OCCUPATIONAL SAFETY AND HEALTH - SPECIFICATION 203 - Main Roads WA
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SPECIFICATION 203 OCCUPATIONAL SAFETY AND HEALTH Copyright MAIN ROADS Western Australia
Specification 203 Occupational Safety and Health – 04/10094-02 Issued 27/02/2019
REVISION REGISTER
Clause Description of Revision Authorised Date
Number By
203.33(6) Removal of incident report form and MHRCoE 27/02/2019
online reporting system
203.42 Update and revision of clauses to reflect
requirements of the online reporting
system EQ Safe.
203.17.1 Added Management and Control of MPS 11/10/2018
Asbestos in the Workplace to list of
Codes of Practice
203.42.5 Clause added allowing Main Roads to
determine the rating of incidents
Annexure Added asbestos and fire to principal
203A identified hazards
Annexure Updated cross reference to 203.42.6
203D (previously 203.42.5)
Whole Reformatted to corporate branding MPS 03/02/2016
Document guidelines and numerous typographical
and grammatical corrections
203.02.1 & Website reference updated
203.06.1
203.03.7 Serious Incidents added
203.16.4 Added reference to Division 1 of Part 3
of OSH Regulations
203.33.6 Updated references to reporting forms
and registers
203.36.7 Flashing beacons added
203.37.4 References to Heavy Vehicle Services
and Traffic Operations Centre updated
203.41 Monthly reporting requirements changed
203.42 Incident reporting and investigation
requirements changed
203.51.2 OSH Management Plan review
requirements changed
Annexure Tilt-up construction added
203A
Annexure Risk classification and rating tables
203B changed
Annexure References and names changed and
203D Serious Incidents added m,
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CONTENTS
Clause Page No
GENERAL ....................................................................................................................... 5
203.01 Scope............................................................................................................ 5
203.02 References ................................................................................................... 5
203.03 Definitions ..................................................................................................... 6
203.04 – 203.05 NOT USED ........................................................................................ 7
OSH POLICY .................................................................................................................. 7
203.06 Contractor’s OSH Policy ............................................................................... 7
203.07 OSH Commitment Statement ....................................................................... 7
203.08 – 203.15 NOT USED ........................................................................................ 7
PLANNING...................................................................................................................... 7
203.16 Hazard Identification, Risk Assessment and Control .................................... 7
203.17 Legal and Other Requirements..................................................................... 8
203.18 Objectives and Targets ................................................................................. 9
203.19 OSH Management Plan ................................................................................ 9
203.20 – 203.30 NOT USED ...................................................................................... 10
IMPLEMENTATION ...................................................................................................... 10
203.31 Structure and Responsibility ....................................................................... 10
203.32 Training and Competency........................................................................... 11
203.33 Consultation and Communication ............................................................... 12
203.34 Documentation............................................................................................ 13
203.35 Document and Data Control ....................................................................... 13
203.36 Hazard Identification, Risk Assessment and Controls ................................ 14
203.37 Emergency Preparedness and Response .................................................. 16
203.38 – 203.40 NOT USED ...................................................................................... 17
MEASUREMENT AND EVALUATION ......................................................................... 17
203.41 Monitoring and Measurement ..................................................................... 17
203.42 Incident Investigation, Corrective and Preventative Action ......................... 17
203.43 Records and Records Management ........................................................... 19
203.44 OSH Surveillance and Audit ....................................................................... 19
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Contract No: xxxx/xx Contract NameSpecification 203 Occupational Safety and Health – 04/10094-02 Issued 27/02/2019 203.45 – 203.50 NOT USED ...................................................................................... 20 MANAGEMENT REVIEW ............................................................................................. 20 203.51 Review ........................................................................................................ 20 203.52 – 203.80 NOT USED ...................................................................................... 21 AS BUILT AND HANDOVER REQUIREMENTS ......................................................... 21 203.81 – 203.90 NOT USED ...................................................................................... 21 CONTRACT SPECIFIC REQUIREMENTS ................................................................... 21 203.91 – 203.99 NOT USED ...................................................................................... 21 ANNEXURE 203A......................................................................................................... 22 Principal Identified Hazards........................................................................................... 22 ANNEXURE 203B......................................................................................................... 24 Occupational Health and Safety Risk Classification...................................................... 24 ANNEXURE 203C......................................................................................................... 28 OSH Risk Context ......................................................................................................... 28 ANNEXURE 203D......................................................................................................... 29 Contractors OSH Management Plan Cross Reference Key .......................................... 29 Document No: Dxx#xxxxx Page 4 of 36 Contract No: xxxx/xx Contract Name
Specification 203 Occupational Safety and Health – 04/10094-02 Issued 27/02/2019
GENERAL
203.01 SCOPE
1. The work under this specification consists of the
management of the Contractor’s OSH obligations and standards under
AS/NZS 4801, and the establishment and implementation of an OSH
Management Plan.
203.02 REFERENCES
1. Australian Standards, MAIN ROADS Western Australia
Standards and MAIN ROADS Western Australia Test Methods are
referred to in abbreviated form (e.g. AS 1234, MRS 67-08-43 or
WA 123). For convenience, the full titles are given below:
Acts and Regulations
Occupational Safety and Health Act 1984
Occupational Safety and Health Regulations 1996
Environmental Protection Act 1986
Environmental Protection (Noise) Regulation 1997
Explosives and Dangerous Goods Act 1961
Dangerous Goods Regulation1992
Mines Safety and Inspection Act 1994
Mines Safety and Inspection Regulations 1995
Road Traffic Code 2000
Australian Standards
AS 1742.3 Traffic Control Devices for Works on Roads
Australian/New Zealand Standards
AS/NZS ISO 19011 Guidelines for quality and/or environmental
management system auditing
AS/NZS ISO 31000 Risk Management – Principles and guidelines
AS/NZS 4801 Occupational Health and Safety Management
Systems, specification with guidance for use
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MAIN ROADS Standards
Code of Practice Traffic Management for Works on Roads (internet
address: http://www.mainroads.wa.gov.au - go to
the web page Our Roads / Temporary Traffic
Management / Workzones on Roads)
MAIN ROADS Specifications
Specification 201 QUALITY SYSTEMS
Specification 202 TRAFFIC
Specification 204 ENVIRONMENT
203.03 DEFINITIONS
1. The meaning of terms and definitions in this Specification
shall be as defined in AS 4801.
