical and must be recorded in the
flock record.
What is Full EID?
Lambs intended for live export, kept beyond
12 months of age for breeding purposes or
store/finished hoggets intended for slaughter
but kept beyond 12 months of age must be
identified with Full EID.
There are a variety of identifiers available for full EID. The following combinations are allowed for
sheep not intended for export:
EID Identifier Conventional Identifier
EID ear tag Conventional ear tag
EID ear tag Tattoo
EID bolus Conventional ear tag/ Pastern mark
Must be Black
EID ear tag Conventional pastern mark
EID pastern mark Conventional ear tag
EID identifiers must carry the same number. Tags can be read either manually or electronically
as appropriate.
Sheep and Goat Keepers Guidance 2021 5The following colours have been reserved for specific devices:
Yellow Used only for EID tags (including the electronic slaughter tag).
Red Used only for replacement tags (both conventional and
replacement EID tags).
Black Used only for the conventional ear tag/pastern mark where an
electronic ruminal bolus is present.
The numbers and letters on all identification devices must be a different colour to the
background of the device and must be clearly readable.
What is an Electronic slaughter tag?
Lambs that are intended for slaughter in a UK abattoir before reaching 12 months of age must be
identified with Full EID or:
• A single electronic batch slaughter tag, which displays “UK” and a flock number AND has an
official electronic chip with an individual number within the tag.
For ease of reference please refer to the table below for tagging options:
Tagging options Tagging requirements for which animals
Full EID Lambs kept beyond 12 months of age for breeding purposes.
Lambs intended for slaughter.
Store/finished hoggets intended for slaughter but kept
beyond 12 months of age.
Lambs intended for live export.
Electronic slaughter tag Lambs intended to be slaughtered in an UK abattoir prior
to reaching 12 months of age.
Upgrading and replacement tags options
Lambs identified with an electronic slaughter tag, where traceability cannot be proved must be
slaughtered before they reach 12 months of age.
Lambs identified with an electronic slaughter tag, where traceability can be proved, these lambs
can be upgraded to full EID by the time they reach 12 months of age.
The following table explains the options available for upgrading and replacing tags for lambs and
sheep born or not born on the holding of birth.
6 Sheep and Goat Keepers Guidance 2021Replacement rules for lost, damaged or illegible tags
On The Holding Of Birth Flock book Off The Holding Of Birth
Age Tag type Replacement options Tag cross Replacement options Tag
colour reference colour
Over Full EID If lost/damaged/illegible: If cutting out If lost/damaged/illegible: Lost or illegible tags
12 months remaining require replacing
of age 1. Replace with identical identifier, 1. Replace with identical within 28 days of
number record in the number discovery, or before
or flock book or leaving the holding
2. Cut out remaining the previous 2. Cut out remaining of birth if sooner.
identifier and replace ID number identifier and replace
with new set of Full EID and new ID with a set of Full EID
identifiers number (cross RED replacement
reference). identifiers
For Electronic If lost/damaged/illegible: If same Flock If lost/damaged/illegible:
Slaughter slaughter number
under tag Replace with another EID no record Replace with a RED EID
12 months Slaughter tag with same required. Slaughter tag displaying
of age flock number your flock number
RED
Sheep Double If lost/damaged/illegible: If cutting out If lost/damaged/illegible: Cross referencing
tagged Tags/single remaining means recording
YELLOW
before tag with an 1. Replace with identical identifier, 1. Replace with identical the old ID number
2010 UK flock number record in the number against the new
number or flock book or ID number, if both
and 6 digit 2. Cut out remaining the previous 2. Cut out remaining tags lost a cross
number identifier and replace ID number identifier and replace refere3nce is not
with new set of UK and new ID with new set of RED possible, however
HoB double tags or Full number (cross replacement UK HoB a record of the
EID identifiers reference). double tags or Full replacement must
EID RED replacement be made in the
Sheep and Goat Keepers Guidance 2021
identifiers flock book.
7Metal tags Presumed absence or non-functioning of a
bolus should be established after multiple
Metal tags can be used as the conventional attempts to locate on several different days.
tag in a Full EID set.
