Order of the Arrow Boy Scouts of America Section C3B 2021 Section Conclave The Brotherhood Court - Hosted by Illinek Lodge At Camp Illinek ...
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Order of the Arrow
Boy Scouts of America
Section C3B
2021 Section Conclave
The Brotherhood Court
Hosted by Illinek Lodge
At Camp Illinek
Springfield, Illinois
10/03/2021
12021 Section Conclave Guidebook
Table of Contents
Table of Contents 2
Introduction 3
Information 3
Code of Conduct 3
Section Leadership 4
Camp Illinek 4
Camping 4
2021 Conclave Schedule 5
Pre-registration 6
Registration Procedure 6
Tour Permits 6
Check In 6
Parking and Traffic 6
Trading Post 7
Lodge Trading Post Consignment 7
Meals 7
Menu 7
Health and Safety Guidelines 8
Medical and Insurance 8
What to bring 8
Activities and Competitions 9
Lodge Historical Displays 9
Patch Trading 9
Religious Services 9
Section Officer Elections 9
Show 9
Website 9
Appendix
Parking Permit Request Form 10
Dietary Needs 11
Trading Post Merchandise Consignment Form 12
22021 Conclave Program
Introduction
Please share this booklet with your lodge members, so that they are knowledgeable about the 2021 C-3B Section Conclave.
The booklet contains information on registration, trading post operations, camping, meals, medical coverage, and travel
regulations. Some of the information is tentative at time of print. Changes will occur during our planning process and updates
of this document may be issued. We look forward to having you at our Section Conclave.
Information
Date: Friday, October 15 to Sunday, October 17, 2021
Location: Camp Illinek 6610 Iron Bridge Road, Chatham, IL 62629
Parking: Camp Illinek 6610 Iron Bridge Road, Chatham, IL 62629
Time: Scheduled program runs from 5:00 p.m. on Friday to 11:00 am on Sunday
Theme: The Brotherhood Court
Host: Illinek Lodge #132 – Abraham Lincoln Council #144
Conclave Code of Conduct
As a member of the Order of the Arrow and participant at the 2021 Section C3B Conclave, I will:
Observe the Scout Oath, the Scout Law, and the Obligation of the Order of the Arrow. I will also practice Scout Spirit,
respect the rights of others, and act in the Spirit of brotherhood in dealing with all whom I may meet during the
conclave.
Wear my Scout uniform during the conclave when appropriate and required. For the afternoon activities, I
understand I may wear a Scout t-shirt, or other scout related outfit as authorized.
Attend all workshops that I have already committed to and participate in as many 2021 Conclave activities as I can.
Confine trading and socializing to free time (non-workshops or prior to opening and closing ceremonies times) and in
designated areas.
Be responsible for breakage, damage, or loss of property incurred.
Keep my quarters clean and dispose of trash in proper receptacles.
Current BSA policy regarding tobacco: “An important way adult leaders can model healthy living is by following the
policies on alcohol, tobacco, and drugs. Leaders should support the attitude that they, as well as youths, are better
off without tobacco in any form and may not allow the use of tobacco products at any BSA activity involving youth
participants. This includes the use of electronic cigarettes, personal vaporizers, or electronic nicotine delivery
systems that simulate tobacco smoking.”
Understand that use or possession of alcoholic beverages or illegal drugs is in violation of the national policy of the
Boy Scouts of America.
Understand that gambling in any form is not permitted during the weekend.
Understand that only authorized vehicles will be permitted on Camp Illinek property, and only during approved
times.
Understand that leaving Camp Illinek is not allowed during the Conclave at any time unless authorized by the Section
Adviser or Section Staff Adviser, and only in cases of emergency or overriding cause. I further understand that
leaving the camp for purpose of smoking, consumption of alcohol, or other unauthorized purpose may result in
forfeiture of all conclave fees and violators of this policy may be sent home immediately.
