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Quality of Care News Wuman njinde...welcome. Improving care for Aboriginal people Strengthening relationships between our health service and and developing and trialling a consumer brochure and information our Aboriginal community is an important step in starting to sheets aimed specifically at Aboriginal people. bridge the health gap for Aboriginal people. The cultural awareness education sessions provided staff with: G a moving first hand account of the local Aboriginal The Department of Human Services (DHS) Improving Care for Aboriginal People (ICAP) program was established community life in the 1930’s to the 1960’s through stories and an award winning film produced about Jackson’s Track in July 2004. It amalgamated different funding programs G current health issues within the community and focused on cultural change in health services G strategies to help break down barriers; and through improving health care and identification of G an opportunity to ask questions of Aboriginal elders. aboriginal people under four key areas identified for improvement. Relationships with Aboriginal Comments during the sessions went a long way to breaking communities, culturally aware staff, discharge planning down barriers and build an understanding between nurses and primary care referrals. and the Aboriginal community. These four areas provide the framework for the work Also under the guidance of Linda and Kaylene, we have WGHG has been implementing to assist in bridging the gap. been working towards making the hospital more welcoming to Aboriginal people. In general Aboriginal people are reluctant to present to hospital and have limited contact with doctors. For an Aboriginal Transfers of the blue wren, the totem of the local Aboriginal people person, attending the hospital’s Emergency Department is a have been placed at all entrances to West Gippsland Healthcare daunting experience tinged with fear. Waiting in the waiting room often Group buildings and paintings by local artists have been purchased becomes emotionally overwhelming and many leave without being seen and placed throughout West Gippsland Hospital. by a doctor. To improve the care provided to Aboriginal patients after they are discharged Those who do come often have complex medical needs and are very from hospital, a health record booklet was developed this year for Aboriginal sick having had little preventative medical intervention. The average life patients to take home. This provides a record of their health management expectancy for an Aboriginal person is 20 years less than that of the general plans, details of referrals to General Practitioners and other health Australian population and across Victoria about half the Aboriginal deaths professionals and will improve communication to all health providers are of persons under 55 years. involved in their care. For this reason, it is very important that our staff have an understanding Under-identification of Aboriginal patients continues to hamper planning of the Aboriginal culture and the feelings they have towards hospital. In of health services based on a complete picture of Aboriginal health. The March this year WGHG was one of four pilot sites selected by DHS to Aboriginal Hospital Liaison Officer provides orientation to staff to ensure they run a funded project Improving Experiences of Aboriginal People in the are aware of the mandatory requirements for all Victorian hospitals to ask if a Emergency Department. Peta McGregor was appointed project officer patient is of Aboriginal or Torres Strait Islander descent. and a steering group was established. Drouin residents Linda Mullett and In another popular project, the Community Kitchens program was extended Kaylene McKinnon are members of our Community Advisory Council (CAC) this year with the commencement of a group for young Aboriginal people. and provide us with a direct link to the Aboriginal community. Both were The program teaches participants about preparing healthy, budget friendly pivotal in working with Peta in rolling out a series of cultural awareness meals in a welcoming, social environment. The knowledge they gain will education sessions for doctors and nurses in our Emergency Department not only benefit the participants but also their families. And they love it! CEO Ormond Pearson, artists Lionel Rose Junior and Dale Hayes and Education Centre Peta McGregor Emergency Department nurse and Dot Mullett Aboriginal Hospital Liaison Officer Gippsland ‘Brayakoloong’ Art Project Coordinator Maryanne Meyer with artwork painted specially standing beside the Aboriginal land map in the Emergency Department corridor at WGH. for the West Gippsland Hospital. 2009 Regional Health Service of the year PAGE 1 QUALITY OF CARE NEWS
About your health service From the CEO Our service area... On behalf of the West Gippsland Healthcare Group (WGHG) who we care for team, welcome to our 2009 Quality of Care Report. West Gippsland Healthcare Group is a customer focused health organisation This Report provides us with the opportunity to inform you providing hospital, residential and community health care to 38,500 people in of how we monitor, compare and act to improve the safety the rural, urban residential, agricultural and industrial areas located within the and quality of our services. It details highlights as well as Baw Baw Shire and beyond. areas we need to improve. We employ 1,064 staff and treated 10,910 hospital patients, provided 80,485 The Report is prepared by a team of staff and Community Advisory Council outpatient services and cared for 225 aged care residents during the year. members who: G review minimum reporting guidelines While most people in the Shire speak English, 5.3% of our population are G listen to feedback from multi-cultural and non-English speaking backgrounds. In addition to this G collate data from across West Gippsland Healthcare Group; and 1.5% of our population is Aboriginal. G work with staff in all departments to provide ideas for stories and photos. Caring for our migrant community Each year Quality of Care Reports from around the State are reviewed by a Even though only a small percentage of our population come from culturally panel of experts who provide feedback on a variety of criteria. Their comments and linguistically different (CALD) backgrounds, we recognise the importance together with your feedback are used to continually improve our Report. of equipping our staff to understand what is needed to provide the appropriate At WGHG we strive to ensure every one of our stakeholders has the opportunity services and care for people from other cultures. to hear about our health service. It is for this reason this publication is WGHG has an established cultural diversity policy promoting the benefits distributed to every household in the Baw Baw Shire through the local free of cultural diversity. Each year we develop a Cultural Diversity plan with the newspaper and available to read at doctors’ surgeries and in waiting rooms assistance of the Community Advisory Council and the Gippsland Multicultural at all WGHG facilities. Resource Centre. The plan involves gathering data on our local population, Our sincere appreciation is expressed to our Community Advisory Council skilling staff, and engaging people from culturally diverse backgrounds to members, staff and the community for their contribution to making this Report contribute to the WGHG planning processes. an informative, valuable and enjoyable publication for our stakeholders. Our organisation has established links with the Gippsland Multicultural I would also like to