LRPS 2021 - 9167297 TDRs HACT SERVICE PROVIDERS
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LRPS 2021 – 9167297 TDRs HACT SERVICE PROVIDERS
Section Content
Background UNICEF in Ecuador works to Support the promotion and defense of children and
adolescent rights. During the third trimester of 2018, the Cooperation Program Ecuador
– UNICEF 2019-2022 was signed, which has been elaborated in collaboration with key
allies, statal counterparts, civil society, international cooperation, and the United Nations
agencies.
This program seeks to promote the rights of child’s and adolescents in two fundamental
pillars; Equity and growing up without violence, which includes the initiatives of each
individual program such as Education, Health and Nutrition, Social Policy, Child
Protection and WASH with an intersectoral approach.
To achieve multiple objectives related to these initiatives UNICEF requires a collaborated
work with its Implementing Partners. IPs are a key ally for UNICEF, and they work with
different agreements prioritizing areas and scope of work. However, to comply with
UNICEFs audit standards, constant monitoring and evaluation are required from a third-
party vendor. TPV are required to evaluate different aspects of these agreements and
present complete and detailed informs to guarantee a successful and harmonized
relation complying with United Nations standards.
Objective
UNICEF Ecuador Country Office is looking for one or more suppliers with experience in
auditing and assessments related to accounting, reporting, procurement, and internal
controls. In order to sign a Long-Term Agreement for 2 years.
Description of the assignment and deliverables
As part of the United Nations System, UNICEF follows the rules and regulations that
govern these multilateral institutions. Among those regulations the HACT framework is
based on a Risk Management Approach that requires assurance activities and financial
management capacity assessments.
Within those activities and the purpose of this bidding process is to identify a supplier
that will deliver:
Micro assessments: Review of an implementing partner’s financial
management capacity, including accounting, procurement, reporting and internal
controls. UNICEF will request about 10 Micro assessments on 2021-2022.
Spot Checks: Review of financial records related to the management of the
partnership with UNICEF. UNICEF will request about 20 Spot checks on 2021-
2022.
Administrative / Financial Capacity Development: Capacity development to
reinforce financial and management controls. The number of administrative and
finance capacity development activities will depend on the results of the micro
assessments
HACT Audits: Objective is to provide UN Agencies with a reasonable assurance
on the appropriate use of funds provided to the partner in accordance with the
reporting requirements of the UN agencies, the Implementing partner
agreement(s), program document, work plans and budgets. UNICEF will request
about 4 HACT audits on 2021-2022.
Management Letters: A management letter is meant to communicate
observations, findings and recommendations related to deficiencies in internal
control identified by the third-party service provider. The number of management
letters will depend on the results of the spot checks and HACT audits.
Specific terms of reference for each of the deliverables stated above are annexed
* Este documento cumple con la revisión de accesibilidad. Personas con discapacidad visual pueden acceder al contenido del documento a través del
narrador de office o cualquier otra aplicación similar.to this document.
If more information is needed please refer to the UNDG HACT Framework:
UNSDG | Harmonized Approach to Cash Transfers Framework
Location and Duration
The service will be required in Ecuador, mostly Quito, Manta, Ibarra, Esmeraldas and
Sucumbíos.
UNICEF is looking to have a long-term agreement – LTA (time bounded) with the supplier
for two years with a possibility of one more year extension depending on performance
of the supplier.
A long-term agreement is a non-binding arrangement which do not constitute a
commitment to buy. But secure the availability of the service required with an agreed
framework of terms and conditions.
It is important to state that UNICEF has the right to enter into LTAs with more than one
supplier and the right to split the award of contracts/purchase orders towards LTAs
among the LTA/LTAS holders if this is in UNICEF’s best interest;
The supplier should note that LTAs entered will be considered non-exclusive, that the
estimated quantities are based on forecasts of needs, and that issuance of LTAs do not
constitute a commitment from UNICEF’s side to place any purchase order/contract
towards the LTA/LTAS.
