Lanarkshire SCOTTISH FOOTBALL ASSOCIATION REFEREES - HANDBOOK SEASON 2020 2021 - SFAR Lanarkshire
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SCOTTISH FOOTBALL ASSOCIATION
REFEREES
Lanarkshire
HANDBOOK
SEASON 2020 – 2021
www.sfar-lanarkshire.org.uk
Date Published: 23/08/2020OFFICE BEARERS
President
Paul O’Neill
Vice President
Ross Anderson
Secretary
Michael McCart
07453287066
secretary.lanarkshire.referee@hotmail.com
Assistant Secretary
Stephen Clark
07794108015
sgclarky@hotmail.com
Treasurer
Scott Jamieson
01555 751302
sas.jamieson@btinternet.com
Management Committee Members
Robert Thomson
Sean Henderson
Ross Nelson
Association Manager
George Drummond
07711371377
geodrummond@btinternet.com
2Assistant Association Manager
Stephen Mitchell
07980951824
stephenref@yahoo.co.uk
Minor Grade Manager
Stephen Mitchell
Minor Grade Panel
Donnie MacKinnon
Bobby Paterson
Referee Committee Member with Responsibility for Lanarkshire
Martin Cryans
Referee Observers
Euan Norris
Brian Winter
Assistant Referee Observers
George Drummond
Stephen Mitchell
Child Protection Officers
Finlay MacDermid
Donnie MacKinnon
3MEETINGS, TRAINING & WEBSITES
Lanarkshire Referees Association Meetings 2020/21
Association meetings will take place online, via the Zoom Communications platform, with a 7:00PM
start until further notice.
Meeting dates as follows;
13th August 2020
8th October 2020
7th January 2021
11th March 2021 (Nominations)
8th April 2021 (AGM)
Lanarkshire Referees Association Physical Training
Physical training takes place at Clyde Valley High School, Castlehill Road, Wishaw, ML2 0LS, every
Tuesday, from 7:00PM to 8:00PM. Due to COVID-19 restrictions, Association Physical
Training is suspended until further notice.
Lanarkshire Referees Association Website
www.sfar-lanarkshire.org.uk
The Association website is regularly updated. Any member wishing to add information/appointments
can contact the Secretary or Assistant Secretary by email.
Scottish F.A Extranet
www.scottishfalive.co.uk/scottishfa/
Refereeing information, documentation and guidance is provided by the Scottish F.A and can be
accessed through the extranet. Any member wishing access can request login details by
contacting the Referee Administration department through the following email address.
appointments@scottishfa.co.uk
4SCOTTISH F.A CONTACTS
Head of Referee Operations
Crawford Allan
0141 616 6011
referee@scottishfa.co.uk
Administration Manager
Steven Harris
0141 616 6016
0771 536 9762
steven.harris@scottishfa.co.uk
Assistant Administration Manager
Louise McColl
0141 616 6012
louise.mccoll@scottishfa.co.uk
Referee Education and Recruitment Managers
Tom Murphy
0141 616 6015
thomas.murphy@scottishfa.co.uk
Craig Charleston
0141 616 6010
craig.charleston@scottishfa.co.uk
Professional Game Appointments Officer
Gary Brown
0141 616 6018
gary.brown@scottishfa.co.uk
Governance Secretary
Shirley Snyman
0141 616 6014
shirley.snyman@scottishfa.co.uk
5Non-Professional Game Appointments Officers
Lewis Cameron
0141 616 6020
lewis.cameron@scottishfa.co.uk
Corey Boyd
0141 616 6019
corey.boyd@scottishfa.co.uk
Child Wellbeing & Protection Manager
Alyson Evans
0141 616 6137
alyson.evans@scottishfa.co.uk
6PAST PRESIDENTS
1945-46 1946-47 W. J. BROWN
1947-48 1948-49 J. JOHNSTONE
1949-50 1950-51 J. L. PROVAN
1951-52 1952-53 W. BOWMAN
1953-54 1954-55 P. DONNELLY
1955-56 1956-57 J. FERGUSON
1957-58 1958-59 R. RODGER
1959-60 1960-61 1961-62 A. McKENZIE
1962-63 1963-64 R. H. DAVIDSON
1964-65 1965-66 J. DEARIE
1966-67 W. J. BROWN
1967-68 1968-69 W. ANDERSON
1969-70 1970-71 R. PATERSON
1971-72 1972-73 J. PROCTOR
1973-74 1974-75 J. McROBERTS
1975-76 1976-77 R. P. KENNEDY
