MANAGING DOCUMENTS & PROCESSES SUCCESSFULLY - intex ...
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MANAGING DOCUMENTS & PROCESSES SUCCESSFULLY
Our Employees The Enterprise
SATISFIED EMPLOYEES LEAD MANAGING DOCUMENTS SUCCESSFULLY
TO AN INCREASE OF THEIR WORK This has been one of our most important guiding principles since the foundation of intex in 1991. At the same
time, we offer exceptional service and efficient solutions. This brochure is intended to give you a brief insight into
Our employees are our most valuable capital. With their potential and their diversity, they make intex
what we do and how we do it. The team spirit of our employees, their commitment to current and new projects
incomparable. This diversity is a decisive competitive advantage - as a medium-sized enterprise in the document
and their enthusiasm for document management have made intex what it is today: a reliable company in which
management industry with a broad portfolio of products and services for almost all industries, we employ
our customers have confidence and which they value. This recognition makes us proud. For the intex team,
experts from a wide range of disciplines.
winning and repeatedly confirming them is both a responsibility and an incentive.
Individuality is an essential component of our corporate culture and is expressly desired - by this we also mean
leaving the greatest possible freedom for independent work and action. Our ethical principles and our values -
outstanding performance, teamwork, leadership and responsibility - form the framework for this action.
01 intex Informations-Systeme GmbH intex Informations-Systeme GmbH 02
The company structure Our services
The structure of intex is simple and customer- individual counselling
oriented.
structured implementation process
The software development as well as the Uncomplicated.
strategic tasks such as sales, consulting, product Software integration into your IT landscape
management, marketing, finance, accounting
and personnel are carried out at the company Flexible. comprehensive consulting
headquarter in Lauf.
In the Unterschleißheim office, employees take over
Personal. personal support
customer care, sales and consulting.
cross-industry for companies, public authorities and
institutions of all types and sizes
Award as a long-stan-
Company foundation ding and successful 20 years EASY
Sales office in Berlin
intex Informations-Systeme GmbH EASY partner 250th customer partnership
1990 1995 2000 2005 2010 2015 2020
EASY Head office Europe expansion: 15 employees intex wins the Branch office Un- 25 years intex Modernisation and
Competence in Lauf near Austria 200th customer 10,000th EASY cu- terschleißheim near doubling of office
Partner Nuremberg Switzerland stomer Munich space
Czech Republic 30 Employees
EASY GOLD 25 employees 300th Customer
PARTNER
03 intex Informations-Systeme GmbH intex Informations-Systeme GmbH 04
Guiding principle We want to create solutions for our customers to successfully manage It is my passion to build up and maintain long-term
processes and documents in a constantly changing world. relationships with employees, partners and especially
customers with a high mutual esteem and trust.
Mission Our mission describes the order of our company. It explains why our
Dieter Naßler
CEO
company exists and what we want to be for our customers.
Our Order
Customer satisfaction has the highest priority for us. This is one of the reasons why our company is highly valued
by customers, partners and employees.
We shape the future with a reliable organizational structure. intex solutions are a pleasure to work with: Custo-
mers benefit from intex as a DMS service provider by increasing process quality, reducing costs and accelerating
processes.
As a reliable DMS specialist, intex stands for the maintenance and expansion of project resources, know-how,
support, loyalty and neutrality.
Our employees are continuously trained - a clear added value for the customer.
Maximilian Munkert Lisa Günther Alexander Graf
Consulting Administration Consulting
Consulting expertise
A personal support of our customers is our focus, fixed partners and an individual supply by our consulting team
is the key to successful DMS solutions.
Throughout the entire process, from pre-sales consulting to the implementation of our solutions, we accompany
you through to the noticeably efficient integration of our products into your day-to-day business. We put all our
consulting know-how at your service in order to use the extensive potential of our products effectively in your
business processes.
