MARCH 29 - APRIL 1, 2020 EXHIBITOR & SPONSOR PROSPECTUS - JW MARRIOTT TUCSON, ARIZONA
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MARCH 29 - APRIL 1, 2020 • EXHIBITOR & SPONSOR PROSPECTUS
JW MARRIOTT • TUCSON, ARIZONA
DEAR VALUED UNCLAIMED PROPERTY INDUSTRY SERVICE PROVIDER,
Welcome to your guide to the official exhibitor and sponsor
opportunities for the 2020 UPPO Annual Conference in Tuscon,
March 29 - April 1, 2020.
This is the premier educational and networking event for unclaimed
property professionals. UPPO’s Annual Conference provides the country’s
unclaimed property professionals a forum to exchange information, learn
the latest developments impacting their business, and discover new and
better ways to manage and report unclaimed property.
When you participate in the conference as a sponsor or exhibitor, you
engage in a visual and profound way. Your brand will achieve high
visibility among attendees, which will lead to greater awareness and
more conversations with new business opportunities.
We realize you have options for allocating your marketing budget, and
we appreciate your participation and support as a sponsor and exhibitor.
Sincerely,
Toni Nuernberg
Executive Director
763-253-4344
toni@uppo.org
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ABOUT THE UNCLAIMED PROPERTY
PROFESSIONALS ORGANIZATION The
Unclaimed Property Professionals Organization
(UPPO) is the premier organization for
unclaimed property education, networking,
and advocacy. It was established in 1994
and has since grown to approximately 420
corporate members and reaches more than
1,500 unclaimed property professionals.
Members represent a wide spectrum of
industries, including banking, financial services,
insurance, nonprofit, unclaimed property
service providers, among many others. UPPO is
the voice and sole organization for unclaimed
property holders and the companies that
provide services to holders.
The UPPO Annual Conference is the largest unclaimed
property event and boasts the highest concentration 2019 UPPO ANNUAL CONFERENCE
STATISTICS
of unclaimed property professionals in the U.S. It sees More than 690 attendees representing over
a mixture of holders and service providers ranging 300 companies attended
Exhibitors and sponsors had 20 hours of
from Fortune 500 companies to sole proprietorships. exposure to attendees
Over 25 exhibitors and sponsors provided
Upon attending the UPPO Annual Conference, support
unclaimed property professionals will receive
CONFERENCE CONTACT
education from the field’s leaders, build meaningful Exhibits, Sponsorship and Advertising
relationships, meet with state representatives, and take Shannon Wild
Deputy Director
home the resources to do their job more effectively. 763-253-4341, shannon@uppo.org
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EXHIBIT
EXHIBIT SPACE Arizona and Tucson Company included in “Exhibitor
Ballroom Foyers. Note there are a limited Passport Program”
number of booth spaces, and the spaces Exhibitors are authorized to hold
are assigned on a first-come, first-served drawings in booth and have winner
basis. To enhance attendee traffic to announced by UPPO at a designated
booths, UPPO has considered the time
following:
The layout of the exhibit area FEE SCHEDULE
Food and beverage will be provided they visit each exhibitor. Please have a Member Nonmember
in exhibit areas during the welcome stamp or be willing to initial your section Before 1/15/20 $3,450 $3,950
reception and each break of the card to indicate the visit. UPPO After 1/15/20 $4,050 $4,550
Breaks are 30 minutes, breakfasts 45 will provide an incentive for attendees Double Exhibit Space $6,700 $7,200
minutes, and lunches 60 minutes to who turn in complete passport cards to before 1/15/20
allow ample time for attendees to visit UPPO staff. Double Exhibit Space $7,150 $7,650
with exhibitors after 1/15/20
UPPO has designed the exhibitor INCLUSIONS
passport program to drive traffic to Standard pipe, drape decorating, and Full payment is due upon receipt of
the exhibit booths sign with company name provided application and 25% deposit will hold
Two (2) exhibit personnel badges per the exhibit space. Exhibitors will not be
EXHIBIT SPACE SPECIFICATIONS exhibit booth permitted to occupy assigned space until
Ceiling height is 20’ One (1) conference material packet all fees due to UPPO are paid in full. Pay-
Exhibit area is carpeted Entrance into all conference sessions, ment is accepted by check or credit card.