take this opportunity to congratulate our staff for the very Resource Centre and is planning to develop connections with new migrants positive manner in which they address the many challenges of delivering high from diverse backgrounds and provide them the opportunity to input directly into quality health services to meet the growing demands of our community. service planning Their energy, enthusiasm and focus on continuous quality improvement is Staff have access to a kit which is regularly updated and provides information outstanding. on access to interpreter services, translated information, and important cultural Ormond Pearson information for each cultural group. They also attend cultural training days Chief Executive Officer appropriate to their service to ensure they are responsive to cultural needs. Access to interpreters is an important part of cultural responsiveness. This year, data from the Patient Satisfaction Monitor showed that we must provide further Vision staff training to ensure patient access to interpreters. One strategy that is proving to be very effective is the visit to West Gippsland To improve the health and wellbeing of our community. Hospital by participants in the English as a second language course conducted by the Education Centre in Warragul. Participants enjoy a tour of the WGH site Mission and are provided with information as to where to come in an emergency, what they should bring with them and what is provided to them as hospital patients. West Gippsland Healthcare Group is committed to the provision of high quality, Information packages containing brochures, contact numbers and interpreter integrated health care that meets the changing needs of individuals and our services are provided as well as an opportunity to have any questions community. answered. Hospital (acute) Support Services (cont’d) Anaesthesia Breast Surgery Our Services: What we do Engineering Environmental Services Community Rehabilitation Centre Sub-acute Community Services (cont’d) Finance Day Surgery Cognitive Dementia and Memory Service Rural Allied Health Service Food Services Dental Surgery (CDAMS) Self Help and Support Group Facilitation Health Information Diabetes Education Continence Sustainable Farm Families Infection Control Ear Nose and Throat Surgery Geriatric Evaluation and Management Women’s and Men’s Health Information Technology Emergency (GEM) Youth Services Library Endoscopy Hospital Admission Risk Program (HARP) Occupational Health and Safety Allied Health General Medicine Interim Care Payroll Cardiac Rehabilitation General Practice Palliative Care Public Relations Chronic Obstructive Airway General Surgery Quality and Customer Service Aged Care Disease (COAD) Program Haemodialysis Staff Development Unit Aged Care Assessment Diabetes High Dependency Supply Andrews House Aged Care Facility Nutrition and Dietetics Library Business Units Cooinda Lodge Aged Care Facility Occupational Therapy Midwifery Consulting Suites Home and Community Care Services Pharmacy Neurology Meals on Wheels Respite Care Physiotherapy Obstetrics/Gynaecology Salary Packaging Community Services Physiotherapy Oncology Warragul Linen Service Aboriginal Liaison Podiatry Ophthalmology Adolescent Health Social Work Diagnostic Services (Contract Services) Orthopaedic Surgery Asthma Education Speech Pathology BreastScreen Paediatrics Bushfire Recovery Counselling Home Nursing Service Endoscopy Paediatric Surgery Counselling District Nursing Service Lung Function Testing Plastic Surgery Diabetes Education Hospital in the Home Medical Imaging Post Acute Care Emergency Relief Palliative Care Nursing/Volunteers Pathology Pre-admission Falls Prevention Stress Electro Cardiography Rheumatology Support Services Family Counselling Stress Echo Cardography Stomal Therapy Administration Urology and Urodynamics Health Education/Promotion TRIVIA QUESTION 1: How many face washers are cleaned in the Warragul Linen Service each year? ANSWER ON PAGE 12. PAGE 2 QUALITY OF CARE NEWS
Special Projects It’s all about the kids! Water recycling... it’s a triple treat! West Gippsland Healthcare Group is committed to minimising the impact we have the on the environment. Where possible, systems are in place to improve water and energy conservation and waste recycling and management. One component of our water recycling program is highlighted in this Report. 750,000 litres of water is recycled each year from the Haemodialysis Unit. This water is caught and pumped to a water storage area located in the roof at West Gippsland Hospital. Students listen attentively as Operating Theatre Nurse Unit Manager Daniel Scholtes tells the kids what they can expect when they wake up after an operation. Frank Gallagher is one of Coming to hospital can be a apply back slab plasters on each 14 patients who attend daunting experience. Even for small arm in the treatment room! the Haemodialysis Unit most adults it’s difficult. Imagine It’s then off to the Recovery Room three times per week to undergo a process of what it’s like when you’re a small to meet Dan, the Theatre Manager, being connected to a child. That’s why at West Gippsland who shows the kids where they will machine that performs Hospital we do as much as we can wake up if they ever need to have an the function of the kidney to allay fears and to make it loads of operation. to clean the blood. fun. The play room and treatment room in One way we do this is by offering Kid’s Ward is next. Here there’s loads tours of our Emergency Department of distraction with dinosaurs, robots, (ED), Operating Theatre Recovery colourful murals and even a driveable The water is then redirected for use in the Room and the Paediatric Ward for four wheel drive. Central Sterilising Services Department located kindergarten groups and prep grade Of course, there will always be the on Level 2 at the Hospital. classes from the Baw Baw Shire. monitoring, medicine and mash, but Our tours begin at the ED. Doctors at least the kids will have something and nurses greet the kids, show them to look forward to when they know around, visit the ambulance bay even they have to come to hospital. Approximately 60,000 pieces of equipment are sterilised at West Gippsland Hospital every year. The water is again redirected back to the storage tanks in the roof and used for a third time to flush toilets across West Gippsland Hospital. West Gippsland Hospital has 67 toilets flushed using recycled water. The saving...a massive 4,832 kilolitres of water per year! Congratulations to WGHG Engineering Services Manager Peter Jayaweera and his team for their innovation in developing this system. ED nurse Trish Blair shows St Paul’s Anglican Grammar Junior School students the vital signs monitor in the treatment room. TRIVIA QUESTION 2: How many toilet rolls are bought each year? ANSWER ON PAGE 12. PAGE 3 QUALITY OF CARE NEWS
