Physical Education & Sports Science - SAFETY OPERATION MANUAL FOR SPORTS FACILITIES
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
CONTENTS 1 Rules & Regulations 3 1.1 Rules & Regulations Governing Usage of NIE Sports Facilities 4 Rules & Regulations Governing Usage of NIE Resistance Training 1.2 6 Room & Cardiovascular Room 2 Roles & Responsibilities 8 2.1 Academic Staff 9 2.2 Principal Investigator/Supervisor 9 2.3 Lab Staff & Students 9 3 Emergency Management 10 3.1 Emergency Equipment 11 3.2 Evacuation Procedures for Fire Incidents 11 3.3 Procedures to Deal with Injured Persons 12 3.4 Essential Contact Numbers & Information 13 4 Incident Reporting 14 4.1 Reporting of Accidents & Incidents 15 4.2 Incident/Accident Reporting Procedures 15 4.3 Documentation 17 5 Risk Management 18 5.1 Identify Hazard 19 5.2 Risk Evaluation 20 5.3 Risk Control 25 5.4 Risk Assessment, Records & Reviewing 26 Annexes 27 Incident Reporting Form A 28 Detailed Risk Assessment of Sports Facilities in NIE & Activities at Sports B Facilities 30 PESS SOM For Sports Facilities (8 July 2011) 2
1 RULES AND REGULATIONS PESS SOM For Sports Facilities (8 July 2011) 3
1.1 RULES AND REGULATIONS GOVERNING USAGE OF NIE SPORTS FACILITIES 1 All users will indemnify and will NOT hold PESS/NIE/NTU and staff responsible for loss or damage to individual possessions, any injury, illness or death that may result from the use of the facilities. 2 Only authorized users (ie current NTU/NIE staff/students) who have made prior bookings are allowed to use the facilities. 3 Priority usage is given to lecture classes and research testing. Recreational users are only allowed to book a facility once per week and not more than 2 weeks in advance. PESS reserves the right to approve or cancel bookings of facilities. 4 Please collect usage permit from the Sports Facilities Office upon confirmation of booking. You may be asked to produce your usage permit and matriculation / staff card by Sports Facilities Office staff. 5 All users must be in proper sports attire and appropriate footwear when using the facilities. Users will be asked to leave if found breaking this rule. 6 Users are advised that any sports facility should be used for its purpose built intention. Any deviation must be approved by PESS. 7 PESS is not responsible for providing any sports equipment to users of the facilities. 8 Users are required to take good care of the facilities / equipment. Any damage should be reported to the Sports Facilities Office. 9 Users are not allowed to move or remove equipment from the respective facility. 10 Please note that smoking is strictly not allowed in and around the sports facilities. 11 No food & beverages are allowed in the indoor and outdoor facilities except personal water receptacles. 12 Users are expected to keep the facilities clean and free of litter. A cleaning charge will be imposed should litter be left behind at the end of the session. PESS SOM For Sports Facilities (8 July 2011) 4
13 The sports facilities are open for booking from 8.30am to 7pm on weekdays and closed on Saturday, Sunday and Public Holidays. FOR USERS OWN SAFETY, PLEASE OBSERVE THE FOLLOWING:- 1 Warm up adequately prior to exercising and cool down adequately afterwards. 2 Immediately stop exercising if you feel dizzy or unwell, if you feel any sudden, sharp pain or if you experience chest pain, light-headedness, abdominal discomfort, unusual fatigue or shortness of breath or palpitations. 3 Do not eat a large meal or drink alcohol less than two hours before starting to exercise but do not exercise on an empty stomach. Maintain adequate blood sugar levels. 4 Avoid dehydration by drinking water / fluids frequently. . 5 Please do not use the outdoor sports facilities during inclement weather (raining, lightning or raining with lightning). Users of sports facilities must be alerted on the locations and use of safety devices such as first-aid boxes and fire extinguishers. The rules and regulations are displayed at all NIE Sports Facilities. In addition, all users of sports facilities will be briefed on the rules and regulations by PESS Facilities Staff during booking of the premises. In addition, academic staff will brief the students on the general rules and regulations during the first practicum lesson in the semester year. . PESS SOM For Sports Facilities (8 July 2011) 5