Exhibit space dimensions are 10’ x 10’ events and meals Checks should be made payable to UPPO.
– double exhibit space is available to Exhibitor ribbon for the name badge
accommodate larger exhibits of registered exhibitor attendees RESERVING BOOTH SPACE
Exhibitor setup is Sunday, March 29, Exhibit space security from 5 p.m. to 7 a.m. Companies that wish to exhibit at the
10 a.m.-12 p.m. Tear-down is Tuesday, Refreshment breaks and Welcome 2020 Annual Conference must complete
March 31, 4:15-6:15 p.m. Reception in the exhibit area and submit the following: 1) The Exhibit/
Two single-use mailing lists of Sponsorship Application provided on
EXHIBITOR PASSPORT PROGRAM attendees (Excel file). One will be page 9 and full payment. 2) Signed
UPPO will again use a passport program provided 20 days prior to the meeting Exhibitor Agreement. There will be
to encourage attendees to visit each and the second within 14 days of the limited booth space at the 2020 Annual
booth. Each attendee will be provided a meeting’s conclusion Conference with approximately 25 spaces
card to bring with them as Company listing in the official UPPO available. Acceptance of applications will
program and mobile app be based on date contract is received and
paid in full.
FLOOR PLAN
ARIZONA BALLROOM
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UPPO Education Tracks
M TUCSON BALLROOM
W UPPO Meals
M
25 24 1 2 3 4 5 6 7 8 9 10
FOYER 21
11 12 13 14 15 16 17 18 19 20
FOYER
23
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EXHIBIT SPACE DETAILS
CANCELLATION POLICY LABOR REGULATIONS All material contracted exhibit management
Listed below is the refund schedule. handling, installation and dismantling company at exhibitor’s expense.
Notification of cancellation must be labor services must be accompanied
made in writing and received on or by personnel having jurisdiction over FIRE REGULATIONS All exhibitors
before the dates listed. this work. Order forms for services will will be required to comply with local
Prior to Dec. 15, 2019: $100 be included in the exhibitor’s service fire marshall regulations. Combustible
administration fee retained kit. Any exhibitor using labor services decorations such as crepe paper, foam,
After Dec. 15, 2019: No refund of fees other than that provided through the tissue paper, cardboard, or corrugated
official service contractor must notify paper shall not be used. All packing
UPPO will strictly adhere to these policies UPPO no later than Feb. 10, 2020, and containers, wrapping papers etc., are to
regarding payments and refunds. must provide the following information: be removed from the floor. All muslin,
(1) name and address of the contractor; velvet, silken, or other decorations must
BOOTH ASSIGNMENTS Booth (2) name of the supervisor to be in be able to stand a flameproof test as
assignments are made on a first-come, attendance, and; (3) certificate of prescribed by the local fire marshall.
first-served basis. Every effort is made insurance. The outside contractor must Electrical equipment and connections
to ensure competing companies comply with all rules and regulations must conform to the Electrical Safety
are assigned to locations away from and be responsible to UPPO’s official Code. If any exhibitor has neglected to
one another. Booths will be assigned service contractor for move-in and comply with safety regulations, UPPO
approximately 30 days prior to the move-out scheduling. reserves the right to cancel all or part
conference to all exhibitors who have of the exhibit. Exhibitors will receive an
contracts paid-in-full. STORAGE Storage must comply with outline of fire and electrical regulations
Fire Marshall Regulations (as per service in the exhibitor’s service kit.
EXHIBITOR REGISTRATION AND kit). Large crates, boxes, etc., must be
BADGES REQUIRED Each exhibit space stored. All packaging materials such as GENERAL GUIDELINES UPPO
includes conference registrations for paper, etc., must be in containers. shall mean the Unclaimed Property
two exhibitor representatives; or four Professionals Organization, its officers,
conference registrations if a double SECURITY UPPO will provide security committees, agents, or staff acting for
exhibit space is purchased. Each service for the exhibit area each evening them in the management of the 2020
exhibitor representative will be given from 5 p.m. to 7 a.m. beginning on Annual Conference. The UPPO logo is
a name badge to identify that they are March 29 at 5 p.m., ending on March 31 a federally registered trademark and
one of the designated representatives to at 7 a.m. UPPO, however, will not be held is the exclusive property of UPPO. This
work in the exhibit booth space, and are responsible for the loss of any material trademark will not be used in any way
required to wear that name badge at all for any cause or for injury to persons and by the exhibitor or any organization
times. Only two exhibitor representatives urges the exhibitor to exercise normal without UPPO’s express written approval.
