Navigating the 2019 Admissions Cycle with the AMCAS "Choose Your Medical School" Tool - August 2, 2018, 3:00 p.m. ET - AAMC
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Navigating the 2019 Admissions Cycle with the AMCAS “Choose Your Medical School” Tool August 2, 2018, 3:00 p.m. ET
Today’s Agenda 1. Purpose and Objectives for Today’s Meeting 2. Overview of the AMCAS “Choose Your Medical School” Tool 3. How AMCAS “Choose Your Medical School” Can Support Your Recruitment Effort 4. Questions and Next Steps
Setting the context
Overview of the AMCAS Choose Your
Medical School Tool
© 2018 AAMC. May not be reproduced without permission.
AMCAS Choose Your Medical School
Example: Alex the Applicant
April 15: May 15: The Best School
MAY
APRIL
JUNE
February 1: March 15: Alex narrows his Alex receives Ever matriculates
MARCH
FEBRUARY
Alex the Alex receives selection to 3 an offer from on June 29.
AMCAS a better offer acceptances and the Best
applicant holds from Awesome withdraws his School Ever. On June 8, 21
4 acceptances School and acceptance from Good He accepts days before
and is on 3 changes his School while remaining and selects matriculation,
waitlists. Plan to Enroll on 3 waitlists. Plan to Enroll Alex selects
selection from at this school Commit to
February 15: April 30: Enroll in AMCAS
Alex selects Super School Alex narrows his in AMCAS. He
to Awesome withdraws his based on the
Plan to Enroll selection down to 1 school-specific
for School. He is school, Awesome, and application
holding 4 from Awesome policy of the Best
Super School. keeps his Plan to Enroll School Ever and
acceptances status the same. He School and
and remains remains on 2 withdraws all
remains on 3 waitlists other
on 3 waitlists. and has withdrawn from waitlists.
applications.
1 school.
What information will be available to schools?
School Specific Reports
February 15 – April 30 Aggregate applicant
selection data
April 30 – Close Cycle Applicant specific selection
data
Today’s Agenda
1. Purpose and Objectives for Today’s Meeting
2. Overview of the AMCAS “Choose Your Medical School” Tool
3. How AMCAS “Choose Your Medical School” Can Support Your Recruitment Effort
a. Ngozi F. Anachebe, PharmD, MD, FACOG
Morehouse School of Medicine
b. Glen Fogerty, PhD
University of Arizona College of Medicine – Phoenix
c. Sunny Nakae, MSW, PhD
Loyola University Chicago Stritch School of Medicine
4. Questions and Next Steps
APPLICATION AND ACCEPTANCE
PROTOCOLS
Ngozi F. Anachebe, PharmD, MD, FACOG
Associate Dean, Medical Education, Admissions & Student Affairs
Associate Professor, Obstetrics & Gynecology
ABOUT MSM • Primary Care focused institution • Majority in‐state students • Majority URM students • Class size is 100 • Over 6700 applications • 400+ interviews • Yield: 40‐50%
2019 Application Cycle
• Difficulty/reluctance/hesitation settling on any protocol
• Flight of ideas – contemplated drastic requirements
• Conducted a review of our SOP/admissions policies
• Calmed down & settled on our usual protocols
– Will try it out and see how well we perform2019 Application Cycle • Mission‐focused application review • Will conduct thorough applicant reviews/screening • Training of faculty screeners and interviewers • Admissions Committee retreat • How does one discern genuine interest? • Will interview >400—need deep alternate list • Dry run with 2018 acceptance offers
Resources/Partnerships • 2018 AAMC Continuum Connections Meeting • Ad Hoc Working Group on Admissions Tools and Resources • GSA phone discussions • Other medical school admissions deans • MSM President & Dean • MSM Legal Counsel • Financial Aid office‐ Department of Education • Admissions Office. staff /Senior AdCom Faculty
New Policy Dissemination • Posted on our website • SHARED WITH APPLICANTS ON INTERVIEW DAY • Admissions decision communication • Acceptance letter • Follow up email reminders
2018‐19 APPLICATION TIMELINE
August 2018‐ Morehouse School of Medicine Interview Season
March 2019
Last MCAT exam date accepted
September 2018 *The oldest MCAT result accepted is 2015.