Welsh Ewe Genotyping Scheme (WEGS)
The removal of metal tags is allowed for bolus are not official EID identifiers for
replacement purposes providing the welfare livestock identification purposes2.
of the animal is not compromised1.
Tattoo
EID bolus
A tattoo can be used as a visual identifier
Sheep can be identified by a ruminal bolus where animals are not intended for export.
EID and a black conventional ear tag.
The full identification number can be divided
If the black ear tag is lost sheep must between both ears (i.e. “UK” + a flock number
be re-tagged with a “like-for-like” (same in one ear and an individual animal number
number) black tag, so that the number of the in the other ear).
replacement black tag is the same as the
number of the ruminal bolus.
If the bolus is presumed lost or can no longer
be read, a “like-for-like” EID bolus is to be
administered.
1 You are advised to consult your private veterinary surgeon.
2 The use of more than one electronic identifier is not recommended.
8 Sheep and Goat Keepers Guidance 2021Section Three: Records
Recording requirements in the • The AML1 Form document may be retained
by keepers as an alternative to completing
Flock Book records of OFF movements in their holding
The regulation requires keepers to keep registers.
a record of:
• The identification code (CPH) of the Movements onto the holding only:
holding. • The full individual identification number
• The address of the holding and the of the animal or if identified with a single
geographical coordinates (OS 6 digit map electronic slaughter tag, the UK flock
reference) or equivalent indication of the number.
geographical location of the holding. • In case of animals arriving at the holding,
• The type of production. the CPH or full address of the holding from
which the animal was moved from and the
• The numbers recorded in the latest annual
date of arrival.
inventory and the date on which it was
carried out. • Information on any replacement
identification.
• The name and address of the keeper.
• The full individual identification number
of the animal.
Annual Inventory Form
• The holding of birth, year of birth and the
date the animal was identified. Keepers are legally required to complete an
Annual Inventory under the Sheep and Goats
• The month and year of death. (Records, Identification and Movements)
• The breed and (if known) genotype. (Wales) Order 2015.
In case of animal leaving the holding: The number of sheep recorded should
• The name of the transporter. include breeding sheep, rams, ram lambs,
store and finished lambs, cull ewes/rams
• The registration number of the transport/ and other sheep. You must also record the
haulier carrying the animals.
number of sheep and goats on your holding
- The CPH number or name and address on the designated date in your on-farm
of the holding of destination or, in case ‘Flock Record’.
of animals moved to slaughterhouse,
the identification code or name of You must list all the CPHs where you are
the slaughter house and the date of the owner of sheep and/or goats on the
departure. designated date. This includes common land
- The AML1 Form document may be and temporary land.
retained by keepers as an alternative
Failure to complete the inventory will
to completing records of OFF
increase the risk of being selected for
movements in their holding registers.
an inspection.
These documents must be kept in
chronological order. You can complete the inventory online at
• The full individual identification number www.eidcymru.org
of the animal or if identified with a single
electronic slaughter tag, the UK flock
number.
Sheep and Goat Keepers Guidance 2021 9Carcass disposal A Flock record book has been prepared
by the Welsh Government. Copies can be
The animal by-products legislation requires obtained from the RPW Customer Contact
keepers to maintain records of carcasses Centre, Animal Plant Health Divisional Offices
sent for disposal and related commercial or from EIDCymru.
documents.
Individual identification lists can be added to
The commercial document must list: any of the sections in the flock book. i.e. list of
• a detailed description of the contents, individual identified animals presented at a
including category and quantity Central Point Recording Centre (CPRC).
• the date of transport
It is not compulsory to use the flock record
• an address of origin and destination, book available. If other methods of record
and contact names at both keeping are preferred i.e. computerised
• approval or registration numbers for the records, they must record the same required
transporter or disposal site information as provided for by the Welsh
• the signature of whoever is responsible Government flock book.
for the contents
• ear-tag numbers and details of species.
You should keep a copy of the commercial
document for at least 2 years.
Full records must be retained for each sheep,
as far back as their birth, for at least 3 years
from the date they move off or die.
10 Sheep and Goat Keepers Guidance 2021Section Four: Movements and Movement Reporting
All sheep movements need to be recorded within 3 days of the movement taking place.