Alexander Panagiotidis Aaron Steinhart Dominik Rütten
Consulting Application development Consulting
05 intex Informations-Systeme GmbH intex Informations-Systeme GmbH 06
Overview of ECM solutions Overview of our Solutions
Find information in your company quickly and securely, manage it transparently, distribute it selectively and archive it in an
audit-proof manner TODAY TOMORROW YOUR BENEFIT
GoBD-compliant contract Customer and
GOBD - COMPLIANT ARCHIVING
archiving management transaction file
Manual decentralized filing of all bu- Audit-proof, automated digital filing Controlled processing procedures
siness-relevant documents in folders of all documents from merchandise Reduction of idle times and tran-
Digital Applicant & seminar Automatic incoming with individual structure management, accounting, office sport times
personnel file administration invoice processing Delayed storage applications, etc. Scanning of all Efficient information flow
Long search time external business documents Up-to-dateness and complete-
loss of documents ness of all documents relating to a
Business process
Email document CONTRACTMANAGEMENT
management management Intelligence
Management Storage of many contracts in different Efficient and reliable administration Quickly find and access information
locations and processing of contracts Monitoring of contract periods and
Incomplete and unclear documents Lightning-fast from inquiry to deadlines
Advantages of ECM software Usually a complicated monitoring
with EXCEL and calendar
contract
Automatic monitoring of
Automated escalation options
appointments
Improved collaboration Acceleration of work processes
CUSTOMER & PROCESS FILE
Central access to all information and documents High access and data security
Avoidance of media breaks Storage of many folders in different Central and audit-proof filing of Cost minimization in file
Improved, high ability to provide information
places customer, supplier and project management
Cost savings for archive storage and much more Location-independent working
Frequently incomplete and documents, thus easy retrieval Location-independent availability
untraceable documents No duplicates
Revision-safe storage
A customer / supplier with a file
Intex Overview INCOMING INVOICE PROCESSING
Manual checking of invoices Automatic reading and validation of Acceleration of the manufacturing
No overview and therefore complete invoice contents process
lack of transparency Digital verification, approval and quality improvement
35 14 7000
Impending loss of cash discount archiving of invoices Transparency in the process
Cost minimization - increase of effici-
ency and cash discount utilization
DIGITAL PERSONNEL FILE
Storage of personnel files in paper Central, revision- and access-secure Lower costs
form - often in an unsecured filing storage of personnel files Efficient access and editing
Employees Partner Supervised DMS workstations
cabinet Revision-safe storage
Access to records difficult for executi- Reliable compliance with deadlines
ves and employees Unique authorization concepts with
access logging
330 since 1991 1993
since
APPLICATOR & SEMINARY MANAGEMENT
Manual handling of a tender and
manual planning of necessary
seminars
Design of your tender already in
application
Digital assignment of the applicant
Review and approval process for
applications from receipt to rejecti-
on or recruitment
Pointing out the right candidate Announcement - Application
Satisfied customers intex Informations-Systeme DMS-expertise through a points system Duplicate check - traffic light
GmbH function
EMAIL- MANAGEMENT
no digital, but printed storage of Future automatic archiving of emails Simple and fast search functions
e-mails Deletion from the server for and deletion from server Relief of the e-mail database
cost and space reasons Maintain connection between Maintenance-free system
archive server and email client configuration
Convenient, intuitive integration in
the e-mail client
07 intex Informations-Systeme GmbH intex Informations-Systeme GmbH 08
Effective control of processes EASY Dokumenten-Management
For a long time, process optimization was regarded as the task of quality management, but today it has increa- GET RID OF PAPER! MOST IMPORTANT FEATURES
singly become part of a comprehensive integrated process management of companies and institutions. Process
thinking and optimization as the basis of an effective business management orientation is today an indispensable
component of every modern business management in order to be able to survive in national and international Put an end to overcrowded storage compartments, Ad hoc delivery and rule-based workflows
competition. space-consuming filing cabinets and full desks.
With the EASY software, documents are structured
electronically, stored in an audit-proof manner and Extensive DMS functions via browser
can be retrieved company-wide. You can process
WORK TIME STORAGE PRODUCTIVITY electronic documents as well as paper documents Full text search in document contents
with integration into all important IT landscapes and
applications. The products from EASY SOFTWARE AG
free you from the daily flood of paper and make your Common document base for all users
day-to-day business much easier.
