Metro Melbourne AND Regional Victoria AS AT MARCH 04, 2021.
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Metro Melbourne AND Regional Victoria AS AT MARCH 04, 2021.
if using electronic record keeping of attendees
As of 11:59pm (see p4-5). If not using electronic record keeping
Friday February 26, a density quotient of 1 person per 4 sqm
applies.Indoor and outdoor ceremonies can now
Victoria returned to occur at the same time.
COVIDSAFE restriction levels. ■ Food or Drink at gatherings: No food, drink,
crockery, utensils, vessels or other equipment
A number of restrictions have been eased as
is permitted to be shared by participants. Food
a result, as indicated below by
or drink can be served as part of a religious
■ Leaving home: No restriction on reasons to gathering or after a religious gathering.
leave home but stay safe. It is recommended that single use items are
Public gatherings: Up to 100 people can used to serve food or drink. It is recommended
gather outdoors from any number of households that one person serves or distributes food or
(infants under 12 months not counted in the drinks. For example, one person uses the urn
cap) for hot water for tea.
Visitors to the home: Up to 30 visitors per ■ Singing: Singing or chanting can occur as part
day (infants under 12 months not counted in of a religious ceremony, wedding or funeral.
the cap). Visitors may be from any number of (See p4 for guidance).
households, together or separately. Front and Care facilities and hospital visitors:
back yards are considered part of the home. No restrictions on purpose, number or time
Face Masks: Must be carried at all times of visits. Symptomatic individuals (e.g. sore
and must be worn at all times where social throat), close contacts and returned international
distancing cannot be maintained. Mandatory travellers excluded from visiting.
when inside retail stores where the indoor Work: Workers may attend onsite as required.
space is 2,000 square metres or more such as On-site office work capped at no more than
shopping centres, retail stores inside shopping 75 per cent of capacity on-site (both public
centres, department stores, electronics stores, and private sectors). All workplaces with onsite
furniture stores, or hardware stores, when workers require a COVIDSafe Plan.
travelling on public transport or when travelling ■ Community venues: No patron caps with a
in a commercial passenger vehicle or tour density quotient of 1 per 2sqm, subject to use of
vehicle, when visiting a hospital, when visiting electronic record keeping (see p4-5). If not using
or working in a care facility (unless a lawful electronic record keeping a density quotient of 1
exemption applies). A person who is awaiting per 4sqm applies.
the results of a COVID-19 test or experiencing ■ Creative arts facilities: No patron caps with a
any symptoms of COVID-19 must wear a face density quotient of 1 per 2sqm, subject to use of
covering. Any person diagnosed or suspected of electronic record keeping (see p4-5).
having COVID-19, or who is a close contact of Seated entertainment venues (indoors and
someone diagnosed with COVID-19, must wear outdoors): Open, with the total facility patron
a face covering if leaving home/accommodation cap is 75 per cent of seated capacity for a
for a permitted reason, such as medical care maximum of 1000 per space and all activities
Weddings and Funerals: No maximum are ticketed. Density quotient of 1 per 2sqm
attendee caps indoors or outdoors, but: in foyers, bars, bathrooms etc when using
• A density quotient of 1 person per 2 sqm electronic record keeping. In venues not using
applies when using electronic record keeping electronic record keeping (ie. paper-based) a
of attendees (see p4-5). density quotient of 1 per 4 sqm applies. Venues
•A density quotient of 1 person per 4 sqm with capacity of greater than 500 patrons
applies when if electronic record keeping is must publish a COVIDSafe Plan online. For
not used. outdoor spaces the patron cap is 75 per cent
•A cap of 30 people applies if the wedding or of seated capacity. Arrangements for capacity
funeral is being held at a private residence. over 1000 patrons per space are determined
■ Religious gatherings and ceremonies: A on an individual basis under the Public Events
density quotient of 1 person per 2 sqm applies Framework.
Continued P2
1/12Metro Melbourne AND Regional Victoria AS AT MARCH 04, 2021.
