Pro Bono Programme How to get involved
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Pro Bono Programme
How to get involved
1
Contents
How LandAid Makes a Difference 3
Aims of our Pro Bono Programme 4
Expertise on Offer 5
How the Programme Works 6
Pro Bono Case Studies 8
Your Next Steps 9
Pledge for Professional Partners 10
Code of Conduct 11
For enquiries about LandAid’s pro bono programme, please contact:
Elizabeth Pearson, Pro Bono Manager: elizabeth.pearson@landaid.org | 020 3102 7191
Leah De Silva, Head of Fundraising & Partnerships: leah.desilva@landaid.org | 020 3102 7195
How LandAid Makes a
Difference
LandAid works to improve the lives of
children and young people in the UK who
experience disadvantage due to their
economic or social circumstances. £110,000
As a charitable foundation supported by
the property industry LandAid finds ways
Worth of pro bono property
to apply the generosity and expertise of the advice harnessed by
industry to this cause.
LandAid in 2012/13
LandAid’s core charitable activity is the provision of
grant funding to build, refurbish and maintain buildings
of charities working with the UK’s most disadvantaged
children and young people.
We work alongside charity partners for a minimum of 3
years adding value where it is most needed. LandAid also
offer free professional advice and services to charities
£200,000
The value of pro bono work
on their property issues.
What is pro bono advice?
Pro bono is the provision of free professional services.
we aim to deliver in the
Many of the local charities we support lack the time,
expertise or experience to cope with some of the issues
next 18 months
that inevitably arise when managing their premises. Our
pro bono programme enables them to reshape, sustain
and grow their vital services.
Today the property industry is more and more
A recent survey found that 40% of UK
sophisticated and committed to making a social impact charities believe that their building is the
in our communities. For many of our partners, giving
pro bono property advice is an important part of greatest risk facing their organisation.
Yet many of these organisations have
their corporate social responsibility programme. It is
hugely rewarding to be directly involved with charities
who work in deprived communities and see the real very limited resources or access to the
difference pro bono property expertise can make. Being
a pro bono giver also provides new opportunities for skills to maintain, improve or expand their
professional development and experience of working
alongside other property experts as part of LandAid’s premises. This is one way in which LandAid
network of partners.
is making a real and lasting difference.
- Joanna Averley, CEO, LandAid
3
Aims of Our Pro Bono Programme
In 2013-14, LandAid successfully harnessed
the resources and expertise of 16 corporate
partners to give over £110,000 of pro bono
property advice to 15 charity partners.
This free expertise included asset management, property
searches, lease negotiation and purchase, architectural
services, building surveys, cost estimates, tender
evaluations, construction, project management and
property legal advice. This advice provided charities with
the confidence, support and knowledge to improve their
premises.
There is a clear demand for specialist property advice
from charities and a willingness of the property industry to
The Building Lives Southwark Training
increase their level of pro bono giving.
Academy is a LandAid-funded project
which helps young people into the
construction industry
LandAid want to harness these skills and give over
£200,000 of pro bono property advice in 2014-15,
increasing this level of giving year on year. With over 70
partners LandAid has both the expertise and connections
to broker relationships between pro bono providers and
charities to make a difference to vulnerable children and
young people in the UK.
From July 2014, LandAid are inviting our partners to make
a pro bono pledge of at least 10 days of free professional
property advice. We will then match the skills on offer
to charities requesting assistance. Our aim is to match
charities with professionals in their local area, providing a
real connection to local communities through a pro bono
partnership.
Thank you
LandAid thanks our supporters who gave
pro bono property advice in 2013-14:
Young people at the East Cleveland
Youth Housing Trust in Skinningrove, a Argent, Berkeley Group, Capita, Gerald Eve, Grovesnor,
LandAid charity partner
GVA, Hawkins\Brown, Holtby Turner, Jane Leach
Architects, John Robertson Architects, Lambert Smith
Hampton, Make, Pinsent Masons, SEGRO, Sir Robert
McAlpine and Turley Associates.