READY-MADE SOLUTIONS FOR MEDIUM-SIZED COMPANIES Online access via Internet, Intranet or Extranet
Document management with intex is modern, web-based and controlled via workflow. The platform-indepen- Your Benefit
dent solution opens up numerous possibilities. In the workflow, documents or business processes are created,
processed and purposefully guided through the company. intex combines a business process including the asso- Controlled machining operations Location-independent, parallel usability of documents
ciated documents and data in a digital folder and thus generates a common document basis for all users. Reduction of lying and transport times Acceleration of incoming mail
Efficient information flow Better traceability of processes
Timeliness and completeness of all documents rela-
ting to a case
DELIVERY NOTE PROCESSING COMPLAINT HANDLING
HOLYDAY APPLICATION TRAVEL EXPENSE CALCULATION
PROCESS EVALUATIONS PROOF OF EMPLOYMENT FIELD SERVICE
ORDER MANAGEMENT ORDER CONFIRMATION ENTRY
HANDLING OF VERIFIABLE DOCUMENTS WORKFLOW INTERACTION WITH EXCHANGE CALENDAR
OFFER PROCESSING REQUIREMENTS REQUESTS
DOCUMENT-DEPENDENT PROCESS CONTROL OUTGOING INVOICE PROCESSING
INCOMING INVOICE PROCESSING
GENERATE FORMS WITH DEPENDENCIES CONFIRMATION OF ARRIVAL
RECURRING BOOKINGS PROTOCOL MANAGEMENT
09 intex Informations-Systeme GmbH intex Informations-Systeme GmbH 10
Automated incoming invoice processing with iCenter
ACCELERATE PROCESSES, OPTIMIZE PROCESSES, REDUCE COSTS
Until now, the processing of incoming invoices Therefore, the automation of the
was associated with considerable effort: Invoices Invoice processing and automated transfer to the
are received by the company in a wide variety of ERP system offer enormous value creation potential
formats, are entered manually, and pass through for most companies:
invoice control and the approval process. Valuable Complex manual activities become just as
time is lost as invoices pass through multiple superfluous as the time-consuming forwarding of
departments. Discounts can no longer be claimed paper between the various departments.
and even reminders are the result.
Your Benefit
Acceleration of the manufacturing process Improving the quality of posted invoices
Transparency through uniform processing procedure Minimization of process costs and increase in efficiency Fast
Cost optimization through short lead times, full cash return on investment
discount utilization Standardized product with short implementation times
Workflow incoming invoice
ERPSystem/EASY WORKFLOW
Analog
input
Capture Check Book archiving
Digital
Extract Release
input
intex MailERV
Master data Digital account Confirmation of
Order data assignment of invoices booking
(optional)
11 intex Informations-Systeme GmbH intex Informations-Systeme GmbH 12
Digital contract management deadline
creation
check
IN A FLASH FROM THE INQUIRY TO THE EFFICIENT AND RELIABLE
CONTRACT ADMINISTRATION AND PROCESSING OF
CONTRACTS
CONTRACT offers standard templates, e.g. for Information and attachments are available to
rental, purchase and service contracts. The cross- all authorised parties in a uniform and seamless CENTRAL
scrutiny research
team document management provides speed for manner. Deadlines, cancellations or extensions are CONTRAC T FILE
versioning, checkout and check-in as well as ad hoc monitored automatically. The proper processing
dispatch. In addition, CONTRACT ensures compliance of contracts is ensured at all times through the
with the specified approval workflows across all delegation of tasks and a representative regulation.
locations and minimizes the usual time losses. Detailed write and read rights protect you from
improper handling of your confidential contract
Liquidity
documents. EASY CONTRACT (with browser release
planning
interface) can be individually adapted to existing
database structures and workflows.