Indoor non-seated venues (such as What has NOT changed in Victoria?
galleries): Open, up to 75 per cent total ■ Physical distancing (1.5m) and maximum
capacity with maximum patron cap of 1000 occupancy quotients must still be observed
people. Density quotient of 1 per 2sqm when ■ Good hand hygiene must continue to be
using electronic record keeping. In venues followed
not using electronic record a density quotient ■ Do not go to work if you are unwell
of 1 per 4 sqm applies. Venues with capacity ■ Cough or sneeze into a tissue or elbow.
of greater than 500 patrons must publish a ■ COVID safety plans are required for all
COVIDSafe Plan online. Arrangements for large workplaces (including churches, halls etc)
events determined on an individual basis under including:
the Public Events Framework. • Attendance Contact Lists (which must be kept
Accommodation: Bookings restricted to the for 28 days or maintained electronically
private gathering limit. The person or household (see p4-5)
booking the accommodation can have up to 30 • Cleaning protocols
visitors. • Physical distancing, maximum occupancy and
■ Interstate travel: Continued international all other COVID signage
border controls. State border controls activated ■ Sharing of food and drink: No food, drink,
in case of outbreaks. crockery, utensils, vessels or other equipment
■ Tourism spaces and groups: No patron cap may be shared
on tour groups. Masks must be worn on tour As of 04/03/2021
transport.
■ Indoor physical recreation and community
sport: No patron caps with a density quotient To help identify items which are new,
of 1 per 4sqm for each space. Gym and or have been updated since the last FAQ,
exercise classes limited to 50 people (excluding simply look for:
anyone necessary for running the class). COVID
Marshals required when gyms are staffed. NEW
At times when gyms are unstaffed, a density UPDATE
quotient of 1 per 8 sqm applies.
■ Outdoor physical recreation and This week’s updates:
community sport: Up to a maximum of 100 ■ GATHERINGS P3
patrons for outdoor fitness classes with a ■ SINGING P4
density quotient of 1 per 2sqm. Record keeping ■ IN-HOME GATHERINGS P5
is required.Venues with capacity of greater than ■ SUPPORT GROUPS P7
500 patrons must publish a COVIDSafe Plan
online. ■ EXERCISE GROUPS P7
■ Retail: (e.g. supermarkets, other retail) Density ■ SYNOD STAFF P9
quotient of 1 per 2sqm, with record keeping How will we know about
where practicable.
further updates?
For a full list of COVID-Safe Summer requirements, Regularly check the latest government advice
visit https://www.coronavirus.vic.gov.au/ available at: https://www.dhhs.vic.gov.au/
coronavirus-covidsafe-summer. and at: https://www.coronavirus.vic.gov.au/
As of 04/03/2021
The Synod Crisis Management Team monitors
changes on a regular basis. These FAQs will
no longer be updated weekly and now only be
updated as required.
Continued P3
2/12Metro Melbourne AND Regional Victoria AS AT MARCH 04, 2021.
It is recommended that you occasionally check
the Synod website https://victas.uca.org.au/
NEW
all-you-need-to-know-answers-to-your-
UPDATE As of 04/03/2021
frequently-asked-questions/ for updated FAQs, GATHERINGS
by checking the “Date Modified” column.
What face-to-face gatherings are
Should there be any major changes to COVID permitted at church?
restrictions, these will be advised via separate Indoor and/or outdoor religious gatherings
email to all Church councils. are allowed with COVIDSafe plans including
cleaning and signage.
If you have any queries, these may still be sent to As of 04/03/2021
CrisisManagement@victas.uca.org.au.
As of 10/12/2020
There are no limits on numbers who may attend,
however density limits do apply to ensure people
are able to maintain a distance of at least 1.5m. A
density quotient of 1 person per 2 sqm applies if
MULTI-LINGUAL RESOURCES using electronic record keeping of attendees (see
Where can I find the current p4-5). If not using electronic record keeping a
government guidelines in density quotient of 1 person per 4 sqm applies.