4
Expertise on Offer
LandAid currently offer pro bono advice Examples of pro bono property advice:
relating to the following property services:
•
•
Asset management
Property searches
£110,000
One off engagement
A property lawyer negotiates a lease for a new premises
or a building surveyor advises on how to get better
business rates.
• Negotiating leases, purchases and business rates
• Architectural services (feasibility studies, brief
development, design advice, planning, construction) Facilitated Workshop
• Building surveys A panel of property professionals take part in a workshop
• Cost estimates looking at the development options for a building or site.
• Tender evaluations
• Construction advice Extended engagement
• Project management One or two professionals work together on a particular
• Property legal advice stage of a property issue
Team engagement
A team of three or four individuals (e.g. surveyor,
Our property pro bono work enables architect, developer and contractor) work with a charity
charities to: through several stages of a building project
• Establish their property needs and prepare an asset
management plan
• Find a new premises and negotiate a lease
• Develop a brief and look at design options for a
building refurbishment or extension “The LandAid workshop was a very
• Review buildings and grounds and reorganise them
more effectively inspiring experience... it also gave us
•
•
Understand costs of a refurbishment or new build
Obtain planning permission
much needed focus. Having a range of
• Get value for money tendering construction work helpful professionals around the table
• Manage a building project effectively
offering advice and ideas has been
extremely valuable for the charity. Having
no experience in real estate really put
10 days the charity at a disadvantage but with
the support of LandAid I personally feel
Amount of pro bono time we more confident about driving this project
forward.”
are asking partners to
Worth of pro bono property Tracey Walsh, East End Community
pledge in 2014-15
advice harnessed by Foundation
LandAid in 2012/13
5
How the Programme Works
1. Companies agreeing to pledge pro bono property
advice will be asked to specify the number of days
they will give, the property skills they can offer
and where in the country they are available.
2. Each company will nominate a named person to
work with LandAid and be our key point of contact
when responding to pro bono requests, finding out
if there is the right locally based individual, skill and
time available within the company to meet a request.
3. LandAid will source a range of projects that would
benefit from pro bono property advice. These
will be from charity partners we already fund,
through charities that apply for LandAid’s grant
LandAid and our pro bono partners funding or through partners.
visiting the Spotlight Youth Centre in
Tower Hamlets, London
4. LandAid will work with the charity to define a scope
of work for the pro bono skills required, ensuring due
diligence is met.
5. LandAid will match the requests with the
right pro bono provider or team of providers and
in places where there is enough resource.
6. LandAid will manage expectations for both the
pro bono providers and charity recipients, in terms of
timetable, expertise and outputs required.
7. LandAid will set up the initial engagement, track
progress and be a point of contact through the work.
8. Both providers and receivers of pro bono advice must
agree with LandAid's Pro Bono Code of Conduct
to ensure that best practice and the best outcomes
are achieved for both parties.
Pro bono advice enables charities to 9. Pro bono providers will manage the project like a
grow their services
regular commission, keeping a record of the time
spent and the rate at which they would
normally charge, as if for a fee paying client. These
figures will be provided to LandAid in order to assist
with impact reporting.
10. LandAid , with inputs from its partners, will report
on the impact and success of the projects and write
up examples of best practice on our website.
6
How the Programme Works
Pro bono supporters UK charities
£110,000
70+ partners pledge at least 10 Charities receiving grants from
days of pro bono property advice LandAid and other partners
request property advice
1 5
Scope request Record impact
2 4
Match charity Monitor
with locally 3 progress
sourced skills Set up
engagement
Locally ...enables
sourced expertise... charities to
Asset management Assess their property needs
Property searches Find a new premises
Negotiating leases/purchases Get favourable lease terms
Architectural services Develop a brief/design options
Building surveys Obtain planning permission
Worth of pro bono property
Cost estimates Understand refurbishment costs
advice harnessed by
Construction advice Get value for money
Project management Manage a project effectively
LandAid in 2012/13
7
Pro Bono Case Studies
Venture Trust
Edinburgh and Stirling, Scotland
Venture Trust work with some of Scotland’s most
disadvantaged young people, many of whom are ex-
offenders. In March 2013 LandAid brokered pro bono
property advice to enable Venture Trust to develop and
implement a relocation from Stirling to Edinburgh.