December 1, 2018 AMCAS Application Deadline
Supplemental Application receipt Deadline
January 4, 2019 Deadline for receipt of letters of recommendation is the second Friday in
January2018‐19 MD APPLICATION TIMELINE
Admission decisions communicated to applicants
Accepted applicants between November and April 30 must submit a letter of intent to
matriculate and $100 refundable (if acceptance is withdrawn by April 30) pre‐enrollment
deposit within 2 weeks of acceptance offer
Accepted applicants between May 1 ‐ May 31 must submit a letter of intent and non‐
November 2018 refundable $100 pre‐enrollment deposit within 5 days of acceptance offer
Accepted applicants in June must submit a letter of intent and a non‐refundable $100
– within 48 hours of acceptance offer
June 2019 Failure to meet these requirements may lead to rescinding the acceptance offer
Please notify the Admissions Office in writing of your desire to withdraw your application
on or before April 30th to 1) receive a refund of your $100 pre‐enrollment deposit and 2)
release your seat to another deserving applicant
No refunds will be processed after April 30th
*$100 pre‐enrollment deposit is credited to the candidate’s tuition upon matriculationFebruary 15 –
Accepted applicants may select the “Plan to Enroll” option in AMCAS
April 30, 2019
Accepted applicants who are holding acceptances at multiple schools should narrow their
April 15 –
choices to three medical schools. $100 pre‐enrollment deposit will be refunded if an
April 30, 2019
applicant withdraws their acceptance of our admission offer
Accepted applicants may select the “Commit to Enroll” option in AMCAS
April 30, 2019 –
This selection indicates to MSM that you are withdrawing your application from
June 5, 2019
consideration at other medical schools and are “committing” to matriculate at MSMDeadline for accepted students to submit completed matriculation packet to Admissions
June 1, 2019
Office
Accepted students are required to select the “Commit to Enroll” option in AMCAS
June 6, 2019
*If “Commit to Enroll” is not selected by June 6th, acceptance offer is automatically
rescinded and the application is withdrawn from consideration
June 27 –
Mandatory New M1 Orientation
June 28, 2019
First day of M1 Classes
July 1, 2019College of Medicine ‐ Phoenix
Admissions Strategy
Glen Fogerty, PhD
Associate Dean, Admissions and Recruitment
University of Arizona
College of Medicine ‐ PhoenixResources Utilized • Nationally Listened, Learned, Got Involved, Trusted – AAMC National Convention (Listened) – Regional Calls (Listened, Learned) – AMCAS Advisory Committee (Listened, Learned, Got Involved) – Ad Hoc Work Group (Listened, Learned, Got Involved, Trusted) • Locally Anyone that would listen! – Dean – Vice Dean – General Counsel – Admissions Team – Chair of Admissions Committee – Other Sector Colleagues
Plan of Communication
FOUR‐FOLD STRATEGY
1. On the website as applicants review our admission process
2. At the time of the Secondary Application submission
3. At the time of Acceptance (through our Affirmation Statement)
4. Strategic emails based on the protocol milestone timelinePlan of Communication
WEBSITE: Adherence to AAMC Application and Acceptance Protocols
The University of Arizona College of Medicine – Phoenix follows the Application and Acceptance
Protocols established by the AAMC. School specific actions include:
Mid‐October to mid‐March: Decisions announced. For those accepted, an Affirmation
Statement confirming terms of acceptance must be completed within two weeks of the offer.
Failure to do so may result in the rescinding of the admission offer.
February 15: “Plan to Enroll” option for accepted students becomes available. The University of
Arizona College of Medicine – Phoenix highly recommends (but does not require) accepted
students utilize this tool as this assists us (and other medical schools) in ensuring we do not
either over– or undersubscribe the amount of offers we extend.