other languages? Indoor and outdoor ceremonies can now
Victorian Multi-cultural Commission Coronavirus occur at the same time. No food, drink, crockery,
(COVID-19): In-language advice and information utensils, vessels or other equipment is permitted
at https://www.multiculturalcommission.vic. to be shared by participants. Food or drink can
gov.au/coronavirus-language-advice-and- be served as part of a religious gathering or
information after a religious gathering. It is recommended
Ethnolink have information available in 51 that single use items are used to serve food or
languages at: www.ethnolink.com.au/covid- drink. It is recommended that one person serves
19-coronavirus-translated-resources/ or distributes food or drinks. For example, one
The Department of Home Affairs has extensive person uses the urn for hot water for tea
multi-lingual resources available at: https:// As of 10/12/2020
covid19inlanguage.homeaffairs.gov.au/
The Victorian Multicultural Commission have Weddings and Funerals: There is no maximum
release multi-lingual resources including: attendee caps indoors or outdoors, but:
Audio messages ■ A density quotient of 1 person per 2 sqm
■ https://cloud.think-hq.com.au/s/ applies when using electronic record keeping
m9SX3ntGGqr7Sai of attendees (see p4-5).
Posters (JPG and PDF) ■ A density quotient of 1 person per 4 sqm
■ https://cloud.think-hq.com.au/s/ applies when if electronic record keeping is not
m9SX3ntGGqr7Sai used.
Social Media banners ■ A cap of 30 people applies if the wedding or
■ https://cloud.think-hq.com.au/s/ funeral is being held at a private residence.
m9SX3ntGGqr7Sai As of 04/03/2021
As of 13/08/2020
3/12Metro Melbourne AND Regional Victoria AS AT MARCH 04, 2021.
Singing or chanting can occur as part limit on the number of people who can attend
of a religious ceremony, wedding or is determined by the size of the venue. The
two square metre rule is the only limit on the
funeral. number of people who can attend.
Group singing may transmit coronavirus ■ Activities can be held indoors or outdoors. The
(COVID-19). Singing inside in a poorly ventilated facility must apply the two square metre rule to
area with singers not physically distanced has ensure people have enough room to maintain
been associated with the spread of COVID-19. 1.5 metres distance between them.
Humming and singing softly is of lower risk. A ■ Please also see above guidance on singing or
study has shown that normal singing produces chanting for further information.
more aerosol particles than normal talking, and As of 04/03/2021
loud singing generates more particles than normal
singing. Wearing a face mask reduces the level of Physical distancing
aerosol particles produced to about that of normal
PHYSICAL DISTANCING requirements may mean
talking.
that you cannot have the maximum number of
It is important that anyone attending group singing attendees at a gathering.
does not have any symptoms of coronavirus
(COVID-19) to ensure the safety of others. People The rule of 4 square metres per person must
at high-risk of severe illness should not participate be maintained if attendance records are not
in group singing while there is active community being collected and maintained electronically.
transmission of coronavirus (COVID-19). If attendance details are being collected and
maintained electronically, then the rule is 2 square
Group singing is safest when the following
meters per person.
measures are applied:
■ singing outside or in a well-ventilated room To calculate the maximum capacity of any building,
(with windows open) measure the floorspace (length x width) in metres,
■ physical distancing of at least 2 metres then divide by either 2 (electronic record keeping)
between each person while singing or 4 (non-electronic record keeping).
■ short performances (of less than an hour)
■ singing softly. For example: if the inside of your church measures
10m x 6m = 60 square metres. If you are not
Outdoor lessons, class or practice is permitted keeping attendance records electronically, divide
with the number of singers based on current this by 4: 60 ÷ 4 = 15 people is it’s the maximum
restrictions. Singing lessons need to capacity.
ensure enough space to allow for physical
distancing – allowing for people to keep at least If you are keeping attendance recordselectronically,
1.5 metres apart. Divide the area by 2: 60 ÷ 2 = 30 people is the
As of 04/03/2021
maximum capacity.
As of 10/12/2020
Singing rehearsals are permitted.
If the rehearsal is held indoors, the indoor venue What is meant by electronic
should be well ventilated. This can be achieved by
making sure that windows are opened. If you are
record keeping?
participating in a music or singing rehearsal it is The Victorian Government has introduced a QR
recommended: (Quick Response) Code service to allow for contact
tracing information to be gathered by venues
■ That you keep at least two metres from other
electronically. This allows for easy self-registration
people in the rehearsal.
by guests directly into a contact tracing app.
■ No group size limits apply if the facility can
apply the two square metre rule if using Continued P5
electronic record keeping. This means the
4/12Metro Melbourne AND Regional Victoria AS AT MARCH 04, 2021.