1.2 RULES AND REGULATIONS GOVERNING USAGE OF NIE RESISTANCE TRAINING ROOM AND CARDIOVASCULAR ROOM 1. Only registered NTU / NIE users issued with a personal TGS Key are allowed to use the facilities. 2. Users must bring along and sign-in using their personal TGS Key before using this facility. 3. Priority usage is given to lecture classes and research testing, recreational users please refer to the timetable schedule to avoid using the room during these specified timings. 4. NTU / NIE students who wish to use the facilities may only do so during their respective fitness & conditioning course lesson time and must be supervised by their lecturer. 5. Users not appropriately attired and without a TGS key are not authorized to use this facility. 6. Each user must carry a towel and be appropriately attired in a T-shirt with sleeves, suitable athletic shoes, athletic shorts / pants when using this facility. No casual / office attire allowed. 7. Users must produce their matriculation card / staff card / TGS Key upon request. 8. Please wipe sweat off benches and equipment after use. 9. Turn off power after using cardio machines or stacked weight machines. 10. Use of safety catches / spring locks / screw locks on barbells is required. 11. Users are encouraged to have a “spotter” with them when lifting heavy weights. 12. Restack the free weights and weight plates on the plate trees / dumbbell racks after use. 13. Users are required to limit their usage time on each machine to 20 mins, so that others may also use. 14. Do not open the windows. 15. No smoking PESS SOM For Sports Facilities (8 July 2011) 6
16. Food and drinks are not allowed, except personal receptacles with plain water. 17. Users are advised to be cautious of personal safety and train at your own risk. 18. NTU / NIE / PESS and its staff will not be held responsible for any loss of personal belongings, damage to personal equipment or personal injury incurred when using the facilities. Users will be asked to leave the Fitness Room if they fail to comply with these conditions of use. For Users own safety, they are encouraged to: Consult their medical physician prior to undertaking any fitness training programme Stop exercising immediately if they feel unwell PESS SOM For Sports Facilities (8 July 2011) 7
2 ROLES & RESPONSIBILITIES PESS SOM For Sports Facilities (8 July 2011) 8
ROLES & RESPONSIBILITIES 2.1 Academic Staff Academic staff play an important role in making the sports facilities safe and conducive for learning and playing. The following list guides academic staff on their roles, they should: Brief students on general safety regulations during the first practicum lesson in the semester year; Demonstrate good safety practices at all times; Give explicit instructions, highlighting certain safety precautions to be exercised by students where appropriate; and Record and report all incidents/accidents that occur. Before carrying out any practicum lessons, academic staff must ensure that the facilities are safe for carrying out lessons and that all sports equipment are in good condition. Academic staff are not trained fire-fighters or paramedics. However, it is useful for them to be familiar with: Basic first aid & location of first aid kits; and Fire prevention and control measures 2.2 Principle Investigators/Supervisors Principle Investigators/ Supervisors have a duty of care to the staff, students and visitors under their supervision. Supervisors are required to fulfill the following criteria: Train all new staff and students on general safety rules and regulations; 2.3 Lab Staff & Students Everyone has the responsibility to take care of himself/herself by observing safety rules and guidelines. Students should observe the basic rules of playing a particular sport. They should also be familiar with the location of first aid kits and evacuation routes in case of emergencies. PESS SOM For Sports Facilities (8 July 2011) 9
3 EMERGENCY MANAGEMENT PESS SOM For Sports Facilities (8 July 2011) 10
EMERGENCY MANAGEMENT An emergency is a situation which poses an immediate and imminent risk to safety and health of persons, property or environment and one which requires urgent intervention to prevent a worsening of the situation, e.g. fire or injury to persons. 3.1 Emergency Equipment Each school/department buildings/premises shall have emergency equipment prepared for emergencies that might occur. The emergency equipment, depending on the nature of the work, should comprise, but not limited to the following: Safety Equipment In-charge Speakers, Fire Command Centre, Alarm Office of Development and System, Fire Extinguisher Estate (DED) Automated external defibrillators (AED) Laboratory Technicians & Biomechanics Lab (NIE5-B3-01) Facilities Staff Exercise Physiology Lab (NIE5-02-02) Cardiovascular Training Room (NIE5- 02-09) Resistance Training Room (NIE5-02- 07) Sports Hall (NIE5-B2-04) Sports Facilities Office (NIE5-B1-01) First Aid Kits available at PESS General Laboratory Technicians for Office, Laboratories and Sports Facilities individual labs, Facilities Office for all sports facilities, PESS General Office for PESS office 3.2 Evacuation Procedures for Fire Incidents The standard evacuation procedure for incidents such as fire includes the followings: Alert staff and DED (NIE Security at 67903999 or Fire Command Centre at 67903000) immediately, Reduce the risk from further aggravation if possible, PESS SOM For Sports Facilities (8 July 2011) 11