The following particular definitions will apply:
2. OSH means Occupational Safety and Health or OSH
Occupational Health and Safety.
3. The OSH Management Plan shall be the documented plan OSH
established by the Contractor, detailing the Contract OSH objectives and Management
targets, and specifying the necessary operational processes and Plan
procedures, and the related resources to achieve the specific
requirements of the Contract.
4. OSH Risk Assessment and Treatment Register shall be Risks
the document that contains the Contractor’s identified Contract specific
OSH hazards, hazards identified by the Principal, the assessment of the
risks associated with the identified hazards and details of the control
measures that shall be put in place to manage the hazards.
5. OSH Management Representative (OSH MR) shall be the OSH MR
person the Contractor has nominated as having primary responsibility for
ensuring that the approved OSH Management Plan is implemented and
managed over the term of the Contract.
6. Incident means any unplanned event resulting in, or having Incident
the potential for injury, ill health, damage or other loss.
7. Serious Incident means any Incident with an actual Serious
consequence of minor or above, or any Incident with a potential outcome Incident
of high or very high.
8. Personnel shall include all employees of the Contractor and Personnel
all persons deemed to be employees of the Contractor under the OSH
Act (1984).
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9. Surveillance shall mean conformity evaluation by Surveillance
observation and judgement accompanied as appropriate by
measurement, testing or gauging.
203.04 – 203.05 NOT USED
OSH POLICY
203.06 CONTRACTOR’S OSH POLICY
1. The Contactor shall have an OSH Policy in accordance with OSH Policy
AS/NZS 4801 and include a copy of the Policy in the OSH Management
Plan. The Contactor’s OSH Policy must support Main Roads’ Safety,
Health and Wellbeing Policy Statement located on the Main Roads web
site (internet address: http://www.mainroads.wa.gov.au - go to the web
page Building Roads / Contracting to Main Roads / Occupational Safety
& Health).
2. The Contractor shall prominently display a copy of the Communication
Company’s OSH Policy on the OSH Notice Board for the duration of the
Contract and include it in information provided to persons at the Contract
induction. A copy of the Policy shall also be supplied to each
subcontractor.
203.07 OSH COMMITMENT STATEMENT
1. The Contractor shall develop a Contract specific OSH Contract
Management Commitment Statement based on the Company’s OSH Specific
Policy.
2. The Contractor’s Representative and the OSH MR shall sign Communication
the Commitment Statement and prominently display a copy on the OSH
Notice Board for the duration of the Contract. A copy of the
Commitment Statement shall be included in information provided to
persons at the Contract induction and a copy shall also be supplied to
each subcontractor.
203.08 – 203.15 NOT USED
PLANNING
203.16 HAZARD IDENTIFICATION, RISK ASSESSMENT AND
CONTROL
1. The Contractor shall prepare an OSH Risk Assessment and Assessment
Treatment Register in accordance with Annexure 203B for OSH hazards and Register
associated with the Contract.
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2. The OSH Risk Assessment and Treatment Register shall be Assessment
prepared using competent occupational safety and health persons. The Team
OSH Risk Assessment and Treatment Register shall be authorized by
the Contractor’s Representative and the OSH MR.
3. The completed OSH Risk Assessment and Treatment
Register shall form part of the OSH Management Plan.
4. The OSH Risk Assessment and Treatment Register shall Principal
address all Contract hazards including the hazards listed in Annexure identified
203A Principal Identified Hazards. If the Superintendent directs that Hazards
additional hazards be considered then the Contractor shall incorporate
these additional hazards into the OSH Risk Assessment and Treatment
Register.
The Contractor must also comply with Occupational Health and Safety
Regulations 1996, Division 1 of Part 3, Section 3.1 – Identification of
hazards, and Division 12 of Part 3 – Construction industry – consultation
on hazards and safety management. The Contractor must include the
hazards reported in the Design Report in their OSH Management Plan.
203.17 LEGAL AND OTHER REQUIREMENTS
1. The Contractor shall at least maintain current published Mandatory
editions of the following documents at the Contractor’s site office for the Documents
period of the Contract:
a) Occupational Safety and Health Act 1984 and
Regulations 1996
b) Codes of Practice – Manual Handling, Prevention of
Falls at Workplaces, Excavation, Managing Noise at
Workplaces, First Aid, Workplace Amenities, Working in
the Vicinity of Overhead Power Lines, The Safety and
Health of Children and Young People in Workplaces,
Management and Control of Asbestos in the Workplace
and Personal Protective Equipment
c) Guidance Notes – General Duty of Care in Western
Australian Workplaces, Plant in the Workplace,
Electricity (Residual Current Devices), Safe Movement
of Vehicles in the Workplace
d) Standards – AS/NZS 4801 - Occupational Health and
Safety Management Systems, specification with
guidance for use, AS/NZS ISO 31000 – Risk
Management – Principles and guidelines
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2. Application of the Contract requirements, Standards and
Codes of Practice in no way relieves the Contractor from undertaking
any activity, function, process or procedure necessary to meet its duty of
care obligations as prescribed in the OSH Act 1984 or other relevant
legislation or standards.
3. The Contractor shall detail and implement procedures for the Sub-
engagement of subcontractors which ensures all subcontractors that are contractors
engaged to carryout work under the Contract are competent to carry out
the work safely.
4. The OSH Management Plan shall detail the procedure for OSH Issue
resolving OSH issues raised by personnel during the Contract. The Resolution
procedure shall be included in the Site Induction process and be
prominently displayed on the OSH Notice Board.
203.18 OBJECTIVES AND TARGETS
1. The Contractor shall determine the Contract Occupational
Safety and Health objectives and targets for the Contract in accordance
with AS/NZS ISO 31000 and clearly detail these Contract objectives and
targets in the OSH Management Plan.
