Orlando Fringe 2015 Artist Application
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Orlando Fringe 2015 Artist Application • ORLANDO FRINGE RETURNS 100% OF TICKET REVENUE TO THE ARTISTS; UN-JURIED: PARTICIPANTS ARE SELECTED THROUGH A LIVE LOTTERY; UNCENSORED: ARTISTS CONTROL 100%OF THEIR CONTENT. • The 24th Annual Orlando International Fringe Theatre Festival takes place May 13 – May 26, 2015. Tech rehearsals begin May 9th for local artists and May 11th for National and International Artists. Applicants must be conflict-free during those dates to apply. No schedule accommodations are guaranteed. • YOU MAY ONLY APPLY AS A PRODUCER OR PRODUCING COMPANY FOR ONE SHOW. i.e., you may only submit ONE show; you cannot produce a show under your name and another under your company name. Each application must have a different Company Name and main point of contact to be considered. Artists are permitted to participate in multiple projects. • There is a $25 non-refundable application fee to apply. • Be aware of the deadlines; they are absolute; all deadlines are receipt deadlines. • The ENTIRE application must be filled out in full to be considered for the Lottery. • Orlando Fringe artists picked for the Festival are determined by a fair and random Lottery. • Under no circumstances may any group sell their Orlando Fringe slot. All applicants must go through the Orlando Fringe office to apply. We maintain a waitlist to fill empty slots. • The waitlist order is determined by order drawn in original lottery; number/ranking on the waitlist is assigned in the order placed on waitlist. • You may withdraw from the waitlist at any time – you will not be refunded your application fee. • Groups may NOT increase their show length/running times. Shows cannot exceed 60 or 90 minutes, depending on venue secured – the time you have listed on this application is the MAXIMUM time allowed for your show. • Groups are subject to a $50 administrative fee for the following offenses: Placing posters in unauthorized locations, entering the dressing area or stage before scheduled/allowed times, leaving props/sets/costumes behind after the Festival, not holding to load-in/load-out times, leaving messes in green rooms, and shows running over time more than once. • Groups causing any damage to venues, property, or facility will be charged accordingly. • Artist groups are responsible for securing all rights, royalties, copyrights, and union waivers for published works or Equity actors. Groups are responsible for providing a copy of these rights, royalties, and list of all Equity actors in the show no later than March 2nd, 2015 to producer@orlandofringe.org • Orlando Fringe holds a certificate from BMI. Any show that has any published music must pay a $25 licensing fee to Orlando Fringe. No group should pay for additional licensing from BMI. This includes any music used as house music or performed live or via vocal tracks, CD’s, background music, etc. You must indicate on application if your show includes published music. • First time local groups are required to have representation at the 2015 Artist Conference to be a part of Fringe. Veteran groups are also encouraged to attend. We will discuss policies and procedures, particularly changes. The artist conference will be scheduled in January 2015. • National/International Groups will receive a 30-minute phone conference with the Producer in January 2015 to serve as their Artist Conference. • Orlando Fringe logo must be present on all posters, handbills, and programs for each group. • The maximum ticket price for each show is $11.00; Groups may choose a $2.00 discount on tickets. • Regardless of set price, all tickets purchased using an “Orlando Fringe multi-pass” will be reimbursed for $9.00 • There is a $1.00 - $1.25 surcharge on every ticket sold. This money pays for the ticketing system. The artists do not pay this as Fringe returns 100% of ticket sales back to the artists; however, please inform your patrons. 1
