PARTNER PROFILE & OVERVIEW OF G SUITE - PAWA IT SOLUTIONS LIMITED - APPLICATIONS AND BENEFITS
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PAWA IT SOLUTIONS LIMITED
PARTNER PROFILE & OVERVIEW OF G
SUITE
APPLICATIONS AND BENEFITS
Pawa IT Solutions Limited,
P.O Box 51641 – 00200,
rd
3 Floor,Jamii Bora Bank Towers,
Argwings Kodhek Groove,
Nairobi, Kenya
Tel : +254 778 072 282,
Mobile:+254 +254 717 845 316.
Email: sales@pawait.africa
www.pawait.africa
KRA/VAT PIN. : P051426617A
WHAT IS G SUITE?
G Suite from Google, is a simple and secure way to work and
collaborate. G Suite includes messaging and collaboration
applications that are reimagining and reinventing the
workplace. It is part of Google Cloud solutions for
businesses and organizations focused on enhancing and
reimagining the workplace through digital transformation
processes of collaboration and innovation. One of the
reasons why G Suite is able to deliver real transformation
to businesses and organizations like yours, is due to the fact that it is simple to use and adopt. G Suite was born
in the cloud and built for the cloud, which means real-time collaboration is effortless.
Since its beginning over 10 years ago, Google has
brought businesses more than a dozen new G Suite
services to help them reimagine how they work,
including powerful video conferencing (Hangouts
Meet), secure team messaging (Hangouts Chat) and
enterprise-grade search capabilities (Cloud Search).
They’ve also infused their products with
advanced artificial intelligence to make it easier
to respond to emails, gather insights from
data and protect against phishing attacks before they
happen. From Gmail to Docs to Calendar and more, G
Suite makes collaboration and communication
easier―providing everything you need in one
package.
G Suite brings people, information, and applications together to reimagine how work gets done. When people
use G Suite, they describe it as a transformative experience. They collaborate in all new ways, focus time on
impactful work, and have better access to the people and knowledge that help them perform best in their jobs.
They work better together, with close teammates and with colleagues around the globe. This is why more than
5 Million businesses globally have chosen to work with G Suite. What's more, G Suite apps like Gmail, Docs,
Drive, Meet, Hangouts are all familiar to your employees.
What you can expect with G Suite
Improved collaboration Security and control Proven cost savings
Simple, intuitive tools employees A secure environment that meets A unified, simple-to-use platform
already know to support real-time the highest privacy and security ensures lower operating expenses
communication and seamless standards with easy management than you’d incur paying for
workflows with legacy systems. of users, devices and data multiple platforms.
2
Pawa IT Solutions Limited,
P.O Box 51641 – 00200,
rd
3 Floor,Jamii Bora Bank Towers,
Argwings Kodhek Groove,
Nairobi, Kenya
Tel : +254 778 072 282,
Mobile:+254 +254 717 845 316.
Email: sales@pawait.africa
www.pawait.africa
KRA/VAT PIN. : P051426617A
ABOUT PARTNER (PAWA IT SOLUTIONS)
At Pawa IT Solutions, we strive to provide our G Suite customers with the best user and product
experience in G Suite, enabling your organization to get the ROI it deserves from this investment
from 2013. We have been Google Cloud Partners from our inception and that is all we do and focus
on. We help organizations deliver game-changing transformations to the way they work. This means
moving away – in full or in part – from costly, cumbersome, legacy systems to G Suite innovative cloud
services. You can find us on Google Cloud Partner Listing at; https://cloud.withgoogle.com/partners.
Our vision is a world where companies
don’t need to worry about technology. It
just works. As a result, people work
productively together in ways that best
suit them. They team up across world
territories, co-create and collaborate on
one single document from multiple
locations, communicating and sharing
intelligence in an intuitive, seamless
way. The technology is invisible – a
business enabler not an inhibitor.
For the last 5 years, we have been delivering G Suite solutions to a wide
range of small and mid-sized organizations transforming them into nimble,
agile businesses that are easy to scale. We develop clever G Suite solutions
hacks that endeavor our customers find and discover new ways to working
with G Suite, all while saving on costs. We even share some our common
solutions, discoveries and hacks with the public. If you have a minute, take
time to view our medium channel where we publish a few the hacks,
updates and solutions at :http://medium.com/pawa-it
Our customers come from all sectors. Although managing G Suite at organization as a full-time
role/effort is no rocket science, having the simple and complex items freed from your inhouse
resources can be a great way to focus your resources/team where it matters. Our customers choose
to work with us for varied reasons but ultimately it comes down to "Freeing" up their team time and
efforts in managing “IT” so that they can focus where it matters most; on the organization business.
