Paris Junior College - STUDENT HANDBOOK 2020-2021 www.parisjc.edu
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Paris Junior College
®
2020-2021
STUDENT HANDBOOK
www.parisjc.edu
TABLE OF CONTENTS
COVID-19 Policy Statement ....................................................................................................................................................................... Page 1
Accreditation ............................................................................................................................................................................................. Page 2
Notification of Rights Under the Family Educational Rights and Privacy Act (FERPA) ...............................................................................Page 2
Directory Information ................................................................................................................................................................................ Page 3
Student Services ........................................................................................................................................................................................ Page 3
Housing/Food Service ............................................................................................................................................................................... Page 3
Recreation Room ....................................................................................................................................................................................... Page 4
Bacterial Meningitis Information............................................................................................................................................................... Page 4
Bookstore .................................................................................................................................................................................................. Page 5
Campus Parking/Campus Police Department ........................................................................................................................................... Page 6
Business Office .......................................................................................................................................................................................... Page 6
Student Insurance ..................................................................................................................................................................................... Page 6
Learning Center ......................................................................................................................................................................................... Page 6
Tutoring ..................................................................................................................................................................................................... Page 7
Distance Education .................................................................................................................................................................................... Page 7
Texas Success Initiative (TSI) ...................................................................................................................................................................... Page 7
Non-Course-Based-Options ....................................................................................................................................................................... Page 7
Emergency/Medical Services .................................................................................................................................................................... Page 8
Emergency Medical Procedure.................................................................................................................................................................. Page 8
Financial Aid .................................................................................................................................................................................................... Page 8
Advising & Counseling Center ................................................................................................................................................................... Page 14
Assistance / Support Animals .................................................................................................................................................................... Page 15
Testing Center ............................................................................................................................................................................................ Page 15
CLEP ........................................................................................................................................................................................................... Page 16
Student Life and Activities ......................................................................................................................................................................... Page 17
Bulletin Boards, Campus Solicitation, Signs and Literature for PJC Student Clubs and Organizations .......................................................Page 17
Competitive Scholarships .......................................................................................................................................................................... Page 17
Student Organizations ............................................................................................................................................................................... Page 18
Academic Advising..................................................................................................................................................................................... Page 19
Dress and Grooming .................................................................................................................................................................................. Page 19
Cellular Phones and other Electronic Devices ........................................................................................................................................... Page 19
Disrespect for Authority ............................................................................................................................................................................ Page 20
Severe Weather Precautions ..................................................................................................................................................................... Page 20
DragonMail ................................................................................................................................................................................................ Page 20
Dragon Alert .............................................................................................................................................................................................. Page 20
Equal Opportunity ..................................................................................................................................................................................... Page 20
Internet Use Policy .................................................................................................................................................................................... Page 20
Minor Children on Campus ....................................................................................................................................................................... Page 21
Withdrawing from a Course ...................................................................................................................................................................... Page 21
STUDENT POLICIES
Academic Achievement Credit (EGA) ........................................................................................................................................................ Page 21
Freedom from Discrimination, Harassment, and Retaliation (FFDB) .............................................................................................................. Page 22
Freedom from Discrimination, Harassment, and Retaliation/Sexual Violence (FFDA) ..............................................................................Page 24
Freedom from Bullying (FFE) ..................................................................................................................................................................... Page 29
Student’s Standard of Conduct (FLB)......................................................................................................................................................... Page 30
Hazing (FLBC) ............................................................................................................................................................................................. Page 31
Alcohol and Drug Use (FLBE) ..................................................................................................................................................................... Page 32
Concealed Carry of Handguns on Campus (CHF)....................................................................................................................................... Page 35
Student’s Rights and Responsibilities, Interrogations and Searches (FLC) ......................................................................................................... Page 38
Student Rights and Responsibilities, Student Complaints/Academic Appeals (FLD) ................................................................................Page 38
Discipline and Penalties (FM) .................................................................................................................................................................... Page 41
Discipline and Penalties: Discipline Hearings Procedure (FMA) ................................................................................................................ Page 41
Service Animals (FAA) ................................................................................................................................................................................ Page 43
Important office hours, contact numbers, and calendar information ....................................................................................................... Page 46
COLLEGE OVERVIEW
COVID-19 Policy Statement
Due to the current COVID-19 pandemic, specific requirements are in place to minimize exposure of the Paris Junior College students, faculty,
staff and visitors. To ensure the safety of all faculty, staff and students during the pandemic, the following measures are required. Students not
complying will be found in violation of the Paris Junior College Student Code of Conduct and subject to disciplinary action.
1• The College requires masks/face coverings on campus in all ͫ Congestion or runny nose
campus buildings, classrooms, laboratories, computer labs, li- To help prevent the spread of respiratory viruses, including flu and
braries and restrooms.
COVID-19, follow these measures:
• Practice social distancing by maintaining a distance of at least
6 feet from other individuals. • Any PJC Community member or campus visitor with new or
• Complete a daily screening prior to entering campus. worsening signs (or any symptoms listed above) will not be al-
• Do not come to campus if you are experiencing any COVID-19 lowed to return to any reopened campus operation until:
symptoms, such as coughing, sore throat, fever, or shortness of 1. At least 3 days (72 hours) have passed since recovery (reso-
breath (see complete list). lution of fever without the use of fever-reducing medica-
• Do not come to campus if within the past 10 days you have tions);
knowingly been in contact with someone who is under investi- 2. The individual has improvement in respiratory symptoms
gation for or confirmed to have COVID-19. (e.g., cough, shortness of breath); and
• Maintain good hand hygiene. 3. At least 10 days have passed since symptoms first appeared.