• Disbursements are paid via check or EFT on the 2nd Wednesday during the Festival and the Friday following Memorial Day. Artists who are unable to be present to pick-up checks will have payment(s) mailed to them unless they have chosen ETF. Any ETF transaction fees are the responsibility of the Artist. • Disbursements will NOT be issued without a 2015 W-9 (except international citizens); Direct deposit (EFT) will not be approved without a copy of a voided check or DD form from your banking institution. • Artists are responsible for their own taxes. Orlando Fringe issues 1099 tax forms to each individual act/performer who is paid $600 or more during the Festival. • International artists are responsible for securing their own Visa to enter the United States. More information can be found at www.travel.state.gov. • All 2015 artists will be sent an artist handbook after the lottery. This will include disbursement /payment forms, tech forms, deadline information, and any FAQs pertaining to participation in the 2015 Festival. Artists who come off the waitlist will receive the handbook after they come off the waitlist. • 10% of available seats for each ticketed show are held to accommodate the following: 5% artist comp list and 5% Orlando Fringe pass holders/volunteers. • FAQ about Orlando Fringe can be found online at www.orlandofringe.org • For questions, comments, or concerns please contact Producer Michael Marinaccio at producer@orlandofringe.org, or Executive Director, George Wallace at george@orlandofringe.org • THE FINAL DEADLINE FOR ALL APPLICATIONS IS 5:00 PM EST ON NOVEMBER 21, 2014 TO BE CONSIDERED FOR THE LOTTERY. THIS IS ABSOLUTE. ANY APPLICATION RECEIVED AFTER THAT WILL BE PLACED AT THE BOTTOM OF THE WAITLIST. IF YOU ARE MAILING YOUR APPLICATION, GET IT IN THE MAIL EARLY AS THE POSTAL SERVICE IS NOT ALWAYS RELIABLE. MAILING ADDRESS: ORLANDO FRINGE 1605 ALDEN ROAD ORLANDO, FL 32803 • Confirmations of application receipt are sent via e-mail notification from the Orlando Fringe office. If confirmation is not received within 48 hours of delivery, please contact nicole@orlandofringe.org (Postal services and technology are not always reliable). • To hand deliver your application, contact nicole@orlandofringe.org to schedule a time. UNDERSTANDING THE LOTTERY • You are applying to be a part of the 2015 Fringe and are choosing your VENUE TIER. Tiers are further defined later. They are based on seating capacity of the venues. ALL applicants will be entered into a TIER lottery, with adherence to the following geographically tiered quotas: o 50% of the slots are reserved for local companies (companies within Central Florida) o 25% for national (companies applying from outside Central Florida, but within the US) o 25% for international (outside the United States). o Should the national/international quotas not be met, local groups will fill remaining slots. • The lottery is scheduled for December 5th, 2014, 6 PM at the Margeson Theater at the Lowndes Shakespeare Center. It is open to the public; results will stream in real time on Twitter and Facebook. • Fringe staff will make every effort to accommodate as many groups as possible into the Festival. • Applicants are first drawn in association with their geographical area for each Tier, until quota is reached or there are no more applications. • Where you are selected in the lottery, along with your venue preference, run time, technical requirements, and venue restrictions will all be factored into your venue placement. • If you do not wish to be placed in a specific venue, then you may state that on your application, and you will not be considered for that venue. Be aware that if you are drawn late in the tier lottery, this could push you to the wait list. UNDERSTANDING TECHNICAL ACCOMMODATIONS • You will receive a comprehensive tech form in your artist handbook. It must be completely filled out and returned no later than March 2, 2015. Any Tech form received after March 2, will be charged a $25 late- fee. 2
• Each group will be given a limited amount of storage (varies on venue), a technical rehearsal, and a 10-20 minute load-in, and 10 minute load-out time for each show. • All shows 60 minutes or less will receive a 3-hour tech rehearsal. If your show is 65-75 minutes, your tech time will be 4 hours. 80-90 minute shows will receive a 5 hour tech time. • Additional Tech time may be purchased, at a rate of $50 an hour and is subject to availability. • Tech rehearsals will be sent to you at the time you receive your schedule for the Festival (by 03/17/2015). • Keep in mind that Fringe does not provide any sets, props, or equipment for your show. You may contact Fringe’s TD should you wish to rent any props or costumes from the Orlando Reparatory Theatre or Orlando Shakespeare Theater. • The following are not allowed in most venues: fog, smoking, open flame, guns firing on stage or any substance that is not approved by Fringe TD (i.e. - stage blood, bubble machines, paint, etc.). If your show does require any of the above listed items, contact the TD as soon as possible. UNDERSTANDING PAYMENT • Your $25 non-refundable application fee is due upon submission of your application. You will be ineligible for the lottery without this payment. It is not refundable under any circumstances. • If you are submitting your application online, you