QR codes are unique for each venue, but will look Physical distancing signs
something like this:
All church buildings must display signage showing
the maximum number of people who can be
accommodated in any space.
Firstly, you will need to determine if you are going to
maintain attendance records electronically or not,
as this will determine the maximum occupancy
quotient (2 sqm per person if electronic, or 4 sqm
per person otherwise). Once you have calculated
How do QR codes work?
the maximum numbers for each space, you may
1. Register for a FREE QR code service from the
take advantage of the templates created to make
government at https://www.coronavirus.vic.
your signage.
gov.au/register-to-use-vic-gov-qr-code-
These are available at: https://victas.uca.org.
service.
au/all-you-need-to-know-answers-to-your-
2. Once you have your QR Code, you will need
frequently-asked-questions/
to display this prominently, eg at all entry
doors. You will find a POSTER link in the email
If you do intend to maintain attendance records
confirming your QR code registration.
electronically, you will need to recalculate
This unique poster is generated automatically with
maximum occupancy per space and replace any
your QR code.
existing occupancy signage.
3. Everyone entering the building can then scan As of 10/12/2020
this QR Code using the camera on their
smartphone or tablet device. This automatically
opens the registration app, which knows that What face-to-face gatherings are
they are registering at your building. permitted away from church?
4. They will then be asked to enter their name,
Up to 30 people can visit a household per day
phone number and residential postcode, and
(infants under 12 months not counted in the cap).
have the option of providing details of other
Visitors may be from any number of households,
individuals in their party.
together or separately. Front and back yards are
5. If you intend to keep records electronically, a
considered part of the home.
‘greeter’ will be required on every door by which
the public can enter. Their role is to ensure that
Whilst this provides additional opportunities for
everyone entering the building registers via
pastoral care visits, these should be prearranged
the QR code. For attendees who do not have
to ensure that those being visited remain within the
a smart phone or tablet device, the greeter
current daily limit on visitors.
will need to register them on the greeter’s
smartphone or tablet.
Church Councils and congregation committees
should discuss which meetings are appropriate
What is the advantage of using the
to be held via teleconference and/or video
QR code system?
conference and which meetings are more
Only venues which are using the above electronic
appropriate if held face-to-face.
method of gathering and keeping records with As of 04/03/2021
a Victorian Government supplied QR code can
use the 2sqm per person density quotient. It
also removes the need for maintaining hard-copy
attendance registrations for 28 days.
All venues which are not using this method must
continue to apply the one person per 4sm density
quotient.
As of 10/12/2020
5/12Metro Melbourne AND Regional Victoria AS AT MARCH 04, 2021.
Can we hold Pancake Day events? NEW
If planning an event for Pancake Day, you UPDATE As of 04/03/2021
must observe the requirement that food may
be served, but not shared. No food, drink, CHURCH/COMMUNITY HALLS
crockery, utensils, vessels or other equipment Under what circumstances can
is permitted to be shared by participants. Food
Community/Church Halls be used?
or drink can be served. It is recommended that
single use items are used to serve food or drink. Before using any church owned buildings, or
It is recommended that one person serves or allowing any other group to use church-owned
distributes pancakes, whilst another person(s) buildings, please complete the Recovery Action
serves or distributes toppings. There should be no Plan Checklist at: https://victas.uca.org.au/
self-service of toppings where multiple people are download/668/faq/8852/recovery-action-plan-
handling utensils, crockery or equipment. checklist Community/Church Halls and similar
As of 20/01/2021
buildings may be used. Patron number caps have
been replaced with a density quotient of 1 person
Transporting People. Is it permitted per 2sqm, subject to use of electronic record
keeping. If not using electronic record keeping a
to provide transport (“give a lift”) density quotient of 1 person per 4sqm applies.
to people? All physical distancing and hygiene requirements
Where possible, treat passengers in your car who must be met.
