OFFER GUIDE - University of Gloucestershire
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Initial Teacher Training
OFFER GUIDE
for 2018 Entry
Student
Portal
As an offer holder with the University
of Gloucestershire you have access to
your own Student Portal, where you
can upload documents in order to meet
conditions of your offer.
• You can log in to your Student Portal by
visiting http://studentrecords.glos.ac.uk
• Your username is your student number
preceding with an S
• Your password is your date of birth
in the format DDMMYYYY
Congratulations Step 1
Log into the Portal
Step 2
Change your password
Congratulations on your successful interview and receiving offer of a place at University of
Gloucestershire! You will receive official confirmation of conditions of offer via UCAS Track. Step 3
Log out, close your browser
Accepting Your Offer Meeting Conditions of Your Offer (close all internet windows)
BEd Primary It is important that you should initiate work Step 4
You do not need to accept or decline the to meet your conditions as soon as you have Open a new browser
offer at this stage; UCAS will contact you accepted your offer, as some clearance
checks may take several weeks or months Step 5
at a later date once the decisions of all
to be completed. With the exception of Log in with your new password
institutions you have applied to are known.
You will then be required to reply to your A Level and Degree results due in August,
ALL other conditions should be met as If you encounter issues with any
offers by choosing your firm and insurance
soon as possible and no later than of the above, please contact
choices. You need to use Track on the
Friday 27 July 2018. ithelpdesk@glos.ac.uk
UCAS website to reply to your offers.
Please keep us informed (via As soon as Admissions staff have checked
PGCE Primary, Secondary and School Direct teachertraining@glos.ac.uk) of any the documents you have uploaded, they
If you are ready to accept your offer with potential delays in meeting conditions, will update the status to confirm the
the University of Gloucestershire, you must so that we can advise and help you condition has been met, or contact you
first decline/withdraw all applications with with alternative arrangements as soon with any queries.
other universities. It is normal to wait until as possible.
you receive your last decision on any other
application before accepting an offer. Delays in completing your conditions
You must then accept your offer within may impact on your eligibility to enrol,
ten days of receiving your last decision. to access student finance and to access
All decisions must be made via UCAS Track. university/course resources. If you do
See UCAS Teacher Training website for not keep us informed of potential delays,
decision deadlines. you additionally risk losing your place on
the course.
2 | T: 01242 714430/714510 E: teachertraining@glos.ac.uk www.glos.ac.uk T: 01242 714430/714510 E: teachertraining@glos.ac.uk www.glos.ac.uk | 3Conditions of Offer
All applicants for Initial Teacher Training are required to meet the following conditions of offer: 4. Professional Literacy and Numeracy Skills Tests
All applicants to teacher training courses are required to pass the professional
1. The Medical Questionnaire – Appendix 1 skills tests before starting their course. The tests do not replace GCSE grade C
Applicants should return the completed ‘Statement of Medical History’ form by post to equivalence requirements. For full information and to book tests, please visit
Dr R D Hollands at Underwood Surgery, 139 St George’s Road, Cheltenham, GL50 3EQ www.education.gov.uk/sta/professional
Please return your completed medical form to Dr Hollands immediately upon accepting Applicants are strongly advised to review online support material before attempting
offer. If further medical investigation or discussion with disability advisers is necessary, the professional skills tests. If tests are failed on first attempt, there are only two further
this will need to take place before the offer of a place is confirmed. opportunities permitted before the course start. However, applicants should avoid leaving
2. The University Suitability Declaration – Appendix 2 booking their tests too late, as places may fill up at the preferred test centre/test date.
Applicants should complete a self-declaration of suitability for teaching. For each ‘YES’ answer 5. The Primary (Appendix 3) / Secondary (Appendix 4) School Experience Report Form
you tick, you will need to provide a detailed account of the circumstances on page two. You BEd/PGCE/School Direct Primary applicants are required to have carried out at least
may attach and sign an additional sheet if more space is required to account any incident(s). one week (five days) of satisfactory school experience.