Announcement for notification and evacuation to be made in 2 stage alarms, Gather all personnel involved at an assembly point, and Conduct roll call Please refer to Fire Emergency Plan in NIE Staff Portal for details. 3.3 Procedures to Deal with Injured Persons When somebody is injured at a sports facility, please seek medical help as follows: Severity Contacts Details Level B3 - Biomechanics 6790 3716 Lab During Office Level B1 - Sports Facility 6790 3728 / Non life- Hours Office 6790 3710 threatening / Level 2 - Laboratories 6790 3715 First Aid Level 3 - General Office 6790 3719 After Office NIE Security 6790 3999 Hours Life - Ambulance 995 24 Hours threatening NIE Security (24 hours) 6790 3999 For minor injuries, first aid kit, stretcher, wheel chair and ice packs are available at the Sports Facilities Office (NIE5-B1-01). For life-threatening emergencies, automated external defibrillators (AED) are available at: For emergencies at or near: Nearest AED Location Level B3 Outdoor Courts Basketball, Biomechanics Lab (NIE5-B3-01) tennis, handball, Sepak Takraw Level 2 Computer, Anatomy & Exercise Physiology Lab (NIE5- Physiology Labs 02-02) Level 2 Cardiovascular Training Room Cardiovascular Training Room (NIE5-02-09) Level 2 Dance Room or Resistance Resistance Training Room (NIE5- Training Room 02-07) Level B2 Sports Hall, Level B3 Sports Hall (NIE5-B2-04) Swimming Pool, Hockey Pitch PESS SOM For Sports Facilities (8 July 2011) 12
For emergencies at or near: Nearest AED Location Level B1 Squash Courts, Toilet, Sports Facilities Office (NIE5-B1- Gymnasium, Motor Development Lab 01) When calling for Help 1. Identify your name 2. Give your contact number 3. Location of incident NIE Block 5, Level, Room Name, Vicinity ID 4. Details of Unconscious? Bleeding? Breathing? Pulse? Accident 5. Maintain Victim □ Good ventilation around victim, cover from heat Comfort or cold □ Do not move injured if unable to seek help For Life threatening injuries 6. Direct Emergency Ambulance 995 to NIE Administration Block 1 (1 Nanyang Walk S(637616)) 7. Call security (6790 3999) to inform about incident, ambulance arrival and location of incident 8. Upon the arrival of the ambulance, Security officer will direct the vehicle and paramedic to the accident site through the shortest route. 9. Security supervisor will record the particulars of the bystander, injured person, first aider (if any), ambulance registration number, rank and name of the paramedic, detail of the injury and the site. 3.4 Essential contact numbers and information Emergency Ambulance 995 Non emergency Ambulance 1777 Police 999 Police Hotline 18002550000 NIE Security Number 6790-3999 (24hrs manning) NIE Facilities Reporting Centre 6790-3000 or 6790-3020 (24hrs manning) NTU Medical Clinic, Gethin-Jones Medical Practice Pte Ltd, tel 6793-6828 & 6793-6974 (Located at South Spine, SS3-B2-15, 1 Nanyang Avenue, S’ 639798), opening hrs 8:30am to 1pm (Mon to Sat) and 2pm to 5pm (Mon to Fri) PESS SOM For Sports Facilities (8 July 2011) 13
4 INCIDENT REPORTING PESS SOM For Sports Facilities (8 July 2011) 14
INCIDENT REPORTING 4.1 Reporting of Incidents/Accidents All staff and students should know the protocol for reporting workplace incidents/accidents and carry out appropriate investigations to reduce any potential workplace risks. Workplace safety improves through reporting of workplace incidents. Investigation further reveals the necessary safety measures to be implemented to prevent similar events from happening again. This is in compliance with the Workplace Safety and Health Act and in support of the NTU Health and Safety Policy. This protocol covers all workplaces and is applicable to all staff and students in NIE. It does not cover road/traffic accidents and injuries resulting from workplace violence. First aid and emergency procedures could save lives. The general guidelines listed below can help users respond to medical emergencies. Remain calm. Do not move the casualty unless he or she is in immediate danger. Call for a doctor or an ambulance. Initiate life saving measures if required. Each sports facility should have an emergency response contact list. 4.2 Incident Reporting Procedures Reporting of incidents/accidents is essential for the identification of hazards. Remedial action can then be taken to address the identified hazards and prevent any recurrence of the incident/accident. Accidents with potential for injury or damage should be reported. The accident and incident report also acts as a record for future reference should there be any subsequent complication, for example, delayed health effect. Accidents are to be reported and investigated by using the procedure stated below: PESS SOM For Sports Facilities (8 July 2011) 15
