REQUEST FOR TENDER Tender to Replace Two Rooftop HVAC Units with Air Conditioning for The Zurich And Hensall Arenas - Municipality of Bluewater
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REQUEST FOR TENDER
Tender to Replace Two Rooftop HVAC Units with Air Conditioning for The
Zurich And Hensall Arenas.
BW-FAC-05-2021
DATE & PLACE FOR RECEIVING TENDERS:
Tenders will be received by Lacey Vander Burgt, Administrative Assistant- Public Works & Facilities,
until
12 pm on Wednesday, June 16, 2021 at:
The Municipality of Bluewater
14 Mill Avenue, Box 250
Zurich, Ontario N0M 2T0
The Municipality of Bluewater – Tender to Replace Two Rooftop HVAC Units with Air Conditioning for The Zurich And Hensall
Arenas
INFORMATION TO BIDDERS
DATE AND PLACE FOR RECEIVING TENDERS
Tenders will be received by:
Lacey Vander Burgt, Administrative Assistant- Public Works & Facilities
Municipality of Bluewater
14 Mill Avenue, PO Box 250
Zurich, Ontario N0M 2T0
Until: 12 pm local time, Wednesday, June 16, 2021
For: Replace Two Rooftop HVAC Units with Air Conditioning for The Zurich And Hensall
Arenas
SUBMISSION OF TENDER
Tenders shall be submitted on the forms provided. Fill in all actual specification sheets or confirmation in the
proper space on specification sheets. Tenders shall be delivered in an opaque sealed envelope, clearly marked:
“Replace Two Rooftop HVAC Units with Air Conditioning for The Zurich And Hensall Arenas”
Each bid shall contain the full name of the proponent and be duly signed by a person with authority to bind the
corporation.
The proponents shall submit, with the tender document, description literature and detailed technical
specifications of the equipment being tendered. Manufacturer’s brochures must be enclosed or forwarded in a
separate envelope.
Proponents shall sign and date all addenda and attach copies to the submitted tender.
CLARIFICATION
Should a bidder find discrepancies in or omissions from the tender documents, or should there be any doubt
as to their meaning, please direct all inquiries or questions to:
Kevin Geoffrey, Facilities Supervisor
Telephone: (519) 476-1351
E-mail: kgeoffrey@municipalityofbluewater.ca
Should a correction, explanation, or interpretation be necessary or desirable, a written addendum will be
provided on the Municipality of Bluewater website. It is the responsibility of the vendor to ensure that all
addendums are included as part of the tender submission documents at time of tender closing.
Addendums, issued during the bidding period, are part of these tender documents.
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The Municipality of Bluewater – Tender to Replace Two Rooftop HVAC Units with Air Conditioning for The Zurich And Hensall
Arenas
WITHDRAWAL OR QUALIFYING OF TENDERS
A bidder who has already submitted a tender may submit a further tender at any time up to the official
closing time. The last tender received shall supersede and invalidate all tenders previously submitted by
that bidder for this contract.
A bidder may withdraw their tender at any time up to the official closing time by submitting a letter
bearing his signature and seal as in his tender to The Municipality of Bluewater. Submissions must include
all completed forms of this document. No emails, telegrams, facsimile or telephone calls will be
considered. After the official closing time for receiving of tenders, all tenders received shall be irrevocable.
BASIS FOR REJECTION OF TENDER(S)
Tenders may be rejected for one or more of the following reasons:
a) Bids arriving after the closing time and date as specified in this document
b) Bids received in a form other than the tender form supplied
c) Bids not identifying and/or including all issued addendums
d) Bids not completed in ink or by type
e) Bids containing any other form of alteration, including but not limited to: strike-out, white-out, etc.
f) Qualified or conditional bids
g) Bids not properly signed and sealed
RESERVATIONS
The Municipality reserves the right to reject any or all tenders. The lowest or any tender will not
necessarily be awarded.
The Municipality of Bluewater shall not, under any circumstance, be responsible for any costs incurred by
the Tenderer in the preparation of this Tender.
Without limiting the generality of the foregoing, The Municipality of Bluewater reserves the right, in its
sole and absolute discretion, to accept or reject any Tender which in the view of the Municipality is
incomplete, obscure, or irregular, which has erasures or corrections in the documents, which contains
exceptions and variations, which omits one or more prices or which contains prices the Municipality
considers unbalanced.
Criteria which may be used by the Municipality of Bluewater in evaluating tenders and awarding the
contract are in the Municipality’s sole and absolute discretion and without limiting the generality of the
foregoing, may include one or more of the following, price, total cost to the Municipality, reputation,
claims, history of the Tenderer, qualifications and experience of the Tenderer and its personnel, quality of
services and personnel proposed by the Tenderer, ability of the Tenderer to ensure continuous availability
of qualified and experienced personnel, the Construction Schedule and Plan, the proposed Labour and
Equipment, as well as the proposed Supervisory Staff.