3SECTION LEADERSHIP
Hayden Smee Garrett McMillion Michael Colletti
Section Chief Section Vice Chief Section Secretary
Anpetu-We #100 Woapink #167 Shawnee #51
Brent Wessel Tim Weaver Erin Tuley David Lane
Section Adviser Section Associate Adviser Section Associate Adviser Section Staff Adviser
Anpetu-We #100 Shawnee #51 Shawnee #51 Woapink #167
Camp Illinek
This is a cozy little historical camp in the Lake Springfield Wildlife Preserve ideal for weekend and Cub camping. The Abraham
Lincoln Council established this camp in 1939.
From the West – Take I-72 to Exit 93, turn Right/South on IL-Rt 4 for 1.8 miles to Woodside Road, turn left/East 1.4 miles to
Iron Bridge Road, turn right/South 1.2 miles to Camp Illinek.
From the North/East – Take I-55 to Exit 90, turn Right/West on Toronto Road which flows into Woodside Road. Go about 4
miles. Turn left/South on Iron Bridge Road before the R.R. tracks, go 1.2 miles to Camp Illinek.
From the South – Take I-55 to Exit 88, turn Left/West to flow onto Palm Road South. Go about 1.2 miles. Turn right/West
onto Chatham Road, flows into Walnut St for 4 miles. Turn right/North onto Gordon Drive which becomes Iron Bridge Road.
From Walnut, go almost 3 miles to Camp Illinek.
Camping
The following campsites have been designated for your lodge this weekend:
Anpetu-We (GSLAC) Lyman Grove
Black Hawk (Mississippi Valley Council) Pine Woods West
Illinek (Abraham Lincoln Council) Pioneer Point
Illini (Prairielands Council) Indian Village
Nisha Kittan (GSLAC) Pine Woods East
Shawnee (GSLAC) Eagles Nest
Woapink (GSLAC) Indian Village
Any special requests for setting up of trailers, for medical needs, or electrical hook-ups must be arranged prior to your arrival,
and may be subject to an additional fee by the host council. Requests must be submitted to John Kirchgesner,
johnk1904@gmail.com, no later than October 11th.
42021 Conclave Schedule
Friday 10/15/21
5:00 pm to 10:00 pm Registration Registration Tent
Patch Trading Dining Tent
7:00 pm to 10:00 pm Movie To be announced
7:30 pm to 10:00 pm Ultimate Frisbee & Capture/Flag Activity Field
Cracker Barrel Dining Tent
10:00 pm Council of Chiefs Meeting Upper Level of Sailing Center
11:00 pm Taps (All quiet) Campwide
Saturday 10/16/21
7:00 am Reveille
7:15 am to 8:00 am Breakfast - Shift A Dining Tent
8:00 am to 8:45 am Breakfast - Shift B Dining Tent
9:00 am to 9:45 am Conclave Kick-Off Outside Booth Lodge
10:00 am – 11:30 am Shooting Range Field Sports
10:00 am– 11:30 am Slip-n-Slide Kickball Tournament Activity Field
10:00 am – 11:30 am; Open Capture the Flag Activity Field
2:00 pm – 5:00 pm
10:00 am – 11:00 am How to be an Effective Adviser Sailing Center
10:00 am – 10:30 am OA High Adventure Testimonials Booth Lodge
10:30 am to 12:00 pm Ceremonies Competition Ceremonies Ring
11:30 am to 12:15 pm Lunch - Shift A Dining Tent
12:15 pm to 1:00 pm Lunch - Shift B Dining Tent
1:00 pm to 2:00 pm Slip-n-Slide Kickball Finals Round Activity Field
1:00 pm to 5:00 pm Open Cardboard Boat Building Activities Building
1:30 pm to 2:45 pm Native American Dance Camp Firebowl
2:00 pm to 5:00 pm Open Slip-n-Slide Kickball Activity Field
2:00 pm to 3:00 pm OA Family Feud Booth Lodge
3:00 pm to 3:30 pm Youth Meet The Man Friendship Circle
3:00 pm to 3:45 pm Adult Open Question Forum Booth Lodge
3:45 pm to 4:15 pm Cooking Competition Judging Rotary Lodge
5:00 pm Non Denominational Service Camp Firebowl
5:00 pm Catholic Mass Activities Building
5:30 pm to 5:35 pm Flag Lowering Booth Lodge
5:35 pm to 6:15 pm Supper - Shift A Dining Tent
6:15 pm to 7:00 pm Supper - Shift B Dining Tent
7:00 pm to 7:30 pm Cardboard Boat Competition Behind Sailing Center
7:45 pm to 9:00 pm Conclave Closing Show Camp Firebowl
9:15 pm to 10:15 pm Cracker Barrel/Fellowship Dining Tent
Patch Trading Dining Tent
11:00 pm Taps (All Quiet) Campwide
Sunday 10/17/21
7:00 am Reveille
7:30 am to 9:00 am Breakfast - Shifts A & B Dining Tent
9:15 am to 11:00 am Section Officer Elections Camp Firebowl