• Disinfect your workspace. • In the case of a PJC Community member or campus visitor
• Notify the College if you have been diagnosed with COVID-19 who has symptoms that could be COVID-19 who has not been
so that anyone you have come in contact with may be notified evaluated by a medical professional or tested for COVID-19,
of possible exposure. the individual should be assumed to have COVID-19, and the
The College will individual may not return to the reopened campus operation
• Limit the number of individuals assigned to classrooms, audi- until the individual has completed the same three-step criteria
toriums, laboratories and other college facilities to allow for listed above.Cough or sneeze into your elbow or use a tissue to
physical distancing. cover it, then throw the tissue in the trash.
• Use physical distancing plans for each course, such as stag- • If the PJC Community member or campus visitor has symptoms
gered or rotating schedules and reduced classroom occupancy. that could be COVID-19 and wants to return to a reopened
• Monitor and track students’ attendance. campus operation before completing the above self-isolation
• Provide training for all students, faculty, and staff on appro- period, the individual must either (a) obtain a medical profes-
priate cleaning and disinfection, hand hygiene, and respiratory sional’s note clearing the individual for return based on an al-
etiquette. ternative diagnosis or (b) receive two separate confirmations
• Have contingency plans for rapid return to online instruction at least 24 hours apart that they are free of COVID-19 via acute
if an increase in local infections requires physical distancing. infection tests at an approved COVID-19 testing location.
• Establish plans for protecting the health and safety of vulner- Accreditation
able student, faculty, and staff populations.
Paris Junior College is accredited by the Southern Association of Col-
• Post signs in highly visible locations that promote everyday
leges and Schools Commission on Colleges to award the associate of
protective measures and describe how to stop the spread of
arts degree, the associate of science degree, the associate of applied
germs.
science degree and certificates of proficiency. Contact the Southern
• Educate students, faculty, and staff on when they should stay
Association of Colleges and Schools Commission on Colleges at 1866
home or self-isolate in their living quarters.
Southern Lane, Decatur, Georgia 30033-4097 or call 404.679.4500 for
• Have students, faculty, and staff come through a college Check-
questions about the accreditation of Paris Junior College.
point each day prior to entering campus.
• Limit the students in residence halls to one student per room. The Commission is to be contacted only if there is evidence that ap-
• Meet all safety guidelines in the Cafeteria including items such pears to support Paris Junior College’s significant non-compliance with
as wearing of face masks and gloves at all times by Cafeteria a requirement or standard.
staff, limiting numbers being allowed to eat at one time and
Notification of Rights under the Family Educational
maintaining social distance and meeting all CDC and THECB
guidelines. Rights and Privacy Act (FERPA)
• All PJC Community members will evaluate daily for symptoms The Family Educational Rights and Privacy Act (FERPA) affords stu-
of COVID-19 - have they recently begun experiencing any of dents certain rights with respect to their education records. FERPA
the following in a way that is not normal for them? (Note: applies to both on-campus and online students. These rights include:
Symptoms of COVID-19 may appear 2-14 days after exposure (1) The right to inspect and review the student’s education records
to the virus). within 45 days of the day the institution receives the request for ac-
ͫ Cough cess. Students should submit to the Office of Admissions and Records,
ͫ Shortness of breath or difficulty breathing Vice President, head of the academic department, or other appropri-
ͫ Chills ate official, written requests that identify the records they wish to in-
ͫ Repeated shaking with chills spect. The institution official will make arrangements for access and
ͫ Muscle or body aches notify the student of the time and place where the records may be
ͫ Headache inspected. If the records are not maintained by the institutional official
ͫ Sore throat to whom the request was submitted, that official shall advise the stu-
ͫ New loss of taste or smell dent of the correct official to whom the request should be addressed.
ͫ Nausea or vomiting (2) The right to request the amendment of the student’s edu-
ͫ Diarrhea cation records that the student believes is inaccurate: the stu-
ͫ Feeling feverish or a measured temperature greater than or dent should write the institutional official responsible for the re-
equal to 100.0 degrees Fahrenheit cord, clearly identify the part of the record they want changed,
2and specify why it is inaccurate. If the institution decides not to If no request is filed by the student to withhold directory informa-
amend the record as requested by the student, the institution will tion, such information is released upon inquiry. Directory information
notify the student of the decision and advise the student of his is also defined as public information and as such will be available for
or her right to a hearing regarding the request for amendment. inspection or duplication upon request during normal business hours.
Additional information regarding the hearing procedures will be If the requested information is in active use or in storage, the applicant
provided to the student when notified of the right to a hearing. will be so notified and a date and hour set within a reasonable time
Send to: when the record will be available. Charges will be levied for the cost
Custodian of Records of reproducing the requested materials at fees set by the institution.
2400 Clarksville Street Cost for a software generated listing of the student directory is $50.00.
Paris, TX 75460 If additional programming is required, the programming fee will be
$50.00 per hour — one hour minimum.
(3) The right to consent to disclosures of personally identifiable in-
formation contained in the student’s education records, except to the Student Services
extent that FERPA authorizes disclosure without consent: one excep- Paris Junior College offers the student a wide variety of special ser-
tion, which permits disclosure without consent, is disclosure to school vices to make the college experience worthwhile and rewarding. The
officials with legitimate educational interests. A school official is a faculty and staff are personally involved and feel responsibility, along
person employed by the institution in an administrative, supervisory, with the students, for student success or failure. A student must be
academic or research, or support staff position (including law enforce- enrolled in a minimum of 15 semester hours, unless enrolled in a spe-
ment unit personnel); a person or company with whom the University cial program not requiring full-time status, to reside in on-campus
has contracted (such as an attorney, auditor, or collection agent); a housing.
person serving on the Board of Regents; or a student serving on an of- The best way to take advantage of his/her educational opportunity
ficial committee, such as a disciplinary or grievance committee, or as- is for a student to participate in the special services designed and pro-
sisting another school official in performing his or her tasks. A school grammed for him/her. All of these programs and services have been
official has a legitimate educational interest if the official needs to re- organized to meet the student’s in-class and after-class needs.
view an education record in order to fulfill his or her professional re-
sponsibility. Upon request, the institution discloses education records Paris Campus
without consent to officials of another school in which a student seeks Single Student Housing/Food Service
or intends to enroll.