2. The Contractor shall detail the procedure that ensures the
Contractor’s Representative and OSHMR regularly reviews the Contract
OSH performance, including subcontractor performance, against the
prescribed OSH objectives and targets.
203.19 OSH MANAGEMENT PLAN
1. The OSH Management Plan shall address all the work under
the Contract and shall detail all procedures, processes, work practices
and information required by the Contract.
2. The Contractor shall complete the information requested in Risk Content
Annexure 203C and include it as part of the OSH Management Plan.
3. If not submitted and explicitly approved in writing during Hold Point
the Tendering process, the Contractor shall submit a suitable fully
documented OSH Management Plan to the Superintendent for
approval prior to commencement of work under the Contract.
4. Any person engaged to undertake any work under the Application of
Contract, including subcontractors, shall be required to comply with the the OSH
approved OSH Management Plan while undertaking the work. Management
Plan
5. Subcontractor OSH Management plans established under
other than the Contractor’s certified OSH Management System shall not
be permitted to form part of the approved OSH Management Plan.
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6. Once the Superintendent has approved the OSH Amendments
Management Plan it shall not be amended without the approval of the
Superintendent. Any proposed amendments to the approved OSH
Management Plan shall be submitted to the Superintendent for approval.
7. Where any of the following events occur the Contractor shall Mandatory
review its approved OSH Management Plan and submit suitable Changes
amendments to the Superintendent for approval within one (1) week, or
other timeframe directed by the Superintendent, whichever is the lesser:
a) a non-conformance;
b) the Contractor’s practice no longer reflecting the
approved OSH Management Plan; or
c) an incident occurring.
8. Where the Contractor fails to submit suitable amendments to Failure to
the Superintendent for approval within the specified timeframe the Amend OSH
Superintendent may direct the Contractor as to what amendments are Management
necessary. Amendments directed by the Superintendent shall be Plan
implemented forthwith at the Contractor’s cost.
9. The Contractor shall promptly provide the Superintendent
with a controlled copy of the approved OSH Management Plan. The
Superintendent’s copy of the OSH Management Plan shall be controlled
under the Contractor’s Quality System for the duration of the Contract.
203.20 – 203.30 NOT USED
IMPLEMENTATION
203.31 STRUCTURE AND RESPONSIBILITY
1. The Contractor shall appoint in the OSH Management Plan a OSH MR
competent OSH MR in accordance with the requirements of
AS/NZS 4801for the duration of the Contract. The OSH MR shall be on
Site at all times activities relating to the execution of the work under the
Contract are taking place and have the necessary authority and
resources to meet his/her responsibilities.
2. The Contractor shall clearly define, document and Responsibilities
communicate the OSH responsibilities and accountabilities of all
Contract management personnel, employees and subcontractors. The
Contractor shall detail the OSH reporting hierarchy for the Contract in
the OSH Management Plan.
3. The Contractor shall ensure that the legislative duties of Legislative
employers and employees as outlined in Section 19(1), 20(1) and (3) of Duties
the Occupational Safety and Health Act 1984 are detailed and
communicated to personnel as part of the Site induction process.
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Contract No: xxxx/xx Contract NameSpecification 203 Occupational Safety and Health – 04/10094-02 Issued 27/02/2019 4. The Contractor shall be directly responsible for the OSH Contractor management and control of all activities relating to the execution of the work under the Contract including work under the Contract undertaken by subcontractors. 5. The OSH Management Plan shall detail the procedures and Sub- processes that the Contractor shall implement to ensure subcontractors contractors at all times comply with the requirements of the approved OSH Management Plan. 6. The Contractor shall provide each subcontractor with all Relevant relevant Contract information and the parts of the approved OSH Information Management Plan that are relevant to the work to be undertaken by the subcontractor. 7. The Contractor shall ensure that all subcontractors who will Safe Systems be undertaking work under the Contract have documented safe systems of Work of work in place prior to commencing work. 8. The OSH MR shall review and approve in writing all subcontractor safe systems of work and any other OSH documentation produced by subcontractors in accordance with the approved OSH Management Plan, to verify its compliance, prior to the subcontractor commencing work. 9. Subcontractors shall not amend or deviate from the approved safe system of work without the approval in writing of the OSH MR. 10. The Contractor shall ensure that subcontractors suitably complete and promptly return all documentation required by the approved OSH Management Plan for the work being undertaken by the subcontractor. 11. The Contractor shall be responsible for ensuring Sub- subcontractor compliance with both the approved OSH Management contractor Plan and approved safe systems of work, and the maintenance of Compliance records to demonstrate subcontractor compliance. 12. The Contractor shall maintain safe access to each portion of Safe Access the Works until the Superintendent has undertaken Audit and Surveillance of that portion of the Works. Where Plant or Equipment is used by the Contractor to provide the safe access, the Contractor shall make this plant and equipment including operators available to the Superintendent at all reasonable times to undertake Audit and Surveillance. 203.32 TRAINING AND COMPETENCY 1. The Contractor shall detail the OSH competencies and training received by its Contract management personnel. Document No: Dxx#xxxxx Page 11 of 36 Contract No: xxxx/xx Contract Name
Specification 203 Occupational Safety and Health – 04/10094-02 Issued 27/02/2019
2. The OSH Management Plan shall have a detailed Register Skills Register
of the skills and competencies for all personnel for the activities that the
personnel will undertake under the Contract (e.g. mobile plant operators,
crane operators, traffic controllers, doggers, etc.).
3. The Contractor shall demonstrate and maintain documentary Records
evidence of competencies on Site for the duration of the Contract.
Documentary evidence shall be made available to the Superintendent
within 24 hours upon request.
4. The Contractor shall develop and detail a Site induction Site Induction
training program as part of the OSH Management Plan that includes as Training
a minimum:
a) Training related to hazards likely to be encountered on
Site and control measures that have been developed in
response to these hazards;
b) Roles and Responsibilities; and
c) The requirements of the approved OSH Management
Plan.