Patient Safety Falls prevention Time out! The falls prevention program at an individualised care plan Did you know that our operating written consent given by the WGHG aims to minimise the risk of implements measures to prevent theatre team calls ‘Time Out’ even patient. Adopting this team falling for all patients and residents. a fall or reduce injury from falls. before an operation begins? approach significantly minimises There are factors however that can 4. Process to manage a fall The reason...it is the final stage of the risk of the wrong operation increase the risk of someone falling. if it occurs a thorough checking process to being performed. These include: Should a patient or resident continue ensure the correct operation is We are pleased to report that the G people who are unwell to fall, after the implementation of being performed on the correct operating theatre team achieved G people recovering at home after measures in Step 3, an investigation part of the body, at the correct site, 100% compliance for ‘Time Out’ being discharged from hospital; and G old age and frailty. is conducted to identify opportunities and on the correct patient. audits this year and the correct to prevent further falls. While ultimately it is the surgeon’s operation was performed on every Falls prevention strategies provide a safety net for those at risk by early 5. Reassess and modify care plans responsibility to make sure the patient who underwent surgery at identification, personalised care plans The patient is then reassessed and correct operation is performed, West Gippsland Hospital. and investigation of falls aimed at the care plan adjusted to include the surgeon, anaesthetist and A total of 3,207 operations were further prevention. additional or changed prevention nursing team come together to performed for the year, 77 more These five steps are: strategies. check these details against the than last year. 1. Risk screen After leaving hospital, patients at risk of falling are referred to appropriate All patients over 65 and all aged care services including physiotherapy, residents are screened by staff at their podiatry or to an optometrist. initial entry or point of contact. The risk Working with a physiotherapist screen tool identifies people requiring can improve strength and balance a more detailed assessment. which aids in reducing the risk of 2. Risk assessment falling. If the risk screen indicates a positive Despite an increase in the number of risk of falling, a more detailed risk high care residents in our aged care assessment is completed. Audits facilities, there was an18% decrease conducted in September and March in falls. Falls with a minor outcome resulted in an average of 99% of increased and are investigated as part patients identified as being at risk of the falls prevention plan. While falls undergoing a more detailed with a minor outcome did increase assessment. by 15%, the percentage of falls 3. Care plan to reduce risks resulting in a major outcome Once the assessment is completed, remained steady at 2%. Number of Falls West Gippsland Hospital 200 180 180 Surgeon Mr Paul Ah-Tye (right) and the theatre team stop for ‘Time Out’ before commencing 160 an operation. 160 159 140 The graph shows an 136 135 120 overall decrease in the 130 number of falls at West 100 Gippsland Hospital over the last four years. 94 80 60 2009 40 2008 20 2007 28 24 22 5 17 2 3 0 2006 Falls with no adverse outcome Falls with minor outcome Falls with major outcome Total falls G Be actively involved in your own health care G Speak up if you have any questions or concerns Number of Falls Residential Aged Care (RAC) G Learn more about your condition or treatments 500 519 G Keep a list of all the medicines you are taking 450 455 453 465 G Make sure you understand the medicines you 400 Note: Andrews House at are taking Trafalgar extended 386 350 from 30 residents 376 G Get the results of any test or procedure to 50 residents 339 300 G Talk about your options if you need go into hospital in 2007 with an increased G Make sure you understand what will happen if you 272 250 number of high need surgery or a procedure 200 care residents. G Make sure you, your doctor and your surgeon 150 2009 all agree on exactly what will be done 100 2008 G Before you leave hospital, ask your health care 102 101 61 professional to explain the treatment plan you will 50 2007 52 12 50 use at home. 8 4 0 2006 Falls with no adverse outcome Falls with minor outcome Falls with major outcome Total falls TRIVIA QUESTION 3: How many babies were born at West Gippsland Hospital in 2008/2009? ANSWER ON PAGE 12. PAGE 4 QUALITY OF CARE NEWS
Patient Safety Medication safety The prescription, dispensing and administration of medications are Examples of these types of errors include: G writing the letter ‘u’ instead of the high risk areas. While no medication error brought harm to any patient whole word ‘unit’ or resident this year, medication G prescribing a product name like management is taken very seriously. panadol rather than the medication Of all incidents reported across the name paracetamol G unclear hand writing which is Group, medication errors remain one of the most reported with an average difficult to read and understand. of one reported every day. This year, a comprehensive review The reporting of medication errors was undertaken of insulin, heparin followed by the close analysis of and administration of oral drugs, all why they occurred is very important. considered to be high risk This enables us to implement medications. As a result: G medical and nursing guidelines strategies to prevent future errors for insulin were reviewed to ensure and to improve medication safety best practice overall. All staff are actively G high dose insulin syringes were encouraged to report all medication removed from the general wards incidents. This year 364 incidents to reduce the risk of high doses were reported, 149 more than last of insulin being given by mistake year with the majority relating to G the ‘PINCH’ strategy was introduced Pharmacist Kenneth Ch’ng errors in documentation. and promoted as a reminder to shows the new orange As a proportion of the overall staff to stop and consider the risk oral dispensers introduced this year to avoid oral before prescribing or administering number and variety of medications drugs being administered high risk drugs administered at different times and G orange oral dispensers were intravenously. in varying ways throughout the day, introduced this year to replace the number of reported medication clear dispensers to reduce the risk errors is relatively small. of liquid based oral drugs being Documentation related errors are given intravenously. The intravenous the highest recorded, with 126 errors attachment does not connect to the in documentation reported this year. orange dispenser. Taking the pressure off you Pressure Ulcer Stages Percentage of Inpatients with Pressure areas on residents in our documented Risk Assessment: residential aged care facilities are Stage 1 Redness with skin in tact April 2009 - WGH measured differently than in the Stage 2 Abrasion, blister or shallow crater on the skin surface hospital setting. Some residents WGH (Group B Hospital) 100% come into our care with existing Stage 3 Deep crater into skin surface State average 81% pressure areas. Stage 4 Full thickness skin loss and muscle or bone damage Other Group B Hospitals 82% These are measured as well as pressure areas acquired while in Laying in the hospital bed can pressure area. In this case, the main Pressure area data is reported to DHS. our care. Both Andrews House bring some risks. focus is to heal any pressure areas Three measurements are reported: and Cooinda Lodge reported low already present, while also avoiding G Patients with a documented numbers of pressures areas this Who would have thought that staying still can be harmful? the development of new pressure assessment of risk year with results rating similar to areas. G Pressure areas acquired in hospital It can result in developing a other aged care facilities when G Pressure areas acquired in Cooinda pressure area. Pressure areas The severity of a pressure area measured as a rate per thousand Lodge and Andrews House. bed days. can occur when there is not is measured in four stages much movement, and pressure demonstrated in the table above. Our data is then compared with other is placed on a specific part of