1977-78 I. MARSHALL
1978-79 1979-80 M. DELANEY
1980-81 1981-82 G. BROWN
1982-83 1983-84 H. YOUNG
1984-85 1985-86 K. O'DONNELL
1986-87 1987-88 D. T. McVICAR
1988-89 1989-90 R. TAIT
1990-91 1991-92 R. MORRISON
1992-93 1993-94 W. McLEISH
1994-95 1995-96 L. MOTTRAM
1996-97 1997-98 J. HARDIE
1998-99 1999-00 H. DALLAS
2000-01 2001-02 S. DOUGAL
2002-03 2003-04 L. NORRIS
2004-05 2005-06 P. B. CRILLEY
2006-07 2007-08 B. WINTER
2008-09 2009-10 E. SMITH
2010-11 2011-12 E. NORRIS
2012-13 2013-14 G. DRUMMOND
2014-15 2015-16 D. MILTON
2016-17 2017-18 S. NICHOLLS
2018-19 2019-20 D. LOWE
2020-21 (Current) P. O’NEILL
7LIFE MEMBERS
George Cumming
Hugh Dallas MBE
John Dearie
Michael Delaney
James M. Hardie
William McLeish
Donald McVicar
Ian Marshall
Leslie Norris
John W. Paterson
Robert G. Paterson
John H. G. Reid OBE
8CONSITUTION
Articles
1. Title
2. Objectives
3. Membership
4. Fees
5. Management Committee
6. Meetings
7. Finance
8. Disciplinary
9. Compliance with Policies
10. Dissolution
11. Amendments to the Constitution
91. TITLE
1.1 This organisation shall be called the “Scottish Football Association Referees’ (Lanarkshire)” and
in this constitution shall be referred to as “the Association”.
102. OBJECTIVES
2.1 The objectives of the Association shall be:
(i) to abide by the Articles of Association of the Scottish Football Association and other
applicable rules and regulations promulgated by the Scottish Football Association from
time to time;
(ii) to conduct the affairs of the Association in accordance with the constitution;
(iii) to support the Scottish Football Association in regard to the provision of education and
a development programmes for referees;
(iv) to co-operate with the Referees’ Association Manager and the Referee Committee
Liaison appointed by the Scottish Football Association in furthering the training,
education and development of referees, with particular regard to the delivery of
coaching to grassroots referees;
(v) to recruit persons to attend the Introductory Course for referees and to arrange
training classes and examinations relating thereto; and
(vi) to promote the highest standards of behaviour commensurate with the standing of a
referee by the members both on and off the field of play at all times.
2.2 The Association may do anything that is incidental or conducive in exercising its functions to the
attainment of these objectives.
113. MEMBERSHIP
3.1 Categories of Membership
3.1.1 There shall be the following categories of membership, each of which is hereinafter defined:
(i) Probationary Membership;
(ii) Ordinary Membership;
(iii) Senior Associate Membership;
(iv) Life Membership;
(v) Honorary President.
3.2 Probationary Membership
3.2.1 A Probationary Membership is available to any person who has attended or is attending the
Introductory Course, either arranged by the Association or within an educational establishment
within Scotland, but has not yet passed the Introductory Course set by the Scottish Football
Association and has not yet satisfactorily completed a Basic Disclosure Scotland Check, or such
other body as may from time to time be in place, in connection with Part V of the Police Act
1997, or such subsequent statutory provisions. A person shall be eligible to be a Probationary
Member for a period of one (1) year. A person who, at the end of that period, is not eligible for
Ordinary Membership, shall cease to be a member of the Association. Probationary Members
shall have no voting rights and shall not be entitled to hold any position on the Management
Committee (as such term is defined within Article 5.1) or any other selected role within the
Association.