Sheep keepers are required to record the individual tag numbers of sheep on the movement
document (AML1 Form). The table below illustrates the recording requirements for different
scenarios:
Blue text – Movement document
Red Text – Flock Record
Sheep Any type of Movements
Identified with Full EID Full Individual UK number e.g. UK074123600001
(Movement document)
Full Individual UK number UK074123600001 (Flock book)
Lambs identified with The total number of lambs moved (Movement document)
a single electronic
slaughter tag The total number of lambs moved with each different flock
number recorded e.g. UK741234 X 24; UK741235 X 26
Total lambs moved = 50 (Flock Book)
Animal Movement Licence Form E-mail: contact@eidcymru.org
(AML1) Phone: 01970 636959
Farmers can either record movements of EIDCymru – contact form
sheep and goats electronically or by paper.
CPRC’s will be mandated to report moves and they will post them out to you.
electronically via EIDCymru.
Alternatively, if you have bought sheep or
Please note from 1st September 2018 goats from a market, you can confirm the
moving animals within your business/ movement on EIDCymru online. The market
ownership to a different holding number will have created the movement for you – all
will require all Individual tag numbers to you need to do is log onto EIDCymru and
be recorded on the movement licence and accept it.
flock book. If you are moving lambs with
If you are unable to use EIDCymru online
electronic slaughter tag, the number of
and need to send a copy of the licence to
lambs per flock number will be required
EIDCymru please make sure you:
to be recorded in the flock book
• sign and date the licence
If you are reporting movements via • ensure the tag list is attached
www.eidcymru.org, you will be able to use
• be content the tag numbers correspond
the “return move” button when bringing the
to the animals you have.
animals home.
If you would like a paper copies of the All sheep and goat movement records can
AML1 forms, please contact EIDCymru be checked for accuracy on your Movement
with your name, address and how many Records on EIDCymru online.
you require:
Sheep and Goat Keepers Guidance 2021 11Central Point Recording Centres
(CPRC)
EIDCymru is an electronic reporting Where individual identities are required,
movement database which provides Wales keepers can batch record the movement off
with a modern, robust traceability system to the holding and on a movement document
enable a quick and effective response should and use the services of an approved Central
there be a disease outbreak. EIDCymru Point Recording Centre. The CPRC will read
also provides a bureau service to deal with and record the individual identities when the
queries in relation to the EIDCymru system. sheep arrive at those premises (i.e. markets
Contact details can be found at the front of & abattoirs).
this booklet with office opening times.
It remains the responsibility of
If you use a farm management software the keeper to provide the relevant
package, you can report your sheep and identities (individual or flock mark)
goats moves automatically to EIDCymru on the movement document and in the
provided your package links into EIDCymru. flock record.
If you have access to the internet, and you’re When the owner/keeper chooses to use
currently not using farm management a CPRC service, the following procedure
software to report your moves, the EIDCymru applies:
website (www.eidcymru.org) is the easiest • The keeper batch records in his/her flock
way for you to record your moves. record and on AML1.
The EIDCymru website has user guides on • CPRC reads individual identities and
how to use the service. counts the total number of sheep received.
• CPRC provides identities and count
number to the keeper within 48 hours.
WATO (Welfare of Animals
• Keeper inserts identities in his/her record
Transport Order) Regulations or cross references with the document
The Welfare of Animals (Transport) (Wales) provided by the CPRC to his/her record.
Order 2007 requires hauliers/transporters • If you are purchasing animals out of a
to carry documentation referred to as an market, the CPRC will report the move to
Animal Transport Certificate. EIDCymru, you can log onto EIDCymru,
check and accept the move or post the
This requires transporters/hauliers to record
licence to EIDCymru (remember to send
the origin and ownership of the animals,
a copy of the tag numbers so the bureau
place of departure and destination, and the
staff can verify the move reported by the
expected duration of the intended journey.
market).
This allows information on journey times and
travel duration to be checked and assessed.
Section 2 of the AML1 form covers the WATO
regulations set within Wales.
12 Sheep and Goat Keepers Guidance 2021Temporary grazing/renting land
If you rent land or send your sheep for grazing this may have implications on who the keeper
of the animal is for inspection and welfare purposes. The flow chart below provides advice.