Three LandAid supporters provided the advice: GVA
helped find and negotiate terms for the new premises,
prepared surveys and oversaw the building work in
Edinburgh; Pinsent Masons reviewed the existing leases
and advised on key steps; and John Robertson Architects
liaised with the charity over the layout, look and feel of
Pro bono advice from LandAid enabled
the Venture Trust to relocate their
the new Edinburgh premises, designed the new fit-out and
premises providing construction information for the contractor.
This work has complimented the £188,000 grant given to
Venture Trust by LandAid and its partners - Redevco and
St. James’ Place Foundation - to refurbish three premises.
East End Community Foundation
Poplar, London
The East End Community Foundation is a partnership
of businesses, charities and public bodies dedicated to
improving opportunities for people living in London’s
East End. The charity approached LandAid in 2014 with a
request for pro bono property support wanting creative
and professional input to research possible development
opportunities for a building and site in Poplar.
Hawkins\Brown Architects developed three possible
options which were evaluated by the charity trustees and
a panel of planning, development and costing expertise
from Berkley Group, GVA and Turley Associates. The
LandAid Partners provided free advice
on redeveloping the Workhouse Leisure architects then further developed the most promising
Centre in Poplar, London in order for the option involving community use and social housing.
site to maximise community benefit
Pro bono work is always very rewarding. The
workshop gave the charity a real understanding
of what was likely to happen with their asset. It
focussed them on what they needed to do and
the risks they faced if they did nothing. Personally
and professionally, the work created a new set of
connections and relationships, both from working
with the charity and as part of the pro bono team.
- Ewan Graham, Senior Architect, Hawkins/Brown
8Your Next Steps
If you are a pro bono donor...
1. We are looking for companies rather than individuals
to pledge at this stage of the programme. Donors
will be expected to use their company’s professional
indemnity insurance and systems (for example,
forms to record time spent and any other project
management documents required) to deliver the
advice. This is why we ask for someone with the
correct authorisation to sign the pledge. In you are a charity seeking advice…
2. If you are an existing LandAid corporate partner and
1. Initially, LandAid is offering property advice to certain
want to get involved in the pro bono programme
types of charities. Charities seeking access to advice
complete the Pledge (including the Code of Conduct)
will need to meet all the following criteria:
included in this booklet and send it to
elizabeth.pearson@landaid.org.
• You are a UK registered charity
• Your work positively impacts on the lives of
3. If you are not an existing LandAid partner or need
disadvantaged children and young people
to know more before signing up, contact Elizabeth
• You require property advice about your premises
Pearson or Leah De Silva, Head of Fundraising and
or buildings from September 2014 onwards
Partnerships: leah.desilva@landaid.org
or 020 3102 7190.
2. If you can respond positively to all of the above
questions and would like to access LandAid’s pro bono
4. It is anticipated that projects will be ready for
support, please email elizabeth.pearson@landaid.org
matching in mid-September 2014. However we
with the following information:
are expecting the demand to build up over the
following months. Donors will be contacted over the
• Name and registered charity number
next six months, depending on demand for various
• Contact details of lead contact
types of advice.
• Short description of your work as a charity
• Outline of the advice you require or issues you are
5. LandAid will be building a library of useful resources
trying to deal with, in as much detail as possible.
for pro bono donors on our website. Please visit
www.landaid.org for more information.
3. LandAid will then be in touch to see if and how we can
assist you.
4. LandAid will be building a library of useful pro bono
resources for charities on our website. Please visit
www.landaid.org for more information.
Don’t forget to sign up for LandAid’s newsletter by clicking Join our Mailing List on our home page
www.landaid.org), read our blog or follow us on twitter @LandAid. That way you can keep in touch with
the latest news about our pro bono programme and all of LandAid’s work.