INCIDENT REPORTING PROCEDURES FOR PESS 1 This SOP is to ensure that all staff know the protocol for reporting workplace accidents and carry out appropriate investigations to reduce any potential workplace risks. 2 Incident is to be reported and investigated by using the procedure stated below: When an Accident occurs… Scenario What to Do Further Actions Minor injury which Informs PESS first Person at scene to does not require the aiders who will render submit Incident attention of medical first aid assistance 9if Reporting Form to practitioner. necessary Head/PESS and Deputy Head/PESS within 24 hours Copy of incident reporting form to be submitted to Rehana for filing Serious injury which Whoever is at the Person at scene to requires the attention workplace notifies NIE submit Incident of medical practitioner Security for assistance Reporting Form to during office hours. and to call ambulance Head/PESS and if necessary or send Deputy Head/PESS the injured to any within 24 hours. clinics or hospitals if Copy of incident necessary. reporting form to be Concurrently informs submitted to Rehana PESS first aiders who for filing and she will will render first aid report to further assistance (if authorities. necessary) Informs Safety Officer (Deputy Head, PESS) ASAP Serious injury which Whoever is at the Person at scene to requires the attention workplace notifies NIE submit Incident of medical practitioner Security for assistance Reporting Form to after officer hours and to call ambulance Head/PESS and or send the injured to Deputy Head/PESS by any clinics or hospitals. next working day. Informs Safety Officer Copy of incident (Deputy Head, PESS) reporting form to be ASAP submitted to Rehana for filing and she will PESS SOM For Sports Facilities (8 July 2011) 16
When an Accident occurs… Scenario What to Do Further Actions report to further authorities. Injured is unconscious Whoever is at the Head/PESS to inform during office hours workplace notifies NIE Director, NIE, Security for assistance immediately. and to call ambulance. Person at scene to Concurrently informs submit Incident PESS first aiders who Reporting Form to will render first aid Head/PESS and assistance (if Deputy Head/PESS necessary) within 24 hours. Informs Safety Officer Copy of incident (Deputy Head, PESS) reporting form to be immediately. submitted to Rehana for filing and she will report to further authorities. Injured is unconscious Whoever is at the Head/PESS to inform after office hours workplace notifies NIE Director, NIE, ASAP Security immediately Person at scene to for assistance and to submit Incident call for ambulance Reporting Form to Informs Head/PESS & Head/PESS and Safety Officer (Deputy Deputy Head/PESS by Head, PESS) next working day. immediately Copy of incident reporting form to be submitted to Rehana for filing NIE Security – 6790 3999 IMPORTANT NOTE The following accidents will require submission of the incident reporting form to OFA. An Investigation Report also needs to be submitted within a week from submission of the incident report. MOM requires these accidents to be reported to them under the WSH Act: The injured is granted > 3 days of medical leave The injured is admitted to hospital for at least 24 hours Any work related fatality Dangerous occurrences (near misses where no bodily harm resulted) Occupational disease Please refer to Investigation Report Operation Chart on details of who to fill up the investigation report. PESS SOM For Sports Facilities (8 July 2011) 17
5 RISK MANAGEMENT PESS SOM For Sports Facilities (8 July 2011) 18