must contact the Fringe offices to make your payment; at this time, paying through the website is not available. Please retain a copy of your invoice and call, email, or fax your credit card information to Nicole. The fax number is 407-203-2827. You may also mail a check or money order. • If you are chosen in the lottery, you will be informed the following day; at that time, Fringe will begin placing artists in venues. The remaining fees (venue & length costs) are due within 72 hours of venue placement in the 2015 Festival. This includes coming off the waitlist. • Total due will include the cost of your tier/#seats, number of performances, and performance length (if more than 60 minutes. • If you do not pay the remaining balance within 72 hours of venue placement, you will automatically forfeit your space in the 2015 Festival. • You may provide credit card information or a check for the balance due with your application. These payments will be processed after you are chosen for the Festival and placed in a venue. If you do not provide payment before the lottery, you will be responsible for getting the payment to us in time. • The $25 application fee will be charged separately from the balance due (i.e. if you are paying via check, we need 2 different checks – one for $25, and another for the remaining due). If you provide credit card information, your card will be charged twice. • Fringe accepts the following payment methods: Visa, MasterCard, Discover, American Express, Personal Check, Money Order, Cashier’s Check, and Cash. • You are responsible for any fees associated with your payment; Orlando Fringe will NOT reimburse you for any fees your credit card or bank charges you. Additionally, international artists are responsible for any fees incurred due to of exchange rates. • Checks/credit cards will be submitted upon receipt; a $30 fee is assessed for all returned checks. Please contact nicole@orlandofringe.org for transaction receipts. • Refunds: If you are chosen in the lottery and need to withdraw before January 1, 2015, you will receive 100% of your venue fees. NO REFUNDS will be issued if you need to withdraw after January 1, 2015, unless it is due to death, health, or visa/customs issues, and will be considered on a case-by-case basis. – Any refunds will be issued via check, regardless of payment type, and can take up to 10 business days to process. By submitting & signing this application, you are entering into a contract with Orlando Fringe and you have agreed to the following: all terms and conditions listed, application fee payment, TOTAL due upon being placed in a venue, 72-hour payment window, and deadlines. There will be no exceptions made. I agree to the terms & conditions of the 2015 Orlando International Fringe Theatre Festival: Signature: ______________________________________ Date: _________________________ Printed name: __________________________________________ 3
CONTACT INFORMATION 1. Production Company Name: 2. Company Website: 3. Main Point of Contact (POC): 4. POC’s Title: 5. Address: City, State, Zip: Country & Country Code: 6. Best Phone #: 7. Alternate Phone #: 8. Best e-mail Address: SHOW SPECIFICS 9. Show Title: 10. Please select ONE of the following MAIN genres for your show: Theatre, Musical, Dance, Comedy, Variety, Children’s Show 11. Please list ALL of the sub-genres/themes that you associate with your show: Comedy, Drama, Physical Theatre, Cabaret, Burlesque, Solo-Show, Stand-up, Storytelling, Improv, Sketch, Dance, Music, Puppetry, Clown, Physical Theatre, LGBT Theme, Performance Art, Mime, Experimental, Educational, Political, Multi-Media, Parody/Spoof, Circus, Acrobatics, or Other (please define) 12. ACCURATE Show Rating: All Ages - This category is appropriate for ALL ages and has no harsh language or content. This does not necessarily mean the show is catered toward kids, but is most definitely suitable for them. 7 & up – no harsh language or content, but may not be enjoyed by younger audiences – i.e. certain references and content. 13 and up – Adult themes and language, but no graphic violence or nudity. 18 and up – Anything else that is not mentioned above. You MUST list all the warnings associated w/ your show: Strong language, nudity, violence, sexual themes, age restrictions, etc. 4