It is important that you SIGN and DATE the back of the form to validate its authenticity. Once
fully completed please scan the document and upload to your Student Portal. PGCE Secondary applicants are required to complete a minimum of three to five days
school experience.
3. Confirmation of Relevant Academic Qualifications
Applicants should upload to the Student Portal certificates of the following: Ideally this experience should be undertaken post-application, and should be based in a
UK-based state school setting, working with the age group/subject area most related to
PGCE
your BEd/PGCE course. If you are unable to find experience that meets this criteria, please
BEd PGCE Primary
applicants applicants School Direct Secondary contact teachertraining@glos.ac.uk in the first instance, to discuss and seek approval
applicants
for any alternative arrangements.
GCSE Mathematics
It is your responsibility to contact a school of your choice and to seek permission to make
GCSE English (English Language)
arrangements to attend in a wide variety of tasks and events. You should be aware that
schools are not under any obligation to accept university applicants, therefore please be
GCSE Science (or equivalent) tactful with your approach. This period of experience should enable you to:
• make an informed decision about your wish to enter teacher training.
If specified in
A Levels conditions • demonstrate that you are fully prepared for the demands of primary teacher training.
• observe and work with children and teaching staff.
Evidence of Degree Classification
• participate appropriately in all aspects of school life.
If original certificates were not brought to interview, you should upload them to the portal Please note that School Experience Forms should be completed in full to a satisfactory
AND also post or present originals to the university IMMEDIATELY upon accepting your standard, well presented and legible. Please ensure the school is able to sign their section
offer. If you do not have access to your certificates, it is your responsibility to obtain duplicate of the report preferably at the end of your placement and no later than a week after your
certificates from the relevant Examination Board. If that is not possible, you should request placement. School closures and staff changes can make it difficult to complete reports
signed and dated verification of your awards and grades from the school/institution where after this period.
you took the examinations. Originals will be returned to you by recorded delivery. 6. Disclosure and Barring Service (DBS) Clearance / Safeguarding Checks
Please note that ‘provisional’ statements of results may be noted, e.g for interview As soon as you have accepted your offer, you should register online via the GBG website
purposes, but you will need to provide confirmed results/certificates in order to meet (https://gbg.onlinedisclosures.co.uk/Authentication/Login?ReturnUrl=/) for an Enhanced
the full conditions of entry. DBS with Lists check. This is to ensure there are no records that may deem you unsuitable
for teaching. (Please use the Suitability Declaration form – Appendix 2 - to note any issues
For those applicants still to complete relevant qualifications, please check with the award of concern that may affect your suitability for teaching, and may or may not be disclosed as
provider when your results will be due, and keep us informed of any results due later than part of a criminal records check.)
16 August 2018 so that we can hold your place reserved for you. A Level results due in
August 2018 will be forwarded to the University by UCAS. Otherwise, please upload Unless you are in the DBS Update Service, a previous DBS clearance will not cover you
evidence of your qualification as soon as it becomes available (normally an academic for your course of study at University of Gloucestershire. You must apply for a new check
transcript, certificate or letter from the institution concerned). for every new employer/institution/course, and/or you should consider joining the DBS
Update Service.
4 | T: 01242 714430/714510 E: teachertraining@glos.ac.uk www.glos.ac.uk T: 01242 714430/714510 E: teachertraining@glos.ac.uk www.glos.ac.uk | 5Checklist of
After you have registered online, you will need the university’s Pin Code and Secret Word to
Conditions of Entry
logon to the site: Once you have completed each of the conditions and ticked them off below, please upload
Pincode: 107012 Secret Word: happydays this Checklist to the online portal. You should not wait until you have completed everything
to upload documents, but upload each one as soon as the individual condition is complete.
Please select position ‘Teacher’ in the relevant section of the registration process.