RISK MANAGEMENT A risk assessment refers to a careful examination of the factors that could possibly cause harm to personal safety or health. The objective of a risk assessment is to minimise risks to adequately reasonable. All risk assessment forms must be complied and kept by PESS Facilities Office. Please refer to Annex B and C for risk assessments for all NIE Sports Facilities and activities carried out at the various Sports Facilities. Hazards and risks A hazard is something with the potential to cause harm or injury. Some examples of hazards include heat exertion while playing games, etc. A risk refers to the likelihood of a hazard causing harm to persons or damage to property. 5.1 Identify Hazard For each activity, the hazards shall be determined. This is the most important part; without proper identification the risk cannot be quantified and controlled. The hazards are based on, but not limited to, chemical, biological, mechanical, thermal, ergonomically, electrical, etc. To assist the identification process, the reviewer should systematically review the activity from the man, machine, material, method and environment points of view to both the user and any other persons at risk in the vicinity of the workplace where the activity is being carried out. Diagram on Hazards Identification Process PESS SOM For Sports Facilities (8 July 2011) 19
5.2 Risk Evaluation Risk evaluation is the process of estimating the risk levels of the identified hazards and if the risks can be accepted. This is used as a basis for prioritizing actions to control identified hazards and thereby, minimizing safety and health risks. Risk evaluation should be done in two stages: That of the raw evaluation without any control measures being applied whatsoever. Existing evaluation with current control measures such as use of work instructions. Risk evaluation consists of: Identifying existing risk control measures; Assessing potential severity of identified hazards; Determining likelihood of occurrence of accidents, incidents and/or ill health arising from identified hazards; and Assessing risk levels based on the severity and likelihood. The risks severity and frequency shown in the tables below shall be adopted for risk evaluation PESS SOM For Sports Facilities (8 July 2011) 20
. Table on risk severity Workplace Downtime Rating Description Workplace Health Environment Fire Damage Safety Incurred Fatality, Acute Poisoning, Failure More than 1 year More Than $10 single or of Major Bodily Spills to Outside Campus for full re- million damages multiple Functions instatement 5 Critical Permanent Infection with No Known Infection outside confines Body Injury or Cure of Campus Loss of Use Injury requiring Moderate exposure, 30 days of More than 3 Reversible injury to More Than $1 hospitalization Spills to Outside Building months for full re- Bodily Functions on million damages and/or medical instatement prolong recovery 4 Very Serious leave Infection with Known Infection outside confines Temporary Cure but extensive of Building affecting Body Injury or treatment neighboring buildings but Loss of Use within Campus Injury requiring Mild exposure, 10 days of Reversible injury to More than 1 Spills to Outside More Than $100k hospitalization Bodily Functions with month for full re- Laboratory/Room damages and/or medical less than 1 month instatement 3 Serious leave recovery Temporary Infection with Known Infection outside confines Body Injury or Cure but extensive of workplace but within Loss of Use treatment laboratory only Injury requiring Very Mild exposure, Spills to Outside More Than $10k More than 5 days 2 Marginal maximum of 3 Reversible injury to Workplace but within damages for full re- PESS SOM For Sports Facilities (8 July 2011) 21
Workplace Downtime Rating Description Workplace Health Environment Fire Damage Safety Incurred days of medical Bodily Functions with laboratory instatement leave only less than 3 days recovery Temporary Infection with Known Infection outside confines Body Injury or Cure but treatment of Laboratory but within Loss of Use needed building only Very Mild exposure, Reversible injury to First aid Spills within Workplace Less than $5k No significant Bodily Functions with treatment only only damages downtime less than 3 days 1 Negligible recovery No or No Infection or infection superficial No Exposure with no effects injury PESS SOM For Sports Facilities (8 July 2011) 22
Table on Likelihood of Occurrence or Exposure Criteria Rating Likelihood of Criteria Occurrence/Exposure 5 Frequent Likely to occur many times per year 4 Moderate Likely to occur once per year 3 Occasional Might occur once in three years 2 Remote Might occur once in five years 1 Unlikely Might occur once in ten years Risk levels are assessed based on the severity and likelihood. Once severity and likelihood have been established, the risk level is determined using a 5 x 5 risk matrix and the action table. Table on 5 x 4 Risk Matrix Severity 5 4 3 2 Likelihood 1 5 4 3 2 1 PESS SOM For Sports Facilities (8 July 2011) 23