the health services from across the State. Pressure Areas - Residential The following practices help us to body. minimise the risk of pressure ulcers: Aged Care 2008-2009 G A pressure ulcer prevention policy Hospital acquired pressure areas 1.20 So our elderly, and the less mobile 1.21 are at risk. Preventing pressure guides staff 12 1.00 G Nursing staff and Personal Care area points is part of our patient 2008/09 safety program. Workers trained to identify 10 0.80 and assess people at risk 8 2007/08 0.60 Factors such as the inability to 0.67 G Regular assessment of all 0.65 2006/07 move, poor nutrition, smoking, Cooinda Lodge and Andrews 6 0.51 0.40 0.45 age and illness increase the House residents 0.11 0.34 4 0.20 chance of someone developing G Classifying all pressure areas 0.04 0.09 0.17 2 0 a pressure area. according to severity scale STAGE 1 STAGE 2 STAGE 3 STAGE 4 Pressure ulcers used to be called G Commencement of immediate 0 STAGE 1 STAGE 2 STAGE 3 STAGE 4 bedsores, and range from a treatment and management Andrews House reddened area, to a deep ulcer strategies using latest techniques Cooinda Lodge that eventually affects muscle and products The number of hospital acquired pressure areas State Average G Specialist wound management and bone. increased slightly this year prompting an program provided by highly trained increased focus on education for nurses The graph above shows the rate of pressure Some people come into hospital Clinical Nurse Specialists and orientation of new staff. areas on residents per thousand bed days. or into an aged care home with a TRIVIA QUESTION 4: What is the most common first name of staff? ANSWER ON PAGE 12. PAGE 5 QUALITY OF CARE NEWS
Accessing our health service The Emergency Department Last year we reported that we were National Institute of Clinical Studies G communication to General Emergency Department Attendances bursting at the seams and this year “Evidence in Action Prize” for best Practitioners regarding what has seen no change in the trend. 17,000 practice evidenced based happened during the patients 17,058 assessment process at the National stay in hospital, and what referrals The Emergency Department has 16,500 Conference College of Emergency were made to other services. again broken attendance records 16,497 16,000 and seen an increase in the number Nurses. Nurse Unit Manager Sue of presentations. A total of 17,058 15,500 Colby was invited to sit on the 15,554 patients were seen this year, 561 15,000 Department of Human Services state DHS pleased with more than last year, a 3% increase 15,074 steering committee for improving the elective surgery progress 14,949 14,500 and a 9% increase over the last 2 assessment of people with chest pain Managing the elective surgery years. 14,000 in the Emergency Department. waiting list continues to present This demand places staff and 0 We continued the project, this year many challenges. Irrespective and achievements include: 2005 2006 2007 2008 2009 the physical environment under of the challenges, our staff G revision of the chest pain worksheet enormous pressure to meet the continue to identify areas to admission. Data has been collected to provide staff with prompts to stringent DHS acceptable waiting make the operating theatre lists to enable staff to analyse where time ensure care is delivered in a timely times for patients guidelines. It is more efficient and to reduce can be saved. A redesigning care manner and improve not uncommon for all cubicles, the elective surgery waiting times. project worker has been appointed documentation corridor and waiting room to be full This has been achieved by and trained in techniques that identify G improvements to discharge at any one time. offering extra theatre time to areas where we can improve work documentation While demand has increased, we G a new data base as been surgeons to perform surgery, flow and reduce waiting times for can report: established to collect additional data performing routine general patients. G waiting times for category 3 patients G the number of measures to monitor surgery in the morning instead Other improvements include: of the afternoon so patients improved with 2% more patients performance and adherence to best G The establishment of a safe room seen within the required time frame practice have been increased and can be admitted as day cases to care for patients with challenging rather than staying overnight G continued improvement in waiting strengthened so we can target more behaviors times for category 4 patients with areas for improvement. and by extending the length G Increased nursing and senior 3% more patients seen within the In a separate but related project, of lists to operate on more medical staff hours required time frames WGHG participated with 48 other patients in a day. G 90% of category 5 patients seen To address unsafe capacity levels, hospitals, in a national project The DHS allocated an within the required time frame a tiered critical capacity process focusing on the discharge additional 409 WIES this year G 3% less category 2 patients were was implemented this year to provide management of patients with of which 139 were for the seen within the 10 minute time an early warning and to alert senior acute coronary syndrome. Project Commonwealth Government frame than last year, however this staff to expedite actions to assist in initiatives include: elective surgery initiative to is still 2% better than previous years. relieving pressure on the department G surveying General Practitioners reduce the length of elective The length of time a patient stays in during peak times to identify issues with discharge surgery waiting lists. the Emergency Department until a Planning has commenced on the management This funding coupled with bed becomes available in a hospital refurbishment of the Mary Sargent G surveying patients to identify strategies contributed to an ward is an ongoing concern. This building to improve capacity for day issues associated with medication overall reduction in the waiting difficulty in getting a bed is related to procedures and free up bed capacity. management and their ability to list with 638 patients listed at the increase in presentations and the attend cardiac rehabilitation. Improving the management the end of the year, 16 less than high occupancy rate in the hospital WGHG results indicated that we last year. This is an excellent of people with Chest Pain and other related issues. provided good discharge information result considering 3,207 Last year we reported on the work and follow up. Two areas targeted for In an effort to cope with the increasing operations were performed this being done through the Acute improvement were: demands and to reduce waiting times year, 77 more than last year. Coronary Syndrome Project to G to improve the documentation for patients, the Emergency We are pleased to report that improve the management of people of risk factors Department and the Medical Ward all revised elective surgery with chest pain. are working together to redesign and targets set by DHS were met improve the patients experience and This project won the National Health Total Operations Performed 2008/2009 and Medical Research Council, with 100% of all category one care journey for patients requiring 3,500 (the most urgent) patients 3,000 waiting less than the 3,207 Percentage of patients for admission to Ward 3,107 3,130 recommended 30 days for 2,943 2,889 2,500 2006/07 2007/08 2008/09 State average surgery and a 50.9% reduction 2,000 in ‘long wait’ patients to the end Admitted within 12 hours 78% 81% 81% 87% 1,500 of December. Admitted within 8 hours 64% 68% 67% 75% 1,000 The table above shows the percentage of people that required admission to a hospital bed that were 500 found a bed within 12 hours and 8 hours of attending the Emergency Department. 