Paris Junior College can accommodate approximately 260 single
(4) The right to file a complaint with the U.S. Department of Educa-
students in campus housing. The cost for on-campus housing is rea-
tion concerning alleged failures by Paris Junior College to comply with
sonable and the facilities provide a comfortable living environment.
the requirements of FERPA — the name and address of the office that
Staff members provide residents with services and programs that are
administers FERPA is:
structured to assist and develop a positive learning environment. A
Family Policy Compliance Office student must be enrolled in a minimum of 15 semester hours and re-
U.S. Dept. of Education main enrolled in at least nine semester hours to reside in on-campus
400 Maryland Avenue, SW housing. A student must be 17 years of age to live in student housing.
Washington, DC 20202-5901 All residence hall students are required to purchase meal tickets and
take their meals in the college cafeteria. Students should contact the
Directory Information: Student Life Office for current housing rates.
In compliance with section 438, the General Education Privacy Act Mail boxes are located downstairs in the Student Center on the PJC
(Title IV, a public law 90-247 as amended) and generally known as the campus and each student is issued a key for their box upon check-in
Privacy Rights of Parents and Students Act of 1974, Paris Junior Col- to the residence halls.
lege gives notice that the following directory information may be re- No pets are allowed in Paris Junior College residence halls.
leased to the general public without written consent of the student. Housing Deposits/Background Check Fee
A student may request that all or part of the directory information on Each student is required to complete a housing application and pay
file in his or her name be withheld from the public by making written $135.00 to reserve space in the residence hall or to be placed on the
request to the Office of Admissions and Records during the first twelve waiting list for a room. Of that amount, $100.00 is the housing de-
days of a fall or spring semester or the first four days of a summer posit and is refundable if the student has no charges on their account;
term. Directory information includes: i.e. damage to room, unpaid tickets, or other charges. The $35.00 is
• Name and address a non-refundable fee for the background check. Upon receipt of the
• Email Address application for housing and the $135.00, the Business Office will issue
• Whether or not currently enrolled a receipt and the student’s name will be placed on the approved list
• Classification according to the receipt number. The deposit may not be applied to
• Major and minor school costs, but will remain as a credit until the end of a semester or
• Degrees and awards received term. Each student is required to submit proof of having received the
• Dates of attendance (semester and year, not daily bacterial meningitis vaccine within the past five years prior to moving
in the residence hall.
attendance)
An application for student housing may be downloaded from the PJC
• All previous educational institutions or agencies attended
website at www.parisjc.edu, under the New Students tab, or a hard
• Participation in officially recognized activities and sports
copy is available in the Student Life Office. The application and the
• Weight and height of members of athletic teams
$135.00 should be mailed to Paris Junior College, Business Office, 2400
• Date and place of birth and sex Clarksville Street, Paris, Texas 75460. Any further questions regarding
3housing should be directed to the PJC Student Life Office. istered and licensed to practice medicine in the United States,
Meal Plans/Meal Tickets stating that in the physician’s opinion, the vaccination would be
All students living on campus are provided meals in the college caf- injurious to the health and well-being of the student; or
eteria. • An affidavit signed by the student stating that the student de-
19 meals – three meals per day, Monday - Friday, plus two meals per clines the vaccination for reasons of conscience, including a re-
day, Saturday and Sunday (lunch and dinner) ligious belief. A conscientious exemption form from the Texas
Students living off-campus may purchase commuter meal tickets
Department of State Health Services (DSHS) must be used, or
from food service or the Business Office. • Confirmation that the student has completed the DSHS form to
claim an exemption for reasons of conscience (for entering stu-
Contact the Student Life Office for current residence hall costs. dents at public junior colleges ONLY).
Greenville Center For information about requesting a conscientious objection exemp-
Housing and meals are not available on campus; however, there are tion form from DSHS go to: http://collegevaccinerequirements.com/.
many eating establishments and apartment complexes throughout the The DSHS exemption form may be ordered electronically; however it
community. will be mailed to the address provided by the student. Please allow up
to two weeks to receive the form. The form must be completed, nota-
Sulphur Springs Center rized, and submitted to the designated school official at the institution
Housing and meals are not available on campus; however, there are the student will be attending.
many eating establishments and apartment complexes throughout the For Public Junior College Students only: To access the DSHS secure
community. on-line exemption form go to https://webds.dshs.state.tx.us/immcojc/
Recreation Room A copy of the form must be submitted to the designated school official
at the institution the student will be attending.
Paris Campus Students residing in campus housing can only use the conscientious
Located on the first floor of the J.R. McLemore Student Center, exemption form from the Texas Department of State Health Services
the recreation room is open from 10:00 a.m. to 10:30 p.m. Monday (DSHS) as an exemption.
through Thursday and 5:00 p.m. to 10:30 p.m. Friday through Sunday. All students should consult a physician about the need for immuniza-
Free games such as ping pong and pool are available to current PJC tion to prevent bacterial meningitis.