5. The Contractor shall conduct Site-specific Occupational
Safety and Health induction training for all personnel, the Superintendent
and its agents, and all visitors not escorted on Site by inducted persons.
6. The Contractor shall evaluate all persons undertaking the Evaluation
Site induction training through a written test to ensure that inductees
have an understanding of the OSH requirements for the Contract. The
written tests shall be signed and dated by the person undertaking the
induction training to attest to their understanding and be retained by the
Contractor as a record that the training has been completed.
203.33 CONSULTATION AND COMMUNICATION
1. The Contractor shall detail procedures that will ensure that Consultation
personnel are suitably consulted and communicated with during the
planning and application of work activities associated with the Contract.
2. The Contractor shall detail procedures for the identification,
assessment and control of hazards associated with the day-to-day work
activities. These procedures shall include requirements for consultation
with personnel involved in the work activity.
3. The Contractor shall have procedures for ensuring that OSH Communication
information is communicated to and from its personnel. The Contractor
shall hold an OSH meeting with all personnel or their representatives at
the Site at least on regular fortnightly intervals.
4. Minutes shall be recorded for all OSH meetings and posted Meeting
on the OSH Notice Board within 48 hours of the meeting. Minutes
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5. The Contractor shall maintain at the Site an OSH Notice OSH Notice
Board, located in a prominent position and accessible to all personnel, Board
for the distribution of OSH information.
6. The Contractor shall, as a minimum, establish and Reporting
implement procedures for reporting relevant and timely information in
accordance with AS/NZS 4801 and the following:
a) Monthly Safety Indicators (MSI) Report form;
b) Safety and Health Incident Report form; and
c) Incident and Risk Register.
The MSI and Safety and Health Incident Report forms can be obtained
from Main Roads’ website, internet address:
http://www.mainroads.wa.gov.au - under: Building Roads/Contracting to
Main Roads/Contractor Reporting Forms. The Superintendent will
provide a blank Risk Register to the Contractor upon commencement of
the Contract. The Contractor shall use this form or any updated versions
as advised by the Superintendent for reporting required under the
Contract.
203.34 DOCUMENTATION
1. The Contractor shall establish, implement and maintain a Controlled
controlled copy of all Contract OSH documentation on Site. Copies
2. Where the OSH Management Plan references other Referenced
documentation, including (but not limited to) the Contract, the Documents
Contractor’s OSH Quality System, the OSH Act and Regulations,
Australian Standards, WorkSafe Codes of Practice, these references
shall be explicit and unambiguous. The Contractor shall ensure that
section and clause numbers are clearly denoted in the OSH
Management Plan. All documentation referenced in the OSH
Management Plan shall be available on Site for the duration of the
Contract.
3. The Contractor shall complete Annexure 203D which cross-
references the requirements of Specification 203 to the OSH
Management Plan. The OSH Management Plan shall utilise section and
clause numbers so that cross-references are explicit and unambiguous.
203.35 DOCUMENT AND DATA CONTROL
1. The control of documents and the control of records shall be Quality
in accordance with Specification 201 QUALITY SYSTEMS. System
2. OSH data resulting from works under the Contract shall be
controlled in accordance with AS/NZS 4801 for document and data
control.
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203.36 HAZARD IDENTIFICATION, RISK ASSESSMENT AND
CONTROLS
1. The Contractor shall detail and implement procedures that JSA’s and
will identify hazards, assess risks and determine suitable control Safe Work
measures as they arise throughout the term of the Contract. These Practices
procedures shall both comply with and be implemented and managed in
accordance with the Specification.
2. Where the Contractor intends to utilise standard safe work
practices as part of a control for identified hazards they shall be explicitly
referenced in the OSH Management Plan and copies kept on Site for the
duration of the Works.
3. The Contractor shall detail and implement procedures that Evaluation
ensure control measures are evaluated for effectiveness and modified
as necessary. The evaluation procedure shall detail the responsibilities,
timelines and records that will be kept as part of the process.
4. Where a hazard Risk Rating in accordance with Annexure Control
203B is controlled through administrative risk control measures, the Measures
Contractor shall ensure that the administrative measures are:
a) clearly documented and those personnel responsible for
implementation and management are explicitly defined;
b) understood by all relevant personnel through training
and assessment;
c) implemented as documented and promptly reviewed for
effectiveness following initial implementation;
d) amended and authorised as required;
e) adequately supervised, managed and audited to ensure
continuing compliance; and
f) available at all times wherever the measures are being
implemented.
5. All plant and equipment used to undertake work under the Plant and
Contract shall comply with all statutory and manufactures’ requirements Equipment
at all times.
6. The Contractor shall demonstrate that for all plant and
equipment:
Plant
a) certificates, licences and permits required by the OSH
Certificates
Act and Regulations are current, prior to commencing
work on Site;
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Inspection
b) there is documentary evidence that plant is fit for use
and purpose prior to commencing work on Site;
Records
c) records of inspections for daily, routine and programmed
service, cleaning and/or maintenance are maintained for
the duration of the Contract; and
Operator
d) operators of plant or equipment are trained, experienced
and competent to operate the particular item and that
they hold the required licence or certificate where
necessary.
7. The Contractor shall mount and operate amber rotating or Amber
flashing beacons to all moving road plant and vehicles that shall be used Rotating or
by the Contractor or subcontractors on the Site in accordance with Flashing
AS 1742.3. The Contractor shall ensure that the amber rotating or Beacons
flashing beacons are operating and clearly visible by all persons from all
directions for a distance not less than 250 metres in any environment.
8. Any piece of plant or equipment not complying with the Non-
Specification shall cease operating until the Contractor can demonstrate conforming
to the satisfaction of the Superintendent that the piece of non- Plant
conforming plant or equipment conforms to these requirements.