Grazing your stock on someone else’s land
Are your animals the only stock grazing the land during the agreement?
Do you have sole occupancy for the land (as defined)?
No
Yes Livestock movements must be reported to and from the land
owner’s CPH and standstill rules will apply.
Land owner (as the registered keeper on the holding) is
responsible for records, licences, reporting movements,
replacement tags, recording any deaths and having necessary
paper work for carcass disposal etc.
Is the land within 10 miles of (one of) your PPL(s)?
Yes No
Temporary Land Association (TLA)* – the land can tCPH* – The land can be
be included under (one of) your permanent CPH included in a new temporary
number(s) – up to a maximum of 364 days. CPH registered to you
or (the stock owner) for up to
tCPH* – The land can be included in a new 364 days.
temporary CPH registered to you (the stock Livestock movements to and
owner) for up to 364 days. Livestock movements from a tCPH must be reported
to and from a tCPH must be reported and and standstill rules will apply.
standstill rules will apply.
Sheep and Goat Keepers Guidance 2021 13Grazing someone else’s stock on your land
Are the stock grazing the land kept separate from other stock owners’ animals
(including your own) during the agreement?
Do they have sole occupancy for the land (as defined)?
No, you (as the registered keeper on the holding) are responsible
Yes for records, licences, reporting movements, replacement tags
etc. Livestock movements must be reported to and from your
CPH and standstill rules will apply.
The land can be temporarily taken out of your CPH
for the duration of the tenure (up to a maximum
of 364 days). It will return to your CPH when the
agreement ends.
Is the land within 10 miles of (one of) the stock owner’s PPL(s)?
Yes No
Temporary Land Association (TLA)* – The land can tCPH* – Livestock
be temporarily included under (one of) the stock movements must be
owner’s permanent CPH number(s) – up to a reported to and from a
maximum of 364 days. tCPH and standstill rules
will apply.
or
Temporary CPH (tCPH)* – The land can be
temporarily included in a new tCPH for the stock
owner for up to 364 days.
*Guidance on the sole occupancy criteria, TLAs/tCPHs and the CPH project can be found in the
glossary and at www.gov.wales/cphproject.
14 Sheep and Goat Keepers Guidance 2021Below are some practical examples of Common land
temporary grazing arrangements.
Keepers with commons grazing rights are
Example 1 able to move their sheep to the common.
Mr Jones, a retired farmer, owns and lives at The movement rules relating to common
Y Fferm, he rents the land out to Mr Williams land are different depending on how the
who keeps his sheep at Y Fferm. common is connected to the Primary
Who the keeper? Production Location (PPL).
Mr Williams is responsible for the sheep Contiguous common land
there, and should be registered as Keepers with a PPL that is contiguous with
the keeper. common land can merge the common
land with their CPH. Keepers must have
He can either obtain a TLA if inside 10 miles registered right of common. Merged land
or tCPH if outside 10 miles. is considered as one holding and will have
Example 2 one CPH number.
Mr Davies a dairy farmer in Pembrokeshire This means that:
rents his land to Mr Thomas a sheep keeper • Livestock keepers will be able to move
in Powys for the winter. animals between land under the same
Who the keeper? Who has day to day CPH number without the need to report
responsibility for the sheep? and record those movements and without
observing a standstill period.
If Mr Davies is the keeper, then Mr Thomas • As per the current rules, animals returning
must licence the sheep to Mr Davies holding from common land to the contiguous
number and Mr Davies must keep a flock PPL will trigger a standstill on the CPH for
record, maintain tags, dispose of any movements to anywhere else other than
carcasses and have welfare responsibility back to the common land. Movements to
for the sheep. and from the common land must go via the
If Mr Davies doesn’t want this responsibility contiguous CPH.
for the sheep, then Mr Thomas must obtain
a tCPH for the land in Pembrokeshire, Keepers should access the Manage My CPH
and maintain day to day welfare and service on RPW Online if they wish to include
Livestock ID responsibilities*. contiguous common land in their CPH.
*Mr Thomas can ‘employ’ Mr Davies or Non-contiguous common land
someone else in that area to look around his Where the common land is not contiguous
animals on a regular basis, but he maintains with the PPL, it cannot be merged into a
responsibility for the animals. single CPH.