Should the Municipality of Bluewater not receive any tender satisfactory to the Municipality in its sole
and absolute discretion, the Municipality reserves the right to re-tender the project, or negotiate a
contract for the whole or any part of the project with any one or more persons whatsoever, including one
or more of the Tenderers.
BINDING AGREEMENT
All tenders shall be final and binding on the proponent for a period of sixty (60) days from the closing date
and time and may not be altered by any subsequent offerings, discussion, or commitments unless the
proponent is requested to do so by the Municipality.
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The Municipality of Bluewater – Tender to Replace Two Rooftop HVAC Units with Air Conditioning for The Zurich And Hensall
Arenas
PRICES AND BUDGETS
The Municipality of Bluewater has a strictly defined budget for the work within this contract and reserves
the right to change the scope of this contract to bring the tender price within the available budget limits.
Should it be determined that the changes in the scope of the contract are of sufficient magnitude, then
the Municipality shall cancel the quotation process, then, at its discretion, commence a new process in
order to complete the project within the budget available.
Changes to the scope of this contract, either by changes in scheduling, changes in quantities of work
and/or deletion of any part of the work shall not entitle the Contractor to any extra compensation.
The Municipality will not be held responsible for any cost incurred by any bidder associated with
preparing or submitting a quotation for this project, should the quotation be rejected or the process
cancelled.
TENDER AWARD
The Municipality of Bluewater will deliberate the results and a final decision will be made at Municipality
of Bluewater Council. The results of this tender will be available after that time.
FAILURE TO PERFORM
If, in the opinion of the Municipality, the Contractor refuses or neglects to perform the work required
under the contract in an orderly manner and without delay, then the Municipality of Bluewater may
cancel the contract by twenty-four (24) hours written notice.
The said Municipality shall have the full right and power at its discretion, without process of action at law,
to take possession of the whole work remaining at the time of notice of cancellation ant to re-let the
same to any other person, persons, or Company, with or without previous advertisements.
The Contractor shall be liable for all damages, expenditure and extra expenditure, and for all additional
cost of the work which may be incurred by reason thereof, together with the penalties from the date
fixed for the completion of the work.
Failure to execute a Contract and file an Acceptable Bond as provided herein shall be just cause for the
annulment of the award and the forfeiture of the Tender Guarantee to the Committee, not as a penalty,
but in liquidation of damages sustained.
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The Municipality of Bluewater – Tender to Replace Two Rooftop HVAC Units with Air Conditioning for The Zurich And Hensall
Arenas
GENERAL CONDITIONS
SCOPE OF WORK
The Facilities department is seeking the supply, installation, and commissioning of two (2) HVAC Units with Air
Conditioning at each of the Zurich And Hensall Arenas including the removal of the two (2) existing units.
PRICING
Tenders must be firm pricing for the complete supply of the item specified, noting all applicable extra charges
which may include mobilization/demobilization of necessary equipment required to perform the works.
FUTURE SERVICE & WARRANTY SUPPORT
Due to emergency functions with the Municipality, the successful vendor is to be able to provide future service
and warranty support within one hour of receiving a request for support during regular business hours.
INSURANCE
A certificate of insurance or a certified copy of the Contractor’s policy shall be provided showing coverage for
at least the following limits:
i. Comprehensive liability insurance providing bodily injury limits of at least $5,000,000 per person and
accident, and providing for property damage of at least $5,000,000 in any one accident. The
Municipality of Bluewater shall be named as an additional insured party on such policies.
ii. Insurance as in. above for all licensed motor vehicles operated by or on behalf of the bidder.
The liability insurance shall be endorsed to provide that the policy or policies will not be altered, cancelled, or
allowed to lapse during the duration of the contract without 30 days prior written notice to the Municipality of
Bluewater. The insurance policy shall not contain any deductible amounts and shall remain in effect until the
contract has been terminated.
SALES TAXES
Harmonized Sales Taxes shall be clearly shown on submitted invoices where applicable.
WORKPLACE SAFETY AND INSURANCE
It is the obligation of any successful bidder to comply with all requirements of the Workplace Safety and
Insurance Board Act. Bidders must certify that all employees, officers, agents and subcontractors are covered
under the Act.
A WSIB Certificate shall be supplied as part of this tender and updated every 60 days in compliance with the
Act. Failure to supply or update this certificate as required is cause for termination of the contract.
The Contractor acknowledged and agrees that they will be considered the Constructor as defines in the OHSA.