9. Traffic Management hazards shall be addressed in Traffic
accordance with Specification 202 TRAFFIC. Hazards
10. All of the personnel (including subcontractors) subject to the High Visibility
Contractor’s OSH Management Plan shall wear at all times high visibility Vests
safety garments or vests complying with AS/NZS 4602 while on
worksites that are subject to either construction equipment or the
travelling public. To increase visibility, the Contractor is encouraged to
use “full torso” high visibility safety garments (i.e. rather than using
garments that only satisfy the minimum requirements of AS/NZS 4602).
11. The Contractor shall use either fluorescent red, fluorescent Vest Colour
orange or fluorescent yellow coloured vests to obtain the best visual
contrast against the prevailing background, particularly for workers in
vulnerable locations such as traffic controllers.
12. For night-time and low light conditions, all personnel shall Night-Time
wear high visibility RETROREFLECTIVE safety garments or vests in
accordance with AS/NZS 4602.
13. High visibility safety garments or vests which in the opinion Non-
of the Superintendent do not comply with the Contract, for whatever compliance
reason, shall be replaced by the Contractor with compliant safety
garments or vests at no cost to the Principal.
14. No firearms or lethal weapons shall be allowed on any part No Firearms
of the work under the Contract including camps.
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Contract No: xxxx/xx Contract NameSpecification 203 Occupational Safety and Health – 04/10094-02 Issued 27/02/2019 15. The Contractor shall meet their obligations under the OSH Noise Regulations 1996 in respect to the “exposure standard for noise”. Exposure 14. All pesticides, including herbicides, insecticides, Pesticide rodenticides, fungicides, molluscides and algaecides shall only be Operators applied by operators licensed in accordance with the Health Act 1911, Health (Pesticides) Regulations 1956. 15. The Contractor shall address the OSH Issues detailed under Other Hazards the heading CONTRACT SPECIFIC REQUIREMENTS. 203.37 EMERGENCY PREPAREDNESS AND RESPONSE 1. All potential emergency situations that arise out of Site work Emergency or impact on the Site including emergencies that may arise from Site Situations locations shall be identified and detailed in the OSH Management Plan. 2. The OSH Management Plan shall include an emergency Emergency preparedness and response plan for the Site which details emergency Response procedures for preventing and mitigating all potential emergency Plan situations. 3. The emergency preparedness and response plan shall Emergency document the nominated key personnel for the associated emergency Contacts situation with their contact details and the contact details of the emergency service providers. Contact details of relevant Main Roads Organisation personnel shall be included where the emergency could significantly affect the operation of any part of the road network. 4. The Main Roads Organisation defines those personnel not part of the Contract responsible for the operation of the road network such as the Regional Manager, Heavy Vehicle Services or the Traffic Operations Centre. 5. The Site Induction program shall address the identified Communication issues in the emergency preparedness and response plan to ensure that all Site personnel are aware of procedures in the event of an incident or emergency occurring. 6. The Contractor shall practice their emergency preparedness Emergency within six (6) weeks of the commencement of work and at least four (4) Drills monthly intervals thereafter. 7. The Contractor shall review, then revise where necessary Review their emergency preparedness and response procedures following the practice or the occurrence of Incidents. 8. An industrial first aid kit shall be provided and maintained in First Aid Kit accordance with the Western Australian Code of Practice – “First Aid, Workplace Amenities and Personal Protective Equipment”. Document No: Dxx#xxxxx Page 16 of 36 Contract No: xxxx/xx Contract Name
Specification 203 Occupational Safety and Health – 04/10094-02 Issued 27/02/2019
9. The Contractor shall ensure that a minimum of two of its First Aiders
personnel, holding a current Senior First Aid qualification that meet the
Australian Resuscitation Council guidelines and polices, are on Site at
all times for the duration of the Contract.
10. The Contractor shall render first aid to:
a) the Contractor’s employees;
b) any subcontractor and their employees;
c) the Superintendent and the Superintendent’s staff;
d) Main Roads’ employees, agents, contractors and
subcontractors; and
e) any other person on Site if needed.
11. The Contractor shall ensure that a copy of the Material MSDS’s
Safety Data Sheets relating to all hazardous substances at the Site is
kept at the first aid station.
203.38 – 203.40 NOT USED
MEASUREMENT AND EVALUATION
203.41 MONITORING AND MEASUREMENT
1. The Contractor shall establish, implement and maintain Procedures
detailed procedures, in the OSH Management Plan, for the monitoring
and measurement of OSH practices to achieve the Contract
Occupational Safety and Health objectives and targets and relevant
OSH legislation.
2. The monitoring and measurement of OSH practices shall be Workplace
undertaken by the Contractor through regular inspection of workplace Inspections
activities. Workplace inspections shall be undertaken on at least a two
(2) weekly interval and the results of the inspection documented.
3. Within 5 days of the end of each month the Contractor shall Monthly
submit to the Superintendent a completed Monthly Safety Indicator Reporting
(MSI) report and updated Hazard Register using the forms provided by
the Superintendent.