8:00 am to 11:15 am Clean Camp/Departure Entire Camp
5Pre-registration
All conclave delegates and staff must be registered through the Section C3B Conclave Registration System at
https://scoutingevent.com/312-2021c3bconclave no later than midnight, Monday, October 4th. Late registration is available
for an additional $10 fee, with the understanding that meals and facilities may not be available. If registration assistance is
needed, you may contact:
Section Adviser Section Staff Adviser
Brent Wessel David Lane
Brent.wessel09@gmail.com David.Lane@scouting.org
Tel: (573) 576-7288 Tel: (217) 429-2326 (W)
Registration Procedure:
1. This is set up as a 1 person or as a group option
2. If registering as a group, the requested information about each individual participant needs to be entered into the
registration system. Additionally, the conclave fee for each individual registration is due at time of registration on
the website. If there are any questions about this, please reach out to Section Adviser Brent Wessel.
3. Lodge roster needs to include:
First and Last Name, Youth/Adult, OA Level (Ordeal/Brotherhood/Vigil)
Tour Permits
All travel to and from the conclave must be in compliance with The Guide to Safe Scouting, including authorized drivers and
insurance requirements. Go to www.scouting.org/health-and-safety/gss for the latest update on Transportation.
Check in
The Lodge Chief and Adviser or designees are the only Arrowmen from each visiting Lodge needed to Check In at Registration.
Each lodge will be given a list of registered delegates from their lodge, special medical or accommodation needs on record,
credentials, guidebooks, and paid wristbands. The Lodge Chief and Adviser are to distribute all information and materials
from check-in to their lodge delegates. All delegates are expected to have the conclave credentials by Saturday morning
breakfast. These credentials serve as proof of payment and security. Illinek lodge members are assigned to guide and direct
delegates to their campsites. Delegates may proceed to their respective campsites following the instructions for traffic and
parking as provided. All delegates are encouraged to carpool as best available. Vehicle movement within Camp Illinek will be
limited. No parking is allowed in campsites.
Parking and Traffic
Special considerations, handicap needs, trailers, and buses need to be brought to the host lodge attention at time of pre-
registration. Colored parking permits will be provided for ALL vehicles. Dropping off campers and gear might be available
depending on traffic at the time, determined by the host lodge. See attachment in Appendix for paperwork required to be
submitted.
Lodge Historical Displays (Museum)
An impressive display of history from all lodges in our section will be featured throughout the weekend in the Lower Level of
the Sailing Center. You may bring any such memorabilia for others to enjoy. All items will be kept secured with the lower level
locked overnight. Drop off items of interest with the host lodge Friday night, and encourage others to visit this site.
6Trading Post
The Conclave Trading Post will be available in the Lower Level of the Sailing Training Center. (Enter from the lake side) A wide
variety of items will be available including snacks, drinks, camp ware, individual lodge and section insignia and memorabilia.
Section Conclave T-Shirts and patches are available for Pre-Order. Forms can be found at https://scoutingevent.com/312-
2021c3bconclave. Items typically sell out prior to the end of this event, so pre-orders are strongly encouraged. Pre-orders will
be available for pickup at the trading post during normal open hours. Illinek Lodge now accepts all major credit/debit cards.
Hours of operation: Museum and Trading Post
Friday 5:00 pm – 10:00 pm
Saturday 10:00 am – 11:30 am
1:30 pm – 5:00 pm
9:00 pm – 10:30 pm
Sunday Lodge settlement to follow or as arranged.