OVERVIEW BY AN INTELLIGENT
DOCUMENT MANAGEMENT SYSTEM Your Benefit
The storage of contracts and the associated Quick retrieval of information Overview of all contract parameters
documents in the central document management Monitoring of contract terms Detailed view of contract partners
system provides a variety of search options, such as Automated escalation options Mapping of corporate structures
full text search. Access rights can be administered Compliance with deadlines Security for confidential contract documents
clearly. Audit-proof archiving
13 intex Informations-Systeme GmbH intex Informations-Systeme GmbH 14
EMail-Management
E-mail archiving supports automatic rule-based archiving scenarios. In addition to higher data security
and legal compliance, the data load of the Exchange Server is also significantly reduced. My customers did not buy the
advantages of my offer, but they recognized
the decisive benefit for their company.
The integration of the latest Microsoft technologies and interfaces guarantees the best possible perfor-
mance. Jürgen Ehard
Sales, Procurator
Growing data volumes are no longer a challenge for your company, as e-mail archiving simply grows
with your business due to its scalability.
A legally compliant e-mail management for the Microsoft Exchange Server is guaranteed. The flexible
set of rules allows transparent archiving of journal mailboxes, as well as the definition of individual
archiving folders or time-controlled processing of e-mails. In this way, the e-mail archiving solution
protects both the interests of legally required data retention and the data protection of individual
Outlook users.
Your Benefit
Simple and fast search functions Optimal, intuitive integration into MS-Outlook
Reduction of the Exchange database No installation at the workplace
Maintenance-free system configuration Optimized system performance
Tobias Kotz Barbara Schlegl Yuk Mai Berger
Consulting Catering Administration
Lena Selz
Project Management
15 intex Informations-Systeme GmbH intex Informations-Systeme GmbH 16
Digital customer and process files
IMMEDIATE OVERVIEW OF ALL DOCUMENT T YPES OF THE TRANSACTION
With software products, it is usually not enough just to
Do you no longer know where to put your folders? By using EASY, commercial documents from
install them.
ERP systems or e-mails, for example, are stored
Would you like to be able to access your documents automatically and/or manually in an audit-proof
Instead, the adjustments to customer requirements, ma-
at any time and without having to spend a lot of manner - from a wide variety of sources in your
intenance and support are necessary to get the maxi-
time searching? existing systems. Of course, digital documents also
mum performance out of your system. These services
have at least the same processing options as paper
are a matter of course for me.
documents (notes, Post-it, blackening, etc.). Access to
With EASY, you can not only store your documents
the documents is browser-controlled.
in an audit-proof manner, but also increase the
Horst Seibold
efficiency of your work and reduce costs and
Consulting
business risks at the same time.
Your Benefit
Cost minimization in file management Avoidance of duplicates
Location-independent availability Central and audit-proof data storage
Increased customer satisfaction through shorter Merge partial files
response times
HIT LIST: Clear display of all document types for the transaction you are looking for. When the file is called up using keywords, the documents
are clearly displayed according to their structure - sorted according to existing document types and date. In addition, individual documents or
entire files can be searched for via attributes or full text, even across files.
Florian Sperber Dennis Weiß Maximilian Bugl
Business Intelligence Application Development Customer Care
Administration
Felix Kirschner Toni Pick Nadja Genev
Application Development Sales and distribution Project Management
17 intex Informations-Systeme GmbH intex Informations-Systeme GmbH 18intexCube – Business Intelligence Management
With intexCube you can systematically analyze and clearly present your data around the internal incoming invoice
processes.
Efficient support, quick decisions, high commit-
Furthermore, intexCube offers the possibility to create further evaluations and reports from other company areas ment and openness for customers as well as
such as financial accounting, personnel, sales and logistics. result-oriented solutions promote the business
of our customers and thus secure a long-term
partnership.