Both the Municipality of Bluewater and the Contractor have obligations under the Workplace Health and
Safety Act to ensure that work sites are safe and that accidents are prevented.
The successful Contractor shall provide a copy of the company’s safety policy manual before commencing the
work. The Contractor will be responsible for the ongoing safety and security of the job-site.
In the event of a serious or recurring problem, a notice of non-compliance will be issued. The Contractor will be
responsible for reacting immediately to any deficiency and correcting any potential health and safety risks.
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The Municipality of Bluewater – Tender to Replace Two Rooftop HVAC Units with Air Conditioning for The Zurich And Hensall
Arenas
Disregard for any requirement of the Workplace Health and Safety Act may be caused for the issuance of a
stop work order or even termination of the contract.
DURATION OF TENDERED PRICE
Prices submitted by a supplier for materials and services shall be binding upon the supplier 60 days following
the close of this tender, unless otherwise specified on the form.
SUBCONTRACTORS
All subcontractors shall abide by the terms of this tender.
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The Municipality of Bluewater – Tender to Replace Two Rooftop HVAC Units with Air Conditioning for The Zurich And Hensall
Arenas
SPECIFICATION
SITE INFORMATION
One (1) HVAC at each facility will replaced at the following locations:
• Hensall Arena: 157 Oxford Street West, Hensall, ON
• Zurich Arena: 15 East Street, Zurich, ON
For Rooftop HVAC unit location and building mechanical drawings see the appendices as attached to this
tender. Plan holders are encouraged to book a site visit with municipal staff. Any missed specification items
related to the site location are at the responsibility of the contractor.
EXISTING HVAC UNIT INFORMATION
Existing units at each arena are to be replace with modern equivalent unit. Existing unit models:
• Hensall Arena: Carrier Model: 48TFE014-A-111HQ
• Zurich Arena: Trane Model number: YSC AWR MA10 D00
See Appendix B as attached to this tender for images of the existing HVAC units. Plan holders are encouraged
to book a site visit with municipal staff. Any missed specification items related to the review of the existing
units are at the responsibility of the contractor.
DATE OF COMMENCEMENT
Work shall not begin prior to July 5, 2021 and shall not begin prior to giving 2 weeks’ notice to the
Municipality.
DATE OF COMPLETION
The date of completion for this Contract shall be September 17, 2021.
Request for extensions of time may be granted if in the opinion of the Municipality, unusual circumstances
warrant such extension and where possible at least 15 days notice is given in writing to the Municipality
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The Municipality of Bluewater – Tender to Replace Two Rooftop HVAC Units with Air Conditioning for The Zurich And Hensall
Arenas
FORM OF TENDER
All equipment furnished shall be new and the manufacturer’s current production model and shall conform to the
current Federal and Province of Ontario safety standards.
The following are minimum requirements to supply, install and commission new makeup air units with air
conditioning for the Zurich and Hensall arenas. Any deviations from these specifications which, in the opinion of
the Municipality, do not affect the overall requirements of the unit may be considered. Specifications
Requirements should be considered as a minimum. Please provide the requirement information and indicate by
(√) if available in tendered equipment, and if not, please provide information on what is included in the tender
price.
Zurich Arena HVAC Unit
Item Specification Requirements Yes No Actual Specification
No
1 Specify Make and Model of Make/Model:
Make up Air unit
2 Equivalent Specifications as Specify if any changes to equipment specification:
existing Unit.
3 Electrical Requirements:
575V 60 Hz, 3 phase. Unit
Installed to existing power
supply
4 Natural Gas Capacity Specify (m³/min):
Requirement
5 Flow Capacity of Unit: Specify CFM:
Nominal CFM: 4,000
ARI Rated CFM: 3,500
6 10 Ton Cooling Capacity
7 Specify Noise emissions Specify Sound Rating (Db):
8 CSA Approval or Equivalent Specify Approval:
9 Unit thermostat Controller to
be mounted in building at
same location as current unit.
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The Municipality of Bluewater – Tender to Replace Two Rooftop HVAC Units with Air Conditioning for The Zurich And Hensall
Arenas
10 Minimum 1 year warranty Specify:
Hensall Arena HVAC Unit
Item Specification Requirements Yes No Actual Specification
No
11 Specify Make and Model of Make/Model:
Make up Air unit
12 Equivalent Specifications as Specify if any change is Spec:
existing Unit.
13 Electrical Requirements:
575v 60Hz, 3 phase. installed
to existing power supply
14 Natural Gas Capacity Specify (m³/min):
Requirement
15 Flow Capacity of Unit: Specify:
ARI Rated CFM: 4,500
16 12.5 Ton Cooling Capacity
17 Specify Noise emissions Specify Sound Rating (Db):
18 CSA Approval or Equivalent Specify Approval:
19 Unit thermostat controller to
be mounted in building at
same location as current unit.