3.3 Ordinary Membership
3.3.1 An Ordinary Membership is available to any person who has passed either the Introductory
Course set by the Scottish Football Association or the approved equivalent educational
qualification, or who qualified as a referee under another National Football Association. Any
person fulfilling these conditions shall become an Ordinary Member after they have presented
whatever evidence as may be required by the Management Committee (as such term is defined
within Article 5.1) in support of their application; they have paid their membership fee and
Scottish FA registration fee for the ensuing year; and their application has been approved by the
Management Committee (as such term is defined within Article 5.1). Ordinary Members shall
have full voting rights and shall be eligible to be elected to any position on the Management
12Committee (as such term is defined within Article 5.1) or appointed to any other selected role
within the Association.
3.4 Senior Associate Membership
3.4.1 An Ordinary Member, on ceasing to participate actively in refereeing and who wishes to
continue to have an active involvement in the Association, may apply for Senior Associate
Membership. Such applications require the approval of the Management Committee (as such
term is defined within Article 5.1), with such approval generally being granted in recognition of
the applicant’s contribution to the Association. Senior Associate Members require to pay a
membership fee and shall have the same rights as those possessed by Ordinary Members.
3.5 Life Membership
3.5.1 Any current member or former member of the Association, having been in membership for a
period of not less than ten (10) years may, at the discretion of the Association, be invited to
become a Life Member. The Association may also confer Honorary Life Membership at their
discretion. An Honorary Life Member may, in accordance the membership rules, be nominated
as the Honorary Life President of the Association. Life Members, Honorary Life Members and
any Honorary President shall have the same rights as those possessed by Ordinary Members.
3.6 General Conditions
3.6.1 The Association reserves the right to refuse membership to any applicant, and need not give any
reason for such refusal, such refusal becoming effective upon receipt of written notification of
that decision.
3.6.2 Without prejudice to Article 3.7.1 above, membership will be refused in the event that the
applicant does not pass the Scottish Football Association’s vetting procedures (as are applicable
from time to time) relating to Basic Disclosure Checks.
3.6.3 A member seeking to resign from the Association must intimate their intention in writing to the
Secretary of the Association. A member who resigns from the Association shall not have any
interest in or claim upon the Association or its funds.
3.6.4 A member of the Association may seek to transfer to another recognised referee association,
subject to making an application in writing to the secretary of both associations. Such transfer
shall become effective when the member has satisfied all requirements, including the
satisfactory completion of a Basic Disclosure Check, laid down by the receiving association and
has obtained written notification to that effect.
133.6.5 Subject to Article 4.4, membership will be terminated in the event of a member failing to pass
the Scottish Football Association’s vetting procedures (as are applicable from to time) as a
consequence of undertaking a Basic Disclosure Check when renewing membership due to
having been debt suspended.
3.6.6 A member can only be associated with a football club, supporters’ association or football
association committee by prior written consent of the Management Committee (as such term is
defined within Article 5.1), which consent shall not be unreasonably withheld or delayed. Under
no circumstances must there be a conflict of interest.
3.6.7 All members joining the Association shall be deemed to accept the terms of this Constitution
and abide by it and any membership rules and decisions of the Management Committee (as
such term is defined within Article 5.1) notified to them from time to time and abide by them.
3.6.8 Subject to Article 4.6, all members shall receive access to the association handbook, including
the Constitution and membership rules, for each season either in printed or electronic format.
3.6.9 The membership year shall run from 1 July to 30 June in each year.
144. FEES
4.1 The membership fee for the Probationary Members; Ordinary Members and Senior Associate
Members, together with the additional late payment fee shall be fixed annually by the members
present at the Nominations Meeting (as such term is defined within Article 6.2).
4.2 The membership fee, together with the annual Scottish Football Association registration fee,
must be paid on or before the date of the Annual General Meeting (as such term is defined
within Article 6.3). Any member failing to pay the fees for the ensuing year within the specified
time shall be liable for the additional late payment fee.
4.3 Where a member has failed to pay their fees within twenty eight (28) days of the Annual
General Meeting (as such term is defined within Article 6.3), A late payment charge of 10% will
be applied. Any member failing to make full payment of their outstanding fees by 30 June shall
cease to be a member and be registered as a referee. A person in this category shall not have
any interest in or claim upon the Association or its funds.