Lodge Trading Post Consignment
Lodges are invited to bring up to 3 different trading post items to sell on a consignment basis at the Trading Post. A form is
available for any lodge items to be sold, and should be submitted early Friday night. A preliminary list of lodge items should
be sent in advance for input into our sales system. Lodges must return to the Trading Post prior to 11:00 am Sunday.
Settlement of inventory and income occurs at time of pickup, and payment to lodges will occur following the Conclave.
Meals
Each paid participant will receive a wrist-band from their lodge contingent leader upon check-in. This serves as their meal
ticket. Each lodge will receive 2 colors of wrist-bands, the A for the first shift each meal, and the B for the second shift. Lodges
may split the 50/50 bands as convenient based on the scheduling for each Arrowman. All meals are planned to be served in
the Dining Tent, located in the Camp Illinek Activities Field. Each Arrowman should properly dispose of all trash in the proper
receptacles. ALSO: Illinek Lodge will make available for sale ($5) some supper options Friday night, for those who might not
have had time after school or work to make a food stop enroute, or might just still be hungry (prior to Cracker Barrel).
Menu
Breakfast Lunch Dinner Cracker Barrel
Friday FOR SALE: $5 Popcorn
10/15/21 Walking Taco Chips & Salsa
Drink Drinks
Saturday Biscuits & Gravy Ham/Turkey & Cheese Grilled Chicken Ice Cream
10/16/21 Scrambled Eggs Sandwiches Scalloped Potatoes Sandwiches
Cereal Chips Green Beans/Corn Punch
Milk/Orange Juice Fruit Snacks/Cookies Cake
Drinks Drink
Sunday Cereal Leftovers (if available)
10/17/21 Oatmeal for those helping to
Danishes break camp
Hard boiled eggs
Milk/Orange Juice
Available 24/7: Iced tea, lemonade, coffee, Kool-Aid, peanut butter & jelly sandwiches
7Health and Safety Guidelines
The buddy system should be used at all times.
Pets, fireworks, alcoholic beverages, non-prescription drugs, personal firearms, and illegal items are not allowed in
camp.
Scouts and adults are never transported in the backs of trucks or on trailers.
Camp Illinek is a smoke free environment, except in designated areas. All buildings are smoke free. It is unacceptable
for anyone under the age of 18 to use tobacco products of any type at any time at the Conclave.
Shoes, boots, or appropriate footwear are to be worn at all times while walking in camp. This includes dance and
ceremony activities, moccasins are welcome.
Departure from camp is with each Lodge contingent, unit leadership, parent, guardian, or an individual approved by
the parent or guardian. Each Lodge contingent leadership is responsible for lodge membership both while at camp
and in returning home, and for any lodge member leaving camp for any reason.
All accidents and illnesses are to be reported to the Conclave Health Staff located in Booth Lodge.
Latrines are located near campsites, with flush toilets located in the shower houses, Booth Lodge, and Sailing Center.
Shower facilities are all private.
COVID-19
The State of Illinois is still requiring face coverings inside buildings. Those with symptoms or possible exposure
should refrain from attending. Each lodge is requested to follow up the Conclave with a 7 and 14 day post event to
confirm no issues from members in attendance. Lodges are to contact Section leadership reporting of this follow up.
Medical and Insurance Information
Each Scout and leader attending the conclave must present, upon arrival, a completed health history record to their
Lodge Contingent Leader. All medications for youth members are to be secured and dispensed by the Lodge
Contingent Leader or designee.
Medical forms can be found at https://www.scouting.org/health-and-safety/ahmr/. The forms can be filled out
online, printed, and saved with the typed information.
Local health care facilities include the following:
St. John’s Hospital Memorial Health Memorial Express Care
800 E. Carpenter 701 North 1st Street 2950 S. 6th St.
Springfield, IL 62702 Springfield, IL 62702 Springfield, IL 62703
(217) 544-6464 (24 hrs) (217) 788-3030 (24 hrs) (217) 588-2600 (7a-10p)
Each Arrowman’s medical insurance is the prime coverage for all medical emergencies. The insurance provider is to
be noted on the health history form.