This means that:
• Movements to/from non-contiguous
common land must be recorded in the
flock record and reported via EIDCymru
or a movement licence/document (AML1).
• Keepers should use the sheep specific
CPH for the common land (starting with
00/000/XXXX). Customers should send
RPW an online message containing the
Sheep and Goat Keepers Guidance 2021 15details of the non-contiguous common in For further details please visit the Food
order for their use of the common to graze standards agency website
sheep to be registered by RPW. www.food.gov.uk/business-guidance/food-
• Observing the standstill period – as per chain-information
the current rules, animals returning
from common land to the PPL will
trigger a standstill period on the CPH for
Six day standstill rules
movements to anywhere else other than Once sheep and goats arrive on a holding,
back to the common land. Movements to all livestock on it are under a standstill to
and from the common land must go via the help reduce the risk of spreading diseases.
keeper’s CPH. It means that all sheep, goats, cattle and
Further details can be found at: pigs have to stay on that holding for the next
www.gov.wales/cphproject. six days. If sheep are moved onto a holding
on a Monday, they would not be clear to move
off that holding until the following Monday.
Food chain information
Since 1 January 2010 all abattoirs operators Quarantine Units
are required to “request, receive, check and
act upon” Food Chain Information (FCI) for all Quarantine Units (QU) were introduced
sheep received at slaughterhouses. The rules by Welsh Government in 2017 to replace
apply to abattoirs across Great Britain. exemptions to the six day standstill (6DSS)
provided by Isolation Facilities.
Sheep producers have needed to provide FCI
when supplying sheep directly or indirectly to QUs provide livestock keepers with an
slaughterhouses since 1 January 2010. exemption to the 6DSS arrangements for
cattle, sheep and goats. Movements into
• The FCI required includes the identification a QU will not trigger a 6DSS on the main
of the animal or batch animals, whether holding, allowing animals to be moved off
or not the veterinary medicine withdrawal the main holding while incoming animals
periods for the animals have been adhered observe the 6DSS requirements in a QU.
to and the disease status of the animals Livestock keepers can choose between using
going for slaughter. approved QUs to manage the movements
of cattle, sheep and goats or adhering to the
The front of the AML1 form includes a tick box 6DSS on their whole holding.
with a corresponding FCI statement on the
reverse of the pink copy of the paper licence. Now the QU system has been implemented,
If the sheep/lambs being taken for slaughter Approved Isolation Facilities can no longer be
satisfy the FCI statement then keepers are used as an exemption to the 6DSS for cattle,
only required to tick the box. sheep and goats. Farmed holdings can have
up to two QUs and each QU can comprise up
If the animals do not satisfy the FCI to two sites.
statement then keepers must tick the box
and complete the additional information QUs must be certified by a Certification
proforma included on the reverse of the pink Body accredited by the United Kingdom
copy of the AML1 Form. Please note FCI is Accreditation Service (UKAS).
only required for animals going for slaughter. For further information please go to our
If keepers are moving store animals or sheep QU FAQs at:
for breeding etc. they only need to complete www.beta.gov.wales/livestock-quarantine-
the AML1 as normal. units-frequently-asked-questions
16 Sheep and Goat Keepers Guidance 2021Export rules For further information on exporting sheep
and goats please visit the
If you are exporting sheep and goats, either www.gov.uk/government/collections/
to another EU country or to a country outside guidance-on-importing-and-exporting-live-
the EU, animals must be full Electronic animals-or-animal-products
Identification (EID).
From 1 January 2021, sheep and goats must
be identified with full EID ear tags including
Import rules
both ‘UK’ and ‘GB’ country codes, the herd If you bring sheep or goats into Wales from
mark and the animal number England, Scotland or Northern Ireland they
must be identified in line with the law in
Current the countries they are moving from. When
Export Identification animals arrive at your holding, you must
Identification
record the details of the move in your flock
Lambs not yet Full EID tags with the book, either individually or on a batch basis.
identified ‘UK’ prefix, animal When you receive the animals, you should
identification number record the movement on EIDCymru by:
along with the suffix ‘GB’ • Accepting the movement on EIDCymru
Identified Third (management) tag online, if it has been reported by departure
with full EID with the prefix ‘GB’ and keeper/CPRC.
the animals existing ID • Recording the movement on EIDCymru
number. This tag must be online, if it has not been reported by
printed and can be any departure keeper/CPRC.
colour except yellow or • Send the AML1 or market form to
red. EIDCymru.