(four if double exhibit space is precautions to discourage loss due to UPPO reserves the right to determine
purchased) may be actively working in theft or other causes. Exhibitors are the eligibility of any exhibit for inclusion
the exhibit booth at one time. required to insure themselves against in the conference, either before or after
loss or damage. the proper execution of the exhibitor
SERVICE KIT UPPO has contracted the agreement. All products and services
management of the exhibit space for CARE OF EXHIBIT SPACE The exhibited must be related to unclaimed
the conference. Complete information, exhibitor shall keep the assigned space property or be a benefit to the UPPO
instructions and pricing schedule for in good order. Nothing shall be tacked, conference attendees.
shipping, electrical work, furniture nailed, screwed, or otherwise
rental, sign paintings, storage, general attached to columns, walls,
labor, carpet rental (the exhibit area is floors, or other parts of the
carpeted), booth cleaning, florist, and building or furniture. Exhibitors
telephone and computer service will be will be held responsible for any
included in the exhibitor’s service kit. damage they inflict on hotel
This packet will be available to each paid property.
exhibitor in January 2020.
CLEANING SERVICE
MATERIAL HANDLING Complete Basic cleaning service for
shipping/receiving information will be the common areas will
included in the exhibitor’s service kit. be provided. Cleaning of
individual booths may
be arranged through the
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SPONSORSHIP OPPORTUNITIES
UPPO is offering multiple opportunities Entertainment Sponsor - $5,000 GENERAL SPONSORSHIP
for your company to get involved in (max of one) Internet Sponsor - $6,500
the 2020 Annual Conference. To meet Sponsorship of entertainment with (max of one)
the unique needs of your company, onsite signage Sponsorship of complimentary
we’ve made some enhancements to Band announcement of sponsorship internet service for attendees
the sponsorship packages. We hope Opportunity for custom SSID name
you find something that appeals to your Straw Cowboy Hat - $4,000 when internet is accessed
company and choose to support UPPO Straw cowboy hat provided to each One full-page black and white
through sponsorship at the 2020 Annual attendee acknowledgment in the conference
Conference, the premier event for Sponsor recognition with onsite program. Ad deadline is Jan. 17
unclaimed property professionals. signage Opportunity to provide a branded
item in all registration packages
Companies that wish to be a sponsor Bandana - $4,000
at the 2020 Annual Conference must Bandana provided to each attendee Conference Bag Sponsor - $6,500
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complete and submit the Exhibit/ Sponsor recognition with onsite (max of one)
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Sponsorship Application form provided signage Sponsor logo on conference bag
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on page 9. One full-page black and white
ONSITE PROPERTY BRANDING acknowledgement in the conference
In addition to the opportunities listed Opportunity to provide a branded program. Ad deadline is Jan. 17
below, every sponsor receives the item in all registration packages Opportunity to provide a branded
following, unless noted otherwise: One full-page black and white item in all registration packages
acknowledgment in the conference
Sponsor’s name will be listed in the con- program. Ad deadline is Jan. 17 Attendee Snack Kit Sponsor - $5,750
ference program and mobile app, and (max of one)
logo will appear on thank you signage Mission Foyer Column Wraps - $8,000 Sponsorship of attendee snack
Sponsors will be acknowledged at the (5 columns wrapped) package that will be included in
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2020 welcome address registration package (snacks and
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If the sponsor has an exhibit space, a packaging to be determined by UPPO)
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sign for the exhibit booth indicating Sponsor’s logo or a small color
their sponsorship will be provided acknowledgment will be located on
All registered attendees employed the outside of the snack package
by a sponsor company will receive (snacks and packaging to be
sponsor ribbons for their name badge purchased by UPPO)
Sponsor companies will receive a pre- - Artwork for closure label and insert
and post- conference attendee list. due by Dec. 15
Each list is to be used a maximum of One full-page black and white
one time GOBO Leading to Conference Space - $4,500 acknowledgement in the conference
program. Ad deadline is Jan. 17
TUESDAY NIGHT EVENT OPPORTUNITIES
One full-page black and white First-Time Attendee Reception Sponsor - $5,000
acknowledgement in the conference (max of one)
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program. Ad deadline is Jan. 17 Sponsorship of the event with onsite
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Opportunity to provide a branded item signage
