Out of this World Day Camp - Confirmation Packet - Girl Scouts of Western Ohio
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Out of this
World Day
Camp
Monday-Friday, June 7-11, 2021
Confirmation
Packet
OUT OF THIS WORLD
CAMP INFORMATION
Dates: June 7–11, 2021
Time: 9:00 a.m.–4:00 p.m.
Location: Camp Butterworth
Day Camp Director: Julie Koebel 513.967.5256 or jkoebel123@aol.com
CAMP DETAILS
Theme: Out of this World
Program Activities: Activities at camp are designed to help girls develop a strong sense of self, develop
positive values, seek challenges, develop healthy relationships, and learn about community program solving.
Day Camp Units: Day camp is a “Beyond-the-Troop Experience”. Girls are placed in their unit by grade level.
Day Camp is an opportunity to meet new friends and try new experiences. While they might not be in a unit
with their entire troop, there will be opportunities at camp to be together. Campers will be contacted by their
unit leaders at least two weeks prior to day camp. You will receive a letter informing you of the following: unit
number, unit leader(s) and any additional supplies requested by unit leaders.
What to Wear: A short-sleeve T-shirt and shorts (shirts should provide full coverage of stomach and back),
gym shoes with closed toe, heel, and socks (No sandals or clogs), hat or bandana, and mask.
Sunscreen and insect repellant must be applied before arriving at camp. Girls are expected to bring and
reapply their own sunscreen or insect repellant throughout the day.
What to Bring: See attached list. A separate packing list will be provided to all the Junior Program Aides,
Program Aides and Program Aide Specialists.
Weather: To ensure the safety of all attendees, camp may be called off due to inclement weather after the girls
have arrived. Please be sure your contact person will be available in the event that the camp is evacuated.
Contacting Caregivers Procedures: In the event that a parent needs contacted during camp, the Camp
Director, First Aider or Unit Leader may call. We will only call if necessary.
Swimming: Due to COVID 19, we will not be swimming.
Health: A certified First Aider will be at camp at all times. Check with your physician to make sure tetanus and
immunizations are up to date for your daughter. Ensure that any allergies, dietary restrictions, and medical
conditions are recorded on your child’s Health History form and pointed out at check-in.
Medication: Any over-the-counter or prescribed medications must be in the original container, labeled with
child's name, and sent to the day camp first aider with written instructions on dosage and time to be
administered. In certain cases, such as inhalers (which must be with the camper at all times) a note of
necessity must be on file with the first aider. Please use form attached.
.Arrival and Departure:
Arrival: Girl Scout Daisies, Brownies, and Juniors (Grades 1–6) Parent/caregiver will drop off at Camp
Butterworth at 9:00 a.m. Buses will depart from Hopewell Elementary School (Cox Road), promptly at 8:00 a.m.
and return at 4:00 p.m. each day.
Jr. Program Aide Program Aide Program Specialist: Girls Scout Cadettes, Seniors and Ambassadors
(Grades 8–current Graduating Seniors) Parents provide transportation. Girls will be asked to come to camp on
Sunday to help set up the units. Time will be decided at a later date. Girls are to be picked up at Camp
Butterworth on Friday at 5:00 p.m.
Lost and Found: We try very hard to help girls keep up with their belongings; however, it is not uncommon
for a camper to return home missing a shirt or a towel. When possible, the staff will identify lost items and
contact the parents. Lost and found items will be held at the camp director’s house for two weeks. It is your
responsibility to make arrangements to retrieve any lost items. The camp cannot be held responsible for lost,
stolen, damaged belongings or unclaimed items. Please label every item you send to camp. After two weeks,
the items will either be used at camp or donated to a local shelter.
Facebook Page: This is a closed group page https://www.facebook.com/groups/383546325913725/
Please keep in mind if we have an emergency situation, we will update our facebook page once everyone is
safe and the situation is under control. Our number one priority is the safety of the girls.