4.4 Any person who forfeits their membership pursuant to Article 4.3 shall be eligible for re-
admission to the Association if, and only if: (i) they have paid their outstanding fees due to the
Association; (ii) they have satisfactorily completed a Basic Disclosure Check with Disclosure
Scotland, or such other body as may from time to time be in place, in connection with Part V of
the Police Act 1997, or such subsequent statutory provisions; the cost of which shall be met by
the person applying for re-admission; and (iii) their application has been finally approved by the
Management Committee (as such term is defined within Article 5.1).
4.5 A member of the Association who is in full time education for all (or part) of the financial year of
the Association, on production to the Treasurer of the Association of written evidence of same,
shall only be liable to pay the fee for the Scottish Football Association registration scheme for
that year.
4.6 A member shall not be entitled to receive access to the association handbook (either in printed
or electronic format) for each season until their fees have been paid in full, and access to the
handbook shall be held as a receipt for those fees.
155. MANAGEMENT COMMITTEE
5.1 The Management Committee shall consist of the following:
(i) President;
(ii) Vice President;
(iii) Secretary;
(iv) Assistant Secretary;
(v) Treasurer;
(vi) a number of other members to be determined by the Association annually (hereinafter
after referred to as “the Management Committee”).
5.2 The Management Committee shall be elected annually at the Annual General Meeting (as such
term is defined within Article 6.3) and shall meet as and when required to transact the business
of the Association. Should any position within the Management Committee become vacant
during the current year, an election shall take place, by ballot or otherwise as the members may
determine, to fill the vacancy at the first members’ meeting after a position has become vacant.
The Management Committee may co-opt a member to fill such a vacancy until such time as an
election can be held at the next meeting.
5.3 Any five (5) members of the Management Committee shall form a quorum for all Management
Committee Meetings; and if a quorum is not present after fifteen (15) minutes of the hour for
which the meeting was called, the meeting shall be adjourned with no business transacted and
reconvened at a later date.
5.4 At all meetings of the Management Committee, the President or, in his or her absence, the Vice
President shall be the chairperson; and failing both of these the meeting shall elect a
chairperson. The chairperson shall have both a deliberative and casting vote.
5.5 The Management Committee’s power in determining matters relating to the Association is at all
times subject to any decision passed at an Annual General Meeting.
5.6 Notwithstanding the requirements of Article 5.5, the Management Committee shall have all the
requisite powers for the full and efficient conduct of the affairs of the Association and may
make such incidental, consequential and supplementary provisions, including appropriate rules
and regulations, as the Management Committee consider necessary or proper in relation to the
transaction of the business of the Association.
165.7 If it is agreed at the Annual General Meeting (as such term is defined within Article 6.3) to
award honoraria, the sum granted to the Secretary shall be voted in the normal manner and the
awards to the other positions entitled to honoraria, as determined by the Management
Committee, automatically become a percentage of that sum, which percentage shall be
determined by the members present at the Annual General Meeting (as such term is defined
within Article 6.3) and shall not exceed 100% of that sum. Recipients of honoraria shall be
disqualified from proposing or voting in all matters associated with the award of honoraria.
5.8 The Management Committee may create sub-committees for the better promotion and
regulation of particular activities within the objectives of the Association, and may also
amalgamate or disband any such sub-committee. Each sub-committee shall be managed by a
member of the Management Committee assisted by other members of the Association as
determined by the Management Committee.
5.9 The members of the Management Committee shall be indemnified at all times out of the funds
of the Association against all losses, costs or charges which they may incur with the consent of
the Management Committee in the execution of their duties. The members of the Management
Committee shall not be liable personally for any loss, unless through wilful fault or neglect.
176. MEETINGS
6.1 A Members meeting shall be held on such day, time and place as the Management Committee
shall from time to time determine, intimation of which will be provided to the members.
6.2 At all Members’ meetings; the President, or in his or her absence, the Vice-President shall be
the chairperson; and failing both of these, the meeting shall elect a chairperson from the
Management Committee members in attendance. The Chairperson shall both have a
deliberative and casting vote.