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at the special event or in all registration Opportunity to provide branded drink
packages tickets (two tickets per attendee)
One full-page black and white
Dinner Sponsor - $10,000 GOBO in Hallway Leading to Conference acknowledgment in the conference
(max of one) Space - 4,000 program. Ad deadline is Jan. 17
Sponsorship of the dinner at the event Opportunity to provide a branded
with onsite signage item in all registration packages
Sponsor given the opportunity to
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personally greet guests as they arrive Registration Desk Sponsor - $5,000
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at the event (max of one)
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Sponsorship recognition at the event Sponsor name and logo will be the
Sponsor logo displayed on tables at the first thing attendees see as they arrive
event to pick up their conference materials
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Sponsor recognition with a banner Print Station Sponsor - $3,500 staff person from their company to assist
near the registration desk (max of one) at the conference. Please note this staff
One full-page black and white
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Sponsorship of print station for person will not be available to assist your
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acknowledgment in the conference conference attendees with onsite company with its exhibit space. Sponsor
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program. Ad deadline is Jan. 17 signage will receive:
Opportunity to provide a branded item One full-page black and white One full-page black and white
in all registration packages acknowledgment in the conference advertisement in the conference
Sponsor responsible for cost of banner or program. Ad deadline is Jan 17. program. Ad deadline is Jan. 18
window cling printing (approx. $1,500) Opportunity to provide a branded Assistant allowed to wear sponsor
item in all registration packages company branded apparel
Conference Materials Sponsor - $5,000 Opportunity to provide a branded
(max of one) Charging Station Sponsor - $2,750 item with all registration packages
Sponsorship of online and print (max of two) Excludes attendee list
conference materials for all attendees Sponsorship of the charging station in
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One full-page color acknowledgment
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the exhibit area with company logo on Conference Assistant Expectations:
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on the outside of the back cover of the station Preconference duties include bag stuffing
conference program. Ad deadline is One full-page black and white and scanner training, conference duties
Jan. 17 acknowledgment in the conference include directing conference attendees as
Opportunity to provide a branded program. Ad deadline is Jan. 17 necessary, and managing the scanning
item in all registration packages Opportunity to provide a branded process for distribution of CPE credits.
Company logo acknowledging item in all registration packages Conference assistant(s) must be self-
sponsorship of Guidebook materials Two sponsors will be on one charging starters with excellent customer service
page for one year station skills. They are integral to the success of the
conference, so we need individuals who
Room Keys Sponsor - $4,000 Corporate Sponsor - $2,350 will be responsible and motivated to assist
(max of one) (unlimited) where/when needed. Inquire with UPPO
Opportunity to contract with the Opportunity to provide a branded management for dates/hours assistant is
hotel to sponsor room keys for UPPO expected to be present and assisting per
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item in all registration packages
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attendees One full-page black and white event.
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One full-page black and white advertisement in the conference
acknowledgment in the conference program. Ad deadline is Jan. 17 ADVERTISING OPPORTUNITY
program. Ad deadline is Jan 17. Advertisement in Conference Program - $1,000
Opportunity to provide a branded IN-KIND SPONSORSHIPS (unlimited)
item in all registration packages Conference Assistant One full-page black and white
Sponsor responsible for cost of key printing (max of three) advertisement. Ad deadline is Jan. 17
and design (approx. $2,500) Sponsor will pay all the expenses for a Excludes attendee list
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UPPO SCHOLARSHIP PROGRAM
UPPO’s Scholarship Program was established in 2012 to assist UPPO members and members’ dependents who plan to continue
their education in college or vocational school programs. Two renewable scholarships are awarded each year to a deserving
applicant attending an accredited institution of the student’s choice. To fund the scholarship program, UPPO hosts an event at
the annual conference.