The resulting LTA or LTAS may be shared with other UNICEF offices and/or UN
Organizations, and therefore result in Purchase Orders/contracts issued by other offices
under the same terms and conditions.
Type of Contract Local Long-Term Agreement and Local Corporate Contracts
Reports and HACT procedures will be requested from different Program Assistants and will be
approval approved by Program Officers.
Qualification The bidder should be a duly registered company, with qualified / certified personnel,
requirements and not less than five years’ experience.
The third-party service provider is subject to relevant ethical requirements provided in
the Institute of Internal Auditor’s Code of Ethics together with national requirements,
which may be more restrictive.
The service provider should have experience in performing similar engagements
applying relevant standards. The service provider should employ staff with recognized
professional qualifications and suitable experience, including experience in undertaking
engagements of similar size and nature to this proposed.
CVs of all members of the engagement team should be provided to the contracting
agency. The CVs should include details on relevant engagements carried out by the
engagement team,
Including ongoing assignments indicating responsibilities assumed, relevant
professional
Qualifications and experience in undertaking engagements of similar size and nature.
United Nations (and agency-specific, if any) procurement policies should be used for
procurement of third-party service providers.
Proposal The proposal must consist of a technical and a financial offer. The technical offer must
presentation explain the proposed methodology, including design, sampling, and proposed
schedules. In addition, the proposal must contain a review of the profiles of the work
team and their expertise in similar research projects.
The financial proposal must break down the costs of every HACT item separately.
* Este documento cumple con la revisión de accesibilidad. Personas con discapacidad visual pueden acceder al contenido del documento a través del
narrador de office o cualquier otra aplicación similar.1. Micro assessments
2. Spot Checks
3. Administrative / Financial Capacity Development
4. HACT Audits
5. Management Letters
Payment Method UNICEF pays 15 days after the reception of the approved deliverables.
Vendor The company that’s interested in Bidding should present the following
Qualification documents:
Due to the type of work UNICEF may require with your company, we inform that we will
perform an additional Evaluation as part as our internal procedure.
In these terms we appreciate you present the following:
A) General documents
• Tax ID Certificate (Copia del RUC).
• Bank Note (Certificado bancario).
• Financial Documents (2018-2019 and 2019-2020)
o Estados financieros auditados 2019 y 2020.
B) Legal constitution of the company and the designation of the legal representative.
(Copia de la constitución de la empresa y nombramiento de Representante Legal).
C) UNGM registration number, if you are not already registered please do so at a basic
level at: https://www.ungm.org/Account/Registration
Please note that the subscription to the platform is free and it is not mandatory to
submit any type of payment
D) We remind you of the UNICEF Policy on Conduct Promoting the Protection and
Safeguarding of Children, especially Sections 4.2 and 6.1 that establish the
following:
“4.1: UNICEF civil society partners, suppliers or vendors (including corporate consultants
and contractors, and academic or research institutions), UNICEF corporate partners,
and UNICEF National Committees are expected to ensure that their personnel report all
reasonable suspicions that a UNICEF staff member or non-staff personnel, or a UNICEF
individual consultant or contractor, has engaged in conduct that is prohibited under this
Policy.
6.1: UNICEF will promote the adoption by UNICEF’s commercial vendors and suppliers
of robust policies for the protection and safeguarding of children. UNICEF will regard the
adoption of such policies as a positive factor when selecting vendors and suppliers
(revise el siguiente link)
https://www.unicef.org/supply/files/Executive_Directive_06-
16_Child_Safeguarding_Policy_-_1_July_2016_Final.pdf
All the requested documentation should be presented as an annex to the technical
offer.
