Manchester City Council Sustainable Procurement Workshop - 15th March 2012 Vicki O'Kelly
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Manchester
City
Council
Sustainable
Procurement
Workshop
15th
March
2012
Vicki
O’Kelly
Agenda
14.00 - 14.20 Introductions, purpose of the workshop and ‘Ice-Breaker’
14.20 - 14.40 What is Sustainable Procurement and why is it important
14.40 - 14.55 Manchester City Council Sustainable Procurement Policy and the
city’s Climate Change Action Plan - MACF
14.55 – 15.15 ‘Risks and Prioritising Action’
Break
15.30- 15.45 Case Study – Manchester Christmas Markets
15.45 – 15.55 Whole Life Costing and the Sustainable Procurement Process
15.55 Questions
16.00 Close
IntroducDons / Ice breaker Please introduce yourselves: Who are you? What is your role? What is the 1 thing you would like to get out of today’s workshop? Group Exercise: • How does your role relate to procurement? • How does your role impact on the environment?
Where does procurement fit in? Source: Defra 2006
Sustainability
Issues
–
Food
Supply
Chain
Group
Exercise
• Food
waste
• Transport
-‐
food
miles
In
groups
of
3
or
4
–
discuss
some
of
• Water
Usage
-‐
agriculture
the
key
sustainability
issues
• Biodiversity
–
loss
of
habitats
around
the
food
supply
chain
• Labour
–
fair
labour
pracDces
• Health
–
healthy
food
iniDaDves
• Animal
Welfare
• Socio-‐Cultural
-‐
halal
• Seasonal
Produce
–
local
vs
global
-‐
Impact
on
Climate
Change
Manchester
City
Council’s
Sustainable
Procurement
Policy
and
Climate
Change
AcDon
Plan
Managing
and
PrioriDsing
Risks
• Sustainable
procurement
should
be
seen
as
part
of
the
process
of
managing
business
risk
• PrioriDsaDon
techniques
allowed
effort
to
be
targeted
at
contracts
where
the
maximum
benefit
can
be
achieved.
• Focus
resources
in
areas
with
greatest
potenDal
to
improve
sustainability
–
not
just
easy
wins
• PrioriDsing
Risk
-‐
Methodology
Break
Sustainable
Procurement
Policy
Drivers
5 broad areas for action.
•• Policy and Communications
•• People
•• Procurement Process
•• Engaging Suppliers
•• Measurement and ResultsExisDng
Good
PracDce
• Case
Study
Example:
Manchester
Christmas
Markets
– Waste
diverted
from
landfill
– Energy
/
Fuel
reducDon
– Transport
– CommunicaDon
– Local
Sourcing
– Economies
of
Scale
Group Exercise
What other areas of environmental good practice are you currently
involved with/aware of?Whole Life CosDng
THE PRICEBERG
PRICE
QUALITY
SERVICE
DELIVERY
MAINTENANCE
DISPOSAL / END OF LIFESustainable Procurement Process
EU
Legal
Frameworks
Treaty of the European Union
► The following principles must always be respected for any public
procurement action regardless of value:
– Free movement of goods
– Freedom to provide services
– Non-discrimination
– Equal treatment
– Transparency
– Proportionality
– Mutual recognition
– Best value for money
The procurement laws define the process “HOW” to procure (including
defining your requirements) but not WHAT to buy.IdenDfy
Need
• Challenge
needs
vs
wants
• Who
needs
to
be
involved?
• Consider
shiaing
from
products
to
services
• Define
clearly
what
you
want
to
buy.
You
can
address
sustainability
in
the
Dtle/subject
macer!
i.e.
Sustainable
workplace
management
PQQ
Stage
Proposed
New
MCC
PQQ
QuesDons
• Limited
to
5
core
quesDons:
• 1
quesDon
on
EMS
system
and
good
pracDce
environmental
processes
• 1
quesDon
on
Employee
training
-‐
linked
to
environmental
issues
of
relevance
to
the
contract
• 1
quesDon
on
supply
chain
engagement
on
sustainability
issues
• 1
quesDon
on
carbon
reducDon/GHG
reporDng
–
linked
to
Manchester’s
Climate
Change
AcDon
Plan
• 1
quesDon
linked
to
MCC’s
Sustainable
Procurement
Policy
(under
review)
• 1
opDonal
quesDon
on
breach
of
environmental
legislaDon
–
where
relevant
to
contract
ITT
Stage
You
can
request
the
following:
• Requirement
to
meet
certain
standards
(or
equivalent)
as
a
minimum
• The
type
of
materials
to
be
contained
in
a
product
(e.g.
wood/recycled
materials)
• Avoidance
of
certain
materials
contained
in
or
on
a
product
• Methodology
and
processes
through
which
the
product
was
produced
• Running
costs
and
waste
associated
with
the
product’s
lifeDme/service
• TransportaDon
costs
associated
with
deliveries
and
local
supply
• Disposal
methods
and
waste
costs
associated
with
the
lifeDme
of
the
product
• Prescribe
that
products
must
meet
eco-‐label
criteria
-‐
but
must
accept
other
forms
of
proof
• Specify
the
funcDon
rather
than
defining
the
exact
technical
characterisDcs
Contract
Stage
Example
Low
Carbon
Contract
Clauses
a
requirement
to
take
back
packaging
delivery
/
packaging
of
goods
in
bulk
delivery
of
goods
in
re-‐usable
containers
recovery,
recycling
or
re-‐use
of
waste
-‐
by
the
supplier
transport
and
delivery
of
chemicals
(like
cleaning
products)
in
concentrate
and
diluDon
at
the
place
of
use
a
mode
of
environmentally
sound
transport
(if
it
does
not
lead
to
discriminaDon)
deliveries
made
outside
of
peak
traffic
Dmes
development
of
a
sustainable
improvement
plan
environmental
performance
indicators
Key Messages • Promote awareness amongst suppliers and ensure they are aware of the Council’s Sustainable Procurement Policy • Encourage suppliers to introduce more sustainable goods and services at compeDDve prices • Encourage suppliers to bring forward innovaDve soluDons to environmental and social problems • Encourage the purchase of products where evidence that producers are fairly paid and work in reasonable condiDons is provided, parDcularly where the products originate from sources overseas
Useful
Sources
of
InformaDon
Sustainable
Procurement
intranet
pages:
www.acDonsustainability.com
hcp://intranet.mcc.local/neighbourhood/ www.bitc.org.uk
envStrat/Pages/Sustainable www.business-‐business.co.uk
%20Procurement.aspx
www.cips.org
www.environment-‐agency.gov.uk
Sustainable
Procurement
Policy
hcp://www.manchester.gov.uk/info/ www.envirowise.gov.uk
200095/tenders_and_contracts/2612/ www.forumforthefuture.org
business_opportuniDes_with_manchester_ www.iema.net
city_council/15
www.londonremade.com
www.netregs.gov.uk/netregs
MACF:
Climate
Change
AcDon
Plan
WWW.manchesterclimate.com
www.carbontrust.co.uk
www.sustainable-‐
development.gov.uk
www.wrap.org
Thank
You
Vicki
O’Kelly
vicki@greenblueskies.co.uk
07952
781156
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