April 15: The AAMC Application and Acceptance Protocols recommends accepted students
narrow offers to three medical schools (if applicable). The University of Arizona College of
Medicine – Phoenix highly recommends (but does not require) accepted students follow this
protocol.
April 30: “Commit to Enroll” option for accepted students becomes available. From April 30th to
21 days prior to Orientation – The University of Arizona College of Medicine – Phoenix highly
recommends (but does not require) accepted students utilize this tool when they are ready to
commit and withdrawing all other applications.
21 days prior to Orientation: “Commit to Enroll” is required to be selected by the accepted
students matriculating to the University of Arizona College of Medicine – Phoenix. Failure to do
so will result in the rescinding of the admission offer.Plan of Communication WEBSITE: Important Dates
Plan of Communication
WEBSITE – The Decision Process
The University of Arizona College of Medicine – Phoenix follows the Application and Acceptance Protocols established by the
AAMC. School specific actions include:
Mid‐October to mid‐March: Decisions announced. For those accepted, an Affirmation Statement confirming terms of acceptance…
SECONDARY APPLICATION – The Confirmation Statement
If an acceptance offer is extended after the interview, we wish for you to be aware that our medical school follows the Application
and Acceptance Protocols established by the AAMC. School specific actions include:
Mid‐October to mid‐March: Decisions announced. For those accepted, an Affirmation Statement confirming terms of acceptance…
ACCEPTANCE – The Affirmation Statement
1. The Decision Process.
I understand the University of Arizona College of Medicine – Phoenix follows the AAMC Application and Acceptance Protocols as
specifically outlined below:
February 15: “Plan to Enroll” option for accepted students becomes available. The University of Arizona College of Medicine –
Phoenix highly recommends (but does not require) accepted students utilize this tool as this assists us (and other medical
schools)…Plan of Communication
EMAIL STRATEGY: Protocol Milestone Timeline
• Two days prior to February 15 – “Plan to Enroll” opportunity
• Two days prior to April 15 – request to narrow offers to three medical
schools to follow the AAMC Application and Acceptance Protocols
• Two days prior to April 30 – “Commit to Enroll” opportunity
• Two days prior to the 21 days prior to Orientation – “Commit to Enroll”
requirement
• 20 days prior to Orientation – email to rescind offers for any no actionsLoyola University
Chicago Stritch School
of Medicine
Sunny Nakae, MSW, PhD
Assistant Dean for Admissions, Recruitment and Student Life
Assistant Professor of Medical EducationResponding to changes
• 5 stages of grief! …acceptance
• Conversations with the team, the dean, IT support, and
colleagues
– How might this impact our yield?
– What tools can we utilize to mitigate negative impact?
– What can we adapt for the coming cycle?
– What should we work on for future cycles? (are there data
captures in place?)Key information • Mission – private, Jesuit institution with social justice focus. Very diverse. • Market – 15,016 applications (national pool), 661 interviews, 375 offers, 165 seats – 1/99 vs. top 30 – 50/50 vs. Midwest state schools – 15/85 vs. other state schools • Means – limited scholarship funds, high cost of attendance
Communication elements
• Website
• Emails
• Interview day orientation
• Applicant portal dynamic updates
– Applicants asked to update monthly Nov 15, Dec 15, Jan 15,
Feb 15, etc.
– Encourage & explain “plan to enroll” in Feb 15 reminderOct 15-Apr 29 Dear applicant, The AAMC has changed its guidelines and resources for schools to report and share acceptance data. In an effort to manage our process this year without over- or undersubscribing our class of 165 we have implemented a dynamic acceptance status in our portal. This helps us approximate how many admissions offers to make in order to have 165 at the end of the process. We need your help! Please select the status that best characterizes your situation at present. If you receive additional offers or end your candidacy at other schools, it would help us tremendously to know that. We will send periodic reminders to update your acceptance status during the season, but you may enter the portal and update it at any time. We appreciate your professionalism and communication throughout the cycle regarding your candidacy. Thank you!