Identified Replace with full EID tags This should be completed within 3 days of the
with with the ‘UK’ prefix, animal move taking place.
slaughter tag number and ‘GB’ suffix.
Animals arriving from Northern Ireland will
If the lambs are still on the have a health certificate, which should be
holding of birth, the full retained with your records.
EID replacements must be
yellow. When you move these animals off your
holding you must follow rules for moves
If the lambs are re- within Wales:
identified off the holding
of birth, the full EID
• Record the movement (either individually/
or on a batch basis) in your flock book.
replacement identifiers
must be red. • Report the movement on EIDCymru online
or send the AML1 form to EIDCymru.
You cannot export lambs with slaughter tags,
although they can be upgraded to full EID,
provided they are fully traceable. The old
and new identification numbers must be
cross referenced in the flock book
If you intend to send animals to export, all
animals must be on a holding for at least
40 days before they are exported. This is
known as the residency requirement.
Sheep and Goat Keepers Guidance 2021 17Section Five: Inspections
Inspections are carried out to ensure that • Ensure deaths are recorded and
keepers are complying with all sheep and accompanied with supporting
goat identification registration requirements. documentation e.g. knackers yard/hunt
kennels/National Fallen Stock Company
Commission Regulation (EC) No 1505/2006 (NFSCo) receipts.
sets out the detailed rules:
• Sheep and goats should be correctly
• Each EU Member State (MS) shall carry tagged and missing tags replaced within
out checks annually that cover at least 28 days of the discovery of the loss.
3% of holdings which have at least 5%
of all animals (sheep and goats) in the • Check sheep numbers on your holding/s.
Member states. • Ensure handling facilities are safe and
• The holdings are selected by risk analysis, secure and that you have sufficient
the criteria for which are set out in the manpower.
Regulation. The inspections must be
unannounced with a maximum 48 hours
notice. What will the inspector do?
• An annual report on the inspection results Physical check
must be sent by the Welsh Government to • A head count of all sheep on all holdings
the European Commission by 31 August where you’re the keeper.
each year.
• Check the ear tags of a sample of the
sheep on each of the holdings.
How are farms selected for • A check of unused tags.
inspection? Record check
Inspections for Wales are undertaken • Stocktake/Annual Inventory figure.
by the Rural Inspectorate Wales (RIW). • Birth/Identification record.
The inspection is selected on the basis of
a number of factors such as the time since
• Confirm movement records and licences
correspond to details held by EIDCymru.
the last inspection, number of sheep (and or
goats) on the holding and errors found in • Deaths – recorded in flock records and
previous inspections etc. Keepers should checked against knackers’ yard/hunt
be aware that they are more likely to be kennels/NFSCo receipts.
inspected if problems were found during • Record of replacement tags used.
a previous inspection. • Record of sheep upgraded from
slaughter tags.
How to prepare?
• Count all stock and record accurate What information will the
figures for 1 January every year.
inspector have?
• Submit your Annual Inventory (this should
match the stock figure in your records). • A copy of the Annual Inventory.
• Ensure records are complete and • Details of licences submitted to EIDCymru.
up-to-date. Records books are available
from RPW, APHA and EIDCymru.
• Ensure Movement Licences are available
and are retained in date order.
18 Sheep and Goat Keepers Guidance 2021How long will the inspection take? When the Inspector Calls booklet
This depends on the size of your holding, The Inspector Calls booklet has been
the number of sheep or goats involved created to help farmer prepare for an
and the quality of your record keeping. inspection, setting out what they need to do
Records that are set out clearly and before an inspector calls as well as what
accurately will significantly reduce the happens during an inspection. If you have
inspection time. The aim will be to carry out not picked up a copy of “When the Inspector
the inspection quickly and efficiently without Calls” please contact the RPW Customer
disruption. Contact Centre or pick up a copy from you
RPW Regional Office.