SCHOLARSHIP PROGRAM EVENT Snacks & Beverages Sponsorship – $1,000 Sponsor’s staff allowed to welcome
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(max of one) participants while handing out the
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Company logo included on sign where snack bags
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The Scholarship Program Event will
attract approximately 100 participants snack bags are distributed One full-page black and white
and is a fun and unique way conference Company logo included on snack bags advertisement. Ad deadline
attendees can engage with your brand. Company logo included on event is Jan. 17
UPPO will host the event the afternoon ticket provided to participants
of Monday, March 30, 2020. Following
are the descriptions for the available
sponsorships.
Event Sponsorship – $1,000
(max of one)
Company logo included on signage
welcoming participants to the event
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Company logo included on signage at
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the event
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Company logo included on event
ticket provided to participants
Sponsor’s staff allowed to welcome
participants to the event wearing
branded clothing
One full-page black and white
advertisement. Ad deadline is Jan. 17
CORPORATE SCHOLARSHIP
Sponsorship Opportunities
Professor
$200
5 sponsorships
President
$500
3 sponsorships
S O L D
Chancellor
$1,000
2 sponsorships
Announce scholarship winner during Annual Conference welcome remarks n
Logo in UPPO home page banner ad (active for November and December) n
Logo included in November and December UPPO Member Update n n
Annual Conference name badge ribbons for all attendees of company n n
Logo included in all scholarship-related emails n n
Logo included on scholarship webpage n n n
Company name included on sponsor signage at the Annual Conference n n n
Recognized in Annual Conference attendee program n n n
Acknowledged during Annual Conference welcome remarks n n n
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EXHIBIT/SPONSORSHIP APPLICATION
Sponsorship ON-SITE PROPERTY BRANDING
Mission Foyer - $8,000
TUESDAY EVENING SPONSORSHIP GOBO Leading to Conference Space - $4,500
Dinner - $10,000 Entertainment - $5,000 GOBO in Hallway Leading to Conference Space - $4,000
Cowboy Hat - $4,000 Bandana - $4,000
Exhibit Fee Schedule Member Nonmember
GENERAL SPONSORSHIP Before 1/15/20 $3,450 $3,950
Internet Sponsor - $6,500 After 1/15/20 $4,050 $4,550
Conference Bag Sponsor - $6,500 Double Exhibit Space Before 1/15/20 $6,700 $7,200
Attendee Snack Kit Sponsor - $5,750 Double Exhibit Space After 1/15/20 $7,150 $7,650
First Time Attendee Reception Sponsor - $5,000
Registration Desk Sponsor - $5,000 Exhibit Space Single Double
Conference Materials Sponsor - $5,000
Room Keys Sponsor - $4,000 Booth Attendees
Print Station Sponsor - $3,500 1. 3. (double space only)
Charging Station Sponsor - $2,750
2. 4. (double space only)
Corporate Sponsor - $2,350
Conference Assistant Sponsor (in-kind sponsorship)
Advertisement in Conference Program - $1,000 What companies should not be placed next to your exhibit space?
Scholarship Program Event Sponsor - $1,000
Scholarship Program Event Snack Sponsor - $1,000
What companies would you like placed next to your exhibit space?
SCHOLARSHIP PROGRAM CORPORATE SPONSORSHIP
Professor - $200 President - $500 Chancellor - $1,000
Company name and address will appear in all conference materials as it’s printed below.
Please provide your company logo and 50-word company description by with your application.
Company Name
Contact Contact
(individual to receive communication) (to be listed in onsite materials w/ email)
Email Email
(individual to receive communication) (to be listed in onsite materials w/ email)
Address
City, State, Zip Phone
Method of Payment - UPPO will invoice the non-member rate if membership lapses prior to the conference
n Check n MasterCard n Visa n American Express n Other:
Credit Card Number Exp Date CVV
Billing Address for Credit Card
Name on Card
Signature
Please return to UPPO with full payment to 8441 Wayzata Blvd, Ste 270, Golden Valley, MN 55426 or via email to Shannon Wild at shannon@uppo.org.
Exhibit agreement will be sent upon receipt of application, if applying for exhibit booth.
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