Finally, on the subject of apps, don’t forget that there is nothing to stop you from using both G Suite
and MS Office apps in conjunction with each other. If you are tempted by the unlimited cloud storage
provided by G Suite, but want to save Word documents in it, you could buy the offline versions of the
Microsoft applications that you use regularly, and save files created in them to your Google Drive.
(However, you would be closing down a lot of real-time collaboration possibilities by working in this
fashion).
3
Pawa IT Solutions Limited,
P.O Box 51641 – 00200,
rd
3 Floor,Jamii Bora Bank Towers,
Argwings Kodhek Groove,
Nairobi, Kenya
Tel : +254 778 072 282,
Mobile:+254 +254 717 845 316.
Email: sales@pawait.africa
www.pawait.africa
KRA/VAT PIN. : P051426617A
1.0 OVERVIEW OF G SUITE SOLUTIONS
G Suite consists of a suite of cloud-based enterprise communication and collaboration suite
applications provide by Google. The applications are used within an enterprise setup and control such
as within an organization domain e.g. example.co.ke and with ability to add and control more
domains. The organization has full control of the users and data with Google and us, Pawa IT, acting
as technology and platform providers and reselling providers.
G Suite packs salient features and technologies that make it robust and great for enterpsur4s that
include;
➢ Email Security through Encryption;
➢ Large Storage Capacity;
➢ Office and Productivity Suite;
➢ Web and Mobile Access;
➢ Multi-Client and Platform Support;
➢ 99.99% SLA Guarantee
➢ User and Service Management
When you sign up for G Suite, your organization gets a range of products that work within your
enterprise to achieve communication, productivity and collaborative goals. All these products are
intertwined with single sign on that allows users to sign into all of the products when they sign into
just one. The organization has full control through an admin dashboard for control of data, users and
services it chooses to deploy.
Let us take a look at the core applications available in G Suite and how your organization would find
them useful;
4
Pawa IT Solutions Limited,
P.O Box 51641 – 00200,
rd
3 Floor,Jamii Bora Bank Towers,
Argwings Kodhek Groove,
Nairobi, Kenya
Tel : +254 778 072 282,
Mobile:+254 +254 717 845 316.
Email: sales@pawait.africa
www.pawait.africa
KRA/VAT PIN. : P051426617A
1. Gmail
Gmail within G Suite and G Suite Education for Work is the enterprise web mail provided by Google
for enterprise use within an organization's’ own domain name and control. Gmail provides business
email including advanced spam filtering, instantaneous message search, integrated text, voice and
multi-person video chat and other productivity enhancements such as Priority Inbox. Gmail is
accessible on any mobile device through a standard email app and has dedicated mobile apps for
iOS and Android. The G Suite Basic Drive storages packs 30GB of storage while the Business SKU as
well as the Education SKU comes with UNLIMITED storage. Google Drives works across any
2 Hangouts Meet
Hangouts Meet is an online video meetings service that allows up to 15 people to connect in HD
from their laptop, tablet, phone or conference room unit. Hangouts includes screen sharing for
enhanced collaboration, as well as voice calling and instant messaging for quick conversations.
Google Hangouts has dedicated mobile apps for iOS and Android. It also provides instant messaging
via text chats. Google Hangouts is integrated with Google calendar to allow for remote participation
in meetings via video links automatically. It also allows users who are not in your domain to both
join and participate in your video conference without the need to install any application or have an
account of any kind with any service such as Gmail or Skype.
3 Google Calendar
Easily schedule meetings at times that work for everyone, get meeting reminders and share
calendars. With Google Calendar, multiple employees can post events on a single calendar that the
entire company can access and edit accordingly. Google calendar has inbuilt SMS notifications that
work across all ISPS.
4 Google Drive
Google Drive is a file synchronization and sharing service that allows employees to access the most
recent version of their work from anywhere, on any device, including smartphones and tablets.