Evaluation of Technical proposal will have a score of 70 points. The minimum score for an offer to
proposals advance to the evaluation of the financial proposal is 50/70. The merits of technical
proposals will be assessed looking at the following elements: a brief outline of the
bidders understanding of the terms of reference and the scope of work. It must also
include a clear description of the qualifications of key personnel that will be involved in
carrying out the assignment, the experience that the bidder and key personnel have in
similar assignments within the UN, Government or other development partners and a
* Este documento cumple con la revisión de accesibilidad. Personas con discapacidad visual pueden acceder al contenido del documento a través del
narrador de office o cualquier otra aplicación similar.statement of the understanding of the HACT Framework. Proposals will be evaluated
according to the following grading system:
(Note: Only proposals which receive a minimum of 50 points under the technical
evaluation will be considered technically compliant)
The grading will have the following weights:
# Evaluation criteria Maximum
score
1 General organization profile and Capability. 15
2 Experience and Expertise supported by 20
examples of similar services provided
3 Overall Response to the Terms of Reference 15
4 Qualifications of key personnel 20
Maximum Score 70
The financial proposal will be qualified with 30 points. The lowest financial proposal will
be awarded 30 points and the rest of proposals will have a related mathematic
calculation of points.
Supplier should complete the following chart: (notes could be included in order to make
clarifications if needed).
Please include travel cost, UNICEF will not pay separate any other cost related to the
assessments.
Cost per Cost per hour
hour in other Ecuador
Quito Locations
except Quito
Micro assessment (Presential)
Micro assessment (Virtual)
Spot-check (Presential)
Spot-check (Virtual)
HACT audit
Administrative /financial capacity
development
Management letters
Questions and This tender will have a question and answer process that will be carried out as follows:
answers
Date: Thursday 10th of June of 2021 at 09:00 am (Quito-Ecuador Local time)
https://unicef.zoom.us/j/98333193149?from=addon
It is recommended to have your doubts prepared ahead. This session Will be held
primarily on Spanish. However, we are open to have English conversations.
Tender process Tender Launch: 03/06/2021
relevant dates
Q&A Session: 10/06/2021 09:00 a.m.
https://unicef.zoom.us/j/98333193149?from=addon
Deadline: 25/06/2021
* Este documento cumple con la revisión de accesibilidad. Personas con discapacidad visual pueden acceder al contenido del documento a través del
narrador de office o cualquier otra aplicación similar.General Companies interested in Bidding for this solicitation should submit all the required and
requirements for relevant information and downloadable links in the following form:
proposal https://bit.ly/2QnvnVT
submission Please consider that technical and financial offer should be two (2) separate files and
can be submitted as WeTransfer or Google Drive links.
The first file, which must contain the technical proposal should include the main
company files, experience, certificates, registers, and legal information. (This
proposal should not contain any type of cost, price, or referential amounts). And
the second file should include the commercial offer.
Both files should be saved in a non-editable format (PDF or JPG), and the access to
these files should be protected by a password.
Files should preferable be named indicated the solicitation reference number and
vendor name, for example RFPS2021- 9167297-VENDOR NAME-Technical
Proposal.pdf and RFPS2021- 9167297-VENDOR NAME-Commercial offer.pdf
File names should avoid special characters like accent marks and others.
Protected files should be uploaded to WeTransfer or Google drive independently
before deadlines.
Each file should have a different password and they should be uploaded to the form.
Any proposal that fails to comply with these requirements will not be accepted or
evaluated.
Proposal 1. Open the form
submission
diagram https://bit.ly/2QnvnVT
2. Select the solicitation number, and submit the different data requested, TAXID,
Company Name, Contact name, telephone number, contact email in each
specific field:
3. Create the technical proposal and upload it to WeTransfer, Google Drive o
WinRAR. (Must be in a non-editable format PDF, JPG and protected by a
password). Please put the download link in field #7 of the form. Please
remember prices or referential values are not permitted.
4. Create the technical proposal and upload it to WeTransfer, Google Drive o
WinRAR. (Must be in a non-editable format PDF, JPG and protected by a
password). Please put the download link in field #8 of the form
5. In case you need to include any annex please follow procedure 3 or 4 and put it
under field #9 of the form.
6. Please include the password for the Technical offer in field #10 of the form.
7. Please include the password for the Technical offer in field #11 of the form.
* Este documento cumple con la revisión de accesibilidad. Personas con discapacidad visual pueden acceder al contenido del documento a través del
narrador de office o cualquier otra aplicación similar.You can also read