Your Benefit Norbert Völkl
Customer Care
The recognition of optimization potentials enables By minimizing processing times, employees have
a better utilization of your resources and capacities more resources to focus on the core issues in the
respective department
Alexander Kurz Marco Schmidt Bernhard Wick
Consulting Consulting Application Development
Hedwig Nockemann
Administration
19 intex Informations-Systeme GmbH intex Informations-Systeme GmbH 20Digital personnel file, seminar and applicant management
In addition to a «Digital Personnel File», EASY HR In addition, EASY HR offers the possibility of
offers many functions that make working in Human workflow-controlled mapping of work processes
Resources more efficient. The solution can be easily relating to personnel documents in order to make
and flexibly extended with additional functions and processes in the personnel department more Whoever starts the day with a smile has already
processes from personnel management. The digital transparent, secure and faster. won it. The quote from Cicero in my office
personnel file is an important basis for modern motivates me to be optimistic and to be
personnel management. User-friendly handling, mindful of my employees.
audit-proof, location-independent access to files,
and savings in storage and search are the reasons for
introducing electronic personnel files in personnel
Anita Naßler
departments.
Accounting and Personnel,
Procurator
Your Benefit
Lower costs Audit-proof filing
no transport and storage times Reliable adherence to deadlines SEMINAR MANAGEMENT
efficient access and processing Clear authorization concepts with access logging With qualification and seminar management, you not only maintain a continuous overview
no redundancies Fast information retrieval of the opportunities and skills of your employees, but are also optimally supported in further
all information in one file training and strategic personnel development.
PERSONNEL & COMPANY FILE
More security and transparency. Structured storage of personnel files and other information
in personnel management, flexible and clear. With the digital personnel file, EASY HR offers
secure and simple storage of sensitive personnel documents, fully controllable access and
complete documentation at all times. Flexible on- and offboarding management controls
and monitors all tasks involved in hiring and releasing employees. The digital company file
offers a flexible and secure filing for all information and documents in the HR area beyond
the personnel files.
APPLICATION MANAGEMENT
Electronic tendering and applicant management makes recruiting processes much easier,
increases your responsiveness and improves recruitment results through accelerated
processes and transparent control. The optional connection to online job markets, on the
company’s own website as well as on the websites of many third-party providers enables a
continuous flow of information and fast results.
Review and approval process for Duplicate check (applicant already
applications from receipt to rejection known?)
or recruitment Transparent progress management
calls for tenders traffic light function
applications History
21 intex Informations-Systeme GmbH intex Informations-Systeme GmbH 22VORTEILE DER DIGITALEN AK TE
RELIEF FOR THE PERSONNEL DEPARTMENT AND THE ENTIRE COMPANY
With the modules digital personnel file, digital company file, tender and applicant management as well as
Central, digital filing of all information Increase of the ability to provide
qualification and seminar management, many processes become simpler, faster and safer.
in HR management information
More efficient personnel administration Greater legal certainty
and transparent personnel management
personnel card document entry Web View & deadline
Editing monitoring
Full text search of all information and Consistent data storage through simple
documents connection to third-party system
Company file/ research Audit-proof Qualification/seminar
Intuitive operation of the solution Better results in the War for Talents
client file archiving management
through state-of-the-art web interface
Efficient employee development
Secure compliance with deadlines
Recruiting Personnel teamwork staff
Management Processes development
Proven solution with numerous
references
23 intex Informations-Systeme GmbH intex Informations-Systeme GmbH 24intex Solutions
At intex we develop a multitude of solutions with high added value for our customers
intexCUBE intexWEB intexARV
Enables systematic integration in third- Automatic invoice
analysis and party applications dispatch of all daily
presentation of internal for fast research and outgoing invoices
incoming invoices display of documents
intexCONTROL intexEXPORTER @ intexMAILERV
Data synchronization Manual and automatic Collect and process
between enterprise export functions from invoices from an email
resource planning and EASY archives inbox
EASY ECM Suite
intexZUGFeRD intexIMPORTER intexSELECTVIEW
Digital invoice Universal import Master data
dispatch and invoice function for EASY maintenance in EASY
receipt processing in modules (EASY Archive, Documents and MS
accordance with the EASY Workflow, EASY SQL Server as well as intexREPORT- intexPREVIEW +
ZUGFeRD standard Capture Plus, etc.) processing in workflow DESIGNER EASY CAPTURE
processes OFFICE
Manual or automatic
generation of reports, Preview and archive
e.g. from workflow scanned PDF/TIFF files
intexQUERY intexTOOLBOX intexDATAMOVER from the file system
processes (e.g.