6.3 A Nominations Meeting shall be held no later than twenty eight (28) clear days prior to the
Annual General Meeting (as such term is defined within Article 6.3). The purpose of the
Nominations Meeting is to receive nominations for election to the Management Committee,
determine the membership fees for the ensuing year, and to lodge any notice of any motion or
resolution for consideration at the Annual General Meeting (as such term is defined within
Article 6.3).
6.4 The Annual General Meeting shall be held on a date, as determined by the Management
Committee, which date shall be no earlier than twenty eight (28) clear days from the date of the
Nominations Meeting, when a statement of income and expenditure for the preceding financial
year, together with a report of the auditors thereon will be laid before the meeting; the reports
of the Management Committee will be provided to the members; the relevant members of the
Management Committee and other related posts for the ensuing year will be elected and when
any other competent business will be transacted. Members shall receive a minimum of fourteen
(14) clear days’ notice in writing of the date of the Annual General Meeting.
6.5 The Management Committee may call a Special General Meeting at any time they deem it
desirable but shall only transact the business for which the meeting has been convened. A
Special General Meeting may also be requisitioned by not less than 25% of the Ordinary
Members, and the Management Committee shall be bound to call such a meeting within twenty
eight (28) clear days of receipt of such a requisition, stating the business to be discussed.
Members shall receive at least fourteen (14) clear days’ notice in writing of any Special General
Meeting.
6.6 At all meetings an attendance book shall be kept and all members present shall sign the book to
record their attendance.
6.7 The quorum for an Annual General Meeting and a Special General Meetings shall be [20]
Ordinary Members.
187. FINANCE
7.1 The financial year of the Association shall run from 1 January to 31 December each year, and all
monies due to the Association must be paid, on or before 31 December each year. The
Treasurer shall then submit to the Management Committee no later than fourteen (14) clear
days prior to the Nominations Meeting, a statement of income and expenditure of the
Association for the period to which the statement relates, a balance sheet as at the end of that
period, the bank reconciliation statement to the current bank statement, and such other
accounts as the Management Committee may require, each of which must give a true and fair
view of the matters to which they relate.
7.2 All monies received by the Treasurer shall be lodged in the name of the Association in a bank or
building society to be fixed by the Management Committee and administered by the President,
Vice President, Treasurer and Secretary. All cheques or other orders for a sum of more than
£100 shall be signed and endorsed by any two of the aforementioned.
7.3 Any reference to monies within the Constitution shall include membership fees, additional late
payment fees and all other outstanding sums owed to the Association.
7.4 It shall be at the discretion of the Association whether or not they maintain funds separate from
the monies referred to in Article 7.3, and any such funds shall be maintained and administered
by the Management Committee.
198. DISCIPLINARY
8.1 In the event of conduct that could give rise to disciplinary proceedings against a member
coming to the attention of the Secretary and/or the Association Manager(s) by way of complaint
or otherwise, the Secretary and the Association Manager(s) shall discuss the nature of the
complaint and whether or not the matter falls into any of the following categories and
consequently be dealt with in accordance with the relevant procedure:
(i) a minor matter, in which case the matter will be dealt with by the Association Manager;
(ii) a potential breach of the constitution, in which case the matter shall be dealt with by a
sub-committee of the Management Committee; and
(iii) a potential breach of disciplinary rules contained in the Scottish FA's Judicial Panel
Protocol, in which case the matter will be referred to the Scottish FA’s Compliance
Officer and placed before the Judicial Panel if it is decided there is a case to answer.
The Secretary and Association Manager(s) are empowered to impose a precautionary
suspension on a member under investigation prior to disciplinary proceedings being initiated, if
deemed appropriate in the circumstances.
8.2 It shall be a breach of the constitution for a member to conduct themselves in a manner which
brings the Association into disrepute.
8.3 Where a breach of the constitution has been determined by a sub-committee of the
Management Committee, that sub-committee shall have the power to:
(i) formally reprimand the member found in breach;
(ii) or to suspend that member (for a period not exceeding 52 weeks); or
(iii) expel the member.
8.4 In the event that a matter is dealt with in accordance with the procedure outlined in ii) and iii) in
paragraph 8.1, the member shall be entitled to appeal any sanction to an Appellate Tribunal
appointed in terms of the Judicial Panel.