With Drive, employees can store any file up to 5TB and instantly view common formats including
documents, PDFs, images and even HD videos right from their web browser or mobile device. Teams
can share files or whole folders, and with granular file permissions it’s simple to control who can
view, comment on or edit each file. Google Drive is available with unlimited storage, and has
dedicated mobile apps for iOS and Android, as well as apps to synchronize files from Windows and
Mac computers
In addition to standard Google Drive, the G Suite Business SKU and G Suite Education, all come
with Team Drives, a team based collaborative drive that allows for ease of sharing and
collaborating on files with teams/functions man. The G Suite Basic Drive storages packs 30GB of
storage while the Business SKU as well as the Education SKU comes with UNLIMITED storage.
5
Pawa IT Solutions Limited,
P.O Box 51641 – 00200,
rd
3 Floor,Jamii Bora Bank Towers,
Argwings Kodhek Groove,
Nairobi, Kenya
Tel : +254 778 072 282,
Mobile:+254 +254 717 845 316.
Email: sales@pawait.africa
www.pawait.africa
KRA/VAT PIN. : P051426617A
5 Google Docs
Google Docs brings real-time collaboration to documents, so teams can work on the same document
at the same time and complete projects faster. Google Docs supports images, tables, equations,
drawings, links and more. Social commenting allows for a quick gathering of feedback and
approvals from the right people. With Google Docs employees can edit documents created in other
major word processing software or convert popular document formats like .doc, .docx, and .rtf to
Google Docs to activate collaborative functions. Google Docs works with or without an internet
connection and has dedicated mobile apps for iOS and Android.
6 Google Sheets
Google Sheets is a powerful spreadsheet editor that lets employees collaborate on spreadsheets
at the same time. Google Sheets supports tools like advanced formulas, embedded charts, filters
and pivot tables to get new perspectives on data. Sheets enables employees to share lists, manage
projects, analyze data and track results together. With Google Sheets, employees can edit
spreadsheets created in other major spreadsheet software or convert popular spreadsheet formats
like .xls, .xlsx, and .csv to Google Sheets to activate collaborative functions. Google Sheets works
with or without an internet connection and has dedicated mobile apps for iOS and Android.
7 Google Classroom
Google Classroom allows your company to run trainings for both onsite and offsite staff at the
convenience of everyone. G Suite customers can make use of the powerful Google Classroom,
features, including Mobile Access/App, to power and drive learning in their organizations. G Suite
customers would leverage on Google Classroom for in-house trainings; on-boarding, compliance
trainings, product trainings and much more. You can learn more about Google Classroom in this
short 1-minute video: https://www.youtube.com/watch?v=GIN-EtPa0lw
8 Google Slides
Google Slides allows teams to create presentations together, with support for embedded videos,
animations and dynamic slide transitions. Employees can share presentations privately with
colleagues or partners or can publish them to the web for customers to view. With Google Slides,
employees can edit presentations created in other major presentation software or convert popular
presentation formats like .ppt and .pptx to Google Slides to activate collaborative functions.
Google Slides works with or without an internet connection and has dedicated mobile apps for iOS
and Android.
9 Google Forms
Google Forms makes it possible to create custom web forms for surveys and questionnaires as easily
as writing a document. Google Forms can be shared in email, embedded in a website or shared
through social channels. Form responses are gathered in a spreadsheet instantly as they’re
submitted and can be analyzed directly in Google Sheets.
6Pawa IT Solutions Limited,
P.O Box 51641 – 00200,
rd
3 Floor,Jamii Bora Bank Towers,
Argwings Kodhek Groove,
Nairobi, Kenya
Tel : +254 778 072 282,
Mobile:+254 +254 717 845 316.