are not members of your household as if they were As of 04/03/2021
travelling in a taxi:
■ Your passenger should sit in the back seat to WORSHIP SERVICES – Church or Community
maintain physical distancing Halls can be used for Indoor religious gatherings
■ Everyone in the car should wear a fitted face with specific cleaning requirements and COVIDSafe
mask unless they have a lawful exemption plans. Total attendance numbers remain
■ Increase ventilation by opening windows subject to density quotient of 2m2 per person
wherever possible. Avoid having air-conditioning if electronic records are being kept, or 4m2
set to recirculate air. per person if records are not being kept
■ High touch surfaces in the vehicle should electronically.
be cleaned and sanitised regularly (eg door As of 31/12/2020
handles, seat belts etc)
As of 10/12/2020 No food, drink, crockery, utensils, vessels or
other equipment is permitted to be shared by
participants. Food or drink can be served as part
SAFE (DIGITAL) MINISTRY of a religious gathering or after a religious gathering.
It is recommended that single use items are used
What safety measures should be
to serve food or drink. It is recommended that one
adopted for ministry within the person serves or distributes food or drinks. For
digital space? example, one person uses the urn for hot water for
The Culture of Safety Unit has prepared some tea
guidelines for leaders and communities, offering As of 10/12/2020
commentary and interpretation of how our
Continued P7
existing Child Safety resources and policies, and
the Uniting Church Code of Ethics, continue to
shape our digital ministry practices. To view the
guidelines visit: www.victas.uca.org.au/safe-
digital-ministry
As of 07/04/2020
6/12Metro Melbourne AND Regional Victoria AS AT MARCH 04, 2021.
SUPPORT GROUPS – Essential support groups RENTED & HIRED FACILITIES –
such as drug and alcohol support groups can Who is responsible for ensuring properties are
continue to operate. No group limits apply. COVID compliant?
■ If you rent hire or licence out property to more
The facility must apply the density limit. This means than one organisation or group on a casual
the limit on the number of people who can attend or non-exclusive basis (eg support groups,
the facility is determined by the size of the venue. community groups, classes) using our standard
The two square metre rule is the only limit on the Hire Agreement (Victoria) whether one-off or
number of people who can attend, and only applies recurring, the Responsibility for maintaining all
if electronic record keeping is used. Otherwise the COVID-19 compliance, including cleaning to
four square metre rule applies if manual record standard before and after every use, remains
keeping is used. with the congregation as the responsible body.
However, you may pass on the reasonable
Record keeping is not required in relation to additional cost of cleaning or other necessary
essential support groups and health services if Covid-19 safety measures to the Hirer if you
confidentiality is typically required. Support groups notify them in advance of the additional cost.
where confidentiality is not typically required should
■ If you rent out property to one organisation or
still collect records of those who attend for more
group on an exclusive use basis (under a Lease
than 15 minutes.
or Licence), the responsibility for maintaining all
COVID-19 compliance falls to the tenant.
Activities can be held indoors or outdoors. Face
masks are strongly recommended when you can’t ■ If in doubt, seek advice from your presbytery
keep 1.5 metres distance from other people (except or contact uca.legal@victas.uca.org.au
with people from your own home). As of 17/09/2020
As of 04/03/2020
COVID-SAFE PLANS – Required for some
EXERCISE GROUPS – gatherings Do we need to complete a Covid-
■ Indoors: The number of people allowed in Safe plan as well as the UCA’s Covid Recovery
an indoor physical recreation or community Action Checklist?
sport facility is defined by the size of the space.
If you have completed the Covid Recovery Action
Indoor spaces need to follow the four
Checklist and are keeping this up-to-date, this
square metre rule. Each group, class or
can be your Covid-Safe Plan. There is no need to
session is limited to 50 people indoors (if the
complete a separate plan. As of 12/11/2020
space allows that many people, having regard to
the density limits What activities can/cannot be staged in/on
■ Outdoors: Up to a maximum of 100 patrons for our property?
outdoor fitness classes with a density quotient As more activities become permitted during
of 1 per 2sqm. Record keeping is required. the easing of Covid restrictions, Synod’s Crisis
Management Team have prepared a quick
Venues with capacity of greater than 500 patrons reference guide document for many of the non-
must publish a COVIDSafe Plan online. worship uses of church property.
As of 04/03/2020 https://victas.uca.org.au/download/668/
faq/9475/congregations-groups-permitted-
BUSINESSES – If an organisation or individual activity-guide
rents space, the government guidelines for the As of 12/11/2020
conduct of that particular category of business
would apply. These can be found at https:// www.
dhhs.vic.gov.au/victorias-restrictionlevels-covid-19.