209. COMPLIANCE WITH POLICIES
9.1 Members are required to abide by the Scottish Football Association’s Equity Policy and
supporting Procedures.
9.2 Members are required to abide by the Scottish Football Association’s Child Wellbeing in Scottish
Football policy as adopted and as may be amended from time to time.
9.3 In the event of a Child Wellbeing matter coming to the attention of the Association’s Child
Wellbeing and Protection Co-ordinator, the case will be reported to the Scottish Football
Association’s Child Wellbeing and Protection Manager and will be dealt with in accordance with
the Scottish Football Association’s Child Wellbeing in Scottish Football Policy.
9.4 Members are required to undertake such vetting procedures as prescribed by the Scottish
Football Association from time to time in accordance with the Scottish Football Association’s
Child Wellbeing in Scottish Football Policy.
9.5 It is incumbent upon a member to self-disclose to the Association’s Child Wellbeing Officer any
matter or event relevant to the application of the Scottish Football Association’s Child Wellbeing
in Scottish Football Policy.
9.6 A decision of the Scottish Football Association in respect of its vetting procedures pursuant to
the Scottish Football Association’s Child Wellbeing in Scottish Football Policy shall be final and
binding.
2110. DISSOLUTION
10.1 The Association may only be dissolved after a dissolution motion in the form set out in Article
10.3 below (hereinafter referred to as “the Dissolution Motion”) has been passed by not less
than seventy five per cent (75%) of the members in attendance and eligible to vote at a General
Meeting of the Association.
10.2 The Dissolution Motion may only be proposed by the Management Committee if, and only if:
(i) a request signed by no fewer than twenty five (25%) of the Ordinary Members of the
Association is received by the Secretary requesting that such a motion be proposed; or
(ii) the Management Committee resolves that such a motion shall be proposed.
10.3 The Dissolution Motion shall be in the following terms: “The members of the Association hereby
resolve that the Association shall be dissolved, with the debts of the Association being first
settled, and thereafter all monies, whether held in a bank or building society in the name of the
Association or in stocks, shares, bonds or other similar instrument on behalf of the Association
(hereinafter referred to as “the Proceeds”), being distributed by the Management Committee in
a manner which the Management Committee, in its sole discretion, considers fair and
equitable.”.
10.4 Where the Dissolution Motion is passed, the Management Committee shall arrange to settle the
debts of the Association, and thereafter realise and distribute all the Proceeds in accordance
with the terms of the Dissolution Motion. All other assets belonging to the Association, which
do not fall within the definition of the Proceeds, shall remain in the control of the Management
Committee and shall be distributed as they see fit.
2211. AMENDMENTS TO THE CONSTITUTION
11.1 Any alteration of or addition to the Constitution may only be made at the Annual General
Meeting or at any Special General Meeting subject to it having been lodged with the Secretary
no later than twenty eight (28) days prior to the General Meeting and the notice calling such
meeting shall state the terms of the proposed alterations or additions.
11.2 Any proposed alterations or additions to be submitted to any General Meeting must have been
submitted to the Scottish Football Association by 31st October each year for their approval in
advance of any such alterations or additions being considered by the members at a General
Meeting.
11.3 In the event that any proposed alterations or additions are acceptable to the Scottish Football
Association, the proposed alterations or additions may be passed by no less than seventy five
per cent (75%) of the members in attendance and eligible to vote at a General Meeting of the
Association.
23PRIVACY NOTICE
1. INTRODUCTION
1.1 The Lanarkshire Referees’ Association (Lanarkshire Referee Association / Us / We) is a data
controller. This means that we are responsible for deciding how we hold and use personal
information about you. We are required under Data Protection Legislation to notify you of the
information contained in this fair processing notice.
1.2 This notice applies to current and former referees (regardless of classification) whose personal
data is processed by us, and to any person who contacts the Association to express an interest
in attending an Introductory Course.
1.3 It is important that you read this notice, together with any other fair processing notice we may
provide on specific occasions when we are collecting or processing personal information about
you, so that you are aware of how and why we are using such information.