students with I.D. as well as cash games such as foosball and air hock- This information is being provided to all new college students in the
ey. Board games and other recreation equipment are also available to State of Texas. Bacterial Meningitis is a serious, potentially deadly dis-
check out. Wireless internet and a large screen television are acces- ease that can progress extremely fast - so take utmost caution. It is
sible in the recreation room. an inflammation of the membranes that surround the brain and spinal
Bacterial Meningitis Information cord. The bacteria that causes meningitis can also infect the blood. This
disease strikes about 3,000 Americans each year, including 100-125
Beginning on January 1, 2012, all entering students are required to on college campuses, leading to 5-15 deaths among college students
show evidence of an initial bacterial meningitis vaccine or a booster every year. There is a treatment, but those who survive may develop
dose during the five-year period preceding and at least 10 days prior to severe health problems or disabilities.
the first day of the first semester in which the student initially enrolls
at an institution. An entering student includes a first-time student of an What are the symptoms?
institution of higher education or private or independent institution of • High Fever • Severe Headache
higher education and includes a transfer student, or a student who pre- • Rash or purple patches on skin • Vomiting
viously attended an institution of higher education before January 1, • Light Sensitivity • Stiff Neck
2012, and who is enrolling in the same or another institution of higher • Confusion and sleepiness • Nausea
education following a break in enrollment of at least one fall or spring • Lethargy • Seizures
semester. There may be a rash of tiny, red-purple spots caused by bleeding un-
Exceptions to Bacterial Meningitis Vaccination Requirement der the skin. These can occur anywhere on the body. The more symp-
toms, the higher the risk, so when these symptoms appear, seek im-
• A student is not required to submit evidence of receiving the vac- mediate medical attention.
cination against bacterial meningitis if the student meets any of
the following criteria: The student is 22 years of age or older by How is bacterial meningitis diagnosed?
the first day of the start of the semester (effective 1/1/2014); or • Diagnosis is made by a medical provider and is usually based
• the student is enrolled only in online or other distance educa- on a combination of clinical symptoms and laboratory results
tion courses; or from spinal fluid and blood tests.
• the student is enrolled in a continuing education course or pro- • Early diagnosis and treatment can greatly improve the likeli-
gram that is less than 360 contact hours, or continuing educa- hood of recovery.
tion corporate training; or How is the disease transmitted?
• the student is enrolled in a dual credit course which is taught at • The disease is transmitted when people exchange saliva (such as
a public or private K-12 facility not located on a higher education by kissing, or by sharing drinking containers, utensils, cigarettes,
institution campus; or toothbrushes, etc.) or come in contact with respiratory or throat
• the student is incarcerated in a Texas prison. secretions.
A student is not required to submit evidence of receiving the vaccina- How do you increase your risk of getting bacterial meningitis?
tion against bacterial meningitis if the student submits to the institu- • Exposure to saliva by sharing cigarettes, water bottles, eating
tion: utensils, food, kissing, etc.
• An affidavit or certificate signed by a physician who is duly reg- • Living in close conditions (such as sharing a room/suite in a
4dorm or group home). back at the end of the semester that they were used. Textbooks rentals
What are the possible consequences of the disease? are for one semester only. A credit or debit card must be presented as
• Death (in 8 to 24 hours from perfectly well to dead) a guarantee. Your card will not be charged unless you fail to return the
• Limb damage (fingers, toes, arms, legs) that requires amputation books, in which case you will be charged the remaining difference of
• Kidney failure • Permanent brain damage the list price of the books, and the books are now yours. You may not
• Gangrene • Coma write in your books unless it is with pencil, and highlight only with yel-
• Convulsions • Hearing loss, blindness low highlighter. Rental returns will not be accepted if the book is dam-
• Learning disability aged and you will be charged the difference.
Can the disease be treated? During book buy back period at the end of each semester, books be-
• Antibiotic treatment, if received early, can save lives and chanc- ing used for the next semester will be purchased at one half of the
es of recovery are increased. However, permanent disability or original selling price unless the bookstore is overstocked or if the book
death can still occur. is damaged. Lab manuals with work pages and loose leaf textbooks are
• Vaccinations are available and should be considered for those exempt from buy back. Books may be brought back at any time of the
living in close quarters such as college students 25 years old or year to be sold at wholesale value as selected by wholesale book deal-
younger. ers. The buy back period is also available at the Greenville and Sulphur
• Vaccinations are effective against 4 of the 5 most common bac- Springs locations.
terial types that cause 70% of the disease in the U.S. (But does The prime objective of the Bookstore is to provide full service for
not protect against all types of meningitis). the entire Paris Junior College community. In addition to carrying the
• Vaccinations take 7-10 days to become effective, with protection required textbooks, the bookstore carries an assortment of imprinted
lasting 3-5 years. items, a complete stock of paper, scantrons, pens and supplies, as well
• The cost of vaccine varies, so check with your health care pro- as drinks and snacks.
vider. Greenville Center
• Vaccination is very safe - most common side effects are redness The Bookstore’s regular hours during the fall and spring semesters
and minor pain at injection site for up to two days. are 8:00 a.m. until 6:00 p.m., Monday through Thursday, with extend-
How can I find out more information? ed hours during the beginning of each semester. Summer hours are
• Contact your own health care provider. 8:00 a.m. until 3:00 p.m., Monday through Thursday. The bookstore is
• Contact your local or regional Texas Department of Health office. not open on Friday at this location.
• Visit www.cdc.gov/meningitis/bacterial.html. Sulphur Springs Center
The Bookstore offers books for sale for the first two weeks of class
Bookstore each semester from 8:00 a.m. to 5:00 p.m., Monday through Friday.
Paris Campus Books may also be purchased at the Bookstore’s website.
Paris Junior College Bookstore
2400 Clarksville Street Campus Parking/Campus Police
Paris, Texas 75460 Paris Campus
Phone: 903.782.0344 The Campus Police Department, under the direction of the Chief of
FAX: 903.782.0670 Campus Police, provides protection for the college seven days a week.
www.bkstr.com/parisjcstore/home All vehicles using campus parking facilities must display a current
parking permit. Permits are issued at registration and are available at
Information regarding textbook requirements can be found on the other times in the Campus Police office.
