Office 365 Implementation and Deployment - Series Regulars Donna Payne
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8/14/2018
Office 365 Implementation
and Deployment
Part 2 of 3
#G073
Donna Payne Jeffrey Roach Sherry Kappel
Founder & Futurist President and Co-owner Document Lifecycle Evangelist
PayneGroup EncoreTech Litera Microsystem
Series Regulars
1
8/14/2018
Our Guests
Jen Zanieski Jay Parekh
Director of IT User Support Partner/Director
Troutman Sanders Netrix, LLC
Founded in 1897, Troutman Sanders LLP Netrix, LLC is a global technology
is an international law firm with more than consulting organization with resources to
650 attorneys practicing in 12 offices assist with IT design, collaboration,
located throughout the United States. The integration, maintenance, and
firm’s clients range from large management needs. Its concentration is
multinational corporations to individual in the areas of unified communications,
entrepreneurs and reflect virtually every mobility, data center, network
sector and industry. The firm’s heritage of infrastructure, software development,
extensive experience, exceptional system services, security services, cloud
responsiveness and an unwavering center solutions, audio & visual, managed
commitment to service has resulted in services, and 24×7×365 support.
strong, long-standing relationships with
clients across the globe
Highlights from Session 1
Photo Credit - Artur, licensed from iStock Photo
2
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When and Which?
• When did you deploy
Office 365?
• Which version?
• When did you start
seeing firms move in
larger numbers to Office
365 and has this
accelerated recently?
Photo Credit - Grafner, licensed from iStock Photo
Photo Credit - anyaberkut, licensed from iStock Photo
Determining the Scope of your Office 365 Project
3
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Audit Your Audit and understand
what’s in the
See what
solutions/add-ins are
Understand what’s
important
Environment environment in use
Telemetry
Dashboard
Validate user testing Monitor, report, and
analyze
Photo Credit - tumsasedgars, licensed from iStock Photo
Let’s Talk Deploying Office 365
Are there different approaches based on firm size? Other constraints?
4
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Complexities
Photo Credit - esplon, licensed from iStock Photo
Updates and Channels
5
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Updates as Part of the Deployment
What build When will the
will you go first channel
live with? update hit?
What could go wrong?
Photo Credit - Saklakova, licensed from iStock Photo
6
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The New Way to Update
Monthly and Semi-Annual Updates
New Build released every month or semi annual
Smaller updates instead of complex upgrades
Background Updating
Poll model – firm facilitates updates
Self updating or manually controlled through Group Policy
Only deltas downloaded
Take Control of Change
Change where and when updates happen
Automatic Change Management
Manage through ripples, not waves
Photo Credit – Undefined, Undefined, licensed from iStock Photo
7
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Managing Change
Photo Credit - relif, licensed from iStock Photo
8
8/14/2018
Training and Supporting Office 365
Photo Credit - fizkes, licensed from iStock Photo
Some key features in the core Office 365 applications to build excitement
9
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PowerPoint Designer
It’s a built-in graphic artist that in seconds, and with minimal
effort helps to create more professional, slick presentations.
• Must be connected
• Enable the feature
• Default Themes only
• Title or Title + Content slide layout
• Fewer than four images
• Images larger than 200 x 200
• Content only when process-based
• Single editor on a slide
• No shapes or text boxes
Create professional slide layouts with PowerPoint Designer
Map automatically updates to expand regions, or change location
or values automatically.
• Delete an entry in the worksheet and it updates the map.
• Expand, for instance if we added India to the previous
example, the map would expand to show that area of the
world in addition to those in Europe and North America.
Excel
Data Maps
108/14/2018
Word
Read Aloud
Outlook
Mentions
Focused/Other Tab Automatically adds names to the To: field of message.
Helps places what it Draws their attention with callout.
determines as
important email in the
Focused tab of the
Inbox. The Other tab
stores email that may
be less important.
Link to Microsoft support article
118/14/2018
OneNote
Know the features to sell the software
Train IT
Building a Recruit and Designate Pilot Users (even the
negative ones)
Marketing and
Communication Road or Web Shows
Plan
Communicate the ‘why’
Provide accurate timeline
128/14/2018
How Updates Affect Your Training
Photo Credit – mathesa_s, licensed from iStock Photo
Staying ahead of the Curve
Photo Credit –Andrey_A , licensed from iStock Photo
138/14/2018
Difference In Approaches Based on Size?
Photo Credit - doomu, licensed from iStock Photo
• Wed, August 23rd,
3:30 – 5:00 PM
Office 365: Deep Dive with
Teams, Dynamics, Flow,
Forms, To Do, Power BI,
Planner, and More (Office
365 Series, Part 3 of 3)
Donna Payne, Jeffrey Roach,
Susan Crisp, Sherry Kappel,
Nishan DeSilva
Nat'l Harbor 2 & 3
• Microsoft Update session on
Thursday to learn more
Part 3 of this Series and about what’s coming next
and their roadmap
Microsoft Update Photo Credit - thinglass, licensed from iStock Photo
148/14/2018
Photo Credit - AndreyPopov, licensed from iStock Photo
Thank You Plus Q&A
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