Structured archive/file Script library for function Universal export debit notes, order
export of documents and comfort extension function for EASY confirmations and
(valuable in connection of the EASY workflow modules (EASY purchase orders)
with ERP batch and (high user-friendliness, Archive, EASY
parts lists etc.) ergonomics in the Workflow, EASY
workflow, etc.) Capture plus, etc.) A/R
invoices
In digitisation, the human being is still My work in consulting is characterized by the com-
the main focus. petent cooperation with colleagues, customers and
partners. I am happy to be able to work on new and
exciting challenges in an optimal working environment.
Stefan Weinmann
Application Development
Benjamin Leipold
Consulting
25 intex Informations-Systeme GmbH intex Informations-Systeme GmbH 26A strong partnership for more than 20 years
MARKET-LEADING SOLUTIONS
Support means seeing the world
from the customer's perspective.
With over 12,000 customer installations, EASY is The EASY ECM Suite offers customers an integrative
one of the leading developers and providers of platform for Enterprise Content Management (ECM).
cross-platform solutions in the areas of electronic Comprehensive functionality and intuitive operation Stephan Raab
archiving, document management, and enterprise characterize the suite and support you in digitization Customer Care
content management. We are your partner for and automation. The deep integration capability into
the digitization and automation of your business the respective system landscape forms the basis for
processes. Based on state-of-the-art technologies, integrated business processes.
we offer user-oriented document management
software for common operating systems, work
environments and file formats. At the same time,
we are able to provide tailor-made solutions for the
optimization of document-based processes for every
industry and every company size.
EASY SOFTWARE AGAIN IN FIRST PLACE OF
THE RANKING DMS/ECM-SYSTEMS.
Thomas Nachtigall Horst Böhm Werner Höpke
EASY SOFTWARE is the leading DMS/ECM provider solutions today are functions as for instance the file Customer Care Consulting Consulting
on the German market in terms of the number management or the e-mail and workflow support.
of systems installed. EASY accounts for 18.2% of
the installations determined by ama. The central
decision criterion for a particular DMS/ECM product
from the user company’s point of view is likely
to be the ability to integrate it into existing IT
environments. Further selection criteria usually
include user-friendliness, a practicable management
of access rights as well as the compliance security
that is becoming increasingly important today.
Almost already presupposed with modern DMS/ECM
Christa Ziegler Lea Heisinger Jens Baumann
Administration Application Developer Consulting
27 intex Informations-Systeme GmbH intex Informations-Systeme GmbH 28System and sector overview Let our references convince you
Each industry has specific needs and needs its own special software. intex Information Systems and EASY The trust of our customers is an essential basis for business success.
SOFTWARE AG offer specially developed solutions that meet the specific requirements of your industry. That’s why our main focus is on maintaining good relationships.
„We keep what we promise. We only promise what we can keep.“
OUR CUSTOMERS ARE REPRESENTED IN THE FOLLOWING INDUSTRIES
Logistics & Forwarding federations
Mechanical & plant engineering Automobile manufacturers & suppliers
commercial enterprises Construction & real estate industry
food manufacturers Pharmaceutical & Medical Technology
Optimally integrated
In order to integrate our software as optimally as possible into your business processes, intex provides you with
experienced consultants and project managers for professional solution implementation.
MICROSOFT DYNAMICS NAV & AX
SAGE SAP
intex
etc. & EASY INFOR
Sof t ware
TMS PSIpenta
FINANCIAL ACCOUNTING
29 intex Informations-Systeme GmbH intex Informations-Systeme GmbH 30headquarter branch office intex Informations-Systeme GmbH intex in Munich Am Winkelsteig 1a Max-Planck-Straße 10 Germany-91207 Lauf a. d. Pegnitz Germany-85716 Unterschleißheim Fon: +49 (0) 9123 / 700 43-0 Fon: +49 (0) 89 / 89 06 58 1-0 Fax: +49 (0) 9123 / 700 43-50 Fax: +49 (0) 89 / 89 06 58 1-29
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