Thank you, we look forward to hearing from you!
9Pledge for Professional
Partners
LandAid pro bono pledge
1. We agree to give the following number of days of pro bono advice in 2014/15 (please circle as appropriate)
10 days 15 days 20 days Other ………….........................
Name .................................................................................................... Date ....................................................................................................
.
Company ............................................................................................ Signature .........................................................................................
2. The property skills we can offer are 3. We can work with charities in the following areas
(please tick as appropriate) (please tick as appropriate)
Asset management
All UK regions
Property searches
North East
Negotiating leases, purchases and business rates
North West
Architectural services (feasibility studies, brief
Yorkshire and Humber
development, design advice, planning and
construction) East Midlands
Building surveys West Midlands
Cost estimates East of England
Tender evaluations London
Construction advice South East
Project management South West
Property legal advice Scotland
Other (please specify) .......................................................... Wales
Northern Ireland
................................................................................
4. The following person/s is nominated as our LandAid Pro Bono point of contact and will work with LandAid in the
allocation of pro bono requests
Name .................................................................................................... Telephone ..........................................................................................
Email ..................................................................................................... Mobile ................................................................................................
10Code of Conduct
To ensure the best outcomes are achieved Pro bono providers
for those both giving and receiving pro • To support and promote the work of LandAid.
bono property advice LandAid asks pro • To use discretion, sensitivity, pragmatism and plain
bono charity partners receiving advice and English in all dealings with LandAid’s charity clients.
providers giving expertise to commit to the
• To work honestly, fairly and in good faith with clients,
following code of conduct. keeping their best interest as the primary goal.
Charity partners • To ensure that all professionals giving pro bono advice
• To work honestly, fairly and in good faith with the are covered by the appropriate professional indemnity
professional pro bono provider, appreciating that there insurance.
is not a fee for their expertise and they are often doing
the work in addition to their paid job. • To carry out professional work in a timely manner
and with a proper regards for standards of service and
• To respond to requests for information with regard to customer care expected of them.
the pro bono advice in a timely manner and with a
proper regard for standards of service. • To not knowingly participate in a conflict of interest
without prior notice to all parties.
• To not knowingly participate in a conflict of interest
without prior notice to all parties. • To promote the recommendations of industry best
practice standards wherever possible.
• To inform LandAid of any changes in the agreed scope
of pro bono work. • To endeavour to protect and preserve the environment
and to make clients aware of more sustainable choices
• To feedback to LandAid on the progress of the pro wherever practical.
bono work and the outcomes of the project. LandAid
may use this information in case studies and examples • To keep and make available if necessary written
of best practice for wider distribution on our website, records of all communication and advice to the client.
trustees, corporate and charity partners.
• To inform LandAid of any changes in the agreed scope
of pro bono work.
Signature ....……………..…………………………………………..............
• To record the time and charge out rate of the pro bono
Name ………..……………..…………………………………………............. work, as if for a fee paying client. LandAid includes this
information in our annual accounts.
Company ……………………….……………………………………...........
• To feedback to LandAid on the progress of the pro
Date ……………………………………................................................... bono work and the outcomes of the project. LandAid
may use this information in case studies and examples
of best practice for wider distribution.
Please scan and return a signed copy of this
Code of Conduct along with a completed Pledge Signature ....……………..…………………………………………..............
form to:
Name ………..……………..………………………………………….............
Elizabeth Pearson
Pro Bono Manager Company ……………………….……………………………………..........
elizabeth.pearson@landaid.org
Date ……………………………………...................................................
11LandAid works to improve the lives of
children and young people in the UK
who experience disadvantage due to
their economic or social circumstances.
As a charitable foundation supported
by the property industry, LandAid
finds ways to apply the generosity and
expertise of the industry to this cause.
St Albans House T. 020 3102 7190
5th Floor enquiries@landaid.org
57-59 Haymarket www.landaid.org
London SW1Y 4QX tw. @landaidYou can also read