Enforcement action
If discrepancies are found during the Inspections by other
inspection, it may be necessary to impose Enforcement Agencies
a whole flock/herd movement restriction Local Authority Animal Health function
on the holding. The restriction prohibits (LAAHF) have responsibility for enforcing the
the movement of animals from and onto sheep and goat identification requirements.
the holding. In all cases the restriction In addition to farm visits they carry out
will remain until corrective action has checks on markets and roadside stops to
been carried out and which may require check compliance with a variety of livestock
a follow-up inspection to take place. regulated legislation.
Sheep and Goat Identification and recording Animal Plant Health Agency officers have
is also covered by Cross Compliance (SMR8) the responsibility for Animal Welfare cross
and can therefore result in financial penalties compliance checks.
on Basic Payment Scheme and Rural
Development (RD) schemes such as Glastir.
Sheep and Goat Keepers Guidance 2021 19Section Six: Goats
The rules for identifying goats are not When to identify
changing but goat keepers are required to
keep individual records for goats born after As with sheep, goats born on your holding
31 December 2009. Records are to be kept must be appropriately identified before
in a herd record book unless identified with a they move off the holding or within the
slaughter tag (see table below), when a batch following deadlines:
record is required. • 6 months from the date of birth for goats
kept under intensive husbandry systems.
Currently, there is no requirement to
electronically identify goats as the UK goat
• 9 months from the date of birth for goats
kept under extensive husbandry systems.
population is currently below the regulatory
threshold of 160,000.
How to identify
Goats
The animal is for: Options:
Slaughter (before 12 months of age) Single Ear tag, EID optional.
Breeding (kept past 12 months of age) Two identifiers, EID optional.
Keepers can choose to use electronic identification as detailed in Section Three of this guidance.
Goat Kids that are intended for slaughter in a UK abattoir can be identified with a single
(conventional or electronic) batch slaughter tag, which will show a UK Herd number only.
Double tags (non electronic) will remain unchanged showing a “UK” Herd Number and a
six digit individual number.
There are a range of identifiers available that includes ear tags, tattoos and pastern marks.
The following combinations are allowed:
Goat Combinations
1st identifier 2nd Identifier Able to export?
Ear tag Ear tag No. Export animals must
Ear tag Tattoo have Full EID.
Ear tag Pastern mark No
EID tag corresponding ear tag Yes
20 Sheep and Goat Keepers Guidance 2021Replacements – Section Two Movement Reporting – Section Four
the requirements for goats are the same as the requirements for goats are the same
for sheep except electronic identification for sheep.
is voluntary.
Inspections – Section Five of this guidance
Record Keeping – Section Three details what an inspector may do if you are
the requirements for goats are the same selected for an inspection.
for sheep.
Sheep and Goat Keepers Guidance 2021 21Glossary of Terms
Annual Inventory Form This form provides the Welsh Government with
the total number of sheep and/or goats on each
owner’s holding(s) on the 1 January each year.
AML1 Form Animal Movement Licence document.
See movement document.
Batch Recording A group of sheep/goats that is recorded by the
number of sheep moved.
Batch within Batch Recording A mixed batch is recorded by the total number
(Slaughter Lambs) of sheep identified by each flock number.
Bolus A ceramic electronic identifier that is administered
by mouth and lies in the stomach.
Central Point Recording See “Third Party Recording”.
Centres
County Parish Holding A unique number issued by Rural Payments Wales
(CPH) Number that identifies the location and the land included in
the holding(s).
Ear Tag Allocation System A central computer system that allocates numbers
for official livestock identification purposes.
Electronic Batch Slaughter Tag A single electronic tag that has “UK” and a flock
number only printed on the outside but which
contains an individual number in the electronic
chip inside the tag that can be read with an
EID reader. Used to identify lambs intended for
slaughter in a UK abattoir before they reach
12 months of age.
EID Electronic Identification.
EIDCymru EIDCymru, the electronic reporting movement
database for Wales.
22 Sheep and Goat Keepers Guidance 2021Flock Book – Sheep/Goats A record of births or first identification, deaths,
replacement identifiers, upgrading, on and off
animal movements and annual inventory figure(s),
also referred to as a holding register.