1.4 In this Notice, Data Protection Legislation means all applicable legislation which relates to the
protection of individuals with regards processing personal data, including that Data Protection
Act 2018 and the General Data Protection Regulation (EU) 2016/679.
242. DATA PROTECTION PRINCIPLES
2.1 We will comply with Data Protection Legislation. This says that the personal information we
hold about you must be:
(i) Used lawfully, fairly and in a transparent way;
(ii) Collected only for valid purposes that we have clearly explained to you and not used in
any way that is incompatible with those purposes;
(iii) Relevant to the purposes we have told you about and limited only to those purposes.
(iv) Accurate and kept up to date;
(v) Kept only as long as necessary for the purposes we have told you about; and
(vi) Kept securely.
253. WHAT KIND OF PERSONAL DATA DO WE HOLD ABOUT YOU?
3.1 Personal data, or personal information, means any information about an individual from which
that person can be identified. It does not include data where the identity has been removed
(anonymous data).
3.2 We will collect, store, and use the following categories of personal information about you
including:
(i) Personal contact details such as name, title, postal address, telephone numbers, and
email addresses (personal and/or business);
(ii) Date of birth and gender;
(iii) Records of matches you have officiated when appointed by, or on behalf of, the Scottish
FA, and by FIFA and UEFA or other football bodies. Information about your
performances in such matches, where you have been assessed;
(iv) Photographs, videos and audio recordings of you;
(v) Bank account details;
(vi) Records of any complaints which you have made to the Name RA, and / or any
complaints which are made against you; and
(vii) Information about your use of our Association’s website.
264. HOW IS YOUR PERSONAL INFORMATION COLLECTED?
4.1 We collect personal information you yourself.
4.2 We will collect additional personal information on an ongoing basis.
4.3 It is important that the personal information we hold about you is accurate and current. Please
keep us informed if your personal information changes by ensuring that you keep your contact
details up to date on the Scottish FA Referee Extranet.
275. HOW DO WE USE YOUR INFORMATION?
5.1 We will only use your personal information when the law allows us to. Most commonly, we will
use your personal information in the following circumstances:
(i) Where we need to perform our obligations to you in connection with your role as a
referee;
(ii) Where we need to comply with a legal obligation;
(iii) Where it is necessary for our legitimate interests (or those of a third party) and your
interests and fundamental rights do not override those interests; and
(iv) For the administration of any expression of interest to undertake an Introductory
Referee Course or to supply you with information you have requested
5.2 We may also use your personal information in the following situations, which are likely to be
rare:
(i) Where we need to protect your interests (or someone else’s interests); and
(ii) Where it is needed in the public interest.
5.3 We need all the categories of information in the list above (paragraph 3) primarily to allow us to
perform our obligations to you in connection with your role as a referee, and to enable us to
comply with our legal obligations. In some cases we may use your personal information to
pursue legitimate interests of our own or those of third parties, provided your interests and
fundamental rights do not override those interests. The situations in which we will process your
personal information include the following:
(i) Checking you are eligible to officiate in certain matches and competitions;
(ii) To maintain and update your category as advised by the Association’s Manager for
referees in the categories below the List of Referees
(iii) Publishing appointments on the Association’s website
(iv) Managing any disciplinary action that is required following any given match or
competition and communicating the outcome to interested parties;
(v) Liaising with the Scottish FA;
(vi) Administration relating to our relationship with you
(vii) Communicating association information to our members;
28(viii) Conducting reviews of your refereeing performance;
(ix) Dealing with legal disputes involving you;
(x) Complying with health and safety obligations;
(xi) To prevent fraud;
(xii) Gathering evidence for possible grievance or disciplinary hearings;
(xiii) Education, training and development requirements;
(xiv) Ascertaining your fitness to officiate;
5.4 Some of the above grounds for processing will overlap and there may be several grounds which
justify our use of your personal information.
296. WHAT HAPPENS IF YOU FAIL TO PROVIDE PERSONAL INFORMATION?
6.1 If you fail to provide certain information when requested, we may not be able to perform our
obligations to you in connection with your role as a referee or we may be prevented from
complying with our legal obligations (such as to comply with health and safety obligations).