203.42 INCIDENT INVESTIGATION, CORRECTIVE AND
PREVENTATIVE ACTION
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Contract No: xxxx/xx Contract NameSpecification 203 Occupational Safety and Health – 04/10094-02 Issued 27/02/2019 1. Non-conformances shall be managed in accordance with the Compliance requirements of Specification 201 QUALITY SYSTEMS for the Control of Non-Conforming Product. 2. Corrective and preventative actions shall be managed in Compliance accordance with the requirements of Specification 201 QUALITY SYSTEMS for the Improvement of the OSH Management Plan. 3. All Serious Incidents associated with the Contracts works Incident shall be immediately notified to the Superintendent or an appointed Management person by the Superintendent. 4. All incidents associated with the Contract works shall be Incident entered into the Main Roads event reporting system EQSafe in Management accordance with the Main Roads “EQSafe Event Type and Sub-type Contractual Requirements” document applicable to the contract. 5. All incidents associated with the Contract works shall be Incident entered into the Main Roads event reporting system EQSafe within 24 Management hours of the incident occurring and assigned to the appropriate Event Report Manager within 72 hours of the incident occurring. 6. All injuries associated with the Contract works shall be Incident updated in EQSafe within 14 days of the injury occurring in accordance Management with the requirements detailed in the Main Roads EQSafe User Manual. 7. All incidents associated with the Contract works shall be fully Incident investigated within 28 days of the incident occurring. The investigation Investigation methodology used shall be in accordance with the Main Roads Incident Management Procedure. 8. All mandatory tabs detailed in the Main Roads “EQSafe Incident Event Type and Sub-Type Contractual Requirements” document Management applicable to the contract, shall be completed in accordance with the minimum data quality and information requirements detailed in the Main Roads EQSafe User Manual. 9. All corrective and preventative actions associated with Incident Contract works shall be entered into EQSafe in accordance with the Management Main Roads EQSafe User Manual and fully implemented prior to submission for approval. 10. All incidents associated with the Contract works will be Incident approved in accordance with the EQSafe event approver security Management settings configured by Main Roads. If upon the Main Roads safety assurance review the incident information is not complete, accurate or of insufficient quality when submitted for approval, the nominated incident approver(s) may request further information to be added. 11. For all incident and injury classifications under the Contract, Incident the classification shall be in accordance with the Main Roads Incident Management Management Procedure. The final classification of all incidents will be at the discretion of the Superintendent in consultation with the Contractor. Document No: Dxx#xxxxx Page 18 of 36 Contract No: xxxx/xx Contract Name
Specification 203 Occupational Safety and Health – 04/10094-02 Issued 27/02/2019
12. The OSH Management Plan shall reference the Main Incident
Roads Incident Management Procedure, Main Roads EQSafe User Management
Manual and the Main Roads EQSafe Event Type and Sub-type
Contractual Requirements document.
13. The Superintendent or nominated person by the Incident
Superintendent may participate in or undertake an investigation into the Management
incident / injury or illness at its discretion and the Contractor shall
cooperate, assist and provide requested information to the investigation
organised or undertaken by the Superintendent.
14. Where the Contractor has been: Notice
a) served with a prohibition or improvement notice under
the OSH Act; or
b) required to comply with any order issued by an inspector
under the Energy Coordination Act 1964(WA); or
c) required to notify the WorkSafe Western Australia
Commissioner or the Director of Energy Safety of any
matter,
the Contractor shall immediately supply a copy of that notice, order or
notification to the Superintendent.
15. Where the Contractor has been served with a summons or is Notice
convicted of any offence in relation to occupational safety and health,
the Contractor shall immediately supply a copy of that summons to the
Superintendent or notify the Superintendent of the conviction and any
penalty imposed.
16. Where the Contractor has been served a Prohibition or Notice
Improvement Notice in accordance with the OSH Act 1984 for OSH
issues associated with work under the Contract, the Contractor shall
immediately supply a copy of the Notice to the Superintendent and this
Notice(s) shall constitute a Non-Conformance in accordance with
Specification 201 QUALITY SYSTEMS.
203.43 Records and Records Management Notice
1. THE CONTROL OF RECORDS SHALL BE IN
ACCORDANCE WITH THE CONTRACTOR’S APPROVED
QUALITY PLAN FOR THE CONTRACT AND THESE
PROCEDURES SHALL BE SUPPLEMENTED WITH
PROCEDURES THAT ARE OSH SPECIFIC FOR
RECORDS AND RECORDS MANAGEMENT IN
ACCORDANCE WITH AS/NZS 4801.
2. Records shall be registered, ordered and retained on Site for
the duration of the Contract.
203.44 OSH Surveillance and Audit Minimum OSH
Records
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Contract No: xxxx/xx Contract NameSpecification 203 Occupational Safety and Health – 04/10094-02 Issued 27/02/2019
1. THE SUPERINTENDENT SHALL RESERVE THE RIGHT
TO CONDUCT SURVEILLANCE AND SECOND PARTY
AUDITS ON THE CONTRACTOR AND ANY
SUBCONTRACTOR UNDERTAKING WORK UNDER THE
CONTRACT.
2. The Contractor shall promptly provide the Superintendent Surveillance
upon request any documentation, records or assistance during the and Audit
surveillance or audit activity.
3. The Contractor shall develop and maintain an Audit
Schedule that details the audits planned to be undertaken by the
Contractor of the work under the Contract, including subcontractors, for
the duration of the Contract in accordance with AS/NZS 4801. The Audit
Schedule shall form part of the OSH Management Plan.
4. The Contractor shall fully implement its approved Audit OSH Audit
Schedule and produce a documented report for each audit. The report Schedule and
shall detail the scope of the audit, the audit questions and audit findings. Audit Reports
The Superintendent shall be promptly provided with copies of all audit
reports and with other documentation to show all matters raised have
been appropriately addressed.
5. Unless otherwise directed by the Superintendent the
Contractor shall undertake its initial OSH Audit within 4 weeks of
commencement of work. The Contractor shall undertake subsequent
OSH Audits at a frequency not less than once every 3 months.
6. All Contractor OSH audits shall include an assessment of Minimum OSH
subcontractor compliance with the approved OSH Management Plan. Audit
Frequency
203.45 – 203.50 NOT USED Compliance
MANAGEMENT REVIEW
203.51 REVIEW
1. THE CONTRACTOR SHALL UNDERTAKE AN
INDEPENDENT REVIEW OF THE OSH MANAGEMENT
PLAN FOR THE CONTRACT IN ACCORDANCE WITH
THE REQUIREMENTS OF AS/NZS 4801.
2. A review of the OSH Management Plan shall be undertaken Compliance
3 months after the commencement of the Contract work and every 6
months thereafter for the duration of the Contract. The Superintendent
may also direct the Contractor to review the OSH Management Plan
earlier in the event of a Serious Incident occurring.