Flock Number (Mark) – Sheep A six-digit number issued by your Animal Plant
Herd Number – Goats Health Agency Divisional office that uniquely
identifies your flock or herd.
Full EID Two identifiers, one electronic and one visual.
Holding – also see CPH All land identified by a single CPH under your sole
management and control where sheep and or
goats may be kept.
Holding of birth (HOB) The holding on which animals are born.
Identifier An ear tag, ruminal bolus, tattoo or pastern mark
providing the official livestock identification
number.
Individual Identification The five digit number that follows the flock or herd
Number mark on “Full EID” or red “Full EID” replacement
tags.
For sheep identified before 31 December 2009
(double tagging) it is a six digit number.
Keeper The Animal Welfare Act 2006 states: ‘a person
who owns an animal shall always be regarded
as being a person who is responsible for it.’
Whilst owners are usually the person responsible
for their livestock, they may agree to another
person being delegated responsibility and that
person becomes responsible for movement
reporting and record keeping purposes.
Main Holding/Main Site The location of the main buildings and livestock
facilities. All parcels of land within 10 miles from
the boundary of the main site under your sole
management and control can be considered part
of the main CPH.
Sheep and Goat Keepers Guidance 2021 23‘Match-Up’ or ‘Like-For-Like’ or An identifier that carries the identical number
‘Same Number Replacement’ to the original identification number.
Identifier
Movement Document – Animal A legal document that must be completed each
Movement Licence (AML1) Form time you move animals between different holdings
(CPH’s).
The keeper/owner’s copy must be retained with
your flock records.
Owner/Keeper The owner is the person ultimately responsible for
the animals and is usually the keeper.
Owners may agree to another person assuming
delegated responsibility and that person becomes
the keeper for movement reporting and flock book
purposes.
Pastern Mark An electronic or conventional identifier similar
to an ankle strap.
Pets – Sheep Or Goats Identification and record keeping rules apply to all
sheep and goats, even those being kept in small
numbers or as pets.
Primary Production Location The PPL is the main location of the CPH number
(PPL) and the surrounding contiguous (directly
adjoining) land. The external boundary of the PPL
is the location from where each holding and/or
fragmented parcel is measured in relation to the
10 mile rule. The PPL is usually the location of the
livestock buildings/milking parlour.
Sole occupancy In order to be eligible for a TLA or tCPH,
keepers must have sole occupancy and livestock
cannot mix freely with other keepers’ livestock.
24 Sheep and Goat Keepers Guidance 2021Tattoo An identification method using ink to create
a permanent mark in the skin.
Third Party Recording Process where a destination premises (i.e. market/
abattoir) provide a service to read the individual
identity of animals on arrival. This list of individual
numbers are given to the owner/keeper to be
retained with the movement documents or flock
record.
Temporary Land Association Keepers using land on a temporary basis which is
(TLA) located within 10 miles of the Primary Production
Location (PPL) have the option of associating that
land to their permanent CPH via a Temporary Land
Association (TLA) for up to a maximum of 364 days
(with an option to renew automatically each year).
Keepers must have sole occupancy of the land
and livestock cannot mix freely with other keepers’
livestock.
For the duration of the TLA, the land will be treated
as part of the tenant’s permanent CPH for livestock
movement reporting purposes.
Temporary CPH (tCPH) A tCPH is a temporary CPH allocated to land that is
used for up to a maximum of 364 days, after which
they will expire. tCPHs are allocated from the
6000 range (xx/xxx/6xxx)
A tCPH can be allocated to land within or over
10 miles from the Primary Production Location.
Keepers must have sole occupancy of the land
and livestock cannot mix freely with other keepers’
livestock.
Movement reporting is required to/from a tCPH.
Sheep and Goat Keepers Guidance 2021 25Upgrading to Full EID A lamb originally identified with a single electronic
slaughter tag can only be upgraded (re-identified
with full EID), if complete traceability can be
provided.
This requires every holding that each lamb has
been on from birth to be recorded in the flock book
of the holding where upgrading takes place.
26 Sheep and Goat Keepers Guidance 2021You can also read