PJC website, www.parisjc.edu, under the link for Consumer/Disclosure. Students and faculty will be permitted to park in all parking lots and
The Bookstore’s regular business hours are from 8:00 am until 5:00 areas that are not otherwise reserved. All parking violations must be
p.m., Monday through Thursday, and 8:00 a.m. to 4:00 p.m. on Friday. cleared through the Campus Police within five days from the date of
During the summer semester, business hours are from 9:00 a.m. to violation.
3:00 p.m., Monday through Thursday, and 9:00 a.m. to 2:00 p.m. on
Parking violation appeals
Friday. The Bookstore is open extended hours during the beginning of Students will follow the procedure here indicated:
each semester. • Appear at the Campus Police Department within five (5) days be-
Personal charge accounts for the students are not permitted at the ginning with the day of the citation where an appointment will be
Bookstore; however, personal checks are accepted with a Student ID made and date set for appeal.
and a drivers license. American Express, MasterCard, Visa and Discover • Appear at the Director of Student Life’s office at the appointed
are also accepted for your convenience. Books may be purchased on- time where the case will be heard.
line from the Bookstore’s website. Financial Aid may not be used to • If the appeal is denied, the fine must be paid within five (5) days
purchase books online. after the date of the ruling or Section B of Article 13 (Traffic Safety
There is a full refund on all books if classes are dropped by the 12th Rules and Regulations) will be enforced. Failure to appear before
class day (fall or spring semester) and the 4th class day (summer ses- the director will result in the original fine being assessed.
sion) or if the class does not make. Drop slips and cash register receipts
Greenville Center
are required to receive a full refund. There will be no refund for soft-
Parking permits and copies of Traffic Safety Rules and Regulations are
ware or books that have been removed from their plastic wrapping or available at the front office and the Campus Police Officer.
access codes have been activated. For all other refunds, check the date
Sulphur Springs Center
at the bottom of your receipt. Parking permits and copies of Traffic Rules and Regulations are avail-
Most textbooks may be rented at a lower price and must be brought able at the front office and online.
5Business Office the Virtual College of Texas. Library services are also available to the
residents of Paris Junior College’s taxing district. Campus libraries are
Payment Information located at the Greenville and Sulphur Springs centers.
Payment is due upon registration, and students may pay in any of the The Learning Resources Center (LRC) provides access to the Internet,
methods listed below: print formatted materials, DVDs, CDs, and other media delivered infor-
• Cash, checks and credit cards (Visa/MasterCard/Discover/Ameri- mation. Hardware is provided to access the various information sourc-
can Express) are accepted by Business Office personnel in Paris, es. PJC is a member of TexShare which provides access to electronic
Greenville and Sulphur Springs. databases that include periodicals, newspapers, e-books and other da-
• Payment terms vary by semester. tabases that are Internet-based.
• Payment plans may be set up and paid online, with a fee of $25.
Circulation
Log on to MyPJC using your ID number for your username, and
Library Card
your birthdate (MMDDYYYY) for your initial password. More in-
• Currently enrolled PJC students present their student ID at the cir-
formation is available online or you can contact the Business Of-
culation desk for library services.
fice at Paris, Greenville, or Sulphur Springs.
• Full payment is also accepted online. Check Out
Non-Sufficient Funds (NSF) fees will apply to all returned payments. Books and Instructional Videos 4 weeks
CDs and Videos 7 days (limit 3 per patron)
Past Due Accounts
Students with a past due unpaid balance will have a hold placed on DVDs 7 days (limit 2 per patron)
their account. This hold will prevent registration for subsequent terms Periodicals, Reference Books, In-house use only
and receipt of official transcripts. Delinquent accounts may be turned Software
over to a collection agency, potentially affecting students’ personal Faculty Privileges All items due at end of semester
credit ratings. Students with delinquent accounts are responsible for There are no renewals for items checked out.
any charges associated with the collection of delinquent accounts.
When incurring any debt with Paris Junior College, all students ac- Late Fees/Lost or Damaged Items
knowledge that “I agree that, if Paris Junior College considers it neces- Books 10 cents per day
sary to refer all or part of my unpaid account balance to an attorney Video, DVDs, CDs $1 per day
or collection agency for collection, I am liable for and shall pay the at-
Items Lost or Damaged Cost of item plus $5 handling charge
torney’s fees and/or collection agency fees resulting from the referral. I
agree to pay all charges and other costs, including attorney’s fees, that Blocks are placed on patron records when items are not returned or
are allowed by Federal and State laws and regulations and that are nec- fines paid; patron will not be able to register or get a transcript with a
essary for the collection of these amounts.” block on his/her record.
Refunds Reserve Materials
Students who officially withdraw from Paris Junior College shall have • Videos, books, periodical articles, study materials, etc. assigned
their tuition and mandatory fees refunded. Check the current schedule by instructor and placed on reserve by the instructor are located
of courses for specific dates. Students on Federal Aid will have tuition behind the circulation desk.
and fees refunded according to Federal Pro Rata refund requirements
• Reserve items are used in-house with the exception of designated
per the Financial Aid Department of Education Requirements. To get
overnight checkouts.
your refund, complete an official schedule change form (from an in-
structor or Student Success Coach) and present the form to the Office of • The student must present their library ID card.
Admissions and Records. Students on Federal Aid must have drop forms • Reserve items checked out overnight are due back by 8:30 a.m.
approved by the Financial Aid Office. Refund schedules may differ based the next morning with a one dollar per hour fine.
on the length of the term. Refunds will be issued based on the Refund • Only one reserve item can be checked out at a time.
Choice made by the student after logging into MyPJC. Contact the Computers
Business Office for exact dates and amounts. • Students who are using the computers for class projects, word
Check Cashing processing or class assignments are given top priority.