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Contract No: xxxx/xx Contract NameSpecification 203 Occupational Safety and Health – 04/10094-02 Issued 27/02/2019 3. Following the completion of the review, the Contractor shall System submit a written report that details the suitability, adequacy and Review effectiveness of the OSH Management Plan and to certify that the Site procedures, practices and operations are in accordance with the Contract. 203.52 – 203.80 NOT USED AS BUILT AND HANDOVER REQUIREMENTS 203.81 – 203.90 NOT USED CONTRACT SPECIFIC REQUIREMENTS NOTE: PM MAY DETERMINE TO INCLUDE HAZARDS DETAILED IN THE DESIGN REPORT WITHIN THIS SECTION (REFER CLAUSE 1.02.1, RESPONSIBILITIES OF DESIGNERS) AND DELETE THIS NOTE. 203.91 – 203.99 NOT USED Document No: Dxx#xxxxx Page 21 of 36 Contract No: xxxx/xx Contract Name
Specification 203 Occupational Safety and Health – 04/10094-02 Issued 27/02/2019
ANNEXURE 203A
PRINCIPAL IDENTIFIED HAZARDS
The Contractor shall assess the risks and determine suitable control measures utilising the
hierarchy of control for at least the following hazards and incorporate the assessment into
the Contract OSH Management Plan.
CONTRACT MANDATORY
a) Traffic including pedestrians, cyclists and access for
people with disabilities
b) Personnel working around Mobile Plant
c) Plant and machinery - including overturn, falling objects
and noise
d) All trenches and excavations
e) Dust
f) Hazardous substances including Pesticides and
Asbestos (manufactured products and naturally
occurring)
g) Hot bituminous works
h) Subcontractors
i) Manual Handling
j) Waste Management
k) Hazards identified from the Design Report
l) Fire, including the risk of fire caused by plant and
machinery contacting rock (e.g. ground engaging tools,
excavator tracks etc.)
CONTRACT SPECIFIC
m) Cranes, crane drivers and dogmen
n) Contact with services and energy sources
o) Fall from Heights
p) Fatigue
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Contract No: xxxx/xx Contract NameSpecification 203 Occupational Safety and Health – 04/10094-02 Issued 27/02/2019
q) Working in isolation
r) Working in remote areas
s) Working in confined spaces
t) Working in vicinity of railways
u) Propping / Tilt-up construction
v) Micropiling
(NOTE: AMEND OR ADD TO THE ABOVE LIST OF HAZARDS AS REQUIRED BY THE
NATURE OF THE WORKS, AND DELETE THIS NOTE)
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Contract No: xxxx/xx Contract NameSpecification 203 Occupational Safety and Health – 04/10094-02 Issued 27/02/2019 ANNEXURE 203B OCCUPATIONAL HEALTH AND SAFETY RISK CLASSIFICATION 1. In order to clearly understand the risks associated with this Contract and thence outline the manner in which identified risks will be managed, the Contractor shall undertake an assessment of all significant foreseeable risks associated with the Contract and determined the treatment measures that, so far as practicable, minimise the risk. 2. The identification and assessment process must be AS/NZS ISO undertaken in accordance with AS/NZS ISO 31000 and the likelihood and 31000 consequences rated before the application of risk treatments (Primary Risk) and after (Residual Risk) the determined controls utilizing Table 203B.1 and Table 203B.2 of this Annexure 203B. 3. The Contractor shall, so far as practicable, control or reduce Risk Control identified risks in accordance with the hierarchy of control as defined by and Reduction AS/NZS 4801. Treatment measures shall be authorised and managed by the Contractor in accordance with Table 203B.3 Management Approach for Residual Risk Rating. 4. The Superintendent may direct the Contractor as to the Primary Risk Rating and the Residual Risk Rating to apply to any risk. The Contractor shall reassess, authorise and manage its risk control measures in accordance with the level of risk directed by the Superintendent. 5. A Residual Risk Rating of Very High is not permissible under the Contract. Document No: Dxx#xxxxx Page 24 of 36 Contract No: xxxx/xx Contract Name
Specification 203 Occupational Safety and Health – 04/10094-02 Issued 27/02/2019
TABLE 203B.1 – RISK CLASSIFICATION MATRIX
Rating Health & Transport Services Financial Reputation & trust Business Legal & Compliance
Safety (Political, stakeholders Operations
& community)
No treatment Service infrastructure Greater of: Isolated local Some Guidance required
required receives minimal Less than community or insignificant for legal /
damage, minor $100,000; or individual’s issue-based delays to compliance issues,
rectification required. concerns. business managed through
Service/s only Deviation from activities. routine procedures.
temporarily unavailable project budget Low profile media
Insignificant attention. Up to 5% Legal action
or remain operational. within + 5%.
variation in unlikely.
Minor impact to KPI or
customers e.g. minor objective.
drop in patronage or
minor congestion.
First aid One or a number of Greater of: Local community Minor delays Complex legal/non-
treatment services are unavailable $100,000 to impacts & concerns. to business compliance issue
required or operating with activities. to be addressed.
$1 m; or Occasional once off
restrictions but can be 5% to 10% Legal action and/or
resumed within Deviation from negative media
Minor project budget attention. Variation in public liability claim
acceptable timeframes. KPI or possible.
between Trust issues raised.
Short term impact to 6-10%. objective.
customers e.g. short
term drop in patronage
or isolated congestion.
Medical One or a number of Greater of: Sectional community Some Non-compliance/s
treatment services, including $1 m to impacts & concerns moderate with regulation
required or critical services, are $10 m; or publicly expressed. delays to and/or probity
Lost Time unavailable for an business infringements,
Deviation from Increased negative
Injury extended length of time. activities. which may result in
project budget media attention.
Moderate impact to 10% to 25% some processes
between Loss of confidence & repeated.
Moderate customers e.g. 10-20%. Variation in
trust by community &
complaints and stakeholders in Agency KPI or Legal action
moderate drop in processes & capability. objective. probable.
patronage or moderate One or more
level of short-term Ministerial concern.
projects is
congestion. significantly
impaired.
Single fatality A number of critical Greater of: Considerable & Major delays Major non-
or major services are cancelled, $10 m to prolonged community to activities. compliance with
injuries or with extensive $30 m; or impact & dissatisfaction 25% to 50% regulation, which
severe rectification required publicly expressed. may result in
Deviation from Variation in
permanent before resumption of termination of a
project budget Consistent negative KPI or
disablement services. process or
between media attention. objective.