13. Ticket Price (maximum $11): 14. List any groups you would like to offer a $2 Discount to (Fringe Artists, Volunteers, Students, Seniors, Military, etc.) 15. Are you using published music in your show? Note: a $25 licensing fee applies if you are using any published music in your show. This fee is non-negotiable; you WILL NOT need to pay BMI, Fringe holds a certificate. You will be charged the fee upon acceptance into the 2015 Festival. SHOW RUN TIME The Orlando Fringe has a strict policy regarding show length during the Festival. The running time of your show begins when the pre-show announcement ends and your first cue happens. Official Fringe time is determined by your Venue Tech’s official Fringe clock. If your show goes over your allotted show time, your Venue Tech will bring up the house lights and end the show. If it happens more than once, you will be assessed a $50 fine per occurrence. Shows with running times listed at or below 60 minutes will not be charged Run Time fees. An additional Run Time Fee will apply for shows listed as 65-90 minutes. The fee is based on the actual length you decide on this application and the Venue Tier you wish to be placed in. Running time for any show in a Tier III Venue is a maximum 60 minutes. Show times are listed in 5 minute increments (i.e., if your show is 63 minutes, please list as 65 minutes and pay the additional fee). Your tech rehearsal time will be determined by the length of your show. All 60 minute shows will be given 3 hours of tech time, 65-75 minute shows will have a 4 hour tech, and 80-90 minute shows will receive a 5 hour tech time. Run time will also impact your Venue placement. Fringe strongly encourages your show to be 60 minutes or less; we cannot accept any show longer than 90 minutes. Rates by Tier are as follows: Tier I: 65-75min, $200 80-90min, $400 Tier II: 65-75min, $100 80-90min, $200 Please select your running time with care. The maximum length you enter on this application is final, you may DECREASE your run time by emailing producer@orlandofringe.org before March 1st 2015. 16. Running Time of Your Show: 5
ADDITIONAL TECHNICAL INFORMATION Please answer the following questions about specific technical needs; if you are not certain, please approximate. This information will help us place you in a venue that makes the most sense for your performance. 17. How big is your cast/ total number of company members? (This includes stage managers, stage hands, and any person requiring backstage access during any of your shows – this is also the number of artist passes you will receive.) 18. Will you be providing your own technicians? This includes light and/or sound. Fringe provides 1 professional technician for Tier II & III venues – 2 for Tier I venues. 19. Approximately how many light cues? 20. Approximately how many sound cues? 21. Do you prefer a proscenium or ¾ thrust stage? 22. Will you be using a projector?(based on venue, you may need to provide this yourself) PROGRAM, WEBSITE, & PROMOTIONAL INFO 23a. Minimum 300dpi HI RES For Program, MUST BE HI RES and Square. JPEG Email to nicole@orlandofringe.org 23b. 30 Word Blurb A 30 words or less description of your show to be used for the Festival Program and other promotional material. 23c. 60 Word Blurb A 60 words or less description of your show to be used for the Website and other promotional material. 6
OUTDOOR STAGE INFORMATION The Outdoor Stage is FREE to the public. Performances on the Outdoor Stage are NOT ticketed; consequently, artists will not be paid for these performances. Outdoor stage shows run during the evenings of the Festival. An Outdoor Stage performance will NOT conflict with any of your scheduled show times. Artists scheduled on the Outdoor Stage will be contacted by the Outdoor Stage Producer to configure specifics. 24a. Do you wish to perform on the free outdoor stage? 24b. If so, what will you be performing? 24c. What is the show length? KIDS FRINGE INFORMATION KIDS FRINGE is FREE to the public. Kids Fringe happens on the grounds of the Mennello Museum on the Saturdays and Sundays of the Festival from 10 AM – 2 PM. Performances on the Kids Fringe Stage are NOT ticketed; consequently, artists will not be paid for these performances. 25a. Do you have a skill (magic, singing, improve, puppetry, etc…) that you would be willing to share at KIDS FRINGE? 25b. If so, what? Scheduling The Orlando Fringe will provide you with your show schedule by no later than March 17, 2015. Each group will receive a variety of show times, including peak and off-peak times. Fringe makes no scheduling accommodations for artists doing multiple shows. It is important that your company is available during the operating hours of Fringe without conflicts. Weekday performances will begin as early as 5:00 PM or as late as Midnight. Weekend performances will begin as early as 11 AM or as late as Midnight. 7