Students may cash personal checks in the Business Office not to ex- • Paris Junior College’s Internet Use Policy complies with federal
ceed the amount of $50.00. If for any reason a check is returned, the and state laws.
check will be handled by the Business Office for collection and a $25.00 • Downloads are prohibited except for instructional purposes.
service fee will be charged. Students must present their student iden- • CDs, DVDs and videos cannot be copied.
tification cards. • Usage is limited based on availability of computers.
Student Insurance Equipment
Paris Junior College does not provide insurance for students. • Copiers are available and prints are 10 cents per page.
• A microfilm reader/printer is available at the Paris campus and
Learning Center copies are 25 cents a page.
The Mike Rheudasil Learning Center is a multi-purpose facility that • Duplication of videos, CDs, and DVDs is prohibited.
facilitates success for students, faculty and citizens of its service area. • TV/VCR/DVD units are available for in-house use.
The library is housed in the Mike Rheudasil Learning Center along with
Interlibrary Loan
the A. M. and Welma Aikin Archives in a central location on the Paris
• Books not owned by Paris Junior College may be borrowed from
campus. It supports dual credit and distance learning classes, including
other libraries and are subject to that lending library’s circula-
6tion policy.
• Patron must fill out and submit a form with author, title, date of Paris Campus: 903.782.0211
publication and ISBN number to the circulation desk personnel. Learning Center
It will take at least 7-10 days to receive the book. Days and times vary each semester; call 903.782.0211
• Many out-of-state libraries that are not members of TexShare for information.
may charge a fee. Math Center: 903.782.0209
• Periodicals are available in the electronic databases and most Spring and Fall Semesters: Monday - Friday,
are full text; but if full text is not available, periodical articles can 8:00 a.m. to 5:00 p.m. Hours vary during the summer -
be requested by filling out a form at the circulation desk. You will look for posted signs on the door or call for information.
need author, title of article, name of periodical, page numbers, Writing Center: 903.782.0314
date, volume number and issue number. You will receive copies Monday - Thursday, 9:00 a.m. - 4:00 p.m. Hours vary
of the articles. There may be a copy charge and/or usage fee as- during the summer - look for posted signs on the door
sessed by the lending institution. or call for information.
Intralibrary Loan Greenville Center: 903.454.9333
• Off campus students may request items from the main campus Room - GC 119. Days and times vary each semester; call
with a 24-48 hour delivery. Some entertainment items may not 903.454.9333 for information.
be available to the centers. Sulphur Springs Center: 903.885.1232
• Materials from the three libraries can be requested by currently Room - SSC 103. Days and times vary each semester; call
enrolled students, faculty and/or staff. 903.885.1232 for information.
• Materials can be requested by either using the online catalog or
by filling out a request slip at the circulation desk. Distance Education
• Periodical articles not found in full text in the electronic data- PJC offers distance learning classes over the Internet and by interactive
bases and owned by the Paris campus can be copied and faxed television (ITV). These classes cover essentially the same materials as a
to the libraries at the Greenville and Sulphur Springs Centers. traditional class, but instruction is provided through technology rather
• There is a form to be filled out for periodical article requests that than face to face in a traditional class room. Students signing up for
will include author, title of article, name of periodical, date and Internet classes should have a dependable computer with Internet
page numbers. connections. Students are also expected to be competent in computer
TexShare usage before registering for Internet classes. Class instruction will be
• Paris Junior College is a member of TexShare which is comprised provided over the computer, and papers are usually submitted by
computer as well, but many online classes require some proctored
of universities, colleges and public libraries in the State of Texas.
testing in a testing center. Email addresses for the instructors of the
• TexShare shares online catalogs and the cost of subscribing to
Internet classes are provided in the printed schedule, and it is the
periodical databases, e-books and search services.
responsibility of students to establish contact with the instructor as
• A TexShare library card can be obtained from the PJC Library that classes begin. PJC also participates in the Virtual College of Texas where
will be recognized by the members of TexShare. The patron is students may sometimes find classes not offered locally. For additional
subject to the lending institution’s circulation policy. information students may call the help desk at 903.782.0496 or email
Accessing Databases From Off Campus helpdesk@parisjc.edu.
1. Go to Paris Junior College homepage at www.parisjc.edu
Texas Success Initiative (TSI)
2. Click on “Quick Links” at the top of the page.
3. Select Library Services. State law requires that each undergraduate student, unless other-
4. Under Library Links click on Databases (off-campus login). wise exempt, who enters a public institution of higher education, must
5. User name is your PJC Student ID number be tested for reading, writing, and mathematics skills prior to enrolling
6. Password is your birthday (mm/dd/yyyy). in any collegiate-level course work.
Students who have not satisfied all parts of the TSI will be required
Electronic Databases to remediate in the appropriate areas each semester until all parts of
Databases are accessed using the Internet but are not Internet the Success Initiative have been satisfied. Students are barred from en-
sites. Databases are comprised of periodicals, newspapers, reference rollment in certain courses until appropriate remediation is completed.
books, and media, among other things. Most are updated daily. The All parts of the Texas Success Initiative must be satisfied before a de-
PJC Library subscribes to several individual databases in addition to gree may be awarded. Students who need remediation should expect
TexShare. E-books are located in the databases listed under NetLi- to take longer than two years to complete a degree.
brary. We also have apps available for databases.
Non-Course-Based Options
Virtual Reference Students who do not pass the TSI Assessment (establishing if they
Paris Junior College Library operates a Virtual Reference chat site for have the skills necessary to pass a college level course) but who test
reference assistance during posted hours. within one to three points of the threshold score may take a Non-
Course-Based Option (NCBO). NCBOs offer internet-based instruction
Tutoring that students may take at their own pace as they complete a college-
Tutorial services are available to students on all campuses. PJC con- level course. Course content is limited and specific to meet students’
tracts with Tutor.com for online tutoring services available 24 hours/ needs and help accomplish their goals. Content and course length is
seven days per week. For more information, contact tutor@parisjc. determined by the placement testing.
edu or 903.782.0211.