0 Percentage of patients seen within the recommended time The table shows an additional 77 operations 2009 2008 2007 2006 2005 were performed this year. Most urgent Category 1 100% 100% 100% 100% Waiting List as at 30 June 2009 Category 2 85% 90% 87% 86% Category 3 67% 69% 71% 79% Urgency Count of Waiting Episodes The table shows the number, in three categories, 1 25 of people on the elective surgery waiting list as Category 4 62% 63% 66% 73% 2 282 at 30 June, 2009 and the average waiting times Least urgent Category 5 84% 90% 90% 89% for surgery. Category 1 patients are the most 3 331 urgent and should receive surgery within 30 The table above shows the percentage of people attending the Emergency Department in each Total 638 days, Category 2 within 90 days and Category 3 triage category that were seen within recommended time frames. within 365 days. TRIVIA QUESTION 5: How many meals were prepared this year by the Food Services Department? ANSWER ON PAGE 12. PAGE 6 QUALITY OF CARE NEWS
Infection Control Hand hygiene Hand hygiene is the most important G by conducting regular awareness Cleaning standards component of preventing infection. campaigns Our staff focus on cleaning their G by completing regular audits and hands thoroughly with audit results comparing results with targets set indicating consistent performance by DHS G by reporting audit results back above expected targets. to staff and advising where The Victorian Quality Council hand improvements can be made. hygiene project implemented at Hand hygiene audits involve WGHG in 2007 continues and is observing the number of times staff an integral part of the infection use hand hygiene products such control program. With the support as special alcohol hand rubs, against of the Infection Control team, hand the number of opportunities for hand hygiene principles, education and hygiene eg the use of alcohol hand performance are demonstrated: rubs before and after touching G as part of the staff orientation a patient or the equipment beside program their bed. Hand Hygiene Compliance 100% COMPLIANCE SET BY DHS: 55% The graph shows the 90% overall results of hand 80% hygiene audits in the 85% 81% 81% different departments. 79% 77% 70% All departments were Having a clean hospital is conducted. High risk areas such 75% 73% 73% 71% 70% 70% well above the target 69% important to reduce the risk of as the operating room are 68% 67% 60% of 55% set by DHS 64% people developing infections. measured differently as they 59% with an overall average 57% 50% improvement of 7%. Some superbugs, that are require a higher level of cleanliness 40% difficult to treat, live in dust and than for example corridors. In March 2009 30% can easily spread to people addition to these regular internal February 2008 on hands and equipment, so it is audits, audits are conducted by 20% November 2007 important that we make sure our external auditors with the results 10% hospital is as clean as possible. reported to DHS. 0 To ensure cleaning standards are Pictured above, Environmental Services Ward 2 Ward 3 Emergency High Ward 5 Average met, regular cleaning audits are staff Dianne, Elaine, Sue, Margaret, Renee Department Dependency are part of a highly trained team who ensure Unit Graph below, shows for the past five years, we achieve outstanding results in periodic cleaning standards have remained well Infection Control cleaning audits. above benchmarks set by DHS. staff Karenne Nielsen (left) and Coralie Tyrrell Cleaning Standard Score (right) take a novel approach to SCORE SET BY DHS: 85% SCORE SET BY DHS: 80% ‘testing’ staff hand 100% hygiene practices. 80% Medical students Sarah Cain (left) 60% and Jet Driver (right) prepare to 40% place their cleaned 95.20% 95.50% 92.40% 91.40% hands under the 20% 95% ultra violet light to 0 reveal how well 2009 2008 2007 2006 2005 they cleaned their hands. Managing H1N1(swine flu) With the dire warnings about admission for patients at risk the potential severity of the of having H1N1 to limit and H1N1 epidemic earlier this year, a minimise the risk of exposure comprehensive management plan to other patients, staff and was activated to manage the public in the Emergency situation. Strategies implemented Department G public posters were updated included: G a patient screening system to regularly and alcohol hand identify potential H1N1 cases rubs were provided at main entrances for public use G any identified patients were G Infection Control staff meeting isolated to protect exposure to other patients, staff and the regularly with the Executive public to reduce the risk of team for updates and to monitor further spread and plan for the potential impact on the Emergency Department Infection Control Clinical Nurse Specialist Coralie Tyrrell points out the poster reminding the G a hospital room was also public to clean their hands during the H1N1 pandemic earlier this year and is happy that visitor workload and staffing levels. dedicated to streamline direct Brian Brewer is applying the alcohol hand rub as he enters West Gippsland Hospital. TRIVIA QUESTION 6: How many operations were performed this year? ANSWER ON PAGE 12. PAGE 7 QUALITY OF CARE NEWS
Getting you involved Your care and you Community Being involved in and understanding Our results are above the state Advisory Council your daily care is important. The more you understand what is happening to average and support the importance we place on consumer participation. At WGHG we are committed to G development of this Report you the better you are able to cope working with patients, their families, G improving relations with the with your treatment. To help you Consumer participation Indicator - carers and the community to Aboriginal community VPSM understand, specific information improve the delivery of health care. G participation on the Ethics relating to your care it is recorded, WGHG 81% satisfaction WGHG works in partnership with committee, Hospital Admission and updated daily, in your ‘Patient consumers at many different levels Risk Program, Redesigning Care Pathway’. State average 79% satisfaction Care project and Improving and a consumer participation The Pathway provides guidance on policy has been in place for a Care for Aboriginal People Please tell us project. what we do for you each day eg any number of years. At times when things don’t seem specific dietary requirements, your One way this is achieved is As part of the formal, periodic to go as they should, we want you mobility or tests required to be through the Community Advisory accreditation process, external to tell us. This provides us with the undertaken. Pathways are written Council. The Council meets surveyors from the Australian opportunity to look into what in patient friendly language and monthly and actively seeks Council of Healthcare Standards happened, work out why, and try (ACHS) review how we involve mirror the Pathways used by nurses to ensure it doesn’t happen again. consumer input in relation to consumers. We are pleased to to plan and record your care. We like being told and we encourage people’s experiences, service delivery and strategic planning. report all requirements are met For patients with complex needs, it. This is achieved by: by the Group and an ‘extensive formal meetings are held with family Some people may seem like they’re G reviewing consumer related achievement’ rating was awarded members and the medical team complaining, but it does help us