Parish Administrator Application pack 2021 - Diocese of Gloucester

Parish
 Administrator
Application pack
      2021

Get connected - be community - show compassion

Christ Church Parish Administrator

Christ Church Cheltenham is an active and thriving parish church in the Lansdown / Bayshill
area of Cheltenham. The church building and its attached Parish Centre are busy all week
round with many interest and community groups hiring our excellent facilities.

The Parish Administrator will be responsible for the overall administration of the church and
parish centre. This will include, but is not limited to, supporting the Vicar, managing other
administrative colleagues and any janitorial staff. You will ensure the smooth running of the
church business by building positive relationships with colleagues, volunteers and users of
the church and parish centre.

This is a key role in the life of Christ Church Cheltenham and it is essential that you are
committed to serving Jesus and the church family.

Place of work: - Christ Church Parish Centre Office
Responsible to: - The Vicar
Employer: Parochial Church Council of Christ Church Cheltenham (PCC)
Hours of Work: Monday to Friday, 9am to 1pm
Holiday: 28 days per annum (to include 8 Bank Holidays)
Remuneration: £12,350 per annum (FTE, £21,612)

Public Face of Christ Church

Parish Centre Management
• Responding to enquiries, take bookings for church and parish centre and providing a point
  of contact for users
• Producing and issuing invoices and ensuring payment
• Ensuring facilities are prepared for hire
• Arranging for access

Church Administration
• Ensuring that the Church Diary is kept up to date and communicated with all users
• Dealing with general church enquiries
• Ensuring that CMS (Church Management Software - databases etc) is kept updated
• Ensuring that media for Sunday services has been prepared
• Preparing and circulating volunteer rotas in consultation with Vicar and Churchwardens
• Preparing and circulating internal communication
• Management of volunteers
• Understanding of the working of C of E, baptisms and funerals, and legal requirements for
  marriages
• Ensure we meet our statutory obligations in regard to Health and safety, Employment law,
  GDPR and Safeguarding (assisting the Safeguarding Officer)

Additional Tasks
• Some finance assistance to treasurer eg Entering transactions into the ledger
• Some website & social media input in conjunction with the volunteer website manager &
  social media manager.
• The Administrator will be expected to join Staff Prayers at 9am on Thursday mornings.

Person specification - Christ Church Parish Administrator

                               Essential                                 Desirable

  Education                                               •   Educated to A-Level Standard

                •   Time management skills: ability to
                    work well under pressure, to
                    prioritise and meet deadlines.
                •   IT competence, ability to learn new
    Skills          systems.
                •   Excellent organisational and
                    administrative skills
                •   Good communicator
                                                          •   Understanding of the workings of
                                                              the Church of England, and the
                                                              legal requirements for marriage
                •   Experience of working in an
                                                          •   Experience of working in a
 Knowledge &        administrative capacity
                                                              customer service environment
  Experience    •   Understanding of working with
                                                          •   Experience of supervising /
                    confidential information
                                                              managing people
                                                          •   Understanding of GDPR

                •   Able to deal sensitively with people
                    inside and outside of the Christ
   Personal                                              •    Personal Christian faith
                    Church congregation
                •   Willing to be part of a team

Application

Please apply using the form below and email it to vacancy@christchurchcheltenham.com. In
section four please outline why you are applying for this role and please use the person
specification above to tell us why you are the person best suited for this job.

Deadline:   09.00 Monday 16 August 2021
Interviews: Week beginning 23rd August 2021
Start date: Ideally early September 2021 but start date negotiable

The successful candidate will be expected to satisfactorily complete a 6 months'
probation period.

Application form
Please complete this application form electronically or in black ink using block capitals.

Section one: personal information

Post applied for:
                     Christ Church Parish Administrator

Family name:                                             Title:

Preferred name:

Names in full:

Address:                                                 Postcode:

Telephone:

home

mobile

Email:

Are you eligible
for work in the
UK?

Section two: employment history

Please note any other employment you would continue with if you were successful in

obtaining this position._________________________________________________

How much notice is required in your current post?____________________________

From, to    Name and address of       Job title and duties   Salary     Reason for leaving
(month,     employer                                         at
year)                                                        leaving
Current

Continue on a separate sheet if necessary.

Section three: education history
a) Professional/practical qualifications obtained (e.g. teaching, social work).

     From            To              Qualification/experience

b) Further education (college or university). Please give details of any qualifications obtained.

     From            To             Organisation and qualification

c) Principal secondary school(s)

     School          Qualifications and details

Section four: reasons for applying for this post

Please detail here your reasons for applying for this post.
You should include experience obtained in your present and past roles that would be relevant to
this post and what particular skills, knowledge, and experience you would bring if appointed.
Continue on a separate sheet if necessary.

Section five: criminal record

 Where appropriate, posts may be eligible for criminal record checks. It will be clear from
 the job details the level of check and any subsequent offer of employment will be based
 on the outcome from such a check. Do you have any convictions, cautions, reprimands or
 final warnings that are not “protected” as defined by the Rehabilitation of Offenders Act
 1974 (Exceptions) Order 1975 (as amended in 2013) by SI 2013 1198?
 https://www.gov.uk/disclosure-barring-service-check/documents-the-applicant-must-provide-
 http://www.legislation.gov.uk/uksi/2013/1198/pdfs/uksi_20131198_en.pdf

Section six: references

Please give names and addresses of two persons from whom the Church may obtain both
character and work experience references (one must be your present or most recent
employer). Please obtain their permission. If you are applying for a post which requires
unsupervised access to children/vulnerable adults, we reserve the right to approach any
past employer for a reference.

Name:

Position:

Occupation:

Address:

Postcode:
Telephone:

Email:

Relationship
with
applicant:

May we approach your referees prior to interview?      Yes / No

Section seven: declaration
Please read this carefully before signing this application.

    a) I confirm that to the best of my knowledge and belief, the above information is
       complete and correct and that any untrue or misleading information will give the
       PCC the right to terminate any employment contract offered.

    b) I agree that the PCC reserves the right to ask relevant questions about an
       individuals’ health after an offer has been made, and only where appropriate will
       request a health assessment through occupational health. Should further
       information be required and the PCC wish to contact a doctor with a view to
       obtaining a medical report, the law requires them to inform the individual of this
       intention and obtain their permission prior to contacting their doctor. This is done
       through the Gloucester Diocese diocesan occupational health adviser. Information
       the diocese receives will only be retained on a personnel file during an individuals’
       tenure in post and will be only stored/processed in accordance with the Data
       Protection Act.

    c) I understand that the Diocese of Gloucester has in place safer recruitment
       practices and I agree that where a role may require a criminal records check the
       PCC will apply to the Disclosure and Barring Service for the appropriate level of
       disclosure. I have read section five of this form and understand that should a
       required disclosure not be satisfactory, any offer of employment may be withdrawn
       or employment terminated.

    d) I understand that Clergy, ordinands and such employed lay people working for the
       diocese as have duties that require them to represent or speak on behalf of the
       Church (which for the purposes of this policy, includes all employees of the
       Church) may not be a member of or promote or solicit support for a party or
       organisation whose constitution, policy objectives or public statements are
       declared in writing by the House of Bishops to be incompatible with the Church of
       England’s commitment to promoting racial equality. This explicitly includes the
       BNP. I can confirm / not confirm that I am able to comply with this. (please circle
       as appropriate)

        Name:_______________________________________________________________________

        Signature:__________________________________________ Date:_________________