7If the student is one point from the threshold score, they may enroll Paris Campus
in the college-level course plus a four-hour NCBO. This is available in For detailed information about the federal financial aid programs
math and integrated reading and writing. and institutional policies and procedures, students are advised to con-
Students who score two to three points below the threshold may tact the Financial Aid office on the Paris campus.
also enroll in a college-level course plus a 16 contact hour NCBO. Stu-
Greenville Center
dent Success Coaches will place students in the appropriate option.
For detailed information about the federal financial aid programs
Those students who score more than three points over the threshold
and institutional policies and procedures, students are advised to con-
must still take the assigned developmental education course.
tact the financial aid advisor during posted hours or the Paris Financial
Emergency/Medical Services Aid office.
Paris Campus Sulphur Springs Center
Emergency medical services and health clinics are available through For detailed information about the federal financial aid programs
the local hospital and several agencies in the community. These in- and institutional policies and procedures, students are advised to con-
clude: Paris Regional Medical Center, Paris Regional Medical Center tact the financial aid advisor during posted hours or the Paris Financial
Family Clinic, Salas Minor Emergency Center, Lamar County Health Aid office.
Department, and Paris Health Services. Students needing assistance in Award Procedures
contacting one of these agencies may contact the Student Life Office in All federal and state financial aid is awarded in strict compliance
the Student Center or Advising & Counseling in the Alford Center. with federal regulations and institutional policies and procedures. Pri-
Greenville Center ority is given to students with the greatest documented financial need
Emergency medical services are available through Presbyterian Hos- whose completed applications are received by the priority dates.
pital-Greenville. Federal financial aid is awarded on the basis of documented individ-
ual need. Need is the difference between the college’s estimated cost
Sulphur Springs Center of attendance for the student and the amount the students and family
Emergency medical services are available through the Family Health can reasonably be expected to contribute toward the student’s cost
Clinic and Hopkins County Memorial Hospital. of attendance. Need-based aid awards cannot exceed documented
financial need.
Emergency Medical Procedure The major need-based federal financial aid programs are the Federal
Paris Campus Pell Grant, Federal Direct Stafford subsidized and unsubsidized loans,
In the event of a medical emergency involving a student, visitor, or Federal College Work Study, and Federal Supplemental Education Op-
employee of Paris Junior College, the City of Paris EMS and the PJC of- portunity Grant programs. A grant does not have to be paid back if the
ficer on duty should be notified immediately. recipient complies with all of the terms under which the money was
Non-life threatening accidents (i.e. minor cuts, illness, etc.) should awarded. Work study gives the student the opportunity to work at the
be reported to the PJC Campus Police and the injured or ill person college and earn money to help pay expenses. Loans must be repaid.
should be directed to seek medical attention from his or her family Paris Junior College does not participate in any student loan pro-
doctor, a local hospital emergency room, or minor emergency clinic. A grams, effective July 1, 2012. Therefore, Federal Direct Stafford Loans,
written report should be sent to the PJC Campus Police. Perkins Loans, and Parent Plus Loans are not an option at this institu-
Life threatening accidents or illnesses should receive immediate tion.
medical attention by calling 9-911. If at all possible, an employee The State of Texas has many special grant and exemption programs
should remain with the person with the accident or illness until medi- that may be available to eligible Texas residents. See the College For
cal assistance arrives. Texans Web site (www.collegeforalltexans.com) for available programs
*** The PJC Health Occupations Department is not equipped to han- of interest.
dle medical emergencies. Employees should not risk additional injury
or waste valuable time transporting injured or ill individuals to that Loan Policy
facility. Paris Junior College (PJC) began participating in the William D. Ford
Federal Direct Stafford Loan Program (Direct Loans); a Federal Title IV
Greenville and Sulphur Springs Centers Program, starting in the fall term of 2018.
In the event of a medical emergency involving a student, visitor, or It is the primary goal of the Financial Aid Office at Paris Junior Col-
employee of Paris Junior College, the local emergency service should lege to help students gain understanding of the responsibilities of uti-
be contacted immediately. lizing Federal Direct Loans. Loans should be taken out as the last al-
Financial Aid ternative for financing a student’s education. It is also recognized that
is some cases, a student loan may be the only alternative available to
General Information assist with their educational expense.
Paris Junior College subscribes to the philosophy that all students Students interested in a Federal Direct Loan at PJC must attend a
who have the ability to pursue and can benefit from a college educa- loan interest session and complete the Free Application for Federal
tion should be given the opportunity. The purpose of federal financial Student Aid (FAFSA) and submit all required documents needed to
aid is to provide grants, loans, and part-time employment to eligible complete the application process.
students who need help with paying their college expenses. Paris Junior college strongly recommends a total borrowing limit of
Because students are the ones who will benefit the most from their $15,000. This loan limit includes all student loans, including amounts
college education, the students and their families are considered to received from other institutions.
have primary responsibility for paying the costs of attendance. Federal Private loans are not guaranteed by the federal government and do
financial aid is only intended to supplement, not replace, the student’s not provide the same benefits to students as federal loans. For this
and their family’s responsibility for paying college expenses. reason, and our low costs, PJC does not endorse, certify, or participate
8in alternative loan programs. Entrance Counseling (DLEC) session and Master Promissory Note
Direct Loan Packaging (MPN). If the DLEC and MPN are not completed within this time frame
A statement will be included on the Financial Aid Award Letter sent the loan offer/acceptance will be cancelled and assessed on a case-
to students via mail indicating that the student may be eligible for by-case basis.
student loans as an option. Students wanting more information are Loan disbursements occur in two payments each fall and each spring
instructed to contact the PJC Financial Aid Office to request more in- term. First disbursement will occur after ORD and the second will oc-
formation about the required loan interest session and/or a Federal cur after the last day to drop/withdraw. Students will typically receive
Student Loan Request Packet. one-half of the loan in each payment.