Once you have completed the DBS online application form, you will need to visit the
designated Post Office (see GBG website for details). Medical Clearance Complete the medical form and post to
Medical Centre at 139 St George’s Road,
The cost of an Enhanced DBS check is paid by you, direct through the GBG website once Cheltenham GL50 3EQ
the documents have been verified. The University of Gloucestershire regrets that it cannot
accept liability for the costs of student DBS clearance checks. Relevant academic Upload to your Student Portal
If you are in the DBS Update Service, you should email your DBS certificate to qualifications (eg GCSE Maths, English, Science and Degree)
dbs@glos.ac.uk so that we can ensure you have been cleared against the relevant
Suitability Complete and upload to your Student Portal
lists and can use your certificate number to check the status of your record online.
Declaration Form
School Direct Salaried applicants should email your DBS certificate, completed through
your employing school, to dbs@glos.ac.uk School Experience Arrange with school
Undertake placement
Having a criminal record will not always prevent you from studying at the university:
this will depend on the nature of the position, and the circumstances and background Ideally your mentor should complete their section
of the offence. More information about the university DBS procedures and policy may of the form at the end of the placement
be found by scrolling down information on this page: Complete your section of the form
www.glos.ac.uk/study/undergraduate/pages/admission-to-the-university.aspx Upload both sections to your Student Portal
Information about the Disclosure and Barring Service may be found here:
www.gov.uk/government/organisations/disclosure-and-barring-service/about Professional Skills Book via www.education.gov.uk/sta/professional
Tests in Numeracy Once you have passed each test, inform university
The checking process may take several weeks so it is important to apply early. If you and Literacy via email to teachertraining@glos.ac.uk
do not receive your enhanced disclosure certificate within 60 days, please contact the
DBS to check the status of your disclosure. Once you receive your certificate, please DBS Clearance Apply online via GBG website
email dbs@glos.ac.uk so that we can confirm your status online. There is no need https://gbg.onlinedisclosures.co.uk/Authentication/
to upload your certificate online. Login?ReturnUrl=/
Additional Safeguarding Checks Email dbs@glos.ac.uk when your certificate arrives
Applicants who have been living/working abroad at any point in the last five years (do not upload the certificate to your Student Portal)
will require additional safeguarding checks. The DBS website has a list of countries and
contact details where Certificates of Good Conduct/security check can be obtained: DBS Update Service Email your certificate to dbs@glos.ac.uk
www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants members only
Withdrawing / Deferring Your Place Applicants who have Apply for Certificate of Good Conduct and upload
If for any reason you decide that you do not wish to take up your place with the University lived/worked abroad to your Student Portal
of Gloucestershire, it is very important that you contact teachertraining@glos.ac.uk in last five years
immediately so that you can be released to apply elsewhere and so there is opportunity
School Direct Salaried Email a copy of your DBS, completed through
for another applicant to take your place.
applicants only your employing school, to dbs@glos.ac.uk
It is possible to defer your place by one year, but only if you meet all the conditions of entry
before the course start this year, and agree to update your DBS and medical clearance the Remember that if any circumstances arise that may prevent you from completing the
following year prior to the new intended course start. If you think you may need to defer, above by Friday 27 July, you should keep us informed via teachertraining@glos.ac.uk
please contact teachertraining@glos.ac.uk immediately. Applicants who wish to defer If you do not keep us informed of potential delays, you risk losing your place.
should consider joining the DBS Update Service.
For queries on all aspects of student life, finance and accommodation, visit our website:
www.glos.ac.uk/life/Pages/student-life.aspx
6 | T: 01242 714430/714510 E: teachertraining@glos.ac.uk www.glos.ac.uk T: 01242 714430/714510 E: teachertraining@glos.ac.uk www.glos.ac.uk | 7ADMISSIONS OFFICE
Communications, Marketing and Student Recruitment
University of Gloucestershire
Pittville Student Village
Laurie Lee Reception
Albert Road
Cheltenham
GL52 3JG
9038 10/17PDF
Tel: 01242 714430/714510
Email: teachertraining@glos.ac.uk
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