If in doubt, seek advice from your presbytery or
contact uca.legal@victas.uca.org.au.
7/12Metro Melbourne AND Regional Victoria AS AT MARCH 04, 2021.
RENT RELIEF REQUESTS COVID-19. Ministers need to consider how their
ministry practice may need to alter and should
What do we do if we are approached discuss with Church Councils ahead of time how
by tenants for Covid-19 rent relief? families can be supported in this situation.
Rent relief is not automatic. Our Property Services As of 17/04/2020
and Legal departments have compiled guidelines
for handling rent relief requests, both commercial
and residential. If you wish to support a rent relief MINISTERS IN HIGH RISK GROUPS
application, there is a form which needs to be Ministry agents in high risk groups are encouraged
completed before any rent relief can be offered. to have clear contingency arrangements in place in
Details available on the first info sheet at: case of potential situations where they may need
www.victas.uca.org.au/resources/property/ to consider their involvement.
forms-and-resources/ High risk groups include people who are:
As of 16/04/2020 ■ aged over 70,
■ over 65 with chronic health conditions,
■ immune-compromised, or
HOLY COMMUNION ■ Indigenous people over 50 with chronic health
What changes to worship services conditions
are permissable? As of 10/12/20200
Assembly Standing Committee has approved
temporary pastoral measure guidelines for
congregations and faith communities to enable OP SHOPS
the celebration of Holy Communion as part of
online worship. These guidelines have been How do we keep our Op Shop
extended to June 2021 and can be found at: Covid-safe?
https://www.assembly.uca.org.au/news/ Op Shops run by Uniting VicTas must follow
item/3163-temporary-arrangements-for-holy- the current guidance issued by Uniting.
communion All UCA Op Shops should be regarded as any
other Retail Store, all of which remain subject to
For some thoughts on how to conduct Holy restrictions:
Communion in a COVID-safe manner read Rev Dr ■ A ll staff and customers are encouraged to wear
Sally Douglas’ November 19 article at facemasks unless legally exempt.
https://victas.uca.org.au/how-can-we-keep- ■ U CA Op Shops, as church workplaces, are
holy-communion-covid-19-safe/ required to complete sections A and B of the
As of 26/11/2020 Recovery Action Plan Checklist to ensure that
they are Covid-complient and a copy sent to
CORONAVIRUS FUNERALS elnura.dulakovic@victas.uca.org.au
Are there any special requirements ■ G loves should be worn when handling cash
for holding the funeral of someone and any donated goods.
■ D onated goods should be received contactless
who has died of Coronavirus? where possible. Donations should be stored in
The Victorian and Tasmanian governments a location where workers won’t have contact
each have guidelines for cases of suspected or with them for a period of up to 72 hours. All
confirmed COVID-19. These mean that some items should be cleaned in line with COVID
cultural and ministry funeral practices need to cleaning practices as soon as practical.
change, especially how families interact with the
body of a person who has (or may have) died with Continued P9
8/12Metro Melbourne AND Regional Victoria AS AT MARCH 04, 2021.
■ H
ands should be washed regularly whilst, and WORSHIP RESOURCES
immediately after, handling any donated items.
It is also recommended that WARNING signs Where can I access worship
should be displayed to ensure all staff and resources to help me keep
volunteers adhere to these precautions. connected?
■ In line with social distancing requirements, Our worship resources page, which caters for
the number of persons in an Op Shop at all people across our Synod, is updated each
any one time should be limited, using a rule week. Available at: https://victas.uca.org.au/
of one person per 2sqm, including staff and resources/covid-19-worship-resources/
volunteers, and people should remain a As of 06/04/2020
distance of 1.5m apart wherever possible. It
may be helpful to mark this distance on the
floor near service counters as a reminder to ZOOM VIRTUAL MEETING LICENCES
visitors.
■ W here practical a record of customers should
What does it cost for a Zoom
be kept, in addition to records of all staff and meeting licence?
volunteers who are on the premises. The If you plan on using Zoom frequently and/
simplest way to do this is with a Government or require full functionality, Synod Ministries
QR Code (see p4-5). and Operations along with other Synods have
As of 03/04/2020 negotiated with Zoom to purchase a bulk deal.