What to Bring
Each individual is responsible for bringing their own personal gear and camping equipment to the Conclave which might
include, but not limited to: Camping tent, sleeping bag, ground cloth, etc. The Boy Scout Field Uniform will be the attire
except when participating in sporting, dance, or ceremonial activities. Due to the expected large attendance at the conclave,
each person is encouraged to bring a folding chair or camp stool to sit on for training sessions and Saturday evening Show.
Limited seating will be available at training sessions.
8Activities and Competitions
A variety of activities and competitions will be taking place throughout the weekend, and will be listed in the conclave
program handout.
Patch Trading
Patch trading will be allowed on Friday and Saturday nights in the Dining Tent. Adults may trade with adults, and youth may
only trade patches with youth.
Religious Services
Catholic and Non-denominational services are in the planning for Saturday evening beginning at 5:00. See schedule of events
for locations.
Section Officer Elections
One of the important activities of the weekend is the election of the new Section Officers. This will be held on Sunday
morning, in the Camp Fire Bowl. In case of inclement weather, the dining tent will be used. All potential Section officers must
meet the following eligibility requirements:
Be a registered member, in good standing, of the Order of the Arrow and the Boy Scouts of America in a Council
within the section. Approval of the Council Scout Executive or designee must be in writing and in advance of being
nominated. Candidates must be younger than 21 during the entire term office, October – October.
Any Arrowman interested in serving in one of these positions must complete the Section Election Nomination Form and turn it in
to Section Adviser Brent Wessel no later than Thursday, October 14, 2021. This form can be found at bit.ly/c3b-officer-form.
SHOW
Plans are for the Conclave Show to be held in the Camp Firebowl beginning at 7:45 p.m. Saturday. In case of inclement
weather, we’ll move to the Dining Tent.
Website
Check for more conclave info at www.sectionc3b.org!
92021 PARKING PERMIT REQUEST FORM
LODGE _________________________________________________________________
Submitted by (Name/Contact) ______________________________________________
This information is not required in advance, but can assist the host lodge in coordination of parking.
Vehicle make License number Arrival Time Trailer/Bus/Other
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Add additional copies if needed
10Section Conclave
Special Dietary Request Form
This information is requested with all Pre-registration forms, whether online or by mail or office for all lodges.
Medical and kitchen staff will have reviewed your information, if sent timely. This specific page may be printed
and emailed if anyone determines more information needs to be submitted.
You may fill out the following form. Please be as specific as possible. This may be submitted to:
John Kirchgesner: johnk1904@gmail.com
Please print or type all information.
Name ____________________________________________________ Youth/Adult _______________________
Address ___________________________________City ____________________________State _______________
Phone with area code ___________________________________________________________________________
Parent or guardian _______________________________________ Phone ______________________________
Lodge Name ________________________________________________ Lodge Number ____________________
Food Allergies: (Please Be Specific – i.e. allergic to peanuts and food prepared around them)
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
Special Dietary Needs (Please Be Specific – i.e. vegetarian, vegan, religious needs, etc.)
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
11Section Conclave
Trading Post Merchandise Consignment Form
Please print all information
Lodge Name__________________________________________________ Lodge Number ____________________
Council Name _________________________________________________________________________________
Lodge Contingent Leader: Youth _____________________________________________________________
Lodge Contingent Leader: Adult ______________________________________________________________
Lodge Staff Adviser: ___________________________________________________________________
Note: Host lodge prefers all sales prices are in whole dollars, so as to decrease the need for coin transactions.
Item Description # Received # Sold # Returned Price Amount Due Lodge
1) $ $
2) $ $
3) $ $
Grand Total:
Signatures:
FRIDAY:
Contingent Leader: _________________________________________________________________________
Delivery of merchandise
Trading Post Manager: _________________________________________________________________________
Delivery of merchandise
SUNDAY:
Contingent Leader: _________________________________________________________________________
Pick-up of merchandise
Trading Post Manager: _________________________________________________________________________
Pick-up of merchandise
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