TIER II VENUES PRICING / TOTAL DUE TIERS, VENUES & SEAT CAPACITY/FEES • All venues are located in Loch Haven Park and Ivanhoe Village and are within walking distance of each other. • There will be a minimum of full box offices spread throughout the festival that can sell tickets to any show as well as buttons. • Tickets are available for purchase at all Fringe box oOffices during the 14-day Festival or online at orlandofringe.org, starting April 13, 2015. When making tier choices, please know that the lottery will play a large part in which venue you are placed in, and Fringe will do its best to accommodate your requests. The Orlando Fringe is fortunate to know its venues at the time of applications. The number of seats in your venue determines, in part, what your fee will be. Fringe has a variety of venues ranging in size, seat capacity, amenities, and layout. Please note that 5% of all houses are reserved for your comp list; 5% are reserved for Fringe Buck users and Super Pass holders. That means 90% of the total house is for sale (so a 320 seat Venue has only 288 tickets for sale). TIER I VENUES PRICING / TOTAL DUE TIER I ORANGE VENUE: The Margeson Theater ORANGE AND SILVER: at Lowndes Shakespeare Center The three largest Venues 7 Performances - $1800 320-seat, very large 3/4 thrust stage, fully Orlando Fringe. Orange and equipped light & sound board, storage & 6 Performances - $1600 Silver are 320 seat theaters. dressing rooms. This is a large venue with Gold is a 250 seat theater. 5 Performances - $1400 intimate feel. 4 Performances - $1200 Recommended for large productions or groups with SILVER VENUE: The Busch Theater at strong, established followings. Orlando Repertory Theatre GOLD: A 320-seat spacious proscenium theatre, Not recommended for 1sttime excellent light & sound system, spacious 7 Performances - $1200 Orlando Fringe Artists or small storage and dressing rooms. Great floor productions. for dance groups with raised stage, and 6 Performances - $1100 high ceilings. 5 Performances - $1000 Shows in this Tier may have run times up to 90 minutes 4 Performances – $900 (additional fee applies). GOLD VENUE: The Sun Trust Auditorium at Orlando Museum of Art *Add $200 for 65-75 min. A 250 seat auditorium space with good shows in this tier. lighting and sound, a small performance stage, and built-in projector capabilities. *Add $400 for 80-90 min. This new space is available for a discount shows in this tier. in its first year, and is recommended for solo and other small performances that expect to draw large crowds. Not recommended for most 1st year artists. 8
TIER II YELLOW VENUE, The Goldman Theater 7 Performances - $900 at Lowndes Shakespeare Center These 4 mid-sized Venues of 6 Performances - $800 125 seats, beautiful proscenium with Orlando Fringe, range from 100- great technical amenities. Additional 5 Performances - $700 125 seats. $100 to be placed in this venue. 4 Performances - $600 To be considered for the 125 seat PINK VENUE, The Mandell Theater at Yellow Venue, there is an Lowndes Shakespeare Center additional $100 fee (charged after *Will be charged 100 seats proscenium, large stage with venue placement). additional $100 if great technical amenities. placed in YELLOW Recommended for Veteran Artists VENUE. GREEN VENUE, The Black Box at and mid-sized productions. Orlando Repertory Theater *Add $100 for 65-75 100 seat black box, 3/4 thrust stage with Shows in this Tier may have run min. shows in this tier. great technical amenities. times up to 90 minutes (additional fee applies). *Add $200 for 80-90 BROWN VENUE, The Orlando min. shows in this tier. Philharmonic Rehearsal Space at Lowndes Shakespeare Center 100 seats, limited technical capabilities. TIER III VENUES PRICING / TOTAL DUE TIER III 7 Performances - $600 BLUE VENUE, The Santos-Dantin These 3 smaller Venues of Theater at Lowndes Shakespeare 6 Performances - $550 Orlando Fringe, are 60 seat Center 5 Performances - $500 venues. 60 seats, 3/4 thrust stage with great technical amenities. 4 Performances - $450 This tier is recommended for First-year Orlando Fringe Artists PURPLE VENUE, The Patrons Room and small-scale productions at Lowndes Shakespeare Center without large sets. This is also a 60 seats built-out former planetarium. great tier for solo-shows. Limited technical amenities and some sound bleed from lobby. Show times in this Tier are capped at 60 minutes. RED VENUE, The McLaughlin Rehearsal Space at Lowndes Shakespeare Center 60 seats, built-out upstairs rehearsal space. Limited technical amenities and some sound bleed. 9