VOLUNTEERS: Even with a face mask, you As such we are able to provide Zoom licences
should keep at least 1.5 metres between yourself for a cost of just $7.93 per month.
and others at all times and practice good hygiene.
If you are in a high-risk group, you can volunteer, If your presbytery or congregation is interested,
however, consider minimising the number of please contact:
different people you interact with. High-risk groups Shweta.Paliwal@victas.uca.org.au
include people aged 70 years and over, people
aged 65 years and over with chronic medical You will need to provide: Number of licences
conditions, people with compromised immune required and the details of the contact person
systems and Aboriginal and Torres Strait Islander (including their email address)
people over the age of 50. As of 20/04/2020
As of 10/12/2020
NEW
KINDERGARTEN UPDATE As of 04/03/202
We have a kindergarten operating SYNOD STAFF
from a church-owned building. Do What if we need to contact
we need to close it? someone from Synod Ministries
All Kindergartens and early Childhood Learning and Operations?
Centres may open. All appropriate risk mitigation Many Synod staff are returning to the Synod
measures should continue to be observed. offices, which are now located at Wesley Place.
As of 17/09/2020 Please note that whilst email addresses and
mobile phone numbers remain unchanged, office
telephone numbers have now changed and the
old 9251 telephone numbers are no longer valid.
Wesley Place UCA Reception: (03) 9116 1400
As of 03/04/2020
9/12Metro Melbourne AND Regional Victoria AS AT MARCH 04, 2021.
MARKETS FIRST AID PRECAUTIONS
Can we hold garage sales In the event of someone needing
and/or markets? first aid treatment, are there any
Markets may operate, within same guidelines as additional precautions required?
retail stores: Anyone administering first aid should use general
■ The market operator is responsible for ensuring droplet and contact precautions, namely a face
the two square metre rule is applied to indoor mask for the person they are treating which they
spaces. should encourage the person to apply themselves,
■ Customers should keep 1.5 metres in between a face mask and gloves for the first aider, and
them and other people who are not part of their goggles for the first aider (if available).
household.
■ Facemasks must be worn in indoor In the event that a first aider has a reason to
markets at all times. suspect a person is infected with COVID-19, they
■ maintain a contact tracing register (ie name should try to limit their contact with that person
and contact number) for anyone attending the as much as they can, meaning they should
Garage Sale or market if possible and avoid physical contact (e.g. checking pulses
■ we recommend that you have a process for and performing physical assessments) unless
orderly flow of people (eg everyone goes in 1 absolutely necessary, such as performing CPR or
direction, entrance and exit points and a total putting people in a recovery position if they are
number limit) to ensure the social distancing unconscious and/or struggling to breathe.
As of 11/06/2020
requirements can still be safely met.
As of 10/12/2020
JOBKEEPER PAYMENTS
CONGREGATION WEBSITE TRAINING
Will training sessions for new What is happening with
congregation websites still go ahead? the Jobkeeper payments?
Last July, the Government announced an
It is currently anticipated that Training Sessions
extension of the JobKeeper Payment until 28
will resume in early 2021, following the Synod
March 2021. The Synod was required to re-
meeting. Further advice will be made available
assess eligibility for the JobKeeper extension using
through Synod eNews Update in the new year.
actual turnover in the September quarter 2020
As of 26/11/2020
to demonstrate that it met the relevant decline in
turnover test to be eligible for JobKeeper for the
period 28 September 2020 to 3 January 2021
COVID SAFE APP and again for the period of 4 January to 28 March
Should we encourage downloading based on the December quarter.
the Federal Government’s Covid-Safe
tracing app? We have again met the eligibility test based
on the December 2020 quarter, therefore
Synod Ministries and Operations would strongly Jobkeeper payments will continue until 28
recommend that all people in ministry download March 2021.