Action Table Colour Risks Action /Score Operation not Permissible 16 - 25 High Stop operation and review controls. If necessary abort experimentation. High priority remedial action Proceed with extreme caution with PI present at all times. 12 - 14 Warning Implement additional (secondary) controls immediately. Review within 7 days. Emergency control measures shall be in place. Take remedial action at appropriate time 8 - 10 Medium Proceed with care. Additional control is advised. Review shall be implementation within 30 days. Risk acceptable: Residual Risk If possible, risk reduction should be further considered, particularly severity. 1-6 Low There are no imminent dangers. Frequent review shall be in place especially changes in procedures, materials or environment. PESS SOM For Sports Facilities (8 July 2011) 24
5.3 Risk control Hierarchy of Control Measures It is essential for risks to be controlled. This is usually by elimination or reduction “at source”. If a risk cannot be controlled completely by engineering measures, it is necessary to protect the employees by administrative control or personal protection. The control of hazards and reduction of risks can be accomplished by following the hierarchy of controls. These control measures are not usually mutually exclusive e.g. engineering controls can be implemented together with administrative controls like training. Examples Preference Control Measure ELIMINATION: Use water based The total removal of the hazards. If the hazards are solvents instead of Very High eliminated, the risk associated of the hazard will be organic based eliminated. solvents. SUBSTITUTION: This involves replacing the hazard by one that presents a Use toluene High lower risk. instead of benzene. ENGINEERING CONTROLS: Engineering controls are physical means that limit the hazard. These include structural changes to the work Fume Cupboard Preferred environment or work processes, erecting a barrier to glove boxes interrupt the transmission path between the worker and the hazard. ADMINISTRATIVE CONTROLS: These reduce or eliminate exposure to a hazard by Work instruction. adherence to procedures or instructions, including Tight laboratory Satisfactory training. Documentation should emphasize all the steps setup. Training on to be taken and the controls to be used in carrying out the hazards of organic activity safely. solvents. PPE: This should be used only as a last resort, after all other control measures have been considered, or as a short term contingency during emergency / maintenance / repair or as an additional protective measure. Use of safety eyewear plus Least Often this is used as secondary protection or general respiratory protection to third party users. protection. The success of this control depends critically on the protective equipment being chosen correctly, fitted correctly, worn at all times and maintained properly. PESS SOM For Sports Facilities (8 July 2011) 25
The residual risk should be acceptable and manageable; there is a need to highlight the residual risks of each of the controls and training shall be provided to ensure the residual risk are not amplified due to misunderstanding of the use of engineering controls, work procedure or the use of PPE. Once all the risk controls are selected and their residual risks highlighted, the specific action officers to implement the controls can be clearly identified, and the follow-up dates will help to ensure timeliness in implementation. 5.4 Risk Assessment, Records & Reviewing All risk assessment records shall include: Names and designations of risk assessment team members. Inventory of work activities associated with machinery, equipment and/or chemicals or biological organism. Hazards identification for each work activity, and possible types of accident or incident. Existing risk control measures and the risk level for each hazard. Recommendations on additional risk controls required. Persons involved in implementing the measures on risk reduction. Signatures, date and designations of the persons conducting risk assessment Signature, date and designation of management approving or endorsing the assessment usually the chair or his designated person. PESS SOM For Sports Facilities (8 July 2011) 26
ANNEXES PESS SOM For Sports Facilities (8 July 2011) 27
ANNEX A INCIDENT REPORTING FORM PESS SOM For Sports Facilities (8 July 2011) 28
PESS SOM For Sports Facilities (8 July 2011) 29
PESS SOM For Sports Facilities (8 July 2011) 30
ANNEX B DETAILED RISK ASSESSMENT OF SPORTS FACILITIES & ACTIVITIES AT SPORTS FACILITIES PESS SOM For Sports Facilities (8 July 2011) 31
PESS SOM For Sports Facilities (8 July 2011) 32
You can also read