to policies for how well our consumers and looking after you. improve systems and processes. G reviewing and recommending patients are informed of their Patient satisfaction We would rather know about any changes to written patient rights and responsibilities. concerns, so we can prevent them Departments regularly conduct information The surveyors verified that we surveys to gather your thoughts from occurring again. G reviewing patient satisfaction seek input from consumers, on the types and quality of services When you make an official surveys carers and the community in they deliver. One survey type that complaint, it is reported to our G reviewing patient care pathways the planning, delivery and we rely upon is the Victorian Patient executive management team and G improving the web page evaluation of the health service Satisfaction Monitor (VPSM), an registered on a formal data base. G development of a cultural and also make provision independent survey conducted This is so that any trends can be diversity plan for consumers and patients throughout the year by an external established. This year 95 complaints G organisation planning by with special needs and body appointed by the DHS. were registered. participation in the Board from culturally and linguistically The survey provides data on our There are many ways for you to tell planning day diverse backgrounds. performance and is then compared us your concerns. Please speak to all other Victorian Hospitals. to one of our staff members, fill in a Compliment and Complaint Victorian Patient Satisfaction brochure available at all of our sites, Monitor WGHG results write us a letter, or email us at info@wghg.com.au. 2006/07 79.9% All complaints are investigated 2007/08 80.4% and followed up, where possible, 2008/09 78.2% with the complainant and senior management and/or the most State average 77.6% appropriate person. Of course you’re also welcome Outstanding achievements include: to tell us what you liked too! G response time of nurses - 96% G helpfulness of staff in general - 99% Areas we need to improve: G providing access to interpreters G improving discharge information. These areas are targeted for further education and review in the coming year. Measuring your satisfaction as to how we involve you in your care is also achieved using the consumer participation indicator of the VPSM by asking the following questions: G Did you have the opportunity to ask questions about your condition or treatment? G Were you happy with the way staff involved you in decisions about your care? Community Advisory Council members (L-R) Theresa Walker-Hassett, Laele Pepper, G Did you find hospital staff listen to Angela Greenall, Bev Dowie, CEO Ormond Pearson, Richard Morris, Michael McGuire, For a copy of our Compliments and Complaints Linda Mullett and Kaylene McKinnon. Absent: Rosemary Joiner. your health concerns? brochure, please telephone 5623 0631. TRIVIA QUESTION 7: How many loaves of bread were eaten this year? ANSWER ON PAGE 12. PAGE 8 QUALITY OF CARE NEWS
Improving Care Improving care for older people The Hospital Admission Risk Program (HARP) was introduced last year to improve health outcomes for clients who meet specific criteria and have chronic health conditions. By working with them, General Practitioners and other support people, clients are assisted to better self manage their condition and thus reduce hospital Kids-Life! MEND (Mind, admissions and presentations. An extension to this program this Exercise, Nutrition, Do It!) year is the Improving Care for Older Kids-Life! MEND (Mind, Exercise, towards a healthier lifestyle with People (ICOP) project. The ICOP Nutrition, Do It!) is a fun program nutritious foods, active living and project includes improved staff offered FREE to families with importantly developing the self knowledge of person centred children aged between two and confidence and self esteem of care through education and the Physiotherapy assistant Adele Whelan 12 who are interested in becoming the children and family. commencement of the Functional assists patient Maureen Davies to do more healthy and active. Maintenance Program on the MEND (Mind, Exercise, walking exercises as part of the inpatient Medical Ward. Delivered in functional maintenance program. The program teaches children Nutrition, Do It!) is a 10 week conjunction with allied health staff, and their parents the importance group program with two sessions sessions where it is appropriate. clients are encouraged to remain of good nutrition and the benefits per week for children and their Family and friends are also active and prevent functional decline of being active through lots of fun parents to attend together. All encouraged to help with activities while in hospital. games and activities. Families can reports from participants who and exercises. They can be as attend either a group or individual recently completed their 10 week The program uses exercises and simple as going for a walk program, depending upon their program are that they are now activities that help keep patients together, doing a puzzle or needs.The benefit of the individual eating better, their relationships active during their stay in hospital discussing the latest news. sessions is the tailored approach with each other had improved and is delivered in addition to the Progress is monitored during the to suit each unique family. Some and their physical activity had physiotherapy programs that are patients stay in hospital and is sessions include picnics in the increased significantly. part of the planned care provided measured against a ‘six minute park, playing games in your own Pictured above, new friends! Children to patients. walk’ test and the ‘time to up and who recently completed the MEND neighbourhood, home visits after Activities are supervised by an Allied go’ test which measures how long school and some in school (Mind, Exercise, Nutrition, Do It!) program during one of their pool based exercise Health Assistant, usually on a one it takes for a patient to get up and sessions. Each family works sessions. to one basis with some group start walking. If you would like more information about the Kids-Life! Program please telephone the Community Services Division on 5623 4500 Bev’s story and ask for the Kids-Life! Coordinator. Bookings are now being taken for Term 1 next year. Remember it’s FREE! Drouin resident Bev Miller knows only and support. After going home from too well the benefit of the continuing hospital, Bev was visited regularly care journey at West Gippsland Hospital. at home by the District Nurses who changed her wound dressings and Accreditation update Following a routine mammogram made sure she was going along okay. Accreditation processes are in place The project, while designed to identify early in 2009, Bev was diagnosed A side effect of breast surgery can to ensure that healthcare the benefit of short notice survey with breast cancer for the second be the retention of fluid known as organisations meet industry standards methodology, provided the time. For Bev, this started a journey lymphoedema which can be helped and continually improve their systems opportunity to identify gaps in that saw her utilising a number of by massage. Bev experienced this and processes. The achievement of a our quality improvement processes. our services in the hospital and side effect and attended the successful accreditation is mandatory Two days notice is provided to health community settings. lymphoedema massage clinic also for all health services and aged care services undergoing short notice Bev underwent surgery the following run by the District