the Covid-Safe tracing app and also encourage
all Uniting Church members to do so. As worship The JobKeeper Payment rate has been reduced
services recommence, this is a simple measure to and paid at two rates:
help maintain the safety of our members as they ■ From 28 September 2020 to 3 January 2021,
start to gather again. the payment rate was reduced to $1,200
As of 14/05/2020
per fortnight for all eligible people who were
Continued P11
10/12Metro Melbourne AND Regional Victoria AS AT MARCH 04, 2021.
working for 20 hours or more a week on Some questions:
average, and $750 per fortnight for people who Do casuals need to submit timesheets?
were working for less than 20 hours a week on Where a casual is normally paid by submitting
average in the reference periods. timesheets, these need to continue to be
■ From 4 January 2021 to 28 March 2021, the submitted, even if it’s for a small shift.
payment rate has been further reduced to
$1,000 per fortnight for all eligible people who Do staff need to continue to work?
were working for 20 hours or more a week on Yes. The JobKeeper payment processes allow an
average, and $650 per fortnight for people who employer to reasonably alter an employee’s duties,
were working for less than 20 hours a week on location and days of work. We would advise
average in the reference periods. congregations to find all staff (including casuals)
some work tasks to do even if it’s from home.
Our people are not required to resubmit a new You might need to be creative and/or ask the
nomination declaration and Congregations do not staff what they may be able to contribute. Some
need to provide financial information to support ideas shared in the zoom meeting – for Playgroup
the turnover tests. Eligible people will be notified workers contacting parents, providing activity
of their payment tier by a message on their pay packs, zoom catch up with children, sing alongs
slip. etc. Admin staff may also be used to keep in
contract with members, email/deliver newsletters,
Further information is available in the JobKeeper filing etc. The work may not be what they normally
Payment extension fact sheet. https://treasury. do.
gov.au/sites/default/files/2020-08/Fact_
sheet-JobKeeper_Payment_extension_1.pdf For Part-time/Casuals who receive a top up
payment do LSL levies (portable LSL) apply?
Specific payroll queries can be directed to: Portable LSL Authority - levy for “Community
Payroll-UCA@victas.uca.org.au Service Workers”: For those employees who are
receiving a top-up payment, the top-up portion is
Congregations should record the JobKeeper not included in the calculation of the LSL levy.
payments in their accounts as a receipt – “Grants
received Government”. The amount should The situation is the same as what has been
not be paid to ministers/staff as they have calculated in the past (the actual total hours
already been paid through the normal payroll worked and the totals ordinary pay received by
processes. the worker, not including the JobKeeper top-up
payment).
The Synod will manage all reporting to the ATO, As of 18/02/2020
including monthly declarations of revenue. This
is based on the Synod operations and not on
individual congregation results. There is no need
to submit monthly revenue results.
Unfortunately efforts to qualify for the Cash Boost
Payment have been unsuccessful at this stage.
Congregations are reminded that the JobKeeper
Payment has been implemented by the
Government to help employers keep staff and
restart when the crisis is over.
11/12Metro Melbourne AND Regional Victoria AS AT MARCH 04, 2021.
During this time it is important that we all take care of ourselves and of each other. Sometimes we may
need help to do this. Below are just some of the places you can turn to if you, or someone you know, may
need some assistance coping with COVID restrictions:
WELLBEING FINANCIAL
Lifeline ph 13 11 14 Centrelink
Online financial resources for existing customers:
Beyond Blue ph 1300 22 4636
www.servicesaustralia.gov.au/individuals/help-
Kids Helpline ph 1800 55 1800 emergency
1800RESPECT ph 1800 737 732
Centrelink Crisis Payments ph 132 850
(Domestic & Sexual Violence)
SafeSteps ph 1800 015 188 Uniting Vic Tas
(support & planning to escape domestic violence) https://www.unitingvictas.org.au/contact-us/
LGBTQIA ph 1800 184 527
(peer driven support) Aust Govt (early release of Superanuation):
www.australia.gov.au
Alcohol or Drug related issues
ph 1800 888 236
A great workbook to help build resilience during
isolation: https://thewellnesssociety.org/free-
coronavirus-anxiety-workbook/
YMCA – Virtual Y – online platform with loads
of fitness, nutrition, wellbeing, family and youth
content. https://virtualy.ymca.org.au
Vic Govt Food and personal care packages for
people in mandatory self-isolation, delivered to
your door.
ph 1800 675 398
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