PJC will only process Federal Direct Loans for the following enroll- Paris Junior College defines the loan period based on the projected
ment periods; fall and spring. enrollment of the student. If a student receives loans from another
Summer Federal Direct Loan requests will only be considered for school within the same loan period, then we must consider all loans
Associate in Applied Science or certificates in the following programs received and certify only the remaining loan eligibility.
of study: Cosmetology, Welding, Horology, Jewelry, Jewelry Techni- Disbursements to the business office and refunds of loan fund(s) to
cian (Computer Aided Design, Repair Technician), Vocational Nurse the student, may be delayed due to various start dates or non-tradi-
(LVN), Associate Degree Nursing Program (ADN), Radiology Technol- tional class formats in which the student is registered.
ogy, Emergency Medical Services-Paramedic, Surgical Technology and Federal Direct Loan Exit Counseling
Air Conditioning & Refrigeration, since these programs often require The U.S. Department of Education requires that a student partic-
summer enrollment. ipate in Federal Direct Loan Exit Counseling for a student, who has
Federal Direct Loan Application Requests taken out a Federal Direct student loan, when a student withdraws,
A student who is requesting to have a Federal Direct Loan as a part graduates, drops below half-time attendance or plans on transferring
of their award package must complete the Paris Junior College Federal to another school. PJC requires the student to complete counseling in
Student Loan Request Packet (FSLRP). The potential student borrower group exit counseling sessions that will be offered at the end of each
must submit a completed FSLRP with printout of NSLDS loan history (if academic term (fall, spring and summer)
applicable), print out of successful completion of the Financial Aware- If a student fails to complete Federal Direct Loan Exit Counseling
ness Counseling available online at https://studentaid.gov, and Finan- they will receive a letter directing them to the Federal Direct Loan Exit
cial Aid Loan Budget Worksheet. Counseling website. After 30 days, if student still has not completed
Deadline for FSLRP submission will be the Friday of the first week exit counseling the Financial Aid Office will send out an Exit Counseling
of class for the fall, spring and summer terms only. Specific deadline Guide provided by the U.S. Department of Education.
dates for each of the terms are listed on the Federal Student Loan Every attempt will be made to assist the student in completing the
Request Packet. Incomplete packets will not be accepted, held for ad- exit counseling before he or she leaves campus. Transcript hold will be
ditional documents or processed. Students submitting a FSLRP should placed on students’ accounts until they have completed exit counsel-
be requesting for the academic year, not just term. Student will only ing.
be allowed to submit one Federal student Loan Request Packet (FSL- SATISFACTORY ACADEMIC PROGRESS
RP) per academic year. (EFFECTIVE FALL 2017)
A potential borrower must accept any aid that has been awarded
According to U.S. Department of Education Financial aid guidelines,
through the PJC student portal, be enrolled in a minimum of 6 credit
Paris Junior College requires students who receive financial and state
hours required for the student’s declared academic program, meet
aid to maintain the following standards of satisfactory academic prog-
Financial Aid Standards of Academic Progress, prior to processing of
ress (SAP). These measurements shall be used to determine your eligi-
the FSLRP.
bility for all federal Title IV aid and for other need-based financial as-
Award and Disbursement Procedures sistance, unless the terms of a particular grant or funding source states
Completed FSLRPrsement Proceduresed by the Official Report- otherwise. Students must meet all three (3) measurements below to
ing Date (ORD). Loan(s) awarded must be accepted by the student maintain their eligibility for financial aid.
through the PJC student portal by ORD to prevent a drop for non-pay-
ment. A loan offer in a “pending” status will not prevent a drop for 1. Qualitative Progress Measurement: Minimum Cumulative
non-payment. A “pending” status is defined as an award offer that is Grade Point Average
waiting for the student’s action of acceptance through the Net Partner
To continue receiving financial aid payments, you are expected to
student portal.
successfully complete all your classes with good grades. You must
Student borrowers are required to complete the Direct Loan En-
have at least a 2.00 cumulative overall GPA (including developmental
trance Counseling (DLEC) session and Master Promissory Note (MPN)
courses) at the end of the spring semester each year, or you will be
at the PJC Testing Center. Students will be required to complete the Di-
suspended from receiving your financial aid unless you file a successful
rect Loan Entrance Counseling and Master Promissory Note on an an-
appeal. Students will receive a warning letter at the end of the Fall se-
nual basis or more frequently on a case by case basis. After completing
mester and must see a Student Success Coach to establish an academic
the counseling and MPN, each student will meet in person with PJC
plan and monitoring system. See the section on Financial Aid proba-
financial aid staff to review and verify references. If references cannot
tion below for more information on how Financial Aid suspension may
be verified, the loan will be cancelled. Both the Direct Student Loan
affect your ability to receive aid. If you are awarded Summer aid your
Entrance Counseling and Master Promissory Note (MPN) will need to
GPA will be checked again at the end of the summer. You must have at
be complete before any accepted loan awards can be credited to the
least a 2.00 cumulative GPA at the end of the summer or your financial
students billing account at PJC. PJC will provide additional group Direct
aid will be suspended (see suspension guidelines below).
Loan Entrance Counseling sessions each term for student borrowers
to participate in.
Students will have 30 days from ORD to complete the Direct Loan 2. Quantitative Progress Measurement: Number of Credit
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