Email: sales@pawait.africa
www.pawait.africa
KRA/VAT PIN. : P051426617A
10 Google Sites
With Google Sites, create with ease beautiful Company sites that can serve various functions for
inter and intra communication such as company intranet, resource and learning center etc. All this
without any need for coding for technical skills. Control how you share the sites and the content
with internal and external partners and even map it to your own company subdomain such as
site1.example.com
11 Google Groups
Google Groups can be used as mailing lists and to share email communication, internal or external,
share calendars, docs, sites and videos quickly with coworkers, teams, vendors and partners. Groups
are easy to set up and manage by the organization ICT Admin who can define and set access, sending
and posting permissions as the organizations;
12 G Suite Vault
G Suite Vault is a retention, archiving and eDiscovery tool for G Suite. G Suite Vault allows IT admins
to manage business critical information and to prepare for the unexpected such as a lawsuit or
employee departure. G Suite Vault can reduce time and costs associated with responding to legal
discovery requests, audits or internal investigations. If an employee leaves the organization, G Suite
Vault can help track the status of projects and communications they were involved with. Google
Vault is only available in G Suite Business SKU and G SUite Education SKU
G Suite SKU and Pricing
G Suite SKU Monthly /Flexible Plan Annual Plan
G Suite Basic $6/user/month $72/user
G Suite Business $12/user/month $144/user
G Suite Enterprise $25/user/month $300/user
G Suite Education FREE FREE*
*The Above Pricing takes effect from 02 April 2019 Select Discounts available for qualifying Accounts. Consult Partner. Learn
more here; https://gsuiteupdates.googleblog.com/2019/01/g-suite-price-change.html
** ONLY Qualifying Education Institutions with Students and Staff qualify. This is subject to Google’s Approval
7Pawa IT Solutions Limited,
P.O Box 51641 – 00200,
rd
3 Floor,Jamii Bora Bank Towers,
Argwings Kodhek Groove,
Nairobi, Kenya
Tel : +254 778 072 282,
Mobile:+254 +254 717 845 316.
Email: sales@pawait.africa
www.pawait.africa
KRA/VAT PIN. : P051426617A
2.0 OUR G SUITE VALUE PROPOSITION
Our G Suite Value Proposition for your organization is based on the most important aspects of the
business that are available within G Suite. As we have seen some of the core Google product offerings
before, we shall explore the strategic and important aspects of G Suite that would help your business;
2.1 Cost
G Suite is a subscription service that is billed per user per duration that is either monthly or
annually at fixed rates by Google defined below. See More about Google Apps Billing and Costs
here; https://gsuite.google.com/pricing.html. As Partners however, working in collaboration with
the Google Territory Manager, we can manage to secure competitive pricing for your organization
for the plans. We also provide unique technical solutions that can help your organization manage
and reduce licenses through the implementation or aliases. We can as well help you learn how to
use groups effectively to manage licenses from your organization./
2.2 Post-Deployment Services
G Suite comes with very many services and tools that enhance communication and collaboration.
1. Groups and collaborative inboxes: We shall create groups for teams and functions. With
groups, users can easily create groups to communicate more easily with their
departments, teams, and special-interest groups. They can also create groups that people
outside your organization can send messages to – ideal for your customer service, support,
and sales teams. Users can manage their own group memberships and even create their
own groups.
2. Managing users and creating an organizational structure: We shall create organizational
units beneath your top-level organization then move users and devices to that sub-
organization. With organization units, users and services can optimally be managed with
settings being applied to certain organization units as fits with companies’ information
policies.
3. Provision Calendar Resources
4. Google Contacts and the G Suite Directory: Enable contact sharing and make it as per
Client data and information sharing policies.
5. Mobile devices: Managing and working with mobile devices issued by the company. Any
device issued by Client would be able to be remotely wiped if managed in the Admin
Console. Set up printers, scanners and third-party apps: We shall configure all available
printers to running on the network to be able to allow print, scan and send scan via email.
Each Printer has a license or is an account within G Suite
2.3 Management and Reduction of License
Many organizations are buying licenses they would ordinarily not need for G Suite or for other
competitive products such as O365 make you pay than they would need. G Suite in itself, has legal
and clever methods that can be implemented to reduce the number of licenses an organization
would buy hence saving on costs. Our proposal to manage and reduce on license while maintaining
the same level of communication and production would involve the following measures
8Pawa IT Solutions Limited,
P.O Box 51641 – 00200,
rd
3 Floor,Jamii Bora Bank Towers,
Argwings Kodhek Groove,
Nairobi, Kenya
Tel : +254 778 072 282,
Mobile:+254 +254 717 845 316.
Email: sales@pawait.africa
www.pawait.africa
KRA/VAT PIN. : P051426617A
2.3.1 Use of Email and Domain Aliases
G Suite has a feature that allows for creating alternative email addresses to users that can send
and receive emails through a main user’s inbox at no extra cost.
➢ For instance, let us assume the company has over 10 branches or departments and each
have an email address such as branch1@abc.com. This department addresses are accessed
by the manager who as well has a unique email address such as manager1@abc.com . We
can create up to 10 aliases accounts per user and hence offer substantial savings on license
charges.