BRING YOUR OWN VENUE/SITE SPECIFIC To ensure open access to all participants, Orlando For those who wish to bypass the lottery and Fringe allows Artists to participate as a “site- apply directly to a traditional theatre venue, there specific” or BYOV show. These shows take place in is currently only one venue supporting such a venue not run by the Orlando Fringe. BYOV is not shows with Orlando Fringe. Formerly Fringe necessarily a theatre; it can be any location you managed, this venue is less than 1 mile from the choose that is not listed in the Orlando Fringe Fringe hub, but outside of Loch Haven Park. application. Venues have included bathrooms, cars, the green lawn, a closet, etc. Any BYOV must have They will begin accepting applications on January Orlando Fringe approval and may require waivers 3, 2015 through their website: or fees. Artists are responsible for any costs www.thevenueorlando.com. associated with the BYOV of choice. Contact producer@orlandofringe.org for approval and BLACK VENUE, The Venue (511 Virginia Dr.) additional information. 80 seats, large stage with great dance floor. Offsite venue, less than one mile from Loch Haven Park. If you are applying as a BYOV, and want to be Admittance to the Festival in this venue is not listed in the program, you MUST fill out the controlled by Orlando Fringe; additional application and pay a $150 processing and application and guidelines may also apply. program listing fee. Contact the Venue staff for separate application and fee structure. www.thevenueorlando.com info@thevenueorlando.com 10
BILLET INFORMATION Local Artists (Local Artists, if you have an extra room in your home and live near Loch Haven Park, please consider hosting a national or international artist.) 26a. If you are local, are you able to billet (host) a national or international artist? 26b. If so, how many? Visiting National/International Artists (Orlando Fringe provides free billeting with a local host for all visiting artists who request it) 27a. Will you need housing? 27b. If so, how many people will need housing? 27c. Can they share a room? 27d. Can they share a bed? 27e. Are there any special needs/criteria? Any allergies? Please be aware that we will take preferences into account, but medical needs (i.e. allergies) will take priority. 27f. If you have visited before and wish to stay with a previous billeter, please list their name(s) here. PLEASE NOTE If you are a national/international artist and do not fill out the billeting section here, we will NOT provide housing for you. Be as specific as possible with respect to special criteria/needs: allergies and medical conditions take precedence when placing artists with billets. Our goal is to fit you with a billet you are comfortable with so that you have a great Fringe experience. Be aware that your billets are doing this because they are avid arts supporters; they are not expected to provide you with transportation to and from the Festival or with meals. Please be courteous of their space and time. Additional Housing Notes ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ 11
TIER, SHOW, & VENUE-SPECIFIC CHOICES / TOTAL FEES Total number of Performances (4 – 7) Tier Choice (I, II, or III) – choose one (see Tier & Venue descriptions) Venue rental fee. (based on Tier & number of performances – see Tier/Venue descriptions for exact $) Is your show longer than 60 minutes? (available ONLY in Tiers I & II) Show length (in minutes from #16): ____________________ Tier I: 65-75 min. add $200 80-90 min. add $400 Additional Fee: $100 $200 $400 Tier II: 65-75 min. add $100 80-90 min. add $200 (chose one, if applicable) Do you want to be considered for 125 seat Yellow Venue (Tier II only)? -- Add $100 List your FIRST CHIOCE of venue in your chosen Tier. If you have no preference, leave blank. We will do our best to accommodate these choices, particularly for those groups selected early in the lottery. List any Venues in your Tier you DO NOT wish to be considered for. Please note, listing venues here may push you to the wait list. Music Licensing Fee ($25 – required if using any published music) Total (venue rental) + (yellow fee) + (length fee) = (music fee) = Total Due: $ 12
PAYMENT INFORMATION Cash / Check / Credit Card? Check Number(s) Full Name Credit Card Number Expiration Date CCV (3/4 digit on back of card) Zip Code associated with card Billing phone number Billing email address Application Fee $25.00 (due upon submission) Payment authorized after $ admittance into Festival (total from above) – this amount will be due within 72 hours of Festival venue placement). I accept the terms and guidelines of the 2015 application. I also authorize Orlando Fringe to charge my credit card for the amounts listed _____________________________________________________________ above – 2 separate charges (if Signature paying with cc). Date 13
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