Camp Directions: Follow West Chester Road towards Mason.
Turn Left onto Butler Warren Rd.
Turn Right onto Socialville Foster Rd
Turn Left onto Old OH-3.
Turn Right onto Old OH-3
Turn Right onto Foster Maineville Rd
Turn Right onto Butterworth Rd
The speed limit at camp is 10 MPH. Anyone picking up or dropping off a camper must go
to Groesbeck Lodge.Photography: NOTICE OF FILMING AND PHOTOGRAPHY
By attending a Girl Scouts of Western Ohio event, you enter an area where photography and audio/video
recording may occur. By entering the premises, you consent to phytography, audio/video recording and its
release of publication, exhibition or reproduction by GSWO and its affiliates and representatives and you waive
rights to clams of payment or royalties for its use. You have been fully informed of your consent, waiver of
liability, and release before entering the event. If any child or adult does not consent to being in photos or
videos, you must let your camp director know at the event check-in.
Reporting Child Abuse: Girl Scout Volunteers and Staff are mandatory reporters of suspected child abuse. If
you suspect child abuse call 855.642.4453. Detailed information available in Volunteer Essentials.
Refund Policy: Money may be refunded for the following reasons only:
1. Moving out of town.
2. Required attendance at summer school.
3. Illness (Doctor’s note required.)
4. Camp capacity is full
To request a refund, send a written request by email to the Camp Director within 10 business days from the
end of camp.
Forms to Be Completed and Taken to Camp on first day:
Over-the-counter medication form
Medication form – Medication must be in the original container
Unit Rules for Jr. Program Assistants, Program Assistant and Program Assistant SpecialistSuggested Packing List
Backpack to hold everything
Sit-upon (if any)
Extra pair of shoes for creeking – No sandals, jellies or flip flops
Extra set of clothes shorts/pants, shirt, socks and panties
Plastic mug on a string (to be hung on clothesline or around neck)
Raincoat or poncho (no umbrellas)
Sunscreen/bug spray (must be able to put on by herself, no aerosol)
Lip balm/sunglasses (optional) PUT NAME ON
Hat/scarf (optional, hat will be provided to girls on Monday) EVERYTHING
Plastic bags to place soiled/wet clothes/shoes
YOU CAN
Swimsuit
Beach towel PACK LIGHT AND
Light jacket or sweatshirt (if weather is cool) SMART, GIRL MUST BE
Water bottle or spray bottle to keep cool ABLE TO CARRY
Spring type clothespins with name on it
Extra Masks
Wear a short-sleeve T-shirt and shorts (shirts should provide full coverage of stomach and back), gym shoes
with closed toe, heel, and socks (no sandals or clogs), hat or scarf. Apply sunscreen and insect repellant
before arriving at camp.
Brown bag lunch unless Unit Leader tells you differently.Please print the following forms single side only. Thank you.
Over-the-Counter Medication Form
Name: Age: Unit Number:
For minor discomfort, the camp health supervisor(s) may treat my child with over-the-counter
medication(s), according to the prescribed directions/dosage, such as acetaminophen, ibuprofen,
Pepto Bismol, throat lozenges, cough syrup, calamine lotion, Caladryl lotion, Benadryl, Neosporin,
Tinactin, and Blistex. I give permission to the appropriate camp personnel to care for minor
illness/injury using over-the-counter medications/procedures, except:
Medications she may take (check all that apply):
Acetaminophen (Tylenol) Caladryl Lotion
Ibuprofen (Advil) Benadryl
Pepto Bismol Neosporin
Throat Lozenges Tinactin
Cough Syrup Blistex
Calamine Lotion
Other
Allergies (check all that apply):
Pollen Molds
Dust Mites Latex
Insect Stings
Medications:
Animal Dander:
Food:
Other:
The camp health supervisor(s) will contact you immediately under the following circumstances:
The camper spends the night in the health center
The camper must visit a medical care facility
The camper develops any condition that poses a health or safety risk to the child or other
campers
Parent/Caregiver Signature: Date:
Please bring this sheet the first day of campMedication Form
Name: Unit Number:
Breakfast
1. Medication: Dosage: Reactions:
2. Medication: Dosage: Reactions:
3. Medication: Dosage: Reactions:
Lunch
1. Medication: Dosage: Reactions:
2. Medication: Dosage: Reactions:
3. Medication: Dosage: Reactions:
Dinner
1. Medication: Dosage: Reactions:
2. Medication: Dosage: Reactions:
3. Medication: Dosage: Reactions:
Bedtime
1. Medication: Dosage: Reactions:
2. Medication: Dosage: Reactions:
3. Medication: Dosage: Reactions:
As needed
1. Medication: Dosage: Reactions:
2. Medication: Dosage: Reactions:
3. Medication: Dosage: Reactions:
All medicines should be given to and received by the camp health supervisor. Please send all
medicines in original containers in a zip-loc bag with this sheet. Medicine will be returned on
Friday.