Nursing Service. facilities. Accreditation surveys surveys. We are pleased to report week at the hospital to have the Visiting Oncologist, John Scarlett, was are conducted at regular intervals that our robust continuous quality breast removed and was immediately Bev’s next port of call for follow up depending on the type of survey. improvement systems supported referred to the McGrath breast care and review as well as ongoing three Each accreditation survey identifies our current accreditation status and nurse, located at the Warragul District monthly check ups with the surgeon. areas for improvements which are all evidence that was required Nursing Clinic, for follow up care reviewed at the next survey. This year met all requirements. We are pleased to report Bev is ‘doing really well’ and is an we have been focussing on The Warragul Linen Service is active member of the improvements to our patient flow surveyed annually and holds West Gippsland We through Emergency Department and AS:NZS ISO 9001:2008 certification. Insist on Good improving some of our documentation Cooinda lodge and Andrews House Support (WIGS) in preparation for the periodic review underwent full accreditation with Cancer Support in October. the Aged Care Standards Agency Group. WGHG has also been at the forefront in December and successfully McGrath Breast Care of evaluating National Accreditation achieved compliance with the 44 Nurse Annette Houlahan Methodology. This year we criteria surveyed. West Gippsland chats with patient Bev Miller Hospital and the Community participated as one of 20 healthcare following her surgery for breast cancer. organisations nationally in a project to Services Division are fully evaluate the potential of “short notice” accredited by the Australian surveys. Council of Healthcare Standards. TRIVIA QUESTION 8: How many litres of milk are consumed in one week? ANSWER ON PAGE 12. PAGE 9 QUALITY OF CARE NEWS
Clinical Governance Clinical governance is the process attendances at 182 different education Risks identified are then directed Development of formal guidelines where the Board of Directors monitor topics. to the most appropriate committee outlining conditions where referral that we have the right people doing Staff take compulsory annual training or persons for action. Strategies to a paediatrician is mandatory. the right thing at the right time in the aimed at risk prevention are in their area of expertise. 350 nurses RISKMAN incident recording best and right way. It involves: identified, implemented and completed a total of 2,640 different G ensuring an effective and safe reported to the monthly Clinical A new electronic risk management competency tests, a significant Quality Committee. workforce; system, RISKMAN, was introduced increase on last year. These G monitoring clinical effectiveness; Clinical Risk and Evaluation this year to record all reported competencies include: incidents. It provides real time G managing clinical risks; and G basic life support Council (CARE) reporting to managers and other G consumers in their own care. G drug dose calculations CARE discusses an average of senior staff responsible for Right people G hand hygiene 26.5 issues per month. This year investigating incidents using G manual handling saw a 38% reduction in the number automated electronic alerts. The staff New staff undergo rigorous selection G falls of complaints discussed and a 50% member who generated the incident to ensure they have the correct G neonatal resuscitation for midwives reduction in the number of issues report is able to see an outcome of qualifications, experience and G fire safety related to policies and procedures. the investigation and the action taken. credentials to undertake the tasks However analysis of data shows an Details are recorded on each incident they are employed to do. Current G food safety. emerging trend pointing to the need enabling us to get more refined staff have their credentials and The best care...how we do it to prevent delays in care reports and quickly discover registration checked annually. To ensure clinical effectiveness we: management. emerging trends. G enrol in projects to implement best The work of CARE has resulted in The most common types of incidents 100% of nurses have current practice a range of recommendations being reported are falls, medication and practicing certificates G support our staff to learn about best implemented to reduce risk. Some aggressive behaviour incidents. We practice of these improvements are: recognise that it is difficult to ensure 100% of doctors are credentialed G foster and encourage ideas to G setting up an “early warning critical according to best practice that every incident is reported but we improve care delivery capacity process” to implement have worked hard to encourage our guidelines G involve staff in planning and actions to improve access to staff to report incidents and near 100% of doctors have current redesigning systems and process services in the Emergency misses so we can learn from them. registration with the Medical Board that improve the way we do things Department at times when the G undertake a large number of audits department is critically overloaded of Australia Incidents reported at WGHG and clinical indicators that measure G revising processes to improve 100% of staff have satisfactory and monitor our clinical our response when a patient’s 2006/07 1730 police checks including working performance, compared to condition is deteriorating with children checks standards, and report these to the G revising consent policies 2007/08 1502 Clinical Quality Committee, G revising medication protocols 2008/09 1378 A new project commenced this year is Standards Committee and Board. G a range of targeted education the credentialing and defining scope This helps ensure we are improving campaigns to improve staff of practice for staff in Allied Health performance and aiming for best knowledge eg improving the % of types of total areas. practice care management of arterial lines. reported incidents G constantly review our Right thing, Serious incidents have a high level documentation to ensure care is 2006/07 Falls 42% right time, of investigation, including root cause accurately documented and Medication and right way communicated analysis. During this process every detail of the incident and events IV related 15% Our staff are guided by policies, G involve patients and family in their leading up to the incident are Aggresive procedures and protocols that are care. analysed to identify causes. The team behaviour 13% regularly reviewed reflecting best Managing risks then develops recommendations to 2007/08 Falls 45% practice and supported by the latest Our comprehensive clinical risk prevent the incident occurring again. literature and research. Medication and management program which includes: This year we completed two Root IV related 13% Staff rostering is organised and takes G a commitment by the Board of Cause Analyses. Recommendations Aggresive into consideration an appropriate mix Directors and Executive team included: behaviour 11% of skill and experience. to a safety first environment G improvements to operating suite Orientation programs provide G encouraging staff to report clinical count sheets 2008/09 Falls 37% important information to all new risks and incidents, to learn from G development of a formalised Medication and staff. General orientation was provided them and prevent them from process of self-assessment in IV related 22% for 121 new staff members this year occurring again competence and confidence in Aggresive and 68 new nurses were provided G investigating incidents, relation to scope of practice behaviour 13% with additional nursing orientation. identifying underlying causes G revision of nursing roster system and implementing strategies to to reduce times of extended shifts Experienced staff supervise and Below, Heather Gillespie and Di More reduce risks when overtime is worked in the mentor students. 