➢ Using individual aliases, we can reduce this by creating branch/department alias that is
owned by the manager so that manager1@abc.com both can send and receive emails from
both manager1@abc.com and branch1@abc.com .
➢ If you have more than 1 domain that you use in your organization, we can as well add a
domain alias or multiple domain aliases to give all users email aliases in the other domain
so that say;
➢ If our main domain is abc.com and we have another domains abc.net, and we have users in
abc.com with email addresses such as test@abc.com and would love the same users to have
the same email on the other domain so that if any user confuses sending an email to
test@abc.net instead of to test@abc.com, the emails are delivered to the same user in the
primary domain abc.com without any committing for new licenses.
➢ This feature could save the organization license costs ranging from 10-40%
2.3.2 Use of Shared Inboxes though Group Inboxes
G Suite through the Groups service allows for shared inboxes between teams with various rules
for sending and receiving emails such as blocking the public from sending emails to the group.\
2.4 Security Management/Measures
G Suite has a wide array of security features that serve to protect the organization from threats
posed to email. In addition to the default email encryption and https enforcement for access of
your organization email, which protects your email from being intercepted by intruders, there are
additional slightly sophisticated measures that make your organization email and data even more
watertight and protected. Some of the security measures we shall put in place include;
1. Encryption; All data in G Suite Gmail and Google Drive are by default encrypted on transit
and on rest. Two Step Verification (2FA/2SV); Enable for use across organization or
particular OUs
2. Password Enforcing; Enforce Secure Passwords, password changing durations and unique
passwords for all users
3. Activity Auditing; Enable and enforce G Suite Sends admins notifications and where
possible, blocks an account if it suspects it has been accessed by suspicious users by way of
new IPs etc.
4. Less Secure Apps Blocking; Enable and enforce blocking less secure apps and password
specific for such Apps such as Outlook.
5. Spamming Control; Gmail has a strong inbuilt anti-spamming that reduces up to 99% of
spam. Train ICT to whitelist/blacklist domains. Also train to show users to mark as spam
from inbox
6. Phishing and Spoofing Control; Deploying SPF, DKIM, and DMARC policies that would make
it impossible for one to forge emails from your domain. This would do away with such
threats
7. Manage Data Sharing through Google Drive; Manage data sharing or external and internal
parties. Train users on the various sharing options within Google Drive
9Pawa IT Solutions Limited,
P.O Box 51641 – 00200,
rd
3 Floor,Jamii Bora Bank Towers,
Argwings Kodhek Groove,
Nairobi, Kenya
Tel : +254 778 072 282,
Mobile:+254 +254 717 845 316.
Email: sales@pawait.africa
www.pawait.africa
KRA/VAT PIN. : P051426617A
2.5 Data Migration
We have migrated thousands of user inboxes from varied mail services to G Suite and we know
how this process can be painful and yet crucial. With our experience and technical skills, we are
able to help move your user data from legacy system such as webmail’s, MS PST/Outlook files or
any IMAP compliant Email platform painlessly as possible.
2.6 Systems Integration
We are able to develop software solutions that integrate G Suite with your existing enterprise
solutions. Some of the integration solutions we propose include;
➢ SSO integration with existing LDAP such MS Active Directory, SAML SSO or us of Google as
Identity Provider
➢ Develop Portals and intranets based on Google Sites for functions such as ; Company
Intranets, Teaching/Learning Resource Center, Project/Team Sites etc
➢ Develop custom business solutions and integrations; Such Pay slip Automations Emailer,
CRM integration, etc
3.0 TRAINING AND SUPPORT
We understand your main business and time are far more valuable and important to you to bother
taking time to focus and understand what technology works and how to make it work. what; We
have training sessions that be tailored for your particular needs and timing and your teams. We
focus on the training that would drive and enhance collaboration and transformation in your
workplace. We also offer your company dedicated support, that incudes regular product updates,
solution hacks, tricks and integrations whenever a challenge arises or need arises. All thus backed
dup by up SLA and contract commitment. Why not talk to us today?
Contact Us;
Contact Us;
Pawa IT Solutions Limited,
3rd Floor, West Wing,
Jamii Bora Bank Towers
Hurlingham Groove, Nairobi.
Tel : +254 778 072 282, +254 717 845 316.
sales@pawait.africa
www.pawait.africa
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