Non-critical service imposed penalties.
20-30%. Criticism & loss of One or more
Major infrastructure is not confidence / trust by critical Legal action taken
operational and cannot community & programs or against Agency
be rectified. stakeholders in Agency projects and/or major public
Substantial impact to processes & capability. cannot be liability claim or
customers e.g. major delivered. potential class
Ministerial intervention. action.
drop in patronage or
major level of
congestion.
Multiple Critical service Greater of: Significant adverse Activities Major non-
fatalities infrastructure is not Greater than community impacts & ceased. compliance with
operational and cannot $30 m; or condemnation. More than legislation and/or
be rectified. Extreme negative 50% Variation regulation which
Deviation from may result in
Significant impact to project budget media attention. in KPI or
customers e.g. objective. criminal charges
Catastrophic
> 30%. Consistent ongoing and/or loss of
sustained drop in community loss of Multiple critical
patronage or sustained required
confidence & trust in programs or accreditation.
level of significant Agency capabilities and projects
congestion. intentions. cannot be Significant legal
delivered. consequence/s
Government class action
intervention. against agency.
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Contract No: xxxx/xx Contract NameSpecification 203 Occupational Safety and Health – 04/10094-02 Issued 27/02/2019
TABLE 203B.2 – LIKELIHOOD / CONSEQUENCE AND RISK RANKING TABLES
CONSEQUENCE
LIKELIHOOD
Insignificant Minor Moderate Major Catastrophic
Almost Certain L H H VH VH
Likely L M H VH VH
Possible L L M H H
Unlikely L L L M H
Rare L L L L M
Risk Ranking Definitions
Likelihood Consequence
(of an incident occurring) (how severe)
Almost Certain More than once per month Catastrophic
Likely More than once per year Major Refer to Risk
Possible Once every 1 – 10 years Moderate Classification
Unlikely Once every 10 – 50 years Minor Matrix 203B.1
Rare Less than once every 50 years Insignificant
IMPORTANT NOTE: The likelihood of an event or hazard occurring shall first be assessed
over the duration of the activity (i.e. “period of exposure”). For risk assessment purposes the
assessed likelihood shall then be proportioned for a “period of exposure” of one year.
Example: An activity has a duration of 6 weeks (i.e. “period of exposure” = 6 weeks). The
event or hazard being considered is assessed as likely to occur once every 20 times the
activity occurs (i.e. likelihood or frequency = 1 event/20 times activity occurs = 0.05 times per
activity). Assessed annual likelihood or frequency = 0.05 times per activity x 52 weeks/6
weeks = 0.4 times per year. Assessed likelihood = C (i.e. Possible)
TABLE 203B.3 – MANAGEMENT APPROACH FOR RESIDUAL RISK RATING
Retained Risk Rating Required Treatment
Unacceptable risk. HOLD POINT. Work cannot proceed
VH Very High
until risk has been reduced.
High priority, OSH MR must review the risk assessment
H High
and approve treatment prior to its implementation.
Medium Risk, standard work practice subject to review
M Medium
(JSA) prior to implementation.
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Contract No: xxxx/xx Contract NameSpecification 203 Occupational Safety and Health – 04/10094-02 Issued 27/02/2019
Managed in accordance with the approved OSH
L Low Management Plan procedures and standard safe work
practices.
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Contract No: xxxx/xx Contract NameSpecification 203 Occupational Safety and Health – 04/10094-02 Issued 27/02/2019
ANNEXURE 203C
OSH RISK CONTEXT
The Contractor shall define the Context of the Risk Environment in which the Contract is
undertaken and shall use the following headings as a minimum for inclusion into the OSH
Management Plan:
1. The Location of the Contract, incorporating a location plan where possible.
2. Key Features in respect to terrain, including specific local features such as
rivers, creek lines, steep ground, etc. that may impact on OSH issues associated with the
Contract
3. Climatic conditions that may be expected over the term of the Contract
4. The timing and duration of the Contract
5. Likely numbers of personnel on Site and how the Contract will be resourced
(i.e. subcontractors, employees/day labour etc.)
6. Key work processes and likely associated hazards
7. Requirements for Work Camps, Fuel Storage facilities, Workshops, Explosive
Storage facilities.
8. Location of material supply or dumping pits in respect to the worksite.
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Contract No: xxxx/xx Contract NameSpecification 203 Occupational Safety and Health – 04/10094-02 Issued 27/02/2019
ANNEXURE 203D
CONTRACTORS OSH MANAGEMENT PLAN CROSS REFERENCE KEY
This reference key table shall form part of the Contractor’s OSH Management Plan and shall
be placed at the front of the OSH Management Plan. This table will be used by Auditors and
MUST be filled in accurately by the Contractor.
SPECIFICATION 203 REFERENCE CONTRACTOR’S OSH
MANAGEMENT PLAN
REFERENCE
Clause Headings Ref Headings
203.06.1 Contractor’s OSH Policy
203.06.2 Inclusion of OSH Policy in Induction
203.07.1 OSH Commitment Statement
203.07.2 Inclusion of OSH Commitment
Statement in Induction
203.16 OSH Risk Assessment and
Treatment Register
203.17.1 Schedule of Mandatory Documents
203.17.4 Issue Resolution Procedure
203.18.1 OSH Objectives and Targets
203.18.2 OSH Performance Review
Procedure
203.19.2 Annexure 203C Information
203.19.6 Management of Amendments to
OSH Management Plan
203.31.1 OSH Management Representative
203.31.2 Roles and Responsibilities
203.31.3 Legislative Duties
203.31.11 Subcontractor Compliance
203.32.1 Management Competencies and
Training
203.32.2 Skills Register
203.32.4 Site Induction Training Program
203.32.6 Written Evaluation of Site Induction
203.33.1 Consultation Procedures
203.33.3 Communication Procedures
203.33.6 OSH Reporting Procedures
203.34.2 Referenced System Documents
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