Parent/Caregiver Signature: Date:
Please bring this sheet the first day of camp.Jr. Program Aide, Program Aide and
Program Aide Specialist
Unit Rules
I , agree to follow the rules below in order to keep our unit running smoothly
and to promote harmony within our unit.
1. I will keep track of when it is my turn to complete a kaper. I will not need to be reminded by my unit leader or
fellow unit members that I have a job to do.
2. I will stay with my patrol until the kaper is completed. The entire patrol must agree that the kaper has been
completed satisfactorily before anyone leaves the job site.
3. I will respect my lodge/tent partners by keeping my personal belongings neat and orderly. I will not leave my
personal belongings lying around the unit. There will be bunk inspection each morning – your patrol is
counting on you!
4. I understand that within our lodge, footwear rules will be relaxed, but that outside our lodge, regular camp
rules on shoes will be enforced (no open toed shoes). The exception to this is that I am allowed to wear flip-
flops to walk to the pool and back.
5. I will not bring food, candy or drink to my tent or bunk.
6. I will respect the property of all unit members. I will not “borrow” anything without asking permission first. I
will not look through any member’s personal belongings without asking permission first.
7. I will respect the feelings of my fellow unit members by not calling anyone names, telling secrets, talking
about another member behind her back, tattling or telling their real names to the younger campers.
8. I will respect the space and privacy of my fellow unit members by asking before sitting on their bunk or
entering their tent and allowing others to rest or “chill” if need be. This respect for privacy extends to the
showers as well.
9. I pledge to be friendly and kind. I will help a sister unit member when she is in need.
10. I will not leave the unit without informing the unit leaders first. When I have permission to leave the unit, I will
always take a buddy with me.
11. I understand that it is lights out at 11:00 p.m. and I will not disturb any members who choose to sleep.
12. I am aware that the unit leaders will wake the unit up at 6:45 a.m. sharp each morning. Regardless of how
much sleep I have received, I will get up and will not act grumpy towards any member of day camp.
13. I understand all resources are limited and will not waste them.
14. I will always clean up after myself without being told.
15. I will not take part in any behavior that will jeopardize the safety or well-being of any member or unit leader.
16. Cell phone usage is at the discretion of unit leader. If permitted to be brought to camp, no cell phones will be
used during camp hours of 8:00 a.m.-4:00 p.m. No usage will occur during unit meetings or planned unit
activities that may occur after day camp hours. Cell phones will be confiscated by unit leader if they disrupt
any camp activity and should only be used during camp week for basic conversations between parent and Girl
Scout camper.
As an older Girl Scout, I will always remember that the younger Girl Scouts look up to me as a model for good
behavior. My behavior will always be proper so that others may follow my example.
Violation of rule #15 will require that the member be sent home immediately.
Girl’s Signature: Date:
As the parent/caregiver of the above, I have read over the unit rules and discussed them with my daughter.
Parent/Caregiver Signature: Date:You can also read