20 Minimum 1 year warranty Specify:
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The Municipality of Bluewater – Tender to Replace Two Rooftop HVAC Units with Air Conditioning for The Zurich And Hensall
Arenas
Installation/Commissioning
Item Specification Requirements Yes No Actual Specification
No
21 Removal of Existing HVAC
Units
22 Installation of rooftop HVAC
units including all rigging
required.
23 Installation Compatible with Specify for each location:
existing roof curb with • Hensall Arena:
transition ducting.
• Zurich Arena:
24 Electrical installation as
required for new HVAC Unit
25 Natural Gas Installation.
Including any modifications
required to gas valves and
piping to support the new
equipment.
26 ESA and TSSA Inspections on
Electrical and Natural Gas
appliances and installations.
27 Handover Training for
Bluewater Staff on System
operations and monitoring:
28 Air Balancing of new unit at
duct outlets.
29 Product manuals and
drawings (2 copies)
Miscellaneous
Item Specification Requirements Yes No Actual Specification
No
30 Freight tilt and load included.
10 | P a g eThe Municipality of Bluewater – Tender to Replace Two Rooftop HVAC Units with Air Conditioning for The Zurich And Hensall
Arenas
Base Bid Price for the replacement of two rooftop HVAC units with air conditioning for the Zurich and
Hensall arenas
Hensall Arena:
Existing HVAC Unit Removal: $
New HVAC Unit: $
Installation: $
Hensall Subtotal: $
Zurich Arena:
Existing HVAC Unit Removal: $
New HVAC Unit: $
Installation: $
Zurich Subtotal:
Subtotal: $
HST: $
Total: $
11 | P a g eThe Municipality of Bluewater – Tender to Replace Two Rooftop HVAC Units with Air Conditioning for The Zurich And Hensall
Arenas
ADDENDUMS ACKNOWLEDGED: _____ OF _____
STATE DELIVERY DATE: _______ WEEKS AFTER RECEIPT OF ORDER CONFIRMATION.
Company Authorized Representative
Address
Phone Number Email Address
The undersigned Tenderer has carefully examined the Tender document and will furnish all materials called for by
the Tender documents in the manner prescribed therein, for the cost as submitted in the Bid Price. The
undersigned bidder also understands and agrees as follows:
1. This Tender is irrevocable and open for acceptance for a period of sixty (60) days from the date of the closing of
the Tender.
2. That no person, firm, or corporation other than the Tenderer has any interest in this Tender.
3. That this Tender is made by the Tenderer without any connection, knowledge, comparison of figures or
arrangement with any other person or person submitting a Tender for the same and is in all respects fair and
without collusion or fraud.
Authorized Signing Authority:
(Full Name & Title)
Signature:
I have authority to bind the Corporation Date
12 | P a g eThe Municipality of Bluewater – Tender to Replace Two Rooftop HVAC Units with Air Conditioning for The Zurich And Hensall
Arenas
Appendix A: Photos of Sites and Existing HVAC Units
13 | P a g eThe Municipality of Bluewater – Tender to Replace Two Rooftop HVAC Units with Air Conditioning for The Zurich And Hensall
Arenas
14 | P a g eThe Municipality of Bluewater – Tender to Replace Two Rooftop HVAC Units with Air Conditioning for The Zurich And Hensall
Arenas
15 | P a g eThe Municipality of Bluewater – Tender to Replace Two Rooftop HVAC Units with Air Conditioning for The Zurich And Hensall
Arenas
Zurich Arena HVAC Unit
16 | P a g eThe Municipality of Bluewater – Tender to Replace Two Rooftop HVAC Units with Air Conditioning for The Zurich And Hensall
Arenas
17 | P a g eThe Municipality of Bluewater – Tender to Replace Two Rooftop HVAC Units with Air Conditioning for The Zurich And Hensall
Arenas
18 | P a g eThe Municipality of Bluewater – Tender to Replace Two Rooftop HVAC Units with Air Conditioning for The Zurich And Hensall
Arenas
Hensall HVAC Unit:
19 | P a g eThe Municipality of Bluewater – Tender to Replace Two Rooftop HVAC Units with Air Conditioning for The Zurich And Hensall
Arenas
20 | P a g eThe Municipality of Bluewater – Tender to Replace Two Rooftop HVAC Units with Air Conditioning for The Zurich And Hensall
Arenas
Appendix B: Building Mechanical Drawings
21 | P a g eYou can also read