6.2 You may also be unavailable for selection to officiate matches and/or we may be unable to
provide you with or confirm your classification level.
307. DATA SHARING
7.1 We will share your personal information with third parties where required by law, where it is
necessary to administer our relationship with you or where we have another legitimate interest
in doing so.
7.2 Third parties will only process your personal information on our instructions and where they
have agreed to treat the information confidentially and to keep it secure.
7.3 For the purposes of paragraph 7.1, “third parties” includes:
(i) The Scottish FA;
(ii) the clubs, leagues and/or associations of the matches which you are officiating at; there
may be occasion when we will share your data with another league and/or association
to officiate in their matches;
(iii) the Affiliated National Associations, which are:
• Scottish Junior Football Association,
• Scottish Youth Football Association,
• Scottish Women’s Football,
• Scottish Amateur Football Association,
• Scottish Schools’ Football Association,
• The Scottish Welfare Football Association, and
• Scottish Para-Football);
(iv) National Football Associations of other countries (such instances will be rare and will be
dependent on your circumstances);
318. TRANSFERS OUTSIDE THE EEA
8.1 We will not transfer your personal data out of the European Economic Area (EEA) unless there is
a need to do so, in which case we shall ensure a similar degree of protection is afforded to it by
ensuring at least one of the following safeguards is implemented:
(i) We will only transfer your personal data to countries that have been deemed to provide
an adequate level of protection for personal data by the European Commission.
(ii) Where we have your consent to do so; and
(iii) Where we use providers based in the US, we may transfer data to them if they are part
of the Privacy Shield which requires them to provide similar protection to personal data
shared between the Europe and the US.
8.2 Where it is not possible to put in place any of the measures set out in paragraph 8.1 above, we
will only transfer your personal data to a third country where you have given us your express
consent to do so.
329. DATA SECURITY
9.1 We shall endeavour to protect your data within the Association.
3310. DATA RETENTION
10.1 We will only retain your personal information for as long as necessary to fulfil the purposes we
collected it for, including for the purposes of satisfying any legal, accounting, or reporting
requirements. To determine the appropriate retention period for personal data, we consider
the amount, nature, and sensitivity of the personal data, the potential risk of harm from
unauthorised use or disclosure of your personal data, the purposes for which we process your
personal data and whether we can achieve those purposes through other means, and the
applicable legal requirements.
3411. YOUR RIGHTS
11.1 Under Data Protection Legislation, you are entitled to exercise the following rights over your
personal data:
(i) Right to object: You can object to our processing of your personal data.
(ii) Access to your personal information: You can request access to a copy of your personal
data that we hold, along with information on what personal data we use, why we use it,
who we share it with, how long we keep it for and whether it has been used for any
automated decision making. You can make a request for access free of charge.
(iii) Right to withdraw consent: If you have given us your consent to use your personal data,
you can withdraw your consent at any time.
(iv) Rectification: You can ask us to change or complete any inaccurate or incomplete
personal data held about you.
(v) Erasure: You can ask us to delete your personal data where it is no longer necessary for
us to use it, you have withdrawn consent, or where we have no lawful basis for keeping
it.
(vi) Portability: You can ask us to provide you or a third party with some of the personal
data that we hold about you in a structured, commonly used, electronic form, so it can
be easily transferred.
(vii) Restriction: You can ask us to restrict the personal data we use about you where you
have asked for it to be erased or where you have objected to our use of it.
(viii) Make a complaint: You can make a complaint about how we have used your personal
data to us by contacting us, or to a supervisory authority - for the UK this is the
Information Commissioner’s Office, at https://ico.org.uk/.
11.2 If you would like to exercise any of your rights above, please contact us by emailing:
secretary.lanarkshire.referee@hotmail.com
3512. CHANGES TO THIS PRIVACY NOTICE
12.1 We reserve the right to update this fair processing notice at any time, and we will provide you
with a new fair processing notice when we make any substantial updates.
3613. CONTACT US
13.1 If you have any questions about this privacy notice, including any requests to exercise your legal
rights or making a complaint to us about how we have used your personal data, please contact
us by emailing: secretary.lanarkshire.referee@hotmail.com
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