120 staff completed demonstrate the electronic risk management G utilising technology to design operating room. a preceptorship program to build skills system implemented this year. out or minimise errors in supervising and guiding new staff G regular reviews of policies, and 32,000 hours of student clinical procedures, guidelines and placement were undertaken this year. protocols to ensure they reflect New graduate staff are mentored current best practice by senior staff to guide them through G having in place and constantly their first year in the workplace. Ten revising programs to manage nurse graduates completed their known clinical risks (such as graduate year this year. Infection Control risks) G a weekly meeting of the Clinical Extensive ongoing education extends scope of practice and keeps staff Risk and Evaluation (CARE) up to date with best practice. During Council to discuss clinical incidents, complaints and issues. the year there were 2,566 staff TRIVIA QUESTION 9: How many paracetamol tablets are dispensed each year? ANSWER ON PAGE 12. PAGE 10 QUALITY OF CARE NEWS
Care in the community The best of both worlds Black Saturday... our response On Saturday February 7 our health service announced a Code Brown, external disaster alert. Baw Baw Shire was ringed with fire, and the Princes Highway blocked in both directions. With the outstanding support of staff, emergency procedures swung into action. The day room at Cooinda Lodge Nursing Home was cleared to make way for residents evacuated from Neerim South Nursing Home. The Emergency Department prepared for fire victims affected community members still need by burns, smoke and minor our help and we are assisting injuries. The hospital kitchen When the time comes that your loved Above, a highlight of the week for Cooinda them through our Community Lodge residents is the art program. Working on provided meals to ambulance staff, ones moves into one of our residential Services division. The Baw Baw their masterpieces are residents (L-R) Sophia, and the Warragul Linen Service aged care facilities, Cooinda Lodge Margaret, Joahanna, Billie and Marie with Bush Fire case management made linen available to emergency in Warragul or Andrews House at Lifestyle Coordinator Pauline Boorer and Art team is located at our Community relief centres. The Community Trafalgar, you can rest assured Therapist Joan Bognuda. Health Centre in Gladstone in Service counselling team arrived knowing they’ll continue to be raised is then used to buy supplies to Warragul and is working closely at the relief centres by mid part of the wider community. make items to donate or to make a with the other support services afternoon to provide support. monetary donation to a charity. we provide from that Centre. An ongoing highlight for residents The bushfires were devastating Above, Louise helps defend the Labertouche is the diversity of lifestyle enjoyed Donations made this year included: for our community. Even though property of Liz Winkel and Leigh Bedson. through programs organised G 50 calico dolls to the St John’s Liz and Leigh are receiving ongoing support several months have passed since “in-house” as well as those designed Ambulance needles and thread from the Bushfire Case Management team program those fateful days, the support located at our Warragul Community to involve them in the wider we provide is ongoing. Countless Services Division. G A slab of beer for local fire fighters community. who helped on Black Saturday An art program was commenced this year at Cooinda Lodge to provide the G Groceries to fire victims G $95.00 to the Cancer Council Providing the essentials opportunity for residents to express Biggest Morning Tea their thoughts, feelings and memories G West Gippsland Healthcare Group of days gone by through painting. Murray to Moyne Cycle Relay team The year culminated in the unveiling G A box of groceries for the Salvation of a painted collage entitled ‘Moments Army to help a local family in need in Time’ that depicts a special memory Another special project is the in time from each resident. Measuring ‘Operation Christmas Child 4.5 x 1.5 m and with a central theme Samaritan’s Purse’. To help children of the bubbling water fountain in in overseas countries caught up in the Cooinda garden , the collage the midst of war, famine, natural encapsulates memories of gardening, disasters and extreme poverty, pets, children and family, horse riding, residents fill shoe boxes with school growing up in Europe, the beach, supplies, toys and personal items Thanks to the ongoing generous the Australian Government for farming, working days, cooking and that will be distributed to children donations of local churches, funding an additional $34,000 to the war years. Residents are looking at Christmas. These boxes become service clubs and individuals, our meet this demand. At Christmas forward to hosting their own exhibition treasured gifts to children who have Emergency Relief program is able time, the Emergency Relief at the West Gippsland Arts Centre in never received gifts before. to provide practical help to local Coordinator works closely with the coming year. families in need. the Warragul Gazette, Salvation “Enjoyment and satisfaction in Following the Black Saturday Each week around 20 people are Army and the Christian Family remaining an active member of the bushfires residents had a great desire assisted in a practical way through Church food bank to prepare wider community is the best part of to be able to help so a “yellow day” the program which is another part over 120 Christmas hampers to these programs”, said an Andrews was held. Residents and staff enjoyed of our community health service brighten the Christmas of many House resident. making and eating yellow cup cakes provided at Gladstone Street in families. For further information with the funds raised donated to the Warragul. about the Emergency Relief Drouin West Fire Brigade. Food, petrol vouchers, assistance program telephone the Warragul with utility bills and general Community Services Division on The “Random Act of Kindness” household expenses is available 5623 4500. program at Andrews House provides residents with the opportunity to to assist people in difficult Pictured above, the wonderful team of volunteers and staff preparing to pack consider people and groups in the circumstances. The demand for Christmas Hampers are back row (L-R) wider community who need a helping this service increased significantly Alice Faragher, Margaret Lawrence, hand. With the support of volunteers, this year following the Black Rodney Dyson, Kate Palmer, Tanaya McKinnon, Lauren Gordon, Anita Hermans, staff and family members, residents Saturday bushfires with 898 Sam Stephens and Julie Ettery. Front row get together at the in-house “café” occasions of service, 192 more (L-R) Major Warren Elliott, Anne Pascoe, Above, Andrews House resident Gwen Higgins once a month where they enjoy stuffs a calico doll for the Random Act of than last year. We are grateful to Lauren Roche and Stephanie Keeble. cappuccinos and cake. The money Kindness program. TRIVIA QUESTION 10: How many units of blood (around 300ml) are used in one year? ANSWER ON PAGE 12. PAGE 11 QUALITY OF CARE NEWS
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