Options Oct 15-Apr 29
(1) I would like to accept my offer of admission to Stritch, and I am seriously
considering attending. I have also accepted admissions offers at other
institutions.
List institutions: (optional) ____________________________
(2) I would like to accept my offer of admission to Stritch, and I am seriously
considering attending. I am continuing to pursue my candidacy at other
schools, but I do not currently have other admissions offers.
(3) I would like to accept my offer of admission to Stritch and I am NOT
pursuing my candidacy at other schools. I am 100% sure I will matriculate to
Stritch in the fall. (Only select this option if you have withdrawn from all other
schools including DO schools and TMDSAS schools, and including waitlists.)
(4) I would like to decline/withdraw my offer of admission to Stritch. I do not
plan on attending the Stritch School of Medicine.April 30-May 15 (option 3) Dear applicant, You have indicated the following: “I would like to accept my offer of admission to Stritch and I am NOT pursuing my candidacy at other schools. I am 100% sure I will matriculate to Stritch in the fall. (Only select this option if you have withdrawn from all other schools including DO schools and TMDSAS schools, and including waitlists.)” Please proceed to AMCAS and indicate “commit to enroll” for Stritch. This will officially secure your seat and notify all other AMCAS schools where you submitted an application that you are enrolling elsewhere.
Apr 30-May 15 (choices 1 or 2) Dear applicant, The national deadline as agreed upon by applicants and medical schools participating in AMCAS is April 30. In order for seats to be offered to candidates remaining on wait lists all over the country, it is important for you to make a decision about your candidacy and decide where you wish to attend medical school. We understand that there may be important reasons for you to continue to hold multiple seats. Please make every effort to finalize your decision by May 15. *If we receive a notification from AMCAS that you are committed to enroll at another institution, we will withdraw your seat. If you have questions or concerns, please feel free to contact us at ssom-admissions@luc.edu or 708.216.3229.
Options Apr 30-May 15 (1) I would like to accept my offer of admission to Stritch, and I am seriously considering attending. I have also accepted admissions offers at other institutions and I am still deliberating. List institutions: (optional) ___________________________________ (2) I would like to accept my offer of admission to Stritch, and I am seriously considering attending. I am continuing to pursue my candidacy at other schools as an alternate, but I do not currently have other admissions offers. (3) I would like to accept my offer of admission to Stritch and I am no longer pursuing my candidacy at other schools. I am 100% sure I will matriculate to Stritch in the fall. I have indicated “commit to enroll” through AMCAS. (Only select this option if you have withdrawn from all other schools including DO schools and TMDSAS schools, including waitlists.) (4) I would like to decline/withdraw my offer of admission to Stritch. I do not plan on attending the Stritch School of Medicine.
June 15 if still indicating 1 or 2 Dear applicant, As the admissions season comes to a close we are finalizing seats in our upcoming class. Please confirm your seat by agreeing to the terms below. Please note that if you are unable to agree to these terms and confirm your seat by [July 1] your offer of admission will be withdrawn in order to extend it to another candidate. If there are exigent circumstances whereby you cannot execute this agreement at this time, please reach out to us ASAP. Thank you.
Options Jun 15-Jul 1 (3) I am committed to attending Stritch. I have indicated “commit to enroll” in AMCAS. I have withdrawn my candidacy from all other schools including DO, TMDSAS, off-shore and international institutions. I am not holding any seats or any waitlist positions. (4) I would like to withdraw my seat at Stritch. I will NOT be attending Stritch.
Workflow overview
Data • We will utilize AMCAS tools and reports to monitor the PTE and CTE functions • We will utilize our own portal data to track applicant behaviors/decisions to better inform our process moving forward
Admissions Policy and Information -MSAR
Admissions Policy and Information -MSAR
Questions
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40Coming soon…
September 2018
Topics may include:
• Data dashboards
• New reports
Learn Serve Lead Austin, TX
AMCAS session November 3rd 7-8amAd-Hoc Working Group on Admissions Tools and Resources Lina Mehta and E. Doug Taylor, Co-Chairs
© 2018 AAMC. May not be reproduced without permission.
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